NEW ELEMENTARY SCHOOLREED SITE, ARLINGTON PUBLIC SCHOOLS CONCEPT DESIGNSCHOOL BOARD INFORMATION ITEM MARCH 22, 2018

03.22.2018

School Board Info 2

PROJECT PARAMETERS

1. Create a new neighborhood elementary school with an attendance zone

2. Support APS Strategic Plan Goals, specifically Goal #4 – Provide Optimal

Learning Environments

3. Address capacity by providing at least 725 seats

4. Open by start of school 2021

5. Designate a maximum project cost of $49 million, with options for less

Core Mission

03.22.2018

School Board Info 3

BIDDING

Overall Project Timeline

Apr 2018

Concept Design SB Approval

CONCEPT DESIGN SCHEMATIC DESIGN

DESIGN DEVELOPMENT

tbd 2018

Schematic Design SB Approval

Nov2018

Design Development Submission

Jun 2019

Final Design SBApproval

CONSTRUCTION DOCUMENTATION

Sep 2021

SchoolOpens

CONSTRUCTION

BuildingPermit

Approval

UsePermit

Approval

NOV 2018 MAY 2019

Mar2019

ConstructionDocumentSubmission

03.22.2018

School Board Info 4 Concept / Schematic Design Timeline

21Mar

29Nov

Concept Design

ApprovalCommunity

Forum

24Jan

JointPFRCBLPC

25Oct

JointPFRCBLPC

15Nov

JointPFRCBLPC

13Dec

10Jan

JointPFRCBLPC

SBInfo

22Mar

tbdMay

JointPFRCBLPC

tbdApr

tbdMay

JointPFRCBLPC

tbdJun

Jan 17

Schematic Design

Approval

Community Forum

tbd

CONCEPT DESIGN SCHEMATIC DESIGN

SiteTour

Dec 10

JointPFRCBLPC

JointPFRCBLPC

21Feb

JointPFRCBLPC

JointPFRCBLPC

JointPFRCBLPC

Apr 5

SBInfo

tbd

Building & Site Design MeetingsTransportation

Meetings

JointPFRCBLPC

Mar 14Cost Meeting

03.22.2018

School Board Info 5 What is being approved at this stage?

Choice of a Design Option and

Corresponding Total Project Estimate

In choosing a design option, the School Board is

conceptually approving:

Building Location:

Specific location and orientation on the site

Building Massing:

General building shape, size, and height

Existing Building:

The amount of reuse, renovation and/or renovation

of existing Reed School building

The School Board is NOT approving the location and

quantity of on-site parking spaces. Building location is

primarily independent of parking.

CONCEPT DESIGNAPPROVAL

Approval of a Specific Design Proposal for

the Building and Site

In accepting the schematic design, the School Board is

approving:

Building Program/Educational Specifications:

Final list of spaces inside the building

Locations of spaces

Building Appearance:

Final shape, size, and height

Exterior elevations and materials

Vehicular:

Quantity and layout of parking

Arrangement of bus and parent drop off / pick up

Service entrance and yard

Use Permit issues to be negotiated with County:

Preliminary suggestions for off-site improvements

Proposed ACG/APS jointly funded items

SCHEMATIC DESIGNAPPROVAL

03.22.2018

School Board Info 6 Existing Conditions

EXISTINGCONDITION

18th St N

Parking Lot (26)

Pee Wee

Softball field

Informal

Playfield

Informal

Playfield

Play-

ground

Upper

Playground

84” diameter

storm sewer

Utility key

Easement

Storm Sewer

Overhead

Powerline

Topography

Vast majority of site drains to a

single low point

30’ drop in elevation from high to

low (equivalent to 2 story bldg.)

Permeability

65% permeable

(246,750 sf of 381,000 sf)

Parking

72 on-site spots

03.22.2018

School Board Info 7

1. 725 Students

2. 100 Stalls Needed

Existing Amenities

Parking

County Open Space

Corner Park

Play Field

Westover Library

Parking Lot

Farmers Market

Commercial Property

Sledding Hill

Playground

Parking Lot

Basketball Courts

Recreation Space

Bank

US Post Office

03.22.2018

School Board Info 8 Issues with existing building & Challenges with building up

Existing Building: 2nd Floor

Existing Building: 1st Floor

Existing building, designed in 2007, was built for a very specific program.

Layout Concerns

Middle portion of the building contains mixed programming in physically separated areas

Circulation to level 2 is remote & elevator is on a public corridor

Teaching and Learning Concerns

Appropriate for early childhood programs, but…

Inefficient layout

Space constrained for older students

Visibility / security (narrow, curved corridors)

Circuitous routes between program spaces

No extended learning or small group instruction areas

Design and Construction Concerns

Only curved section designed to take second floor

4 columns and 13 footings would need to be reinforced

Most interior finishes would be lost due to weather exposure

Even with second floor added, 63K-65K additional square feet needed

03.22.2018

School Board Info 9 Design Process

03.22.2018

School Board Info 10

CONCEPT PHASE COST ESTIMATES

• To ensure that School Board action is based on the most complete and up-

to-date information, final total project cost estimates are prepared at the

end of each project phase by both the Architect / Engineering team (A/E)

and Construction Manager at-Risk (CMR).

• Final concept phase estimates for all six Reed options were higher than

preliminary estimates.

• BLPC and PFRC reviewed cost estimates at March 14 joint meeting.

• At that meeting nearly all BLPC, PFRC, and community members continued

to prefer the Integrated option to the others.

• Final concept phase reconciled total project cost estimate for the Integrated

option is $55.1 million.

03.22.2018

School Board Info 11 Integrated Scheme, site plan

RECOMMENDEDSCHEME

Pros

• Lowest loss of open / permeable

space

• Low transition time between classes

• Lowest total energy use per SF

• Lowest required parking

• Builds up on small footprint

• Keeps the most site amenities

• Preferred by BLPC, PFRC, and

community members

Cons

• Minor utility relocation

• Four-story building next to two-story

building and homes

• Demolishes a portion of an existing

asset that is only 9 years old

03.22.2018

School Board Info 12

PROJECT FUNDING

FY 2017-26CIP1

Concept Design

Major Construction Bonds $ 38,250,000 $ 38,250,000

Capital Reserve $ 4,000,000 $ 4,000,000

Other (Operating)2 $ 1,250,000 $ 1,250,000

ACG/APS Jointly Funded Items $ 5,500,000 $ 5,500,000

TBD3 $ - $ 6,000,000

Total $ 49,000,000 $ 55,000,000

Notes:

1. Approved by the School Board on June 16, 2016.

2. Furniture and equipment that cannot be bond funded.

3. Specific source of funding has not yet been determined.

03.22.2018

School Board Info 13

PROJECT FUNDING

Funding for the construction of the Reed project must still be approved by the voters in the November 2018 referendum.

03.22.2018

School Board Info 14

RECOMMENDATIONS

• Approve the Integrated concept design option including general building

location, massing, and extent of reuse/renovation of the existing building.

• Approve a maximum total project funding of $55 million.

• Reaffirm project criteria for a new neighborhood elementary school with

an attendance zone, a minimum capacity of 725 seats, and a project

completion in time for start of school September 2021.

• Direct staff to proceed to the schematic design phase and charge staff and

BLPC members to complete the project as close to the original $49 million

available funding as possible.