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mdek12.org
PY 2020-2021
DUNS, SAM, MAGIC & PayMode
New Center Training
CACFP Staff• 601-576-5000
2DUNS,SAM, MAGIC & PayMode
• Step 1: DUNS• Step 2: SAM• Step 3: MAGIC• Step 4: PayMode
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This Photo by Unknown Author is licensed under CC BY-NC
3Step 1: How to Obtain a DUNS Number? What is a DUNS Number?• DUNS is Dun & Bradstreet’s (D&B) “Data
Universal Numbering System”.
• A DUNS number is a unique nine-character identification number for each physical location of your business.
• It is free of charge for all entities required to register with the federal government.
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4How to Obtain a DUNS Number? (continued)How to Request a DUNS Number:
• By Phone – Business entities may requestthe DUNS number by calling a toll-freenumber, 1-866-705-5711 and indicate thatyou are a Federal grant applicant orprospective applicant.
• Over The Web – Business entities can alsoobtain a DUNS number through Dun &Bradstreet’s website,http://fedgov.dnb.com/webform
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This Photo by Unknown Author is licensed under CC BY-NC
5How to Obtain a DUNS Number? (continued)
Have the following information available when requesting a DUNS number:• Legal name of your organization/entity (as filed with
the IRS)• Organization address and phone number• Name of the CEO or organization owner• Legal structure of the organization (corporation,
partnership, proprietorship, etc.)• Year the organization started• Primary line of business • Total number of employees (full- and part-time)
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6Step 2: Register with SAMWhat is SAM?• The System for Award Management (SAM) is the Official U.S.
Government system that is a mandatory registration for all organizations (entities) doing business with the federal government.
• SAM centralizes information about Federal financial assistance recipients and also provides a central location for you to change your organizational information.
• There is NO charge to register or maintain your entity registration record in SAM.
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7Step 2: Register with SAM (continued)How to Create a SAM Account: • Go to https://www.sam.gov/SAM/• Click on Create User Account.• Choose Individual Account.• Provide the requested information and submit your account
information.• Receive the email from “notifications” and click through the
SAM.gov link to validate/activate your account.
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8Step 2: Register with SAM (continued)
• Register your entity at SAM.gov.
• Your SAM registration is valid for one year and must be updated on an annual basis to remain eligible to receive program financial assistance.
• SAM Contact Information: 1-866-606-8220
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9SAM Home Page
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10• Create an Account
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11Enter Email Address
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12Create an Individual Account
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13Confirmation
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14Register Entity
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15Entity Registration Overview
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16Step 3: MAGIC Supplier Registration
• Go to the Vendor Registration website:http://www.dfa.ms.gov/dfa-offices/mmrs
• Click on Mississippi Suppliers(Vendors).• Click on State of Mississippi Supplier Registration and
complete the required online information. • The MAGIC Call Center phone: (601) 359-1343
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17MAGIC Supplier Registration (continued)
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18MAGIC Supplier Registration (continued)
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19MAGIC Supplier Registration (continued)
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20MAGIC Supplier Registration (continued)
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NOTES:1. Click “Add Categories”2. Type Category ID: 578583. Click “Start Search”4. Under the “Select Categories from below list”, Click the arrow drop down
button, Select the box to the right for Category ID: 578585. Click “Add Selected Categories
21Supplier W-9 Submission• Suppliers who have completed the registration process and have received a
User ID and Password must attach a W-9 to their supplier account in MAGIC. Alternatively, suppliers may submit a valid W-9 to:
Department of Finance and AdministrationP. O. Box 1060 Jackson, MS 39215-1060
OR
Department of Finance and Administration501 North West Street - Suite 701-BJackson, MS 39201
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22Supplier W-9 Submission (continued)
• Phone: 601-359-3538, Fax: 601-359-5525, or [email protected]
• Vendors should utilize the LOG800 External Supplier Registration eLearning course prior to registering.
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23Step 4: PayMode• In addition to your MAGIC registration, vendors will need to register
with PayMode in order to receive electronic payments. Paymode is a separate product that is offered via Bank of America.
• Go to https://secure.paymode.com/px/login
• If a vendor requires personal assistance, the vendor can call Bank of America toll-free at 1-866-252-7366.
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24PayMode (continued)
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25Contact Information
Office of Grants Management: • Ursula Smith: 601-359-2931
• E. Danielle Stephens: 601-359-2346• [email protected]
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