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Procurement Fixtures Department1
New Vendor Set Up
Procurement Fixtures Department2
New Vendor Set Up
Table Of Contents
How To Assign Vendor ID _______________ Page 3
How To Access The Website ____________ Page 4
Guidelines ___________________________ Page 5
Inbound Routing Requests ______________ Page 6-8
Building A Parcel Request ______________ Page 9-11
Communications ______________________ Page 12
Procurement Fixtures Department
New Vendor Set Up
How To Assign Vendor ID
� Request the New Vendors W-9
� Request a blank invoice so Accounting can input their information into the system.
� Send both W9 and a blank invoice to accounting.
� Accounting will bring vendor number/confirmation to Procurement once
created.
� Takes 2-3 days.
� Once you have received vendor ID from Accounting scan and send to
� Be Sure to note what the email is about in the subject line.
� Ex: LTL/Fed Ex/General Question
� Domestic Logistics will set up the new vendor within 2-3 hours.
� Once you have a final approval from Domestic Logistics you can send the Vendor
the assigned ID number.
� You will then need to update all fields on the Procurement Vendor List.
� Q Drive/Procurement/Vendors/ Procurement Vendor List
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Procurement Fixtures Department
New Vendor Set Up
How To Access The Website To Schedule Shipments� “Click” on Internet Explorer
� Go to Vendor.Academy.com
� Do not type www.
� Scroll down to Domestic Vendors on the left hand side.
� “Scroll” over Transportation Domestic Logistics.
� For LTL/FTL Shipments “click” on Inbound Routing
Request.
� See Pages 5-7
� For FedEx “click” on Build A Parcel Shipment.
� See Pages 8-10
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Procurement Fixtures Department
New Vendor Set Up
Guidelines
� Guidelines to submit for "request for pick up and onsite date". The following detail is
required to prevent any delays. Failure to comply with Academy routing procedure
will result in freight deduction from invoices.
� All shipments require 7 business day advance notice in order for Academy to
contract a carrier.
� Request for pick up must be submitted by 2pm central standard time. Please consider additional time for weekends, holidays, and most of all transit time in order to meet requested delivery date.
� All shipments (pallets) must be labeled with the "Attention to", store location,
purchase order number, and project name if available.
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Procurement Fixtures Department
New Vendor Set Up
Inbound Routing Requests� “Click” on HERE.
� “Click” on Request Truckload Carrier Pick up Fill out all Fields marked with a (*)
� If you want to save your company's
� Regardless of the size of the shipment it will always go
through truckload carrier pick up.
� Information for the next time you schedule a Pickup
� “click” on Save Company data.
� If you need to make changes to a previous saved input
“click” on Reset Company Data.
� All shipments must be palletized.
� No pallets are stackable.
� “Click” 004 under Delivery Destination.
� “Click” Add Po
� “Enter” the Po Number
� Comments should include store number
� Please follow the websites directions if you are
routing standard to Katy or Twiggs DC.
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Procurement Fixtures Department
New Vendor Set Up
Inbound Routing Requests
� When entering the information under pallet and carton count, shipments that do
not consist of cartons, carton field must equal the pallet quantity field.
� Please note request for pick up submitted without cube information will be
denied.
� “Click” Save
� You can add additional Pos if you have multiple for the same store.
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Procurement Fixtures Department
New Vendor Set Up
Inbound Routing Requests
� Shipments going direct to store locations must note in “Vendor comments”
section, store number, purchase order #, Type of order. Ie NEW, RES, SP (Special
Projects), OP(Operations), requested delivery date, requested
delivery time
� All Op (operational orders) need to specify
ship standard.
Example:
Academy Store # 172
PO# FEX___________
Type: NEW/RES/OP/SP
Requested Onsite Date & time
� “Click Submit
� An email of your Pick Up request will be sent to you.
� If you do not receive within a few minutes please contact
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Procurement Fixtures Department
New Vendor Set Up
Build A Parcel Shipment
� Type in your Vendor ID number
� Buyer will provide at time of New Vendor Set Up.
� “Type” your Company's Name
� “Click” if the shipment is for one or multiple locations.
� “Click” Ok
� Fill out fields highlighted in Yellow.
� How Many Pieces will the shipment be?
� What is the weight of the shipment?
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Procurement Fixtures Department
New Vendor Set Up
Build A Parcel Shipment� Fill in all fields highlighted in Yellow for the origin of shipment.
� To find destination address “click” on Find In Address Book.
� You can either scroll down to view stores or search by
Zip code/State/location name/City.
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Procurement Fixtures Department
New Vendor Set Up
Build A Parcel Shipment� Fill in all fields in Yellow.
� “Click” on Service Type to determine how the package will ship.
� “Enter” the Purchase Order Number
� “Enter” the Expected Ship Date
� “Enter” the earliest and latest pick up time.
� “Click” Finish/Print
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Procurement Fixtures Department
New Vendor Set Up
Communications
� If you have any questions please contact academy logistics.
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