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New Faculty Orientation
Faculty Affairs
Timothy M. PinkstonVice Dean for Faculty Affairs
(213) [email protected]
August 2016
Key Policy and Practice Documents • Faculty Handbook
• UCAPT Manual
• Viterbi School APT Guidelines
• Viterbi School Faculty Evaluation Policy
• Faculty Load Policy: Junior Faculty Extended Teaching Load Reduction; T/TT Faculty Load Policy, Teaching Faculty Load Policy
• Mid-probationary (Three-Year) Academic Progress Review
• Viterbi Mentoring Programs and Activities, Reference Guides
• Guide to Research at USC
• Conflicts of Interest in Professional and Business Practices; Conflicts of Interest in Research; VSoE Contracts and Grants
• New Faculty Reference Guide to Technology Commercialization
• Graduate Assistant Handbook; Postdoc Scholars Guidelines; USC Libraries
Faculty Handbook*
* Most recent version: Sept. 8, 2015
https://policy.usc.edu/files/2015/09/
Faculty-Handbook-2015.pdf
• Describes current official university policy affecting faculty
• Faculty participation in university governance (Section 2B)– Academic Senate, Faculty Councils, Univ./Senate Committees
• Faculty rights and responsibilities (Section 3B)– Academic freedom and responsibilities (teaching, research, service,
mentoring)
• Leaves of absence and benefits (Sections 3E and 3F)– Sabbatical Leave (paid), Family Care & Medical Leave (12 wk unpaid),
Personal/Special Leave (unpaid), Part-time Leave (proportionate pay)
– Paid Parental Leave (10 wk paid) – see Section 9A
– Academic year appointments (9 months): no vacation entitlement
– Fiscal year appointments (12 months): 20 days/yr, 35 days max. accrual
– Note: 3 days of sick leave annually (compliant w/ HWHF Act of 2014)
Faculty Handbook• Conflicts of interest (COIs), outside activities (Sections 3G - 3I)
– Identify and disclose via https://diSClose.usc.edu/ system
– If permitted, manage the COI with approved plan
– Personal COIs – can’t participate in decisions affecting Close Relations
– COIs in research – reviewed by COI Review Committee (Compliance)
– Outside Activities – of scholarly worth that in no way detracts from one’s primary responsibilities to, and the prestige of, the university
• Appointment, promotion, and tenure (Sections 4C - 4H)– Term of (re)appointment indicated in app’t letter (typically 1, 2 or 3 yrs)
• Decision rests with Dean (or delegate); other levels of review are advisory
– TDD in app’t letter; changes only for leaves or special circumstances
• Tenure decision rests with Provost; all other levels of review are advisory
– Evaluation follows UCAPT Manual and Viterbi School APT Guidelines
Faculty Handbook• Policies Pertaining to Research (Chapter 5)
– More info in the “Research at USC” orientation session this afternoon
• Providing Safe Educational and Work Environment (Chapter 6)– Civility in the workplace: no discrimination, harassment, retaliation
– Workplace harassment prevention training required every 2 years
• Faculty Grievances (Chapter 7)– For violations of rights provided by law or by university policies
– Informal resolution via department chair (alternatively, VD Fac. Affairs)
– Formal filing by submitting, in writing, to Academic Senate President
• Faculty Dismissals (Chapter 8)– Only for adequate cause
– Mid-contract terminations not to be confused with dismissals for cause
Faculty Handbook
• Academic and Family Life Balance (Chapter 9)– Paid Parental Leave (PPL): for full-time faculty in connection with the
birth or adoption of child, and serve as primary caregiver
• 10 weeks paid parental leave (no obligation for duty during leave period)
• No teaching obligation during entire semester of approved leave
– Accommodation for probationary faculty with childcare responsibilities
• Half-time leave with half-time duties at half pay (up to 2 years) or
• Reduced teaching & service totaling two courses or
• Limited period of assistance (lab technician or teaching assistant)
– Extension of probationary period
• Birthing or primary caregiver faculty member entitled to TDD extension
– PPL and TDD extensions will not raise expectations for scholarly output
• Transition from Full-time Work (Chapter 10)
Key Policy and Practice Documents • Faculty Handbook
• UCAPT Manual
• Viterbi School APT Guidelines
• Viterbi School Faculty Evaluation Policy
• Faculty Load Policy: Junior Faculty Extended Teaching Load Reduction; T/TT Faculty Load Policy, Teaching Faculty Load Policy
• Mid-probationary (Three-Year) Academic Progress Review
• Viterbi Mentoring Programs and Activities, Reference Guides
• Guide to Research at USC
• Conflicts of Interest in Professional and Business Practices; Conflicts of Interest in Research; VSoE Contracts and Grants
• New Faculty Reference Guide to Technology Commercialization
• Graduate Assistant Handbook; Postdoc Scholars Guidelines; USC Libraries
Viterbi Faculty Evaluation• Annual faculty evaluation
– Based on FLP and accomplishments during preceding year
– Peer review by departmental faculty committee; also by chair (optional)
• Mid-probationary academic progress review (i.e., 3 yr review)– Improve communication and understanding of criteria for tenure
– Provide constructive feedback on strengths & weaknesses of research and teaching activities
• Reappointment review (see VSoE APT Guidelines)– Occurs during expiration year of current term, with consideration of
whether to initiate promotion process
– Normally at least 90 days’ notice given upon non-renewal
Viterbi Faculty Load Profile• T/TT Load Profile: 40% teaching, 40% research, 20% service
– For curriculum based on 3-unit course model (all dept’s except CS):
• Junior faculty load: 1 course in yr 1; 2 in yrs 2-5 (research active); 8 units in yr 6
• Normal load: 9 units if supporting < 2 PhDs; 8 units if supporting >= 2 PhDs; add’l 1 unit reduction if mentor PhD to graduation or buy-out 8.33% of AY time
– For curriculum based on 4-unit course model (currently only CS):
• Junior faculty load: 9 courses over the first six years
• Normal load: 2 courses per year
Viterbi Faculty Load Profile• Teaching Faculty Load Profile
– Curriculum based on 3-unit course model: 80% teaching, remainder service
• 18 units per year (or 6 courses/yr in ITP)
– Curriculum based on 4-unit course model: 89% teaching, remainder service
• 5 courses per year
– Limited research expectations (up to 25% allowed if externally supported)
• Research Faculty Load Profile– Default load profile: 95% research, 5% service (includes proposal writing)
– Effort devoted to externally-supported research obtained by faculty
– May act as PI on grants; chair Ph.D. committee if Dean approved
– Limited teaching expectations (typically 1 course/yr or 2, if dean approved)
Key Policy and Practice Documents • Faculty Handbook
• UCAPT Manual
• Viterbi School APT Guidelines
• Viterbi School Faculty Evaluation Policy
• Faculty Load Policy: Junior Faculty Extended Teaching Load Reduction; T/TT Faculty Load Policy, Teaching Faculty Load Policy
• Mid-probationary (Three-Year) Academic Progress Review
• Viterbi Mentoring Programs and Activities
• Guide to Research at USC
• Conflicts of Interest in Professional and Business Practices; Conflicts of Interest in Research; VSoE Contracts and Grants
• New Faculty Reference Guide to Technology Commercialization
• Graduate Assistant Handbook; Postdoc Scholars Guidelines; USC Libraries
Faculty Mentoring & Development
• Junior Faculty Mentoring– “Network of mentors” model
– Senior faculty mentors assigned to all junior faculty members
• Mentor-mentee luncheons (up to 2 per semester)
– Peer mentoring
• Peer mentoring luncheons (hosted by the School, some by your department)
– Other mentoring sessions (e.g., with Vice Dean for Faculty Affairs--FA)
• Junior Faculty Professional Development and Recognition– Funds to support junior TT faculty travel to key conference/meetings (FA)
– Funds to support teaching faculty travel to key conference/meetings (DEE)
– Support opportunities for growth and advancement, recognize & reward achievements, encourage and reinforce continual success