NIH Research Training Grants

(T32 Type Grant)

June 26,20033:00 p.m-5:00p.m.

Schleman B-38

NIH Research Training Grants (T32 Type Grant)

Becky WhiteAssistant DirectorRlwhite@purdue.edu494-1052

Leslie Vogel Account Manager

lvogel@purdue.edu 494-1066

Selena McNealAdministrative Assistant

selenamcneal@purdue.edu494-1069

Today’s Agenda Overview of type T32 training grants

SPS best practices

Business Office round table discussion

Questions

Information Sites NIH Grants Policy Statement

http://grants1.nih.gov/grants/policy/nihgps_2001/index.htm

Ruth L. Kirschstein NRSA Training Grant and Fellowship Guidelines

http://grants1.nih.gov/training/nrsa.htm

Administrative Information http://grants1.nih.gov/training/outcomes.htm

NRSA Program Announcements http://grants1.nih.gov/training/nrsa.htm

Information Sites NRSA Stipend Increases & Other Policy

Announcements http://grants1.nih.gov/training/nrsa.htm

NRSA T32 Frequently Asked Questions (FAQ’s)

http://grants.nih.gov/training/faq_training.htm

Overview Name change

Ruth L. Kirschstein National Research Service Awards

Awarding Agencies Supported by 22 of the 24 awarding NIH Institutes

The NIH Budget for Training Grants Currently $750,000

Institutional NRSA Training Grants

Purpose: To develop or enhance research training

opportunities for individuals, selected by the institution who are training for careers in specified areas

Trainees must have opportunity to carry out supervised biomedical or behavioral research with the goal of developing or extending their research skills and knowledge

Eligibility Application submitted by an Institution (not an

individual)

Domestic, non-profit public or private institutions

Research training must fall within the mission of the NIH awarding components

Eligibility Applicants must have

Strong research program in the proposed area(s)

Requisite staff & facilities to carry out the proposed program

Program Director (PI) will be responsible for Overall Direction of the training Selection and appointment of NRSA eligible

trainees

Eligibility Citizenship Requirements

Must have been admitted as a permanent resident at the time of appointment

Degree Requirements Predoc: Must have a baccalaureate degree & be

enrolled in a doctoral program leading to a Ph.D., comparable research doctoral degree, or dual research/clinical doctorate like the MD/Ph.D

Postdoc: Must have a Ph.D. or M.D. or comparable doctoral degree from an accredited domestic or foreign institution

NRSA Limitations

Duration of Support Predoc: 5 year limitation Postdoc: 3 year limitation

Waiver request requires the NIH prior approval

Period of Support/Appointments

Trainees are considered full-time participants in the training program

9-12 month appointments

Less than 9 months are not allowed unless completing a planned training program

Appointment may begin anytime during the budget period

“Overlapping” Appointment

An appointment period may overlap budget periods

Year 9 Year 107/1/02-6/30/03 7/1/03-6/30/04

Appointment Period 1/1/03-12/31/03*

*Stipend & Tuition $$ come out of year 9 (6-months reported as unliquitated obligation)

Stipend level will stay at the year 9 level

Stipends Subsistence allowance to help defray living

expenses during the period of training

Not a salary, not considered employees of either the Government or the Institution

NIH publishes the stipend levels in the NIH Guide when increases are approved http://grants.nih.gov/training/nrsa.htm

Stipends NRSA Stipends – FY 2003

PREDOC One stipend level for all individuals, regardless of

years of experience $19,968

POSTDOC Dependent on # of years of relevant experience

(0-7) Once level is set at the time of appointment, no

change in level can occur mid-year Subsequent year based on initial level + 1

Stipends Years of Relevant Experience/FY03 Level

0 = $34,200 1 = $36,108 2 = $40,920 3 = $42,648 4 = $44,364 5 = $46,404 6 = $48,444 7 = $50,808

Stipend Supplementation Grantees may supplement stipends

Amount determined according to formally established policies applied to all in similar training status

Non-Federal Funds

Without additional effort or obligation to the trainee

Compensation Trainees may receive compensation for services

associated with employment Examples: Teaching assistant, Lab assistant

In these cases, the individual receives a salary, and it is not considered stipend supplementation

Can compensation be provided from a NIH research grant?

YES, on a limited and part-time basis It is up to the grantee institution to set reasonableness May not be the same research that is part of the training

experience (The PI approves this, NOT the NIH) May not interfere with, detract from, nor prolong the approved

the NRSA training.

Employee Benefits Since stipends are not provided as a

condition of employment, it is inappropriate and unallowable to charge the NRSA grants for employee benefits

FICA Workman’s compensation Unemployment Insurance Etc…

Leave Vacations and Holidays

Both Predoc and Postdoc trainees may receive same vacations and holidays available to individuals in comparable training positions at the grantee or sponsoring institution. The individual will continue to receive stipends.

Sick Leave Paid according to University Policy

May continue to receive stipends up to 10 calendar days of sick leave

Leave Leave of Absence

Approval for the leave of absence must be requested in advance from the awarding agency

Trainees must be terminated and reappointed once they return from the leave of absence

Stipends may not be reimbursed during the leave of absence

Part-time Training Allowed in unusual and pressing

personal circumstances Medical conditions Disablility Child or Elder Care Not just part time so he/she can work at

another job Must receive NIH prior approval

Part-time Training The Program Director (PI) must submit a

written request, countersigned by the trainee & the authorized institutional official

The trainee must continue to be at lease 50% effort on the grant. Less than 50% would require a leave-of-absence from the NRSA grant.

Costs: Stipends, Tuition, Fees and Health Insurance Stipends at rates previously discussed Grantees request full amount for tuition, fees

and health insurance Health Insurance OK if applied consistently (Family

Health Insurance is allowable) Formula is applied to the combined cost of

tuition, fees and health insurance and used for award calculation only

Per trainee basis: 100% of first $3K, 60% of costs > $3K.

No escalation in future years Grantees are reimbursed as needed

Costs: Trainee Travel Usually per/trainee formula based for

award calculation Varies greatly among Institutes

Check with grant management specialist at the awarding institute for guidelines

Scientific meetings – OK Travel from residence to institution –Not

allowable Training experiences away from institution

– OK, but requires the NIH approval

Costs: Training Related Expenses (TRE)

Formula based: $2,200/Predoc $3,850/Postdoc

Formula is Per Trainee

Costs: Training Related Expenses (TRE)

Training Related Expenses can be used for the following: Staff Salaries Consultant Costs Equipment Research Supplies Staff Travel Other expenses directly related to the

training program

Costs: F&A 8% Rate Base = TDC less tuition & fees

Health insurance is also excluded from the base since it is considered a fee

This requires a manual adjustment performed in SPS every six months (June and December)

Rebudgeting No prior approval (unless other wise

restricted) for: Stipends: Into Tuition & Fees only Tuition: Into Stipends only Trainee travel: any category Training Related Expenses: any category

Prior approval required to rebudget stipends and/or tuition into travel or training related expenses

Statement of Appointment Form (PHS 2271)

Revised version available since 4/2002 Available in PDF-fillable format on web:

http://grants.nih.gov/grants/forms.htm

Includes new ethnicity/race breakouts & Field of Training codes

Mandatory use of new form as of appointments beginning on/after 6/1/02

Statement of Appointment Form (PHS 2271)

Due on or before the start of the appointment period

No stipend or other allowace may be paid until submitted

Delinquent forms (> 30 days) may result in disallowance

Electronic 2271Now “X-Train”

Electronic submission of 2271 data is available through “X-Train”, and application in the NIH eRA Commons

“X-Train” remains in limited deployment

Will eventually be open to all Commons-registered institutions May open up in the next year

Termination Notice (PHS 416-7)

Required at time an appointment is ending Reflects total period of support & NIH

stipend only (do not include any supplementation)

If there was a hiatus of support, report only current period

Do not include support already reported on a prior Term Notice

Available in PDF format on web: http://grants.nih.gov/grants/forms.htm

Financial Status Report (SF 269)

Required annually within 90 days of budget end date

Unliquidated obligations can be used to report any stipends and tuition charges for “overlapping” appointments

Automatic Carryover of unobligated balance is not generally allowed but awards are footnoted either way

Progress Reports Progress Reports:

Progress reports must be submitted with the noncompeting continuation applications. For individual awards, a final progress report is required as part of the Termination Notice. A separate final progress report is not required.

Changes in Project A transfer of the award to another

institution or a change in Sponsors requires the approval of the NIH awarding component. Should consult with the NIH ASAP.

Any proposed change in the individual’s area of research training must be approved by the awarding component.

Questions