iiPP^HSP'I

QUYET DINHVk vi$c thanh I^p Ban tham tra tu each co dong

Ngdn hang thuang mtfi co phhn Xuat Nh$p khau Vi^t Nam

HQID6NG QUAN TRINGAN HANG TMCP XUAT NHAP KHAU VIET NAM

Cdn cur Luyt Doanh nghipp;

Can cur Luyt Cdc to chuc tin dyng;

-Can cur DiSu lp Ngan hdng TMCP Xuat Nhap khau Vipt Nam ("Eximbank");

-Can cur Nghj quyet so 55/2018/EIB/NQ-HDQT ngdy 22/01/2018 cua H(h ddng qudn trjEximbank;

QUYET DINH:

Dieu 1. Thanh ldp "Ban tham tra tu edeh co dong Eximbank" tai Dai hpi dong Codong thudmg nien 2018 (sau day gpi tit Id "Dai hpi"), g6m cdc thdnh vien sau:

1.Ong Tran L6 Quyet- Tru^ng Ban

2.BdLeThjHoa- Pho Trudng Ban//oVthUOng..r com

3.Ong Nguyen Van Thuy -Oyvienv\*\xua!nhap

4.Ong Le Dung ST- Uy vien

Dieu 2. Ban tham tra tu each co dong c6 cdc to kj/ thuat ho trp vd nhap lipu, gom cdc cdnbp nhan vien Eximbank do Ban to chuc b6 tri, c6 sir dyng hp thong mdy tinh, mdyin, mdy quet, camera... de thyc hipn nhipm vy cua minh.

Dieu 3. Phe duypt cdc cong vipc cda Ban tham tra tu edeh co dong quy dinh tyi Phy lye 1vd mau bdo cdo trudc Dai hpi ve ket qud kiem tra tu each co dong dy hpp quydinh tai Phy lye 2 dinh kem Quyet djnh ndy.

Dieu 4. Quy^n vd nghta vy cua Ban tham tra tu edeh co dong:

1. Kiem tra tu edeh co dong den dy hpp Dai hpi cdn cii danh sdeh co dong coquy6n dy hpp tyi ngdy chot danh sdeh co dong c6 quyen dy hpp Dyi hpi vd h6so ddng ky tham dy Dyi hpi theo quy dinh tyi Dy thdo Quy chS ti6n hdnh Dyihpi.

CONG HOAXAHOl CHU NGHIAVlfT NAMF^fimiRAKIIC ^^Doc lap-T^do-Hanh phuc

TP. -W.CU, ngdyiithang. Andm....,2.O 12

S6: M^j

2.Trudng Ban tham tra tu cdch co ddng c6 quyen xem xdt, quyet dinh gidiquyet cdc trudng hop phdt sinh trong vipc tham tra tu cdch co dong md chuadupe quy djnh t^i Quyet djnh nay nhdm dam bao quyen dp hpp ciia co dongphu hgp vdi quy djnh cua phdp luat vd Bieu 1^.

3.Gidm sat vipc lam thu tpc d^ng ky, nhap dO lipu co dong d\r hQp.4.Phdt cho co dong Thd bieu quydt; Phieu bieu quyet; Phieu biu va cac tai li^u

hpp lien quan khac.

5.Th\rc hi^n nhi^m vy cua Ban kiem phieu t^i phan md dau cua Dai hpi, kiemdem th^ bieu quyet de thong qua Quy che ti^n hanh B^i hpi khi Ban kiemphieu chua dupe tMnh l^p.

6.Bdo cdo trudc B^i hpi ve ket qua kiem tra tu edeh c6 dong dp hpp Bai hpi taicac thdi diem sau:

(i) Trudc khi khai m^c B^i hpi;(ii) Trade m5i Ian bieu quyet cua B^i hpi neu cd sp thay doi ve so co dong

ddng ky tham dp B^i hpi (do co dong den mupn dang ky dp hpp).

7.Thpc hipn cdc cong vipc khac do B^i hpi phan cdng.

Dieu 5. Bi^u khodn thi hdnh:1.Quy^t djnh nay cd hipu lpc ke tir ngdy ky. Ban tham tra tu each c6 dong hoat

dpng trong thdi gian to chdc Bai hpi dong Co dong thudng nien ndm 2018 vatp giai the sau 90 ngdy ke tir ngay ket thuc B^i hpi.

2.Tradng Ban tham Pa tu edeh c6 dong ldnh dao, chi d^o, di^u hanh toan dipncdc mat cong vipc cua Ban va chju trdch nhipm trade Hpi ddng quan Pi v^vipc thpc hipn quydn vd nghia vp dupe giao.

3.Thanh vien Hpi d6ng quan pj, Ban Bieu hdnh vd Cdc Ong/Bd cd ten t^i Bieu1 cd trdch nhipm thi hdnh Quyet djnh nay./.

n trj

AW n hpn:-Nhukhodn3Bi^u5;- Luu VT, VP.HBQT.

Phy lye 1CAC CONG VlEC CUA BAN THAM TRA TlT CACH C6 DONG

(Ban hanh kern theo Quyit d\nh sd: h~?^^^oi8/EIB/QD-HDQTngay hX thdng H. ndm 2018 cita Hpi dong qudn trf)

Kiem tra ho so co dong dang ky tham dy hyp Dai hyi theo quy djnh tai Quy chetien hanh Dai hyi. Ban tham tra tir edeh co dong diryc quy en xem xdt myt trongcac trirong hyp ngoai If sau:

(i) Co dong khi tryc ti^p tham dy Dyi hf i ddng C6 dong ("DHDCD") khong xu&t trinhduyc Thong bao mdi hyp thi chi c^n xu^t trinh Chung minh nhan dan ("CMND")hodc Hy chieu ban chinh.

(ii) C6 dong khi tryc tiep tham dy DHDCD khong xuat trinh duyc CMND hodc Hfchieu ban chinh thi c6 the sir dyng bdn chinh ede loyi giay to tuy than khdc nhungphdi c6 Thong bdo mdi hop ban chinh.

(iii) Ngudi dai dif n theo uy quyen cua co dong Id cd nhan khong xuat trinh duyc Thongbao mdi hyp bdn chinh thi phdi xuat trinh bdn chinh hoc bdn sao y/chung thycCMND/Hy chieu ciia co dong uy quyen de thay the.

Kiem tra vif c uy quyen cua co dong theo quy djnh sau:

Doi vdi co dong Id cd nhan: co dong nay khong duyc uy quyen cho hai ngudi trd len;khong duyc vira tryc ti6p tham dy vira uy quy6n cho ngudti khdc dy hyp.

D6i vdi co dong Id to chiic: Trubmg hyp co dong Id to chiic chua c6 ngudri d^i difn theouy quyen quy dinh tyi khodn 4 Dieu 15 cua Luyt Doanh nghifp thi uy quyen cho ngufrikhdc dy hyp DHDCD.

Vif c uy quyen dy hyp DHDCD phdi lyp thdnh vdn bdn theo mau do Eximbank phdthanh. Ngudi duyc uy quyen dy hyp Dai hyi phdi xuat trinh vdn bdn uy quyen theo quydinh khi ddng ky dy hyp trudc khi vdo phong hyp. Ngu6i duyc uy quyen dy hyp Id cdnhan khong duyc uy quyfn l^ii vd phdi chju trdch nhifm ve tinh trung thyc cua uyquyen. Cy the:

(i) Nguai duyc uy quyen phdi xuat trinh Giay uy quyen co dong dau myc d6 cuaEximbank hodc Giay uy quyen phdi duyc cong chung/chumg thyc theo quy djr1"phdp luf t.

(ii) Truong hyp co dong uy quyen cho to churc tham dy hyp DHDCD thi ngudi-cua to chuc do tham dy. Neu dai difn cua to chiic do la dai difn theo uy qphdi xuat trinh them vdn bdn uy quyen cua to chuc d6 lyp theo mau do Equy dinh.

(iii) Giay uy quyen do c6 dong la to chiic trong nude lap theo mau cua Exdone dau myc d6 cua to chiic uy quyen c6 the duyc chap nhan thay the Giay uyquyen theo quy djnh tyi diem (i) khoan ndy.

Ban tham tra tu edeh co dong c6 quyen ti^n hanh xdc minh uy quyen trong v6ng 90ngay ke tir ngay k^t thuc Dai hyi dong Co dong vd ngucri duyc uy quyen phdi chiu trdchnhifm trudc phdp luat neu vifc uy quyen khong trung thyc. Trudng hyp Ban tham tra tu

b

cdch co (long phdt hipn vipc uy quyen Id khong hpp phdp, Ban tham tra tu each co dongse bdo cdo Hpi dong qudn tri Eximbank trinh Ngan hang Nhd nuac de c6 bipn phdp xiriy-

3. Cdch thirc Idem dem Thg bieu quyet cua co dong:

C6 d6ng sg bieu quyt thdng qua Quy che tien hdnh Dyi hOi bang Thg bilu quyet theomau Eximbank. Cy the:

(i) Moi c6 dong nhan 1 thg bieu quyet c6 in day dii so thu t\r theo thu mbi hop, s6dang ky, hQ \k ten cua co dong, hp va ten dai di$n dupe uy quyen, so CMND/Hpchigu/DKKD, dia chi, so lupng co phan, tong so phieu c6 quyen bieu quygt cua codong d6. C6 dong bi^u quy^t van de can bieu quyet bang edeh gia thg bieu quyet.Khi bieu quyet, mat trudc cua thg bi^u quyet phai dupe hudng ve phia Chu tpadoan. Doi voi v^n de bieu quygt, c6 dong sg cho y kien "dong f, "khong dong y"

hoac "khong c6 y kien".

(ii) Khi tien hdnh bieu quyet bang thg tai Dai hpi, so thg "d6ng v" nghj quyet dupedem trudc, so thg "khong dong y" nghj quyet dupe dem sau, so phieu c6n l^i dupexem Id "khong c6 y kien"; cuoi cung can cu vdo tong so phieu "dong y" hay"khong dong y" de quyet dinh.

(iii) Co dong chi dupe bieu quyet y kien m^t ldn cho mpt trong ede muc chpn "Dongy", "Khong dong y" trong thdi gian Chu tpa yeu cau bieu quyet tuong ung (sau khi

co dong da gio thg cho mpt mpc chpn, phdn mgm phpc vy Dai hpi khong tinh edeldn gia thg sau d6, neu co). M6i Ian lay y kien ve 1 myc chpn ("D6ng y", "Khong

dong y"), Chii tpa se nhdc lai 3 Ian. Sau khi xdc dinh khong c6n co dong nao giathg bieu quyet cho mpt myc chpn thl sg chot so lipu gid tri bieu quygt do vd chuyensang bieu quyet cho myc chpn tiep theo.