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New Acquisitions Direct to ReCAP: How CUL Units Process New Acquisitions for ReCAP . Zack Lane ReCAP Coordinator July 2013. ReCAP Columbia University . New Acquisitions for ReCAP. CUL routes approximately 30,000 new acquisitions directly to ReCAP per year Selectors decide which titles - PowerPoint PPT Presentation
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New AcquisitionsDirect to ReCAP:
How CUL Units Process New Acquisitions for ReCAP Zack Lane
ReCAP CoordinatorJuly 2013
ReCAPColumbia University
CUL routes approximately 30,000 new acquisitions directly to ReCAP per year
Selectors decide which titles Physical items move through several CUL units
before accession at ReCAP CPM-177 is an overview of this process NOTE: No holds or recalls can be placed on
material while OPAC Location display reads “For Offsite” (CLIO Location xxx4off)
The following schematic outlines the pathways…
New Acquisitions for ReCAP
ReCAPColumbia University
New Acquisitions via CUL Departments: Schematic
ReCAPColumbia University
MAS
MPS and OSMC BSP ReCAP
BridgeportSAS
Path1: Binding
Path 2: Labeling
MAS: Monograph Acquisition Services SAS: Serials Acquisition Services MPS: Monograph Processing Services OSMC: Original Serial and Monograph
Cataloging BSP: Binding & Shelf Preparation Bridgeport:
Bridgeport National Bindery, Inc. ReCAP:
Research Collections and Preservation Consortium (Offsite)
CUL Units: Abbreviations
ReCAPColumbia University
Selectors indicate which new acquisitions to process for ReCAP
Selectors write location “xxx4off” on T2 Rider slip
Selection
ReCAPColumbia University
New acquisitions arrive from three primary sources:1. Books on approval
(YBP, Casalini, etc)2. Firm and standing
orders (title-by-title purchases)
3. Gifts or other direct accessions
All are routed from acquisition units to cataloging units
New Acquisitions Routed to Cataloging Units
ReCAPColumbia University
MAS
MPS and OSMC
SAS
ReCAPColumbia University
Processing in Cataloging Units After selector decision items are routed to
cataloging units (MPS and OSMC) Items with standard records are given an offsite
barcode (see CPM-424), CLIO location xxx4off, charged to a status patron, and routed to BSP
Avery Library items without standard records go to Avery Backlog with a temporary location
Other items without standard records are processed directly for ReCAP with a preliminary record and MFHD note “‡x Offprecat” for future, batch processing against OCLC
The following CPM and SCARM documents detail practice for processing new acquisitions for ReCAP:◦ CPM-165 : Precat and Offsite Preliminary Record
Processing◦ CPM-178 : Processing New Material for Offsite◦ CPM-179 : Processing New ave/fax Material for
Offsite◦ CPM-679 : Mixed Media Processing: Monographs◦ SCARM-620 : Adding Volumes to Offsite Sets and
Serials
Processing Documentation
ReCAPColumbia University
ReCAPColumbia University
Cataloging Units Route to BSP
Most items routed to BSP have CLIO location xxx4off and are charged to a status patron
Added issues of serials have location off,xxx Cataloging units insert B Rider slips as necessary Items follow one of two paths in BSP:
1. Binding (charged to CATBIND001)2. Labeling (charged to OFFLABL001)
MPS and OSMC BSPPath1: Binding
Path 2: Labeling
Cataloging units code transitional location xxx4off
OPAC displays location: “For Offsite”
Items are charged to one of two status patrons according to CPM-403
CATBIND001 displays “In binding preparation. Try Borrow Direct or ILL”
OFFLABL001 displays “En route to Offsite”
OPAC Display
ReCAPColumbia University
ReCAPColumbia University
Path 1: Binding
BSP ReCAP
Bridgeport
Path1: Binding
ReCAPColumbia University
Path 1: Binding On arrival, BSP charges item to status
patron BSPBIND001 BSP completes binding slip and routes items
to Bridgeport National Bindery, Inc. After return to CUL, items are staged in
Shipping & Receiving for pick up Bohren’s courier picks up new acquisitions
daily Items will be available for request in CLIO
two to four weeks from time of Bohren’s pick up
ReCAPColumbia University
Path 1: Binding OPAC Display
CLIO location xxx4off has not changed
BSP charges items to At Bindery status patron: BSPBIND001
OPAC displays status: “At Bindery. Try Borrow Direct or ILL.”
ReCAPColumbia University
Path 2: Labeling
BSP ReCAPPath 2: Labeling
ReCAPColumbia University
Path 2: Labeling On arrival BSP does not charge items New acquisitions for ReCAP do not receive a
spine label BSP adds ownership stamps and security
tape Items are staged in Shipping & Receiving for
pick up Bohren’s courier picks up new acquisitions
daily Items will be available for request in CLIO
two to four weeks from time of Bohren’s pick up
ReCAPColumbia University
Path 2: Labeling OPAC Display
CLIO location xxx4off has not changed
BSP does not charge item
Item remains charged to OFFLABL001
OPAC display changes only after accession at ReCAP
ReCAPColumbia University
Routing to ReCAP
BSP ReCAP
ReCAPColumbia University
Routing to ReCAP New acquisitions are staged in Shipping &
Receiving (S&R) Items are staged on yellow, wooden carts
according to customer code S&R staff wrap wooden carts with plastic wrap Bohren’s courier picks up new acquisitions daily Items arrive at ReCAP charged to status patron Items will be available for request in CLIO 2 to 4
weeks from time of Bohren’s pick up
ReCAPColumbia University
Other Issues Discharge of items is performed by CUL staff
every Friday. For more information see Accession Reports
Some items become lost during the process. For more information about how staff resolve see BILO Report
BSP tracks the number of items routed to S&R on wooden carts
Circulation data is available to track the total charges to CLIO locations with format xxx4off
ReCAPColumbia University
After Accession at ReCAP After accession at
ReCAP, CLIO location changes to off,xxx
Request link appears “RECAP LOAD” text
appears in MFHD History
Item must be discharged before patron request
Discharge is performed every Friday
For more information about access to ReCAP collections please see Off-site Library Shelving Facility (ReCAP) site on LWeb.
Training documents and data can be found on both the Staff ReCAP website and the ReCAP Data Center
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
More Information Available
ReCAPColumbia University