NOTICES TO TENDERS - Shire of Yarriambiack · 2019-01-09 · Yarriambiack Shire Council invites tenders from qualified companies for the and personnel construction of E-Waste Disposal

TENDER DOCUMENT

CONTRACT C237/2019

CONSTRUCTION OF E-WASTE DISPOSAL SHEDS AT HOPETOUN, MURTOA AND WARRACKNABEAL

TRANSFER STATIONS

TENDERS CLOSE – 2.00 PM MONDAY 4TH FEBRUARY, 2019

Contract C237/2019 – Construction of E-Waste Sheds

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Part A: Conditions of Tendering

1. Introduction 1.1 Invitation to Tender

Yarriambiack Shire Council invites tenders from qualified companies and personnel for the construction of E-Waste Disposal Sheds at the Hopetoun, Murtoa and Warracknabeal Transfer Stations as per Council’s specifications.

1.2 Definitions In these Tender Conditions, the following terms have the meanings indicated, unless inconsistent with the context:

"Best Value Principles" means the Best Value Principles described in section 208B of the Local Government Act 1989;

“Council” means Yarriambiack Shire Council “Tenderer” means the person/company submitting an offer

2. Nature of Contract

2.1 Services to be Performed

The Services are described in Part E: Specification. Tenderer’s should, however, ensure that they read the Contract Documents fully to ascertain the Services to be performed and the terms on which the Services are to be performed, as the Contract will be evidenced solely by the Contract Documents.

2.2 Contact Staff

All enquiries regarding the tender process or the contract must be directed to Bernie Naylor on 5398 0105

2.3 No Canvassing Any tenderer who canvasses a Councillor or a Council staff member will be disqualified.

2.4 Type of Contract

The Contract, for which a Tender in accordance with these Standard Conditions of Tendering and the Specific Conditions of Tendering (if any) (herein called the "Conditions of Tendering") is made, is a Lump Sum Contract and all work performed under it shall be in accordance with the Contract Documents as defined hereunder.


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3. Tenders

3.1 Tender Documents

The tender document consists of the following components issued by Council to tenderers for the purpose of tendering and are identified as follows,

· Part A: Conditions of Tendering · Part B: Tender Forms · Part C: Tenderer Information · Part D: Occupational Health & Safety Declaration & Questionnaire · Part E: Specification · Part F: General Conditions of Contract

3.2 Lodgement of Tenders

Tenders are to be in writing and placed in a sealed envelope and addressed to:

“Contract C237/2019 – Construction of E-Waste Disposal Sheds at the Hopetoun, Murtoa and Warracknabeal Transfer Stations as per Council’s specifications.

‘Tender Box’ Yarriambiack Shire Council PO Box 243 WARRACKNABEAL Vic 3393

Tenders can be lodged in the Tender Box located at the Municipal Offices of the Yarriambiack Shire Council, 34 Lyle Street, Warracknabeal, or be posted to and received at the above address prior to the closing time and date.

The closing time and date for this tender is 2 pm on Monday 4th February, 2019

Tenders received after the closing time and date stated above, will not be considered. The lowest or any tenders will not necessarily be accepted. Emailed or faxed tenders will not be accepted.

Tenderers must ensure that they have provided two (2) signed copies of their tender (one to be marked “ORIGINAL” and bound, the other to be marked “COPY”). Any brochures or pamphlets must be attached to both the original and the copy.

A tender shall be rejected without consideration of its merits in the event that it is not submitted before the deadline and at the place specified. The tender may be rejected if it fails to comply with any other requirements of the specification.

All documents, materials, articles and information submitted by the Contractor as part of, or in support of a tender, shall become upon submission, the absolute property of Council and will not be returned to the Contractor at the conclusion of this tender process PROVIDED that the Contractor shall be entitled to retain copyright and other intellectual property rights therein, unless otherwise provided by the Contract.


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3.3 Disclosure of Information

Documents and other information relevant to the tender may be disclosed when required by law under the Freedom of Information Act 1992 or under a Court order. All contractors will be given particulars of the nominated contractor or advised that no tender was accepted.

3.4 Validity Period

All tenders shall remain valid and open for acceptance for a minimum period of 60 days from 30th November, 2018, or forty-five (45) days from Council’s resolution for determining the award of the tender, whichever is the later, unless extended by mutual agreement between Council and the relevant tenderer in writing.

3.5 Notice to Tenderers

· Tenders received on other than the approved Tender Form cannot be considered. · The lowest or any tender need not necessarily be accepted. · Tenderers are required to attach OH&S Declaration, Questionnaire and their company

profile and details of previous experience on similar projects together with the tender document.

· Council is not liable to the Tenderer for any cost, losses and expenses incurred by the

Tenderer in preparing the tender documents.

3.6 Privacy Statement Personal information requested in this form will only be used by Council for contract administration purposes and will not be disclosed without your consent except where authorised by law. You have the right to seek access and correction of your personal information.

3.7 Information to be submitted with Tender

The following forms and information should be submitted with the tenders. Tenders without any of the required information and signed by the Tenderer shall not be considered.

· Part B – Tender Form · Part C – Tenderer Information · Part D – Occupational Health & Safety Declaration and Questionnaire · Project Methodology and Project Timetable · Detailed Description and Drawings of Proposed Installation Works


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4. Evaluation of Tenders

4.1 Best Value Principles Council has adopted a best value for money approach to this Contract. The Contract will be awarded to the contractor who best demonstrates the ability to provide quality services at a competitive price.

The tender will be assessed with the following evaluation criteria to determine the most advantageous outcome for Council. This means that, although price is considered, the Contractor containing the lowest price will not necessarily be accepted, nor will the Contractor ranked the highest on the qualitative criteria.

4.2 Evaluation Criteria

The tender evaluation panel will evaluate tenders in accordance with the evaluation criteria listed below (in order of importance):-

· Tender Price · Demonstrated Experience on Similar Projects · OH & S Management

· Local Benefit

4.3 Post – Tender Submissions

Council may require a Tenderer to submit additional information concerning its tender or to personally discuss its tender before any tender is accepted.

Should a Tenderer fail to -

· submit the additional information so required by; or

· attend personally to discuss its tender at -

the date and time stipulated by Council, its tender may not be further considered.

4.4 Acceptance of Tender The successful tenderer will be notified in writing of the acceptance of its tender. The notification of the acceptance of tender will create a contract between the parties on the basis of the successful tenderer's tender and the Contract Documents. The successful tenderer must execute and return to Council a formal agreement in the form of the Contract Documents, as amended by the insertion of any details which tenderer’s are required to include in tenders within seven (7) days of its receipt.


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Part B: Tender Form Contract No: ...................................... Contract Name: ................................. ............................................................................................... Tenderer: ..........................................................................................................................................

(Individual, Business or Company name in block letters) Address: ............................................................................................................................................ .......................................................................................................................................................... Contact Person: ................................................................................................................................ Telephone No:………………………..…..…………. Mobile:…………….……….………………… Fax No: ……………………………….. E-mail:………………………………………………………….. Australian Business Number (ABN) ................................................................................................... Hereby offer to duly execute, complete and maintain the works within the time stated and in the manner and subject to the terms and conditions of Contract for the sum of: 1. Lump Sum Tender Component 1.1 Tender Amount (excluding GST) $ …………………………..………………

GST Amount $ …………………………..………………

Total Tender Amount (including GST) $ …………………………..………………

The above includes the following: 1.2 Addendums

Addenda No ……………issued prior to the closing of tenders. Signed for and on behalf of the Tenderer named above: .................................................................. Dated this ……………………….……..…………. day of ……………………..…………………2019 The signatory warrants that he or she has the authority of the Tenderer to sign this tender on its behalf

Name in block letters: ....................................................................................................................... Position held: ....................................................................................................................................


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Part C: Tenderer Information Tenderers are required to submit such information as is necessary to enable Council to assess their ability to provide the required service. This questionnaire has been prepared to assist tenderers in supplying this information. Tenderer ...........................................................................................................................................

(Individual, Business or Company name in block letters) Address ............................................................................................................................................ .......................................................................................................................................................... Telephone No ………………………..…..…………. Mobile …………….……….………………… Fax No ……………………………….. E-mail ………………………………………………………….. 1. Is the Tenderer an individual, partnership or limited liability company?

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If partnership, give name and address of partners: ..................................................................

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2. How many years experience has the Tenderer had in the type of services required to be carried out under this contract?

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3. Qualifications, Skills & Experience of Principal Individuals

List the qualifications, skills & experience of the principal individuals the tenderer intends to

engage in providing the service.

3.1 Name: ..............................................................................................................................

Qualifications, Skills & Experience: .........................................................................................

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3.2 Name: ..............................................................................................................................

Qualifications, Skills & Experience: ..........................................................................................

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3.3 Name: ..............................................................................................................................

Qualifications, Skills & Experience: .........................................................................................

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4. Provide details of nominated contract representative for this contract and his/her experience? .................................................................................................................................................

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5. Professional Referees for Tenderers

List names and telephone numbers of three professional referees for the tenderer:

5.1 Name: ....................................................................................................................

Position: ................................................................................................................

Organisation: .........................................................................................................

Telephone Number: ..............................................................................................

Type of work performed: .......................................................................................

5.2 Name: ...................................................................................................................

Position: ................................................................................................................

Organisation: .........................................................................................................




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5.3 Name: ...................................................................................................................

Position: ................................................................................................................

Organisation: .........................................................................................................



6. List other similar services currently being undertaken or committed by the Tenderer? ................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. ...............................................................................................................................................

7. Tenderer’s Resources

7.1 State the number of personnel and the equivalent full time staff that the tenderer intends to employ in performing this contract:

Number of personnel: ............................................................................................. Equivalent full time staff: .......................................................................................

7.2 Will any sub-contractors be engaged by the tenderer in performing this contract? YES / NO

If YES, provide the following details -

7.2.1 Name of Sub-Contractor: .............................................................................................

Qualifications, Skills & Experience: .......................................................................................

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7.3 State the percentage of labour, plant and materials that will be sourced from within the

municipal district of Yarriambiack Shire that you intend using for this contract:-

Employees: .............................................................................................. Plant: ....................................................................................................... Materials: .................................................................................................


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8. Insurances

8.1 Public Liability Insurance The Contractor shall maintain an appropriate Public Liability Policy of Insurance

covering the Contractor in respect of any claim arising from or related to the provision of the Project Services. Such policy shall be for an amount not less than $20,000,000 and the insurer shall note on the relevant policy the interests of Council under this Agreement.

Complete the following insurance and indemnity table:

Policy Type Name of Insurer Amount of Insurance

Expiry date

Certificate of Currency No.

Public Liability

Product Liability

Work Cover Policy


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9. Addenda

List all addenda, additional information and correspondence (if any) that the tenderer received from Council about this Request for Tender prior to the Tender Response closing date and time:-

1.

2.

3.

10. Additional Information

The tenderer provides (below or in an attachment to this Tender Form) any additional information required by Council’s Specification contained in Part E; and/or any other Information considered by the tenderer to be relevant to this Request for Tender:

..................................................................................................................................................... ..................................................................................................................................................... ..................................................................................................................................................... ..................................................................................................................................................... ..................................................................................................................................................... 11. Equal Employment Opportunity

Does the tenderer have an Equal Employment Opportunity policy? ........................ YES / NO 12. Environmental Management Policy

12.1 Does the tenderer have an Environmental Management Policy? .................... YES / NO 12.2 If YES is the Policy certified by a recognised independent authority? .............. YES / NO 12.3 If YES please state the accreditation details ...................................................................

13. Risk Management Policy

Does the tenderer have a Risk Management Policy? .............................................. YES / NO


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14. Completion of Contract

14.1 Demonstrate the tenderer’s ability to complete the contract within any specified

timeframe specified in Council’s Specification:

................................................................................................................. .. ................................................................................................................. .. ................................................................................................................ .. ................................................................................................................. .. ................................................................................................................. ..

State the number of working days required by the tenderer to perform the contract

(with due consideration of any nominated date for practical completion):

Number of working days: ........................................................................

If applicable, state the tenderer’s earliest possible start date for performance

under this contract:

Earliest possible start date: ....................................................................

15. Non-Conforming Tender Response

If the tenderer’s tender response does not conform with the requirements of this Request for Tender, the following details of non-conformity are:–

Areas of Non-Conformity Value of Non-Conformity (if applicable)

16. Conflict of Interest

If the tenderer has a conflict of interest (or any potential for a conflict of interest) concerning

this Request for Tender, details of that conflict or potential conflict are as follows:–

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17. Tenderer’s Statutory Declaration

The tenderer declares that –

(a) there has been no engagement in any practices that have contravened the Competition

and Consumer Act 2010 (formerly the Trade Practices Act 1978) in relation to the

preparation or submission of the Tender Response;

(b) it has or will obtain the necessary insurances as specified in this Request for Tender;

(c) other than any disclosure made in Clause 15, there are no areas of non-conformity in

respect of the tenderer’s Tender Response; and

(d) other than any disclosure made in Clause 16, the tenderer does not have a conflict of

interest or a potential conflict of interest in respect of the tenderer’s Tender Response.

I acknowledge that this declaration is true and correct and I make it in the belief that a person making a false declaration is liable to the penalties of perjury

SIGNED by or on behalf of the tenderer

Signature: ......................................................................... Name: .............................................................................. Title: ................................................................................. Date: ................................................................................ DECLARED at …………………………………….. in the State of Victoria on

………………………………….2019.

Before Me:

Signature: .......................................................................... Full Name: ........................................................................ Address: ........................................................................... Qualifications: ................................................................... [insert details of basis on which entitled to witness a Statutory Declaration under section 107A(1) of the Evidence Act 1958.]


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Part D: Occupational Health and Safety Declaration General OH&S Requirements For All Contracts Council is obligated to provide and maintain, so far as is practicable, a working environment for its employees and members of the public, that is safe and without risk to health. This requirement applies equally to contractors undertaking works and services on behalf of Council. The Contractor and any sub-contractors that may be engaged by the Contractor to perform works under this Contract Agreement shall at all times identify and exercise all necessary precautions for the health and safety of all persons. This includes the employees of the Contractor, Council employees and members of the public who may be affected by the works. The Contractor will inform itself of all Occupational Health and Safety (OH&S) policies, procedures or measures implemented or adopted by Council and/or the occupiers of any premises at or within which the Contractor will perform works under this Contract Agreement. The Contractor will comply with all such policies, procedures or measures; and in the event of any inconsistency, will comply with such procedures or measures so as they produce the highest level of health and safety. The Contractor will comply with any and all directions by Council relating to OH&S. 1.1 Legislative Compliance The Contractor must comply with and ensure that its employees, sub-contractors and agents comply with all applicable Acts, regulations, local laws and by-laws, Codes of Practice, Australian Standards and Council’s OH&S policies and procedures that are in any way applicable to this Contract Agreement or the performance of the works under this Contract Agreement.

Occupational Health & Safety Certification

The information provided in this questionnaire is an accurate summary of the company’s occupational health and safety management system. Company Name: .................................................................................................................. Signed: ....................................................................

Date: .............................................

Name: ................................................................................................................................. Position :.............................................................................................................................. Contact Details: (if different to above) ................................................................................. Contact Name: .........................................................

Contact Number: ...........................


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The questionnaire forms are required to be submitted with the tender document.

1. Occupational Health & Safety (OH&S) Questionnaire

1.1 Does the tenderer have a written OH&S policy? YES / NO / N/A

If YES provide a copy of the policy

1.2 Does the tenderer have any OH&S documentation such as a manual or booklet?

YES / NO If YES provide a copy of the contents page(s)

1.3 Are specific OH&S responsibilities clearly assigned to employees or sub-contractors

involved with the planning, supervision and execution of works and services? YES / NO

If YES, provide details or submit the relevant extract from your OH&S documentation

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1.4 Does the tenderer have a system for the registration and investigation of injuries and incidents? YES / NO / N/A

If YES provide details of your reporting and investigation procedures, or submit a copy of your Standard Incident Report Form

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1.5 Has the tenderer identified the risks associated with its routine operations and developed standard operating procedures or safe systems of work to minimise or eliminate those risks? YES / NO

If YES provide/attach a summary listing of procedures or work instructions ...................................................................................................................................

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1.6 Has the tenderer previously developed any site specific work method statements or

site safety plans? YES / NO

If YES, provide a sample of a document previously prepared


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1.7 Does the tenderer have any permit to work systems which will be used on this contract? YES / NO

If YES provide details of the relevant permits ................................................................................................................................... ................................................................................................................................... ...................................................................................................................................

1.8 Does the tenderer require employees and sub-contractors to have a “White Card” before undertaking construction works at sites under your control? YES / NO

If NO, provide details .................................................................................................

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1.9 Is plant and equipment owned/operated by the tenderer regularly tested, inspected

and maintained? YES / NO

If YES provide details ................................................................................................

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1.10 Is electrical equipment regularly tested, inspected and tagged? YES / NO

If YES please provide evidence

1.11 Are there procedures for storing and handling hazardous substances? YES / NO If YES, provide details ............................................................................................... ................................................................................................................................... ...................................................................................................................................

1.12 Have employees and sub-contractors been trained to identify and safely deal with workplace hazards and risks typical to this contract? YES / NO

If YES provide evidence of training (e.g. White Card training, Licences) or induction

programs ....................................................................................................................

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1.13 Is a record maintained of all training and induction programs undertaken for employees in the tenderer’s company? YES / NO

If YES, provide evidence of current safety training records ...................................................................................................................................

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1.14 Are regular OH&S inspections undertaken at worksites? YES / NO

If YES, provide details on frequency ........................................................................

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1.15 Are standard checklists used for OH&S inspections for the worksite and plant and

equipment before use? YES / NO

If YES, provide an example of checklists previously used

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1.16 Is there a procedure by which employees or sub-contractors can report hazards at

workplaces? YES/NO

If YES, provide details or attach a copy of the standard hazard report form

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1.17 Are employees and sub-contractors involved in decision making in relation to OH&S matters? YES / NO

If YES, provide details ...............................................................................................

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1.18 Does the tenderer have an OH&S representative that employees or sub-contractors can raise OH&S issues with? YES / NO

If YES, provide details ............................................................................................... ...................................................................................................................................


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1.19 Does the tenderer have a system for recording and analysing OH&S performance statistics? YES / NO

If YES provide details ................................................................................................

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1.20 Are employees regularly provided with information on OH&S performance? YES / NO / N/A


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1.21 Has the tenderer or any of its personnel been found guilty of an OH&S offence? YES / NO


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1.22 Does the tenderer have any procedures for identifying, assessing and controlling

risks associated with manual handling? YES / NO


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1.23 Provide OH&S information for the last three most recent and relevant contracts completed by the tenderer.

2. Risk Assessment

A Risk Assessment shall be completed by the successful Contractor in relation to the contract works and submitted to Council for approval prior to commencement.

The primary objectives of the Risk Assessment are to:

· identify hazards associated with contract tasks and activities

· determine the level of risk

· establish appropriate risk control measures

Each major or significant task or activity associated with the contract shall be assessed in terms of the associated hazards. When all hazards have been identified the most likely outcome as a result of an incident shall be determined.

Contract 1 Contract 2 Contract 3

Contract Description

Client

Contact Name

Phone No.

Number of lost time injuries

Number of person days on contract

Total days lost due to

injuries

Contract Duration (Weeks)


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Part E: Specification

1. SCOPE OF WORK

This contract is for the construction of a Drive Through Truck Shed with End Walls at the Hopetoun Works Depot. Dimensions: Building Length – 12m (Approx) – 2 Bays Building Width – 9mm (Approx) Building Height – 5 mtrs (Clearance) Roller Doors: 5m X 5m 3m X 3m Concrete Slab: 125mm thick with 500mm x 300mm Perimeter Beams

2. LOCATION

Hopetoun - 8 Tip Rd, Hopetoun Murtoa - 1281 Wimmera Highway, Murtoa Warracknabeal - 108 Tip Road, Warracknabeal

3. ON-GOING OPERATIONS OF THE DEPOT The contractor will need to accommodate the health and safety of Council staff working within the Council Depot and to keep the disruption to the on-going operations of the Depot to a minimum – the Contractor shall liaise with Council to confirm these arrangements.

4. CONTRACT TERM

The maximum timeline for completion of the works is eight weeks after the hand-over of the site. Tenderers are requested to provide their project methodology and delivery timetable with their tender. Access to the site will be available from Monday 7th January, 2019 or earlier by mutual agreement.

5. MAKE GOOD ANY DAMAGE

Any damage to pavements, adjoining/supporting building components, services, or Council’s

workshop equipment, arising from demolition and/or construction works, shall be repaired/replaced to the satisfaction of Council and at the contractor’s cost.

6. WARRANTY

The Contractor shall supply an unconditional warranty to Council for all workmanship and materials and their compliance with this specification. A 12 month Maintenance period will apply.


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7. SPECIFIC REQUIREMENTS OF THE PROJECT

(a) Shed Size 12m (Approx) Long X 9m Wide X 5m High Clearance with 2 bays at spouting and flashing to be included. (b) Wall and roof Cladding – Zincalum.

(c) Frame to be steel, primed and painted (d) To be constructed on the existing pavement (e) Drainage Stormwater to the ground.

(f) Council approval of the detailed drawings is required prior to the commencement of

on-site work Contractor will be responsible for obtaining all permits required for this project.

8. SUPPLY OF EQUIPMENT The Contractor shall provide all scaffold, safety equipment, elevated platforms, plant and

equipment and labour required to carry out the construction works.

9. INSPECTION OF FACILITY Arrangements for the inspection of the facility can be made by contacting Council’s Manager of Infrastructure Services – Bernie Naylor Ph: 041 8519 623

Email: [email protected]

10. REFEREES Each tender applicant shall provide the names and contact telephone numbers of representatives from at least three companies where a similar work has been performed within the past twenty-four months.

DATEWARNING

BEWARE OF UNDERGROUND SERVICES

THE LOCATION OF UNDERGROUND SERVICES ARE

APPROXIMATE ONLY, AND THEIR EXACT POSITION

SHOULD BE PROVEN ON SITE. NO GUARANTEE IS

GIVEN THAT ALL EXISTING SERVICES ARE SHOWN.

PROJECT No. SHEET No.PRO2018025

REV:1 OF 1

Warracknabeal, Hopetoun & MurtoaE-Waste Shed

DESCRIPTIONREVDATE:

SCALE:

CAD FILE:

December 2018

J. Turner

1 : 100A3

A

PROJECT:

CONCEPT DRAWINGDRAWING TITLE: