HAPPENINGS From the Office of Human Resource Management

HRS Update A new attachment, Work

Extension (WE), is available to attach documents related to the extension of an employee’s VISA, e.g. the 240 day extension receipt notice. Please continue to use the Work Authorization (WK) attachment to attach any other VISA related documents. As a reminder, the XCNA action should

be used to continue the employee and the XCSF actions should be used to change and/or continue the funding for the employee.

Currently, forms that are initiated for next fiscal year are returning the following error: ACCT EXP PRIOR FYR. This error is associated with the need to update the Chart of Accounts (COA). This issue is currently being addressed; until further notice, please refrain from loading.

Due to the guidelines set in The Social Security Act, there is no need to attach social security cards in HRS.

You can now run control date reports in Reporting Tools by home department code AND college.

To prevent the attachment of a paper I-9 when creating any action that would continue the appointment of an employee, you can forward the following link to the employee that will allow them to complete an electronic I-9:

In This Issue:

HRS Update

Important Dates for

Employment

Processing

Vendor Schedule

Benefits Workshop

Opportunities

Training and

Development

Opportunities

Changes to CPTP

requirements for

Civil Service Group

1 Supervisors

NOVEMBER 2011

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM Page 1

Laser’s Prep To Go Workshop The LASERS Retirement Education Department will be conducting a PREP to Go workshop at Hill Memorial Library (Lecture Hall/Room 104) on Tuesday, November 15, 2011 from 9:00 am to 4:00 pm. The topics of discussion will include disability, early and regular retirement, DROP, IBO, leave service credit, and more. Representatives from Social Security and Great West Retirement Services will also be presenting. Employees who are within 3 years of retirement and are interested in attending should register through PAWS, HRM Training link. Please contact Belinda Doyle at bdoyle@lsu.edu for registration assistance.

Teachers Retirement System of Louisiana (TRSL) and Social Security Administration Workshops Teachers’ Retirement System of LA (TRSL) and Social Security Administration will host two separate workshops on Tuesday, December 13, 2011. The morning session will be held from 9-11 am and the after-noon session will be held from 1-3 pm. Sessions will be held at Hill Memorial Library, Room 104. Topics discussed will include TRSL provisions, financial planning, and Social Security issues. Employees who are within 3 years of retirement and are interested in attending should register through PAWS, HRM Training link. Seating is limited, so please register early. Please contact Belinda Doyle at bdoyle@lsu.edu for registration assistance.

http://appl008.lsu.edu/pwsdefault.nsf/hrsforms?openagent&ATTACH_TYPE=I9&Action=view

HAPPENINGS

Page 2

Coming in November: HRS Training Whether you’re pursuing the completion of your HR Contact certification, frequently create actions in HRS, or simply want to know more about HRS in general, a series of training modules have been developed to address your needs. A modular training approach, based on specific HRS actions, will form the basic framework of how each module will be presented. The first set of modules will cover actions that affect Professional employees only. The remaining employee types (Other Academic, Faculty, and Classified) will be scheduled in the upcoming months and in that order. The content of the Professional modules are shown below:

*NOTE: This portion of Module 1 may be attended by those who desire a very general overview of HRS (e.g. Search, Employee Supervision, Reporting Tools, Security Access Requests, Help screens).

You may register for either module by following these steps (additional sessions will be added based on demand): 1. Log in to PAWS. 2. Click on the ‘Employee Resources’ link and then ‘HRM

Training Programs’. 3. After validating your information, click Continue and

then click on the ‘Training Programs’ link. 4. Select ‘HRS – Creating Actions for Professional

Employees (Module 1)’ and/or ‘HRS – Creating Actions for Professional Employees (Module 2)’.

During each module, attendees will receive a reference manual that includes detailed steps associated with the actions covered in that module.

Nov 10th Wage Payroll

Nov 21st Academic Payroll

Nov 23rd Wage Payroll

Nov 24th-25th Thanksgiving Holiday

Nov 30th Salary payroll

Employment Processing

November Vendor Schedules

Tuesday Wednesday Thursday

1 Deferred Com-pensation Plan of LA Chris Burton 225-926-8082n x.35507 10-2pm

2 MetLife Clyde Bohne 225-765-7576 Ext. 2261 10-2pm

3 ING Linda Alumbaugh Brandon Goll 225-766-8711 11-4pm

8 ING Mike Sotile 225-766-8711 10-2pm

9 10 ING Linda Alumbaugh Brandon Goll 225-766-8711 11-4pm

15 VALIC Mindy Lewis 225-201-1009 10-2pm

16 17 ING Linda Alumbaugh Brandon Goll 225-766-8711 11-4pm

22 TIAA-CREF Kevin Porter 10-2pm

23 24

Module 1 (approximately 3.5 hours)

Wednesday, November 16

8:30 – noon in 263A Coates OR

1:00 – 4:00 p.m. in 232 Middleton

Module 2 (approximately 3.5 hours)

Tuesday, November 29

8:30 – noon in 205 Coates OR

1:00 – 4:00 p.m. in 230B Middleton

Introduction to HRS (8:30 – 9:30)*

Creating a Position

Creating an Appointment

Making Salary Adjustments

Understanding Control Dates

Leave actions

Promotions

Title changes

Detail actions

Position changes

Pay Basis changes

Change in Percent of Effort

Separations/Retirements

New CPTP Mandatory Training Program Please see attached for a flyer on the new Civil

Service minimum supervisory training program for Group 1 Supervisors , called the EDGE. Please pass information to Group 1 Supervisors.

For ORP, 403 (B), 457 (B) Plans: All vendor meetings take place at 304 Thomas Boyd Hall.

Upcoming Opportunities TRAIN

ING

& DEV

ELOPM

ENT

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM |

To Register for a Training and Development class, log into PAWS. Click on ‘Employee Resources’

and then ‘HRM Training Programs” from the left hand menu. You will be asked to validate your personal information. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirmation. If you do not receive a confirmation or are put on a waitlist, please email the Training & Development Coordinator, Patricia Mitchen at pmitchen@lsu.edu or call her at 225-578-8201.

Add Comp November 3rd | 9:30 — 11:30 am

New Employee Orientation November 7th | 8:15 — 2:30 pm November 21st | 8:15 — 2:30 pm December 5th | 8:15 — 2:30 pm December 19th |8:15 — 2:30 pm

Personnel Activity Reports (PAR) November 8th | 9-11 am

Achieving Work-Life Balance November 8th | 1:00 — 4:00 pm

Reporting Tools: University Ledgers November 9th |10:00— 11:30 am

Post Award Administration November 9th | 9:00 — 11 am

Intro. to Sponsored Programs November 9th | 9:00— 10:30 am

Travel Expense Reimbursement November 10th | 9:30 — 11:30 am Anger Management November 15th |9-12 pm Grants.gov November 16th |9:00 — 10:00 am

Performance Management for Classified Supervisors November 16th |9—12 Noon

Invoice Processing November 16th |9:30—11:30 am December 7th | 9:30 — 11:30 am

HRS Module 1 November 16, 2011| 8:30—12 Noon November 16, 2011| 1:00 -4:00 pm

HRS Module 2 November 29, 2011 | 8:30—12 Noon November 29, 2011 | 1:00-4:00pm

LaCarte Purchasing Card November 17th | 9:30 — 11:30 am GLS Training November 22nd |9:30 — 11:00 am

BM Toolkit November 30th | 1:00—4:00 pm

Sponsored Programs: New Developments and Important Reminders December 6, 2011 | 9:00-10:00am