NCSBI’s First Annual Conference: Finding Your Competitive Edge Effective Project Management Presented By: Jason Breitfeller, PMP

NCSBI’s First Annual Conference: NCSBI’s First Annual Conference: Finding Your Competitive EdgeFinding Your Competitive Edge

Effective Project ManagementEffective Project Management

Presented By: Jason Breitfeller, PMPPresented By: Jason Breitfeller, PMP

Presented By: NCSBINCSBIFirst Annual Conference:First Annual Conference:

Finding Your Competitive EdgeFinding Your Competitive EdgeBreitIdeas Inc.BreitIdeas Inc.moving ideas forward


© 2006, BreitIdeas. All rights reserved.

Agenda:

Introduction

What is Project Management?

Helping You Be Competitive

Q&A Session





Introduction





– Your Presenter

• Jason O. Breitfeller, PMP– Small Business Proprietor– PMP, Certified Project Management Professional (2001)– M.B.A., Management– B.S., Business Management– L-3 Communications, Northrop Grumman, Hammond & Assoc. CPA– DoD, DoT, DHS, NASA– Advanced Development Manager, Program Manager, Business Development

Manager, Project Manager, Finance Manager

- Networking

• Please Introduce Yourselves In 30 Seconds or Less…





3-Key Strategic Sessions

Number One - Follow the Money: A Strategic Approach to Business Development

Number Two – Compliance Matrix: Making the Proposal Process Predictable

Number Three – Intro to Project Management: Effective Project Execution Techniques






www.PMI.orgwww.PMI.org






• An Art:– Project Management requires the soft skill set for dealing with

people

• A Science:– Project Management requires detailed business and technical

knowledge





• Managing resources to perform an objective…– Providing customers a quality product at the

agreed to price on an agreed to schedule

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• Business Management• Schedule Management• Quality Management• Human Resources Management• Risk Management• Scope Management

Six Areas of Project Management





Scope Management

• “Scope” is what you agree to deliver• “Scope Creep” is additional work you perform

– Pro-Bono / Additional Cost… It’s Your Responsibility• Clearly Defined “Deliverables” are the Best Prevention for

“Scope Creep” (A compliance matrix works wonders!!!)

• Deliver What the Customer Paid ForDeliver What the Customer Paid For





Top 5 Reasons Projects Struggle

1. Lack of Leadership

2. Lack of Understanding of Requirements

3. Poor Risk Management

4. Underestimation

5. Inability to Break Work into Manageable Pieces





Risk Management Definition

• Reducing the Probability of an Occurrence– What can we do to decrease the likelihood of something bad

happening?– Training

• Reducing the Severity of the Consequence– If something bad does happen, how do we limit our liability?– Insurance





Estimating

• Estimating Correctly Is Hard!!!– Utilize Sufficient Resources for the Estimating Process– Apply the Deserved Management Focus for the Estimating

Process

• One Shot At Protecting Your Profit!!!– How many people take FFP jobs?– Do you know your historical proposed profit vs. booked profit for

CY2005?





Work Breakdown Structure (WBS)

• Divide Total Job Into Manageable Tasks

• Start With Deliverables– Each Room’s Paint Job is a Deliverable– Overall Success is a Deliverable (Proj. Mgmt)

Let’s Paint 3 Rooms of the Smith’s HouseLet’s Paint 3 Rooms of the Smith’s House





Cost Sch / Hours1.0 Smith's House

1.1 Room #11.1.1 Setup & Prep 25.00$ 11.1.2 Procure Materials

1.1.2.1 White Paint 20.00$ 1.1.2.2 Brushes -$ 1.1.2.3 Misc Supplies 25.00$

1.1.3 Paint Room 50.00$ 21.1.4 Clean-Up -$


1.2.2.1 White Paint 20.00$ 1.2.2.2 Brushes -$ 1.2.2.3 Misc Supplies 25.00$



1.3.2.1 Color Paint 60.00$ 1.3.2.2 Brushes -$ 1.3.2.3 Misc Supplies 25.00$


1.4 Project Mgmt1.4.1 Develop Estimate -$ 1.4.2 Schedule Resources -$ 1.4.3 Supervise Job Completion -$

Total 450.00$ 11





Monday Tuesday Wednesday Thursday Friday

Contract Award

Order Paint & Supplies

White Paint & Supplies Available

Color Paint Available

Job Complete

6 HoursRooms 1 & 2 Work Task

5 HoursRoom 3 Work Task





Scheduling Tools

• Powerpoint!!!• Excel• MS Project

– The next session of the Conference will provide detailed education





Helping You Be Competitive

Thinking of Your Business As A Project Deliverable





PM Experience Base:

• As PMs or Business Owners, we Face Challenges Everyday to Conserve Dollars, Shorten Schedules and Improve Quality…

• We Achieve these Goals through Good Business Management, Sound Technical Decisions and Intrapersonal Relationship Building

• We Run Small Businesses & Projects!!! It is Just a Different Set of Requirements…





PM is a Lifestyle:

• “Operations and projects differ primarily in that operations are ongoing and repetitive while projects are temporary and unique” – PMBOK

• Business Management is a Series of Short, Unique Activities that Must be Managed Effectively

• EAC Reviews• New Business Activities (Bus Dev, Proposals, Negotiations)• HR Activities (Recruiting, Down-Sizing, Training)





0-5 Years 6-10 Years 11-15 Years 16-20 Years 21+ Years

Year 1 Year 2 Year 3 Year 4

Business Planning Business Planning Business Planning Business Planning

Business Development Business Development Business Development Business Development

Recruiting Recruiting Recruiting / Retaining Retention

Obtain Capital Obtain Capital Procure Assets Procure Assets

The Golden Ring of Corporate Success Is Achievable by The Golden Ring of Corporate Success Is Achievable by Demonstrating Good Project Management Know How!!!Demonstrating Good Project Management Know How!!!





Metrics(Measurement & Controls)

• Daily– Employee Attendance

• Weekly– Invoices, Deposits, Disbursements

• Monthly– Sales, Aging A/R, Aging A/P

• Quarterly– Financials

• Annually– Tax Planning





$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

Cum Goal

Cum Actual

Cum Goal $1,200,000 $600,000 $525,000 $525,000 $400,000

Cum Actual $1,000,000 $800,000 $500,000 $500,000 $425,000

Proposals Orders Invoices Receipts Disbursements





#1 Piece of Advice:

Project Management is the Art of Getting Things Done!!!

Project Management is a Valuable Resource that will Help You Achieve Your Goals!!!

QUESTIONS???

[email protected]@breitideas.biz321-806-8664321-806-8664

Documents

NCSBI’s First Annual Conference: Finding Your Competitive Edge Effective Project Management Presented By: Jason Breitfeller, PMP