NATIONAL FERTILIZERS LIMITED (A Govt. Of India Undertaking)

Nangal Unit, Naya Nangal-140126(Punjab) ---------------------------------------------------------------------- Ref. No. NFL/NGL/HR/2017 Dated : 29.11.2017

Corrigendum to press Tender Notice dated 05.12.2017

Being Gazetted Holiday on 05.01.2018, last date of receipt/opening of tenders as

amended 08.01.2018, instead of 05.01.2018. All other terms & conditions shall

remain the same.

DGM(HR)

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NATIONAL FERTILIZERS LIMITED (A GOVT. OF INDIA UNDERTAKING)

CIVIL ENGINEERING DEPARTMENT NANGAL UNIT, DISTT. RUPNAGAR (PB) –140126

Ph. No. 01887-222574, Fax No. 01887-220541, e-mail: renu@nfl.co.in;

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Ref. No.:NFN/2017-18/HR/Medical Date :

To

M/s

Subject: Tender to empanel chemist shops

Sir,

Please find enclosed NIT reference no. NFN/2017-18/HR/Medical

dated 05.12.2017, for necessary action.

Thanks,

Yours faithfully,

For and on behalf of NFL

Dy. General Manager (HR)

Encl. As Above.

Ref. No.: NFN/2017-18/HR/Medical Date :

To

M/M/s

Subject: Tender to empanel chemist shops for supply of medicines to NFL/CISF

employees & their dependents on the basis of prescriptions issued by NFL

doctors/empanelled clinics doctors.

Dear Sir/Madam,

Sealed TENDERS are invited for the work as detailed given below :

1) 0

1

0

1

1

)

Name of Work: Tender to empanel chemist shops for supply

of medicines to NFL/CISF employees & their

dependents on the basis of prescriptions

issued by NFL doctors/empanelled clinics

doctors.

2) 2

)

Earnest Money:

(Tender received without EMD is likely

to be rejected)

Not Applicable

3) 3

)

Cost of Tender Form: Tenderer to submit separately Rs.200/- (inclusive of

Tax) in the form of Demand Draft/ Banker‟s Cheque

only,in favour of National Fertilizers Limited, Naya

Nangal payable at Naya Nangal as Tender cost.

Cheque shall not be accepted in any case.

4) 4

)

Estimated Value of the work : Not Applicable

5) 5

)

Validity of Tender 4 (Four) Months / 120 days from the Date of

Opening of Technical Bids.

6) 6

)

a) Validity / Period of Contract Two year from the date of award of the Contract and

further Extendable for one year at the sole discretion

of NFL.

7) b) Time of Completion : As per Special Terms & Conditions of NIT

8) 7

)

Last date and time of Issue of Tenders: 08.01.2018 up to 15:00 Hrs.

9) 8

)

Last date and time of Receipt of

Tenders:

08.01.2018 up to 15:00 Hrs.

10) 9

)

The date and time of Opening of

Tenders:

08.01.2018 at 15:30 Hrs.

11) 1

0

)

Place of receipt and Opening of Tenders

: Office of SM (HR), NFL Nangal.

11) You may download the Tender Documents from Limited Tender Section of our Website

www.nationalfertilizers.com. In case documents are downloaded directly from NFL‟s website,

Demand Draft of Rs. 200/- in favour of National Fertilizers Limited, Naya Nangal

payable at Naya Nangal should be submitted along with tender documents in envelope No

1.Parties are advised to visit NFL website regularly. Any amendment / corrigendum to the above

NIT will be displayed on aforesaid website only.

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12) Tender Documents may also be obtained from the office of SM(HR) before due date of

Tender submission on submission of Demand Draft of Rs.200/-payable in favour of

National Fertilizers Limited, Naya Nangal payable at Naya Nangal towards cost of

Tender Documents (Rs.50.00 shall be charged extra for getting tender documents through

Post).

13) All requests for interpretation, clarification & queries in connection with tender shall be

addressed, in writing or in person during office hours (09:30 hrs. to 17:00 hrs.) on any

working day, to Issuing Authority, SM (HR) at least 7 (Seven) days prior to the closing

date of the tender.

14) The Tenderer may visit the site, acquaint himself fully of the job and site condition, if

required, and no claim, whatsoever, will be entertained on the plea of ignorance of

difficulties involved in the execution of the work.

15) The rates should be quoted item wise for the complete Scope of Work as per Performa

‘Schedule of Rates’. The rate of discount should be quoted only in the units given in the

Schedule of Rates and should be indicated both in words as well as figures.

16) In case of any discrepancy, the rates quoted in words shall be treated as final. Any

corrections made in the prices shall be authenticated with signatures at all places. The

Tenderer shall have to submit the Schedule of Rates Performa duly filled in, failing which

their Price bid will not be acceptable.

17) The contractor shall quote single rate against each item and not the multiple rates in the

Schedule of Rates. Any tender with the multiple rates quoted will be summarily rejected.

Price should be quoted strictly as per the Performa enclosed for Schedule of Rates.

18) National Fertilizers Limited reserves the right to reject any or all tenders without assigning

any reason whatsoever and also does not bind to accept the lowest tender. The tender can

be split between two or more contractors without assigning any reason thereof as per the

requirement on case to case basis.

19) Incomplete Tenders or Tenders not accompanied with the required details / EMD or

Tenders received late would be liable to be rejected without any further reference

whatsoever.

20) Submission of Tenders:

i) No oral, telephonic, fax or telegraphic tenders or modification thereof will be entertained.

ii) Tenders should be submitted along with duly filled in „Bid form‟ as given in the GTC.

iii) The tender will be divided in Two parts:

a) Technical bid

b) Price bid

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The above two parts should be enclosed and SEALED SEPARATELY IN TWO

ENVELOPES as follows and all the three envelopes shall be super scribed with

i) Name of Work

ii) Tender No., and dated,

iii) Date of Opening of Tender

iv) Name and complete address of the tenderer and

v) All the said two envelopes should be submitted in one sealed cover by the tenderer super-

scribing above stated (i) to (iv) particulars.

Envelop No. 1:

First sealed envelope super scribed “TECHNICAL BID” containing the following

documents:

Signed copies of complete tender documents, including proforma for schedule of quantities

WITHOUT prices as enclosed. Tenderer should sign each copy of these documents in

token of acceptance of our terms and conditions. Documents as per eligibility criteria may

also be placed in this envelop.

Envelop No. 2:

Second sealed envelope super scribed, “PRICE BID – DO NOT OPEN” (in RED ink).

This envelope should only contain the „Schedule of Quantities &Rates‟/ „Price Bid‟ with

prices given in respective columns against each item, as enclosed herein, duly completed

and signed & stamped on each page by the tenderer.

a) The price bid should be submitted in duplicate, clearly inscribing the name of the tenderer

in the prescribed proforma.

All the above two envelops should be placed in a single envelope super scribed

NFN/2017-18/HR/Medical Date : 08.01.2018 Date of Opening of the tender.

21) Opening of Tender :

The Tender shall be opened as under:

Envelope No. 1:

Super scribed ‘Technical Bid’ will then be opened and discussion would be carried out

with the respective Tenderers for clarifications, if any.

Envelope No. 2:

Super scribed „Price Bid‟ shall be opened subsequently on the same day or at a later date,

which shall be intimated to the Tenderers.

22) The following documents have to be submitted with the offer in the envelope No.1, failing

which the tender will be liable for rejection:

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22.1 In case the parties are pre-qualified;

a) Attested copy of Permanent Account Number (PAN) from Income Tax Authorities.

b) Attested copy of Proof of PF Registration No. issued by PF department.

c) Attested copy of GST Registration No., Code No. / Accounting Code, if applicable along

with documentary proof thereof.

d) Attested copy of ESI Registration No. along with documentary Proof.

e) Declaration Forms I & II.

f) An Affidavit in original on Non-judicial Stamp Paper of Rs.30.00 duly attested by Notary

stating :

With reference to NIT No. NFN/2017-18/HR/Medical Date : …………..of National

Fertilizers Ltd., Naya Nangal for the work________________________. I, __________S/o

Sh. _________________ R/o ___________ Proprietor / Partner / Authorized

Representative of the firm M/s _____________ do solemnly affirm and declare as under :-

i) That my/our firm/sister concern etc. has not been black listed or put on holiday by any

Institutional Agency / Government Department / Public Sector Undertaking for

participating in the Tender, in last 2 years.

ii) No other Firm / Sister Concerns / Associates belonging to the same group are

participating / submitting the Tender for this job.

g) Power of Attorney in the Name of Person, who has signed the Tender Document. (In

case of Partnership Firm or otherwise as the case may be).

22.2 In case the parties are not pre-qualified, their offer will be considered as per laid

down pre-qualification criteria ;

Tenderer shall submit along with the tenders full particulars of their capacity, experience

giving the list of similar jobs carried out by them during the last ten years, the complete

address of organization for which such works have been executed and also substantiate

their furnishing the copy of their credentials as per NIT. In the absence of these documents

offer will not be considered.

23) Evaluation of offer shall be on overall L-1 basis.

24) This letter shall form part of the contract document and shall be signed and returned along

with the tender documents.

25) All pages shall be initialled at the lower right hand corner and signed wherever required in

the tender papers by the tenderers or by a person holding power of attorney authorizing him

to sign on behalf of the tenderer before submission of tender. All corrections and

alterations in the entries of tender paper will be signed in full by the tenderer with date. No

eraser or overwriting is permissible.

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26) No condition or deviation should be mentioned by tenderer in Price Bid. Offers where the

party has mentioned any condition or deviation in offers shall be out rightly rejected.

27) While submitting the offer, bidders may ensure that tender documents /offer has been

signed by authorized signatory of the company. Subsequent withdrawal of offer / non-

acceptance of orders placed based on the offer submitted by them will not be entertained on

the ground that the offer was not signed by the authorized person.

28) One person will be allowed to represent only one company during discussion/negotiation

with NFL. If same person is representing different companies with authorization letter from

more than one company, such person will be allowed to represent only the first company

called for negotiations.

29) In case the tender is received in open condition, then the entire risk for loss of

confidentiality shall be with the party. NFL shall not own any responsibility on this account

whatsoever.

30) The Tender shall be addressed to DGM (HR), NFL, Nangal.

Thanking you,

Yours Faithfully,

For and on behalf of

M/s. National Fertilizers Limited,

Dy. General Manager (HR)

Encl.:

1 .Scope of work & ST&C-Annex-I

2.Technical data- Annexure-II

3 Price Bid- Annexure-III

Annexure –I

SPECIAL TERMS AND CONDITIONS : Scope of Work 1.0 The empanelled chemists shall give percentage of discount as

agreed on the overall billed amount for sale of medicines. The maximum discount to be quoted by the tenderers is to be indicated in the schedule of rates i.e. Annexure-III.

2.0 The empanelled chemist shall sell medicines to NFL/CISF

employees and their family dependents only of brand trade names specified by NFL’s Doctors. The sale of medicines based on generic names is barred. Substitution of medicines by the Chemist of his own is not permitted. In case the Management is satisfied that you are violating the terms and conditions or supplying generic and sub-standard medicines to our employees/hospital, the management shall have the right to depanel your shop at its discretion and cancel the contract.

3.0 Payment Terms: The supply of medicines to NFL/CISF employees and their family

dependents shall be made on cash/NEFT payment.

4.0 Timing of the shops: The empanelled chemists shall have to make arrangements for sale

of medicines for 24 hours service daily. 5.0 Duration of the Contract: 5.1 The empanelled chemists shall be awarded the work for a period of

2 years from the date of award of contract which can be further extended for another one year at the sole discretion of NFL management on same terms and conditions.

5.2 For the purpose of your work you shall abide by all the Acts, Laws, By-Laws, Rules and Regulations which are enforced and may be enforced in future under the orders of the Competent Authority of NFL or Local/State/Centre Govt./IMA.

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6.0 Chemist who has offer rate of discount less than 5% shall not be eligible for empanelment.

7.0 Chemist having shop inside NFL hospital premises shall also give

extra 1% discount above the finalized discount on medicines/items

supplied directly to NFL Hospital on total billed amount.

8.0 In case of any dispute arise between NFL and the empanelled

chemists, the decision of the Head of Nangal Unit shall be final and binding on both the parties.

9.0 In addition to the aforesaid special conditions of contract, NFL

general directions and conditions of contract will also be applicable to this contract.

10.0 The tenderers shall have the adequate qualified manpower.

Clauses to be incorporated in the Special Terms & condition

Tenderers will examine the various provisions of the Central Goods and Services Tax Act

2017 (CGST)/Integrated Goods and Services Tax Act, 2017 (IGST)/ Union Territory Goods

and Services Tax Act, 2017/UTGST)/respective state’s State Goods and Services Tax Act

(SGST) also, as notified by Central/State Govt & as amended from time to time and applicable

taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to

be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act

shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to

NFL immediately after the award of contract, without which no payment shall be released to

the contractor. The contractor shall be responsible for deposition of applicable GST to the

concerned authority.

In case the successful tenderer is not liable to be registered under

CGST/IGST/UTGST/SGST Act, the NFL shall deduct the applicable GST from his/their bills

under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

NFL shall pay GST as per provisions of GST Act upon implementation. To remain

competitive, bidders are advised to work out their rates excluding the impact of taxes paid on

the input materials to be used in execution of contract as the same shall be set off in the form

of input tax credit against GST.

Party shall issue the taxable invoice in the manner prescribed under the GST Act within 30

days from the date of successful completion of job/contract in case of full & final payment and

within 30 days of billing period in case of annual rate contracts having provision for monthly

R/A bills. In case of any difference between the taxable/assessable value / or tax charged in

the tax invoice is found the contractor shall issue credit/debit note as the case may be in the

manner specified in the Act, failing which NFL may withhold the payment till the rectification of

such difference. Up loading of taxable invoice and credit/debit note shall be done by the

contractor strictly within the period prescribed in GST Act.

In the event that the input tax credit of the GST charged by the contractor is denied by the

tax authorities to NFL, then NFL shall be entitled to recover such amount from the contractor

by way of adjustment from the next invoice/Security Deposit. In addition, to the amount of

GST, NFL shall also be entitled to recover interest and penalty, in case it is imposed by the tax

authorities on NFL.

Since the GST Act has been implemented from 01.07.2017. Hence taxes as per GST Act &

Rules shall be applicable superseding the earliest indirect taxes & duties specified in the NIT.

Annexure-II

TECHNICAL DATA

1. Name & Address of Chemist

alongwith Telephone No.

2. Registration No./Date of validity

(Attach photocopy)

3. License No. /Date of validity

(Attach photocopy)

4. Sales Turn over

Per month/Per Annum

5. Manpower deployed at shop

6. PAN

7. Any other information

Signature of Chemist

with stamp & date

Annexure-III

SCHEDULE OF RATE OF DISCOUNT

Percentage of discount on the MRP (excluding GST ____________%___

on the medicine (s) to be sold to NFL/CISF

employees and their Dependents against cash/NEFT payment.

(rate of discount should be more than 5%)

(Percentage of discount be indicated both in

figures & words clearly without any cutting).

(Signature of the Chemist)

Name & Address of Chemist (with Stamp).

NOTE: The discount offered by you shall be valid till empanelment .