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Made by ecosio for eurotrade Airport Munich

Message Implementation Guideline

INVOIC (EAN011) S4

based on INVOIC

Invoice message EANCOM® 2002 S4

Version: 2002 - Edition 2014 Variant: GS1 Issue date: 16.07.2019 Author: ecosio

1 Message Structure 2 Branching Diagram 3 Segments 4 Example 5 Applicable Codes

Made by ecosio for eurotrade Airport Munich

Message Structure ....................................................................................................................................................3

Branching Diagram ...................................................................................................................................................7

Segments ............................................................................................................................................................... 14

Sample Message .................................................................................................................................................. 100

INVOIC Invoice message

Structure / Table of Contents

Counter = Counter of segment/group within the standard St = Status No = Consecutive segment number EDIFACT: M=Mandatory, C=Conditional MaxOcc = Maximum occurrence of the segment/group User specific: R=Required, O=Optional, D=Dependent,

A=Advised, N=Not used

INVOIC (EAN011) S4; 2002 - INVOIC / EANCOM® 2002 S4 Issue date: 16.07.2019 Edition 2014; GS1 Made by ecosio for eurotrade Airport Munich

Print date: 20.09.2019 Page: 3 / 102

Counter No Tag St MaxOcc Level Content

0000 1 UNA C 1 0 Service string advice

0000 2 UNB M 1 0 Interchange header

0010 3 UNH M 1 0 Message header

0020 4 BGM M 1 0 Beginning of message

0030 5 DTM M 35 1 Date/time/period

0030 6 DTM D 35 1 Date/time/period

0030 7 DTM D 35 1 Date/time/period

0050 8 ALI D 5 1 Additional information

0070 9 FTX C 99 1 Free text




0120 SG1 C 99999 1 RFF-DTM

0130 13 RFF M 1 1 Reference

0140 14 DTM C 5 2 Date/time/period

0120 SG1 C 99999 1 RFF-DTM



0120 SG1 C 99999 1 RFF-DTM



0120 SG1 C 99999 1 RFF


0220 SG2 M 99 1 NAD-SG3-SG3

0230 20 NAD M 1 1 Name and address

0270 SG3 C 9999 2 RFF


0270 SG3 C 9999 2 RFF


0220 SG2 M 99 1 NAD


0220 SG2 M 99 1 NAD-SG3-SG3-SG5


0270 SG3 M 9999 2 RFF


0270 SG3 C 9999 2 RFF






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0330 SG5 C 5 2 CTA-COM

0340 27 CTA M 1 2 Contact information

0350 28 COM C 5 3 Communication contact

0360 SG6 M 5 1 TAX

0370 29 TAX M 1 1 Duty/tax/fee details

0400 SG7 M 99 1 CUX

0410 30 CUX M 1 1 Currencies

0430 SG8 C 10 1 PAT-DTM

0440 31 PAT M 1 1 Payment terms basis


0430 SG8 C 10 1 PAT-DTM-PCD-MOA



0460 35 PCD C 1 2 Percentage details

0470 36 MOA C 1 2 Monetary amount

0430 SG8 C 10 1 PAT-DTM



0740 SG16 C 9999 1 ALC-SG19-SG20-SG20-SG22

0750 39 ALC M 1 1 Allowance or charge

0840 SG19 D 1 2 PCD

0850 40 PCD M 1 2 Percentage details

0870 SG20 D 2 2 MOA

0880 41 MOA M 1 2 Monetary amount

0870 SG20 D 2 2 MOA


0950 SG22 C 5 2 TAX


1090 SG26 C 9999999 1 LIN-PIA-PIA-IMD-IMD-IMD-IMD-IMD-IMD-MEA-QTY-QTY-QTY-QTY-

QTY-ALI-DTM-GIN-FTX-SG27-SG27-SG29-SG34-SG39

1100 44 LIN M 1 1 Line item

1110 45 PIA C 25 2 Additional product id

1110 46 PIA C 25 2 Additional product id

1130 47 IMD C 99 2 Item description



1130 50 IMD D 99 2 Item description

1130 51 IMD D 99 2 Item description





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1140 53 MEA D 5 2 Measurements

1150 54 QTY C 5 2 Quantity





1170 59 ALI C 5 2 Additional information


1190 61 GIN C 1000 2 Goods identity number


1250 SG27 M 99 2 MOA


1250 SG27 D 99 2 MOA


1330 SG29 C 25 2 PRI

1340 65 PRI M 1 2 Price details

1550 SG34 C 99 2 TAX-MOA



1720 SG39 C 30 2 ALC-SG41-SG42-SG42

1730 68 ALC M 1 2 Allowance or charge

1800 SG41 M 1 3 PCD

1810 69 PCD M 1 3 Percentage details

1830 SG42 M 2 3 MOA


1830 SG42 M 2 3 MOA


2170 72 UNS M 1 0 Section control

2190 SG50 M 100 1 MOA


2190 SG50 M 100 1 MOA


2190 SG50 M 100 1 MOA


2190 SG50 M 100 1 MOA


2190 SG50 M 100 1 MOA





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2240 SG52 D 10 1 TAX-MOA-MOA-MOA-MOA






2320 83 UNT M 1 0 Message trailer

0000 84 UNZ M 1 0 Interchange trailer

INVOIC Invoice message Branching Diagram

Status: M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised, N=Not used, X=Not used

INVOIC (EAN011) S4; 2002 - Edition 2014; INVOIC / EANCOM® 2002 S4 Issue date: 16.07.2019 GS1 Made by ecosio for eurotrade Airport Munich

Print date: 20.09.2019 Page: 7 / 102

0

1

UNA C 1

1

UNB M 1

2

UNH M 1

3

BGM M 1

4

DTM M 35

5

DTM D 35

6

DTM D 35

7

ALI D 5

8

FTX C 99

9

FTX C 99

10

FTX C 99

11

FTX C 99

12

1




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0

1

2

3

1

SG1 C 99999

RFF

M 1 13

DTM C 5

14

SG1 C 99999

RFF

M 1 15

DTM C 5

16

SG1 C 99999

RFF

M 1 17

DTM C 5

18

SG1 C 99999

RFF

M 1 19

SG2 M 99

NAD

M 1 20

SG3 C 9999

RFF

M 1 21

SG3 C 9999

RFF

M 1 22

SG2 M 99

NAD

M 1 23

SG2 M 99

NAD

M 1 24

SG3 M 9999

RFF

M 1 25

SG3 C 9999

RFF

M 1 26

SG5 C 5

CTA

M 1 27

COM C 5

28

SG6 M 5

TAX

M 1 29

2




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0

1

2

2

SG7 M 99

CUX

M 1 30

SG8 C 10

PAT

M 1 31

DTM C 5

32

SG8 C 10

PAT

M 1 33

DTM C 5

34

PCD C 1

35

MOA C 1

36

SG8 C 10

PAT

M 1 37

DTM C 5

38

SG16 C 9999

ALC

M 1 39

SG19 D 1

PCD

M 1 40

SG20 D 2

MOA

M 1 41

SG20 D 2

MOA

M 1 42

SG22 C 5

TAX

M 1 43

SG26 C 9999999

LIN

M 1 44

PIA C 25

45

4

3




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2

3

PIA C 25

46

IMD C 99

47

IMD C 99

48

IMD C 99

49

IMD D 99

50

IMD D 99

51

IMD C 99

52

MEA D 5

53

QTY C 5

54

QTY C 5

55

QTY C 5

56

5




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2

3

5

QTY C 5

57

QTY C 5

58

ALI C 5

59

DTM C 35

60

GIN C 1000

61

FTX C 99

62

SG27 M 99

MOA

M 1 63

SG27 D 99

MOA

M 1 64

SG29 C 25

PRI

M 1 65

SG34 C 99

TAX

M 1 66

MOA C 2

67

SG39 C 30

ALC

M 1 68

SG41 M 1

PCD

M 1 69

6




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3

6

SG42 M 2

MOA

M 1 70

SG42 M 2

MOA

M 1 71




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0

1

2

4

UNS M 1

72

SG50 M 100

MOA

M 1 73

SG50 M 100

MOA

M 1 74

SG50 M 100

MOA

M 1 75

SG50 M 100

MOA

M 1 76

SG50 M 100

MOA

M 1 77

SG52 D 10

TAX

M 1 78

MOA C 9

79

MOA C 9

80

MOA C 9

81

MOA C 9

82

UNT M 1

83

UNZ M 1

84

INVOIC Invoice message Segment Details

Previous page Next page

St = Status EDIFACT: M=Mandatory, C=Conditional User specific: R=Required, O=Optional, D=Dependent, A=Advised, N=Not used, X=Not used


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Segment number: 1

UNA - C 1 - Service string advice

Function:

The service string advice shall begin with the upper case characters UNA immediately followed by six characters in the order shown below. The space character shall not be used in positions 010, 020, 040, 050 or 060. The same character shall not be used in more than one position of the UNA.

Standard Implementation

Tag Name St/Format St * Usage

UNA1 Component data element separator

M an1 M Used as a separator between component data

elements contained within a composite data element (default value: ":")

UNA2 Data element separator M an1 M Used to separate two simple or composite data

elements (default value: "+" )

UNA3 Decimal mark M an1 M Used to indicate the character used for decimal

notation (default value:".")

UNA4 Release character M an1 M Used to restore any service character to its original

specification (value: "?").

UNA5 Repetition separator M an1 M Used to indicate the character used for repetition

separation (value: " * " ).

UNA6 Segment terminator M an1 M Used to indicate the end of segment data (default

value: " ' ")

Segment Notes:

This segment is used to inform the receiver of the interchange that a set of service string characters which are different to the default characters are being used. When using the default set of service characters, the UNA segment need not be sent. If it is sent, it must immediately precede the UNB segment and contain the four service string characters (positions UNA1, UNA2, UNA4 and UNA6) selected by the interchange sender. Regardless of whether or not all of the service string characters are being changed every data element within this segment must be filled, (i.e., if some default values are being used with user defined ones, both the default and user defined values must be specified). When expressing the service string characters in the UNA segment, it is not necessary to include any element separators. The use of the UNA segment is required when using a character set other than level A.

Example: UNA:+.?*'





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Segment number: 2

UNB - M 1 - Interchange header

Function:

To identify an interchange. Notes: 1. S001/0002, shall be '4' to indicate this version of the syntax. 2. The combination of the values carried in data elements S002, S003 and 0020 shall be used to identify uniquely the interchange, for the purpose of acknowledgement.



S001 SYNTAX IDENTIFIER M M See Part I chapter 5.2.7 and segment notes.

0001 Syntax identifier M a4 M UNOC = UN/ECE level C

0002 Syntax version number M an1 M

4 = Version 4

S002 INTERCHANGE SENDER M M

0004 Interchange sender identification M an..35 M Sender of the EDIFACT message. Identified using a

Global Location Number GLN (n13)

0007 Identification code qualifier C an..4 R

14 = GS1

S003 INTERCHANGE RECIPIENT M M

0010 Interchange recipient identification

M an..35 M Receiver of the EDIFACT message. Identified using

a Global Location Number GLN (n13). For eurotrade only the GLN "4260197450002" is allowed.

0007 Identification code qualifier C an..4 R

14 = GS1

S004 DATE AND TIME OF PREPARATION

M M

0017 Date M n8 M CCYYMMDD

0019 Time M n4 M HHMM

0020 Interchange control reference M an..14 M Unique reference identifying the interchange.

Created by the interchange sender.

0026 Application reference C an..14 O Message identification if the interchange contains

only one type of message.

0035 Test indicator C n1 O

1 = Interchange is a test

Segment Notes:

This segment is used to envelope the interchange, as well as to identify both, the party to whom the interchange is sent and the party who has sent the interchange. The principle of the UNB segment is the same as a physical envelope which covers one or more letters or documents, and which details, both the address where delivery is to take place and the address from where the envelope has come.





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Segment number: 2

Example: UNB+UNOC:4+4032158361579:14+4260197450002:14+20190606:1043+12345555++++++1'





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Segment number: 3

UNH - M 1 - Message header

Function:

To head, identify and specify a message. Notes: 1. Data element S009/0057 is retained for upward compatibility. The use of S016 and/or S017 is encouraged in preference. 2. The combination of the values carried in data elements 0062 and S009 shall be used to identify uniquely the message within its group (if used) or if not used, within its interchange, for the purpose of acknowledgement.



0062 Message reference number M an..14 M Sender's unique message reference. Sequence

number of messages in the interchange. DE 0062 in UNT will have the same value. Generated by the sender.

S009 MESSAGE IDENTIFIER M M

0065 Message type M an..6 M * INVOIC = Invoice message

0052 Message version number M an..3 M * D = Draft version/UN/EDIFACT Directory

0054 Message release number M an..3 M * 01B = Release 2001 - B

0051 Controlling agency, coded M an..3 M * UN = UN/CEFACT

0057 Association assigned code C an..6 R * EAN011 = GS1 version control number (GS1 Permanent Code)

Indicates that the message is the EANCOM version 011 of the UNSM Invoice.

Segment Notes:

This segment is used to head, identify and specify a message.

Example: UNH+1+INVOIC:D:01B:UN:EAN011'





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Segment number: 4

BGM - M 1 - Beginning of message

Function:

To indicate the type and function of a message and to transmit the identifying number.



C002 DOCUMENT/MESSAGE NAME C R

1001 Document name code C an..3 R * 83 = Credit note related to financial adjustments

84 = Debit note related to financial adjustments

380 = Commercial invoice 381 = Credit note - goods and services

C106 DOCUMENT/MESSAGE IDENTIFICATION

C R

1004 Document identifier C an..35 R Invoice Number assigned by document sender.

For global unique identification of documents Global Document Type Identifier (GDTI) is available.

1225 Message function code C an..3 R * 9 = Original The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. Consequently, one separate message has to be provided per type of function required. The following definitions apply for the restricted codes: 9 = Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate.

Segment Notes:

This segment is used to indicate the type and function of a message and to transmit the identifying number. This example identifies the document as being an original commercial invoice using the code value 380. The document has the reference number 4320977855. Invoices to Eurotrade must have a 1:1 relation, which means one order number can be referenced in one invoice.

Example: BGM+380+4320977855+9'





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Segment number: 5

DTM - M 35 - Date/time/period

Function:

To specify date, and/or time, or period.



C507 DATE/TIME/PERIOD M M

2005 Date or time or period function code qualifier

M an..3 M * 137 = Document/message date/time

2380 Date or time or period value C an..35 R

2379 Date or time or period format code

C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify the date of the invoice. The document date is the 6th of June 2019.

Example: DTM+137:20190606:102'





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Segment number: 6

DTM - D 35 - Date/time/period

Function:






M an..3 M * 35 = Delivery date/time, actual Dependency Notes: Each Invoice must have an Delivery date/time, actual or an invoicing period (DTM+263).



C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify the delivery date related to the invoice. The invoice relates to a delivery made on the 4th of June 2019. The actual delivery / service date must be displayed with the DTM + 35. It is the date on which the supplier delivered the goods or provided their services. Each Invoice must have an Delivery date/time, actual or an invoicing period (DTM+263).

Example: DTM+35:20190604:102'





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Segment number: 7

DTM - D 35 - Date/time/period

Function:






M an..3 M * 263 = Invoicing period



C an..3 R

718 = CCYYMMDD-CCYYMMDD

Segment Notes:

This segment is used to specify the invoicing period of the invoice. The invoice relates to a invoicing period from 1st of May 2019 to 1st June 2019. If no actual delivery / service date but a service period is billed, this is shown with the DTM+263. Each Invoice must have an Delivery date/time, actual or an invoicing period (DTM+263).

Example: DTM+263:2019050120190601:718'





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Segment number: 8

ALI - D 5 - Additional information

Function:

To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.



3239 Country of origin name code C an..3 O Use ISO 3166 two alpha country code.

Segment Notes:

This segment is used to specify any special conditions which apply to the goods being invoiced. The country of origin of all the products (if it is the same) may be specified here in the header section.

Example: ALI+CH'





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Segment number: 9

FTX - C 99 - Free text

Function:

To provide free form or coded text information.



4451 Text subject code qualifier M an..3 M

AAK = Price conditions

4453 Free text function code C an..3 O * 1 = Text for subsequent use

C107 TEXT REFERENCE C D

4441 Free text value code M an..17 M

ST1 = Es ergeben sich Entgeltminderungen aufgrund von Rabatt- und Bonusvereinbarungen

ST2 = Entgeltminderungen ergeben sich aus unseren aktuellen Rahmen- und Konditionsvereinbarungen

ST3 = Es bestehen Rabatt- oder Bonusvereinbarungen

3453 Language name code C an..3 D ISO 639 two alpha code

This data element is only used when non coded free text has been provided in data element C108.

Segment Notes:

This segment is used to provide free form or coded text information which applies to the complete invoice message. The qualifier AAK may only be used in conjunction with the reference to a reduction of the remuneration.

Example: FTX+AAK+1+ST1++DE'





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Segment number: 10


Function:





SUR = Supplier remarks




EEV = Die Ware bleibt bis zur vollständigen Bezahlung unser Eigentum

WEV = Die Ware bleibt bis zur vollständigen Bezahlung aller Forderungen unser Eigentum

VEV = Die Ware bleibt bis zur vollständigen Bezahlung unser Eigentum. Dies gilt auch

Segment Notes:

This segment is used to provide free form or coded text information which applies to the complete invoice message. This segment represents supplier remarks.

Example: FTX+SUR+1+EEV'





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Segment number: 11


Function:





ZZZ = Mutually defined


C108 TEXT LITERAL C D This composite is only used if coded text can not be

used. Diese Datenelementgruppe wird nur dann verwendet, wenn Textschlüssel nicht verwendet werden können.

4440 Free text value M an..512 M

4440 Free text value C an..512 O

3453 Language name code C an..3 D ISO 639 two alpha code

This data element is only used when non coded free text has been provided in data element C108.

Segment Notes:

This segment is used to provide free form or coded text information which applies to the complete invoice message. Use of this segment in free form is not recommended since in most cases it inhibits automatic processing of the Invoice. Coded references to standard texts is an available functionality which enables automatic processing and reduces transmission and processing overheads. Standard texts should be mutually defined among trading partners and can be used to cover legal and other requirements. (E.g. Purchasing information standard text code 001 = Please note adjusted payment terms)

Example: FTX+ZZZ+1++Free text:more free text+EN'





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Segment number: 12


Function:





REG = Regulatory information




IGL = steuerfreie innergemeinschaftliche Lieferung

Segment Notes:

This segment is used to provide free form or coded text information which applies to the complete invoice message. This segment is used exclusively for tax-free intra-Community delivery

Example: FTX+REG+1+IGL'





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Segment number: 13

SG1 - C 99999 - RFF-DTM

RFF - M 1 - Reference

Function:

To specify a reference.



C506 REFERENCE M M

1153 Reference code qualifier M an..3 M

DQ = Delivery note number

1154 Reference identifier C an..70 R

Segment Notes:

This segment is used to specify references which relate to the whole invoice, for example, Purchase Order Numbers, Delivery Numbers, etc. If a delivery note for the document exists, the RFF+DQ must be transmitted.

Example: RFF+DQ:2554125'





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Segment number: 14

SG1 - C 99999 - RFF-DTM

DTM - C 5 - Date/time/period

Function:






M an..3 M * 171 = Reference date/time



C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify any dates related to the references given in the previous RFF segment.

Example: DTM+171:20190730:102'





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Segment number: 15

SG1 - C 99999 - RFF-DTM


Function:




C506 REFERENCE M M


ON = Order number (buyer)


Segment Notes:

This segment is used to specify references which relate to the whole invoice, for example, Purchase Order Numbers, Delivery Numbers, etc. Provide the original order number, to which the invoice reference to. In case of eurotrade the order number can only be displayed on header level. A invoice can only refer to one order number.

Example: RFF+ON:50160744'





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Segment number: 16

SG1 - C 99999 - RFF-DTM


Function:









C an..3 R

102 = CCYYMMDD

Segment Notes:


Example: DTM+171:20190715:102'





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Segment number: 17

SG1 - C 99999 - RFF-DTM


Function:




C506 REFERENCE M M


DM = Document number


Segment Notes:

This segment is used to specify references which relate to the whole invoice, for example, Purchase Order Numbers, Delivery Numbers, etc. In the case of correction statements, this segment is referenced to the source document. If referencing is possible, the original invoice number must be displayed in this field.

Example: RFF+DM:2554125'





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Segment number: 18

SG1 - C 99999 - RFF-DTM


Function:









C an..3 R

102 = CCYYMMDD

Segment Notes:


Example: DTM+171:20190730:102'





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Segment number: 19

SG1 - C 99999 - RFF


Function:




C506 REFERENCE M M


CT = Contract number


Segment Notes:

This segment is used to specify references which relate to the whole invoice, for example, Purchase Order Numbers, Delivery Numbers, etc. In case there is any contract number related to the invoice, use this segment.

Example: RFF+CT:2554125'





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Segment number: 20

SG2 - M 99 - NAD-SG3

NAD - M 1 - Name and address

Function:

To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru 3207.



3035 Party function code qualifier M an..3 M BY = Buyer

C082 PARTY IDENTIFICATION DETAILS

C A

3039 Party identifier M an..35 M GLN - Format n13.

3055 Code list responsible agency code

C an..3 R * 9 = GS1

Segment Notes:

This segment is used to identify the trading parties involved in the invoice process. Identification of the buyer and supplier of goods and services is mandatory in the Invoice. Only GLN is needed to identify the parties. This segment identifies the buyer of the goods or services. In case of eurotrade buyer is GLN 4260197450002.

Example: NAD+BY+4260197450002::9'





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Segment number: 21


SG3 - C 9999 - RFF


Function:




C506 REFERENCE M M

1153 Reference code qualifier M an..3 M * VA = VAT registration number


Segment Notes:

This segment is used to specify reference numbers related to the party identified in the previous NAD segment. This segment reference the VAT ID of the buyer eurotrade. This segment must be in use for invoicing - tax-exempt intra-community delivery - Reverse charge

Example: RFF+VA:DE811169354'





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Segment number: 22


SG3 - C 9999 - RFF


Function:




C506 REFERENCE M M

1153 Reference code qualifier M an..3 M * FC = Fiscal number


Segment Notes:

This segment is used to specify reference numbers related to the party identified in the previous NAD segment. This segment displays the fiscal number of eurotrade.

Example: RFF+FC:67/54/2000'





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Segment number: 23

SG2 - M 99 - NAD


Function:




3035 Party function code qualifier M an..3 M DP = Delivery party


C A



C an..3 R * 9 = GS1

Segment Notes:

This segment is used to identify the trading parties involved in the invoice process. Only GLN is needed to identify the parties. This segment identifies the delivery party of the goods or services as provided in the referenced purchase order.

Example: NAD+DP+4260197450019::9'





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Segment number: 24

SG2 - M 99 - NAD-SG3-SG5


Function:




3035 Party function code qualifier M an..3 M SU = Supplier


C A



C an..3 R * 9 = GS1

Segment Notes:

This segment is used to identify the trading parties involved in the invoice process. Identification of the buyer and supplier of goods and services is mandatory in the Invoice. Only GLN is needed to identify the parties. This segment identifies the supplier of the goods or services.

Example: NAD+SU+5412345000013::9'





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Segment number: 25


SG3 - M 9999 - RFF


Function:




C506 REFERENCE M M

1153 Reference code qualifier M an..3 M * VA = VAT registration number


Segment Notes:

This segment is used to specify reference numbers related to the party identified in the previous NAD segment. This segment represents the VAT ID of the supplier and is mandatory for invoice.

Example: RFF+VA:AT12345'





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Segment number: 26


SG3 - C 9999 - RFF


Function:




C506 REFERENCE M M

1153 Reference code qualifier M an..3 M * FC = Fiscal number


Segment Notes:

This segment is used to specify reference numbers related to the party identified in the previous NAD segment. This segment displays the fiscal number of the supplier.

Example: RFF+FC:11/222/3333'





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Segment number: 27


SG5 - C 5 - CTA-COM

CTA - M 1 - Contact information

Function:

To identify a person or a department to whom communication should be directed.



3139 Contact function code C an..3 R

IC = Information contact

C056 DEPARTMENT OR EMPLOYEE DETAILS

C C

3413 Department or employee name code

C an..17 C

Segment Notes:

This segment is used to identify contact details on the supplier´s side.

Example: CTA+IC+Max Muster'





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Segment number: 28


SG5 - C 5 - CTA-COM

COM - C 5 - Communication contact

Function:

To identify a communication number of a department or a person to whom communication should be directed.



C076 COMMUNICATION CONTACT M M

3148 Communication address identifier M an..512 M

3155 Communication address code qualifier

M an..3 M

EM = Electronic mail TE = Telephone

Segment Notes:

This segment is used to identify the communications number and the type of communications used for the department person identified in the CTA segment.

Example: [email protected]:EM'





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Segment number: 29

SG6 - M 5 - TAX

TAX - M 1 - Duty/tax/fee details

Function:

To specify relevant duty/tax/fee information.



5283 Duty or tax or fee function code qualifier

M an..3 M 7 = Tax

C241 DUTY/TAX/FEE TYPE C D

5153 Duty or tax or fee type name code C an..3 O VAT = Value added tax

C243 DUTY/TAX/FEE DETAIL C C

5278 Duty or tax or fee rate C an..17 R The actual rate of tax/duty.

5305 Duty or tax or fee category code C an..3 D

S = Standard rate E = Exempt from tax AE = VAT Reverse Charge O = Services outside scope of tax

Segment Notes:

This segment is used to indicate the type, category, and rate of tax for the complete invoice. The relevant tax rate of the receipt is shown in the document header. Different tax rates must be marked at item level.

Example: TAX+7+VAT+++:::12.5+S'





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Segment number: 30

SG7 - M 99 - CUX

CUX - M 1 - Currencies

Function:

To specify currencies used in the transaction and relevant details for the rate of exchange.



C504 CURRENCY DETAILS C R

6347 Currency usage code qualifier M an..3 M * 2 = Reference currency

6345 Currency identification code C an..3 R ISO 4217 three alpha

6343 Currency type code qualifier C an..3 R * 4 = Invoicing currency

Segment Notes:

This segment is used to specify currency information for the complete invoice. The CUX Segment is mandatory. When specifying Reference and Target Currencies for international trade, one occurrence of CUX is all that is required. The reference currency is identified in the first occurrence of composite C504, with the target currency specified in the second occurrence of C504. The rate of exchange between the two is detailed in DE 5402.

Example: CUX+2:EUR:4'





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Segment number: 31

SG8 - C 10 - PAT-DTM

PAT - M 1 - Payment terms basis

Function:

To specify the payment terms basis. Notes: 1. This segment will be removed effective with directory D.02B.



4279 Payment terms type code qualifier

M an..3 M 3 = Fixed date

Segment Notes:

This segment is used by the issuer of the invoice to specify the payment terms for the complete invoice. This segment group PAT-DTM is used to set the due date in case of regulation without depicting the deduction.

Example: PAT+3'





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Segment number: 32



Function:






M an..3 M * 13 = Terms net due date



C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify any dates associated with the payment terms for the invoice. DE 2005 = 13, Due date for regulation without deduction, e.g. with direct debit. (The due date is understood as the date of the direct debit entry at the first financial institute)

Example: DTM+13:20190901:102'





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Segment number: 33

SG8 - C 10 - PAT-DTM-PCD-MOA


Function:






Segment Notes:

This segment is used by the issuer of the invoice to specify the payment terms for the complete invoice. This PAT group is used to display cash discount, which can be shortened by the invoice recipient. If cash discount is reduced during invoicing, a SG 16 (ALC) must be used for this.

Example: PAT+3'





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Segment number: 34



Function:






M an..3 M * 12 = Terms discount due date/time



C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify any dates associated with the payment terms for the invoice. This segment is used for dates related to the payment terms of the invoice.

Example: DTM+12:20190830:102'





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Segment number: 35


PCD - C 1 - Percentage details

Function:

To specify percentage information.



C501 PERCENTAGE DETAILS M M

5245 Percentage type code qualifier M an..3 M

12 = Discount

5482 Percentage C n..10 R

Segment Notes:

This segment is used to specify percentages which will be allowed if the invoicee pays to terms.

Example: PCD+12:2.5'





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Segment number: 36


MOA - C 1 - Monetary amount

Function:

To specify a monetary amount.



C516 MONETARY AMOUNT M M

5025 Monetary amount type code qualifier

M an..3 M

8 = Allowance or charge amount

5004 Monetary amount C n..35 R Actual value being discounted.

Segment Notes:

This segment is used to specify monetary values which will be allowed or charged if the invoicee pays (does not pay) to terms.

Example: MOA+8:2.13'





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Segment number: 37



Function:






Segment Notes:

This segment is used by the issuer of the invoice to specify the payment terms for the complete invoice. This segment group PAT-DTM is only used when value date is granted.

Example: PAT+3'





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Segment number: 38



Function:






M an..3 M * 209 = Value date



C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify any dates associated with the payment terms for the invoice.

Example: DTM+209:20190903:102'





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Segment number: 39

SG16 - C 9999 - ALC-SG19-SG20-SG22

ALC - M 1 - Allowance or charge

Function:

To identify allowance or charge details.



5463 Allowance or charge code qualifier

M an..3 M A = Allowance

C = Charge

1227 Calculation sequence code C an..3 D

1 = First step of calculation 2 = Second step of calculation

etc, etc, etc, 9 = Ninth step of calculation

The calculation sequence indicator is used when multiple allowances and/or charges are applicable. If various allowances and/or charges percentages, quantities, monetary amounts, or, rates are applicable to the same base price, then the calculation sequence indicator will always equal one. If the various allowances and/or charges are applied against a fluctuating price (constantly changing because of the application of other allowances and/or charges) then the sequence of calculation is indicated using this data element. If the allowance or charge is not to be applied against a fixed price then the calculation sequence indicator must be included.

C214 SPECIAL SERVICES IDENTIFICATION

C D

7161 Special service description code C an..3 R

DI = Discount FC = Freight charge IN = Insurance HD = Handling

Segment Notes:

This segment is used to indicate any Allowances or Charges applicable to the total invoice, e.g. packaging costs. Allowances or charges specified in the detail section do not override or replace allowances or charges specified at header level but compliment them.

Example: ALC+A+++1+DI'





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Segment number: 40

SG16 - C 9999 - ALC-SG19-SG20-SG22

SG19 - D 1 - PCD

PCD - M 1 - Percentage details

Function:





5245 Percentage type code qualifier M an..3 M

3 = Allowance or charge


Segment Notes:

This segment is used to specify any percentage discounts or charges for the current ALC segment group.

Example: PCD+3:5'





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Segment number: 41

SG16 - C 9999 - ALC-SG19-SG20-SG22

SG20 - D 2 - MOA

MOA - M 1 - Monetary amount

Function:






M an..3 M

8 = Allowance or charge amount

5004 Monetary amount C n..35 R

Segment Notes:

This segment is used to specify any monetary discounts or charges for the current ALC segment group. The MOA+8 will be used to indicate the value additions/deductions of the ALC group onn header level. The representation of the MOA+8 is basically unsigned. The balance of all MOA+8 on document level is displayed in MOA+131 in the document footer and must be deducted from the invoice. All MOA segments may not exceed 2 decimal.






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Segment number: 42

SG16 - C 9999 - ALC-SG19-SG20-SG22

SG20 - D 2 - MOA


Function:






M an..3 M

25 = Charge/allowance basis


Segment Notes:

This segment is used to specify any monetary discounts or charges for the current ALC segment group. The MOA+25 is used to indicate the basic amount on which the value-added charges/discounts are calculated. The MOA+25 is unsigned. All MOA segments may not exceed 2 decimal.

Example: MOA+25:2500'





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Segment number: 43

SG16 - C 9999 - ALC-SG19-SG20-SG22

SG22 - C 5 - TAX


Function:





M an..3 M

7 = Tax


5153 Duty or tax or fee type name code C an..3 O

VAT = Value added tax



5305 Duty or tax or fee category code C an..3 D S = Standard rate

E = Exempt from tax AE = VAT Reverse Charge

Segment Notes:

This segment is used to signify whether the allowances and charges specified in SG16 are subject to tax.

Example: TAX+7+VAT+++:::7+S'





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Segment number: 44

SG26 - C 9999999 - LIN-PIA-IMD-MEA-QTY-ALI-DTM-GIN-FTX-SG27-SG29-SG34-SG39

LIN - M 1 - Line item

Function:

To identify a line item and configuration.



1082 Line item identifier C an..6 R Application generated number of the item lines

within the invoice. The item number must be ascending within the document. Position number = 0 and the assignment of double position numbers within a document are not allowed.

C212 ITEM NUMBER IDENTIFICATION C D This composite is only used for the identification of

GS1 codes.

7140 Item identifier C an..35 R Format n..14.

GTIN - this is the number of the article being invoiced.

7143 Item type identification code C an..3 R * SRV = GS1 Global Trade Item Number

C829 SUB-LINE INFORMATION C D

5495 Sub-line indicator code C an..3 R * 1 = Sub-line information

1082 Line item identifier C an..6 R

Segment Notes:

This segment is used to identify the item being invoiced. If Global Trade Item Numbers are available it is mandatory to use GTIN within the LIN segment. The detail section is formed by a repeating group of segments, always starting with a LIN segment. GTIN must be reported to eurotrade data management before the first billing. The LIN segment requires the representation of a GS1 compliant GTIN. The GTIN must be 8, 13 or 14 digits. 1. Example: Representation of invoicing in pieces For invoicing in pieces, the GTIN of the smallest consumer unit must be specified in the LIN segment LIN+1++4311501354267:SRV' PIA+1+ABC5343:SA::91' IMD+C++IN::9' IMD+C++CU::9' IMD+A++:::Article description' QTY+47:XX:PCE' MOA+203:XXX' PRI+AAB:XX:::1:PCE'





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Segment number: 44

2. Example: Representation of a container (sorted) In the main position of the container the GTIN of the container is to be represented. The GTIN of the smallest consumer unit is in the package resolution. LIN+1++4311501354288:SRV' PIA+1+ABC5444:SA::91' IMD+C++IN::9' IMD+A++:::Article description' QTY+47:XXX:PCE' MOA+203:XXX' PRI+AAB:XXX:::1:PCE' LIN+2++4311501354267:SRV+1:1' IMD+C++CU::9' QTY+59:XXX:PCE' 3. Example: Representation of a display The main position of the display shows the GTIN of the display. The GTIN of the smallest consumer unit is in the display resolution. Sub items are calculated. LIN+5++XXXXXXXXXXXXX:SRV' PIA+1+XXXXX:SA::91' IMD+C++SG::9' IMD+A++:::Artikelbezeichnung' QTY+46:XXX:PCE' LIN+6++XXXXXXXXXXXXX:SRV+1:5' PIA+1+XXXXX:SA::91' IMD+C++CU::9' IMD+C++IN::9' IMD+A++:::Artikelbezeichnung' QTY+47:XXX:PCE' MOA+203:XXX' PRI+AAB:XXX:::1:PCE' LIN+7++XXXXXXXXXXXXX:SRV+1:5' PIA+1+XXXXX:SA::91' IMD+C++CU::9' IMD+C++IN::9' IMD+A++:::Artikelbezeichnung' QTY+47:XXXX:PCE' MOA+203:XXX' PRI+AAB:XXX:::1:PCE'

Example: LIN+1++4000862141404:SRV+1:1'





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Segment number: 45


PIA - C 25 - Additional product id

Function:

To specify additional or substitutional item identification codes.



4347 Product identifier code qualifier M an..3 M * 1 = Additional identification

C212 ITEM NUMBER IDENTIFICATION M M

7140 Item identifier C an..35 R

7143 Item type identification code C an..3 R

SA = Supplier's article number IN = Buyer's item number IB = ISBN (International Standard Book

Number)


C an..3 D

91 = Assigned by supplier or supplier's agent

92 = Assigned by buyer or buyer's agent 9 = GS1

Segment Notes:

This segment is used to specify additional item identification codes such as a buyer's or supplier's item number. This segment can be used to present additional information about the article, such as article number of the buyer or the supplier. The PIA segment can be displayed in addition to the GTIN - it does not replace the representation of the GTIN.

Example: PIA+1+ABC5343:SA::91'





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Segment number: 46


PIA - C 25 - Additional product id

Function:

To specify additional or substitutional item identification codes.



4347 Product identifier code qualifier M an..3 M * 1 = Additional identification

C212 ITEM NUMBER IDENTIFICATION M M

7140 Item identifier C an..35 R

7143 Item type identification code C an..3 R

HS = Harmonised system

Segment Notes:

This segment is used to specify additional item identification codes such as a buyer's or supplier's item number. The customs tariff number comes from the “Harmonised Commodity Description and Coding System” (Harmonised System “HS”) in which articles are coded for international trade. It is developed and administrated by the “World Customs Organization” (WCO). Please be aware that the customs tariff number is similar to the commodity code. The first eight digits of this number are similar to the Intrastat number (see FTX on pos level). The ninth and tenth digit give the TARIC code (TARIC is used by the Commission and the Member States for the purpose of applying Community measures relating to imports and exports, and, where necessary, to trade between Member States). The eleventh digit is as well a TARIC code but is only common in Germany and France. As far as the customs tariff number is required, it has to be mentioned with the corresponding article in segment PIA with the code “HS” in data element 7143.

Example: PIA+1+99933001924:HS'





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Segment number: 47


IMD - C 99 - Item description

Function:

To describe an item in either an industry or free format.



7077 Description format code C an..3 O * A = Free-form long description

C273 ITEM DESCRIPTION C C

7008 Item description C an..256 O

Segment Notes:

This segment is used to provide a description for the current line item.

Example: IMD+A++:::Article description'





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Segment number: 48



Function:




7077 Description format code C an..3 O * C = Code (from industry code list)

C273 ITEM DESCRIPTION C A

7009 Item description code C an..17 O IN = Invoicing unit (GS1 Permanent

Code)


C an..3 D 9 = GS1

Segment Notes:

This segment is used to provide a description for the current line item. This segment identifies the invoicing unit.

Example: IMD+C++IN::9'





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Segment number: 49



Function:






7009 Item description code C an..17 O CU = Consumer unit (GS1 Permanent

Code)


C an..3 D 9 = GS1

Segment Notes:

This segment is used to provide a description for the current line item. This segment identifies the smallest consumer unit in the data. The smallest consumer unit is the unit that the end user can purchase at the store.

Example: IMD+C++CU::9'





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Segment number: 50


IMD - D 99 - Item description

Function:






7009 Item description code C an..17 O SG = Standard group of products (mixed

assortment) (GS1 Permanent Code)


C an..3 D 9 = GS1

Segment Notes:

This segment is used to provide a description for the current line item. The segment is only required if a display or a mixed carton is invoiced. When a display/mixing carton is invoiced, we expect the resolution to the smallest consumer unit. It is possible to calculate the display or the sub-positions.

Example: IMD+C++SG::9'





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Segment number: 51


IMD - D 99 - Item description

Function:






7009 Item description code C an..17 O RC = Returnable container (GS1

Permanent Code) NRC = Non-returnable container (GS1

Permanent Code)


C an..3 D 9 = GS1

Segment Notes:

This segment is used to provide a description for the current line item. This segment identifies a pawn or transport equipement item. The marking must be made if it is a pawn or transport equipment article.

Example: IMD+C++RC::9'





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Segment number: 52



Function:




7077 Description format code C an..3 O * B = Code and text

C272 ITEM CHARACTERISTIC C O

7081 Item characteristic code C an..3 R 98 = Size

35 = Colour

C273 ITEM DESCRIPTION C C

7008 Item description C an..256 O Sort: Indication of the variety of the product.

Segment Notes:

This segment is used to provide a description for the current line item. With this segment sizes and / or colors can be specified, if they are not coded in the GTIN.

Example: IMD+B+98+:::44'





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Segment number: 53


MEA - D 5 - Measurements

Function:

To specify physical measurements, including dimension tolerances, weights and counts.



6311 Measurement purpose code qualifier

M an..3 M PD = Physical dimensions (product

ordered)

C502 MEASUREMENT DETAILS C A

6313 Measured attribute code C an..3 A AAA = Unit net weight

C174 VALUE/RANGE C R

6411 Measurement unit code M an..3 M

KGM = kilogram GRM = gram

6314 Measurement value C an..18 O

Segment Notes:

The segment can be used to indicate the net weight. This segment must be used if intra-Communtiy acquisition is applicable.

Example: MEA+PD+AAA+KGM:500'





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Segment number: 54


QTY - C 5 - Quantity

Function:

To specify a pertinent quantity.



C186 QUANTITY DETAILS M M

6063 Quantity type code qualifier M an..3 M * 47 = Invoiced quantity

6060 Quantity M an..35 M Specification of the invoiced quantity

6411 Measurement unit code C an..3 M

PCE = Piece (GS1 Temporary Code) KGM = kilogram LTR = litre MTR = metre

Segment Notes:

This segment is used to specify quantities related to the current line item.

Example: QTY+47:100:PCE'





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Segment number: 55



Function:





6063 Quantity type code qualifier M an..3 M * 59 = Number of consumer units in the traded unit

6060 Quantity M an..35 M Number of the smallest consumer units of a trading

unit.

6411 Measurement unit code C an..3 M PCE = Piece (GS1 Temporary Code)

KGM = kilogram LTR = litre MTR = metre

Segment Notes:

This segment is used to specify quantities related to the current line item. The QTY+59 identifies the calculated sub-items of a homogeneous trading unit. QTY+59 shows the quantity of the smallest consumer unit of a trading unit.






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Segment number: 56



Function:





6063 Quantity type code qualifier M an..3 M * 46 = Delivered quantity

6060 Quantity M an..35 M Indication of the delivered quantity.



Segment Notes:

This segment is used to specify quantities related to the current line item. The QTY+46 marks the uncalculated quantity delivered. This segment is also used in the main position of a display where the sub-positions are calculated.






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Segment number: 57



Function:





6063 Quantity type code qualifier M an..3 M * 45E = Number of units in higher packaging or configuration level (GS1 Temporary Code)

The code value '45E' is used at sub-line level to indicate the quantity of sub-line items included in the main line being invoiced.

6060 Quantity M an..35 M Specification of the quantity of smallest consumer

units of a trading unit/display.



Segment Notes:

This segment is used to specify quantities related to the current line item. The QTY+45E shows the number of the smallest, uncalculated consumer units of a display.

Example: QTY+45E:10:PCE'





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Segment number: 58



Function:





6063 Quantity type code qualifier M an..3 M * 192 = Free goods quantity

6060 Quantity M an..35 M Indication of the quantity of uncleared articles.



Segment Notes:

This segment is used to specify quantities related to the current line item. The QTY+192 is used to identify free items such as sample articles. When displaying free articles, neither the PRI+AAB nor the MOA+203 may be displayed.






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Segment number: 59


ALI - C 5 - Additional information

Function:

To indicate that special conditions due to the origin, customs preference, fiscal or commercial factors are applicable.



3239 Country of origin name code C an..3 O Use ISO 3166 two alpha country code.

Segment Notes:

This segment is used to indicate the country of origin of the current line item.

Example: ALI+AT'





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Segment number: 60



Function:






M an..3 M * 35 = Delivery date/time, actual



C an..3 R

102 = CCYYMMDD

Segment Notes:

This segment is used to specify the date of despatch, delivery, or receipt of the current line item.

Example: DTM+35:20190605:102'





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Segment number: 61


GIN - C 1000 - Goods identity number

Function:

To give specific identification numbers, either as single numbers or ranges.



7405 Object identification code qualifier M an..3 M * BN = Serial number

C208 IDENTITY NUMBER RANGE M M

7402 Object identifier M an..35 M

Segment Notes:

This segment is used to indicate a serial number or a range of numbers.

Example: GIN+BN+1111222223333'





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Segment number: 62



Function:




4451 Text subject code qualifier M an..3 M REG = Regulatory information




INT = Intrastat number

C108 TEXT LITERAL C D

4440 Free text value M an..512 M

Segment Notes:

This segment is used to provide free form or coded text information which applies to the current line item. The purpose of compiling intra-Community trade statistics (Intrastat ) is to determine the actual scope of the trade in goods(dispatches and arrivals) between Germany and the other EU Member States. As a rule, Intrastat declarations have to be only submitted in the EU Member State from where the goods concerned are physically dispatched (Member State of dispatch) and the Member State which the goods enter physically (Member State of arrival). The Intrastat-number has to be included on line items with the FTX segment. The qualifier of the FTX segment DE 4451 is ‘REG’. In DE 4441 is expected the code ‘INT’. Please be aware that the maximum size of DE 4441 has 3 characters. The Intrastat declaration is to include in DE 4440 as free text.

Example: FTX+REG+1+INT+99933001'





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Segment number: 63


SG27 - M 99 - MOA


Function:






M an..3 M

203 = Line item amount

5004 Monetary amount C n..35 R Specification of the net position amount.

Segment Notes:

This segment is used to specify monetary amounts related to the current line item. Item Amount = Quantity * Unit Net Price Item Amount = (Quantity * Unit Gross Price) + Charges - Allowances






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Segment number: 64


SG27 - D 99 - MOA


Function:






M an..3 M

131 = Total charges/allowances

5004 Monetary amount C n..35 R Total value of all surcharges/deductions of the

position.

Segment Notes:

This segment is used to specify monetary amounts related to the current line item. The MOA+131 is calculated from the addition of all MOA+8 of the ALC group at the item level and is to be displayed with the correct sign. All MOA segments may not exceed 2 decimal.

Example: MOA+131:-100'





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Segment number: 65


SG29 - C 25 - PRI

PRI - M 1 - Price details

Function:

To specify price information.



C509 PRICE INFORMATION C R

5125 Price code qualifier M an..3 M AAA - The price stated is the net price including all

allowances and charges and excluding taxes. Allowances and charges may be stated for information purposes only. AAB - The price stated is the gross price excluding all allowances, charges and taxes. Allowances and charges must be stated for net calculation purposes.

AAA = Calculation net AAB = Calculation gross

5118 Price amount C n..15 R Price of the invoiced unit

Price on which surcharges / deductions are calculated. The price excludes taxes.

5284 Unit price basis value C n..9 D Price basis = 1, 10, 100 or 1000

6411 Measurement unit code C an..3 D PCE = Piece (GS1 Temporary Code)

KGM = kilogram LTR = litre MTR = metre

Segment Notes:

This segment is used to specify price information for the current line item. Eurotrade prefers the PRI + AAB (in conjunction with the MOA + 203). A price = 0 is not allowed. Uncomputed articles are to be mapped with the QTY + 192. We expect max. 4 decimal places. If more decimal places are agreed, must with the price divider 10, 100 or 1000 are calculated. The unit of measurement in field 6411 is a MUST segment and must be match the unit of measurement of the associated QTY segment. A price = 0 is not allowed. Uncomputed articles are to be mapped with the QTY + 192. We expect max. 4 decimal places. If more decimal places are agreed, must with the price divider 10, 100 or 1000 are calculated.

Example: PRI+AAA:2.35:::1:PCE'





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Segment number: 66


SG34 - C 99 - TAX-MOA


Function:





M an..3 M

7 = Tax


5153 Duty or tax or fee type name code C an..3 O

VAT = Value added tax



5305 Duty or tax or fee category code C an..3 D S = Standard rate

E = Exempt from tax AE = VAT Reverse Charge O = Services outside scope of tax

Segment Notes:

This segment is used to specify tax details for the line item being invoiced. This TAX segment is only used if the tax rate of the current line item deviates from the main tax rate in the document header.






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Segment number: 67


SG34 - C 99 - TAX-MOA


Function:






M an..3 M

124 = Tax amount


Segment Notes:

This segment is used to specify in monetary terms the amount of tax due on the current line item.






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Segment number: 68


SG39 - C 30 - ALC-SG41-SG42

ALC - M 1 - Allowance or charge

Function:

To identify allowance or charge details.



5463 Allowance or charge code qualifier

M an..3 M

A = Allowance C = Charge

1227 Calculation sequence code C an..3 D

1 = First step of calculation 2 = Second step of calculation

etc, etc, etc, 9 = Ninth step of calculation

The calculation sequence indicator is used when multiple allowances and/or charges are applicable. If various allowances and/or charges percentages, quantities, monetary amounts, or, rates are applicable to the same base price, then the calculation sequence indicator will always equal one. If the various allowances and/or charges are applied against a fluctuating price (constantly changing because of the application of other allowances and/or charges) then the sequence of calculation is indicated using this data element. If the allowance or charge is not to be applied against a fixed price then the calculation sequence indicator must be included.

C214 SPECIAL SERVICES IDENTIFICATION

C D

7161 Special service description code C an..3 R DI = Discount

Segment Notes:

This segment is used to specify any allowances or charges which apply only to the line item being invoiced. For each item condition a separate segment group 39 must be created. The combination of several article conditions to one condition is not allowed.

Example: ALC+A+++1+DI'





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Segment number: 69


SG39 - C 30 - ALC-SG41-SG42

SG41 - M 1 - PCD

PCD - M 1 - Percentage details

Function:





5245 Percentage type code qualifier M an..3 M 3 = Allowance or charge


Segment Notes:

This segment is used to specify percentage discounts or charges for the line item being invoiced. In addition to the percentage indication, a representation of the monetary value in the MOA+8 must also be made

Example: PCD+3:0.75'





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Segment number: 70


SG39 - C 30 - ALC-SG41-SG42

SG42 - M 2 - MOA


Function:






M an..3 M 8 = Allowance or charge amount


Segment Notes:

This segment is used to specify monetary allowances/charges for the line item being invoiced. The MOA+8 is used to indicate the value additions/deductions used by the ALC Group at the item level. The representation of the MOA+8 is basically unsigned. The balance of all MOA+8 at the item level is displayed in the MOA+131 with the correct sign. All MOA segments may not exceed 2 decimals.

Example: MOA+8:2.7'





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Segment number: 71


SG39 - C 30 - ALC-SG41-SG42

SG42 - M 2 - MOA


Function:






M an..3 M 25 = Charge/allowance basis


Segment Notes:

This segment is used to specify monetary allowances/charges for the line item being invoiced. The MOA+25 is used to indicate the basic amount on which the value-added premiums/discounts are calculated. The MOA+25 is unsigned. All MOA segments may not exceed 2 decimals.






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Segment number: 72

UNS - M 1 - Section control

Function:

To separate header, detail and summary sections of a message. Notes: To be used by message designers only when required to avoid ambiguities.



0081 Section identification M a1 M

S = Detail/summary section separation

Segment Notes:

This segment is used to identify the break between the message detail and message trailer sections.

Example: UNS+S'





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Segment number: 73

SG50 - M 100 - MOA


Function:






M an..3 M

77 = Invoice amount

5004 Monetary amount C n..35 R Total amount of the invoice.

Segment Notes:

This segment is used to detail prepaid amounts, or total monetary values due for the entire invoice. The final invoice amount is displayed in MOA+77. All MOA segments may not exceed 2 decimals.






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Segment number: 74

SG50 - M 100 - MOA


Function:






M an..3 M

79 = Total line items amount

5004 Monetary amount C n..35 R Total item amount of the invoice.

Segment Notes:

This segment is used to detail prepaid amounts, or total monetary values due for the entire invoice. The MOA+79 is calculated by adding all the MOA+203 of the invoice. All MOA segments may not exceed 2 decimals.






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Segment number: 75

SG50 - M 100 - MOA


Function:






M an..3 M

124 = Tax amount

5004 Monetary amount C n..35 R Total tax amount of the invoice.

Segment Notes:

This segment is used to detail prepaid amounts, or total monetary values due for the entire invoice. In MOA+124, the total VAT amount of the invoice must be shown. The basis for determining the tax is the MOA+125. All MOA segments may not exceed 2 decimals.






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Segment number: 76

SG50 - M 100 - MOA


Function:






M an..3 M

125 = Taxable amount

5004 Monetary amount C n..35 R Total tax amount of the invoice.

Segment Notes:

This segment is used to detail prepaid amounts, or total monetary values due for the entire invoice. The taxable amount is to be shown in MOA + 125. On the basis of the MOA + 125 the sales tax is determined. If a voucher condition exists, the values of MOA + 79 and MOA + 125 are never equal. Calculation: MOA + 79 +/- MOA + 131 gives the value in MOA + 125.






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Segment number: 77

SG50 - M 100 - MOA


Function:






M an..3 M

131 = Total charges/allowances


Segment Notes:

This segment is used to detail prepaid amounts, or total monetary values due for the entire invoice. The MOA+131 is calculated from the addition of all MOA+8 on position level and is to be represented in accordance with the sign.






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Segment number: 78

SG52 - D 10 - TAX-MOA


Function:





M an..3 M 7 = Tax


5153 Duty or tax or fee type name code C an..3 O VAT = Value added tax



5305 Duty or tax or fee category code C an..3 D

S = Standard rate E = Exempt from tax AE = VAT Reverse Charge O = Services outside scope of tax

Segment Notes:

This segment is used to specify the total taxes or duties due on the complete invoice. This segment group is only used if the articles of this invoice contain more than one tax rate.






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Segment number: 79



Function:






M an..3 M * 79 = Total line items amount


Segment Notes:

This segment is used to specify the tax amounts due, for the tax rate specified in the TAX segment, covering the whole invoice. The MOA+79 is calculated by adding all the MOA+203 of the invoice. All MOA segments may not exceed 2 decimals.






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Segment number: 80



Function:






M an..3 M * 124 = Tax amount


Segment Notes:

This segment is used to specify the tax amounts due, for the tax rate specified in the TAX segment, covering the whole invoice. In MOA+124, the VAT amount of the invoice must be shown. The basis for determining the sales tax is the MOA+125. All MOA segments may not exceed 2 decimals.






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Segment number: 81



Function:






M an..3 M * 125 = Taxable amount


Segment Notes:

This segment is used to specify the tax amounts due, for the tax rate specified in the TAX segment, covering the whole invoice. The taxable amount has to be shown in MOA+125. On the basis of the MOA+125 the sales tax is determined. If an allowance or charge exists on document level, the values of MOA+79 and MOA+125 are never equal. Calculation: MOA+79 +/- MOA+131 gives the value in MOA+125. All MOA segments may not exceed 2 decimals.






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Segment number: 82



Function:






M an..3 M * 131 = Total charges/allowances


Segment Notes:

This segment is used to specify the tax amounts due, for the tax rate specified in the TAX segment, covering the whole invoice. The MOA+131 is calculated from the addition of all MOA+8 of the ALC group and is to be represented according to the sign. All MOA segments may not exceed 2 decimals.






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Segment number: 83

UNT - M 1 - Message trailer

Function:

To end and check the completeness of a message. Notes: 1. 0062, the value shall be identical to the value in 0062 in the corresponding UNH segment.



0074 Number of segments in a message

M n..10 M The total number of segments in the message is

detailed here.

0062 Message reference number M an..14 M The message reference number detailed here

should equal the one specified in the UNH segment.

Segment Notes:

This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

Example: UNT+82+1'





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Segment number: 84

UNZ - M 1 - Interchange trailer

Function:

To end and check the completeness of an interchange. Notes: 1. 0020, the value shall be identical to the value in 0020 in the corresponding UNB segment.



0036 Interchange control count M n..6 M Number of messages or functional groups within an

interchange.

0020 Interchange control reference M an..14 M Identical to DE 0020 in UNB segment.

Segment Notes:

This segment is used to provide the trailer of an interchange. DE 0036: If functional groups are used, this is the number of functional groups within the interchange. If functional groups are not used, this is the number of messages within the interchange.

Example: UNZ+1+12345555'

INVOIC Invoice message Sample message

No = Consecutive segment number

INVOIC (EAN011) S4; 2002 - INVOIC / EANCOM® 2002 S4 Issue date: 16.07.2019 Edition 2014; GS1 Generated by GEFEG.FX

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No Tag Example

01 UNA UNA:+.?*' 02 UNB UNB+UNOC:4+4032158361579:14+4260197450002:14+20190606:1043+12345555+++

+++1' 03 UNH UNH+1+INVOIC:D:01B:UN:EAN011' 04 BGM BGM+380+4320977855+9' 05 DTM DTM+137:20190606:102' 06 DTM DTM+35:20190604:102' 07 DTM DTM+263:2019050120190601:718' 08 ALI ALI+CH' 09 FTX FTX+AAK+1+ST1++DE' 10 FTX FTX+SUR+1+EEV' 11 FTX FTX+ZZZ+1++Free text:more free text+EN' 12 FTX FTX+REG+1+IGL' SG1

13 RFF RFF+DQ:2554125' 14 DTM DTM+171:20190730:102' SG1

15 RFF RFF+ON:50160744' 16 DTM DTM+171:20190715:102' SG1

17 RFF RFF+DM:2554125' 18 DTM DTM+171:20190730:102' SG1

19 RFF RFF+CT:2554125' SG2

20 NAD NAD+BY+4260197450002::9' SG3

21 RFF RFF+VA:DE811169354' SG3

22 RFF RFF+FC:67/54/2000' SG2

23 NAD NAD+DP+4260197450019::9' SG2

24 NAD NAD+SU+5412345000013::9' SG3

25 RFF RFF+VA:AT12345' SG3

26 RFF RFF+FC:11/222/3333' SG5

27 CTA CTA+IC+Max Muster' 28 COM [email protected]:EM' SG6

29 TAX TAX+7+VAT+++:::12.5+S'




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No Tag Example

SG7

30 CUX CUX+2:EUR:4' SG8

31 PAT PAT+3' 32 DTM DTM+13:20190901:102' SG8

33 PAT PAT+3' 34 DTM DTM+12:20190830:102' 35 PCD PCD+12:2.5' 36 MOA MOA+8:2.13' SG8

37 PAT PAT+3' 38 DTM DTM+209:20190903:102' SG16

39 ALC ALC+A+++1+DI' SG19

40 PCD PCD+3:5' SG20

41 MOA MOA+8:125.00' SG20

42 MOA MOA+25:2500' SG22

43 TAX TAX+7+VAT+++:::7+S' SG26

44 LIN LIN+1++4000862141404:SRV+1:1' 45 PIA PIA+1+ABC5343:SA::91' 46 PIA PIA+1+99933001924:HS' 47 IMD IMD+A++:::Article description' 48 IMD IMD+C++IN::9' 49 IMD IMD+C++CU::9' 50 IMD IMD+C++SG::9' 51 IMD IMD+C++RC::9' 52 IMD IMD+B+98+:::44' 53 MEA MEA+PD+AAA+KGM:500' 54 QTY QTY+47:100:PCE' 55 QTY QTY+59:5:PCE' 56 QTY QTY+46:100:PCE' 57 QTY QTY+45E:10:PCE' 58 QTY QTY+192:1:PCE' 59 ALI ALI+AT' 60 DTM DTM+35:20190605:102' 61 GIN GIN+BN+1111222223333'




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No Tag Example

62 FTX FTX+REG+1+INT+99933001' SG27

63 MOA MOA+203:8450.50' SG27

64 MOA MOA+131:-100' SG29

65 PRI PRI+AAA:2.35:::1:PCE' SG34

66 TAX TAX+7+VAT+++:::7+S' 67 MOA MOA+124:123.52' SG39

68 ALC ALC+A+++1+DI' SG41

69 PCD PCD+3:0.75' SG42

70 MOA MOA+8:2.7' SG42

71 MOA MOA+25:2350' 72 UNS UNS+S' SG50

73 MOA MOA+77:4890.45' SG50

74 MOA MOA+79:4805.10' SG50

75 MOA MOA+124:4805.10' SG50

76 MOA MOA+125:4805.10' SG50

77 MOA MOA+131:-20' SG52

78 TAX TAX+7+VAT+++:::19+S' 79 MOA MOA+79:800' 80 MOA MOA+124:30' 81 MOA MOA+125:780' 82 MOA MOA+131:-10' 83 UNT UNT+82+1' 84 UNZ UNZ+1+12345555'

Documents

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