NATIONAL FERTILIZERS LIMITED

(A Government of India Undertaking) VIJAIPUR 473 111 DIST. GUNA (MP)

INDIA [An ISO 9001:2008, ISO 14001:2004 & OHSAS 18001: 2007 Unit]

MATERIALS DEPARTMENT E-Mail: skmangla@nfl.co.in; ksuresh@nfl.co.in; Tel: +91 (0) 7544 273 050/691

rjs.bola@nfl.co.in Fax: +91 (0) 7544 273 089/109

Tender Documents for Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 required for

NFL VIJAIAPUR UNIT.

Tender No. NFV/PUR/AMA-160315-C2 Dated: 07/10/2017

1

NATIONAL FERTILIZERS LIMITED

(A Government of India Undertaking) VIJAIPUR 473 111 DIST. GUNA (MP)

INDIA [An ISO 9001:2008, ISO 14001:2004 & OHSAS 18001: 2007 Unit]

MATERIALS DEPARTMENT E-Mail: skmangla@nfl.co.in; ksuresh@nfl.co.in Tel: +91 (0) 7544 273 050/691

rjs.bola@nfl.co.in Fax: +91 (0) 7544 273 089/109 NOTICE INVITING TENDER

On Line Bids are invited through e-tendering for following;-

Tender No. Description of Work On line

submission Date

NFV/PUR/AMA-160315-C2 Dated: 07/10/2017

Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 & Spare Parts for Two Years Operation

10/11/2017upto 14:30 Hrs

For further details, visit websites; www.nationalfertilizers.com and e-portal site https://nfl.etenders.in . Any future amendment / modification to the NIT will be displayed only on our above websites.

Dy. General Manager (Matls)

1. Tender Particulars

2.

1. Enclosures

Description Pages

Annexure-A Instructions to Bidders

Annexure-B Techno-Commercial Bid Template

Annexure-C Price bid Format.

Annexure-D Commercial Section of Tender Documents

Annexure-E Eligibility Criteria

Annexure-F Technical Specifications and Scope of Work

Annexure-G BG Format for EMD.

Annexure-H BG Format for SD-cum-PBG

Annexure-I Loading Criteria.

Annexure-J MSME

NIT Ref. No. NFV/PUR/AMA-160315-C2 Dated: 07/10/2017

Tender Title

Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 & Spare Parts for Two Years Operation

NIT Date 07-OCTOBER-2017 Type of Bid TWO STAGE EMD Rs. 1,00,000.00 (Rupees One Lakh only)

SD-Cum-PBG 10% of PO Value

Annexure-A

INSTRUCTIONS TO BIDDERS 1. Mode of Tendering:

National Fertilizers Ltd. Has decided to do procurement of Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 against this tender through e-tendering. The NIT will be posted on website https://nfl.etenders.in where the registered vendors will be able to download the tender documents free of cost for participation in the tender and submit their bids online. The tender submission, tender closing and opening will be done electronically and online.

NFL has appointed M/s Nextenders (India) Pvt Ltd., Pune as their service provider for carrying out e-Procurement. Also, as per IT ACT 2000, use of digital signatures certificate shall be mandatory for participating in e-tendering process.

2. Special Terms and Conditions:

a. The procurement shall be made through e-tendering process. The offers in this process are required to be submitted electronically.

b. The Earnest Money Deposit is to be deposited by way of Demand Draft/Bank Guarantee to NFL. Though

the Vendor is required to upload the scanned image of DD/BG, however, it may be noted that the DD/BG must reach us before the techno-commercial opening (as per tender schedule). In case Vendor fails to submit the requisite EMD prior to bid opening (as per tender schedule), the offer is liable to be rejected and may not be opened.

c. The system requirements to participate in the e-tendering are as under:-

i. Computer with minimum i3 Processor or equivalent, having 1 GB RAM and 80 GB HDD Capacity ( MINIMUM )

ii. Operating System Required :- - Window 7 Ultimate / Professional / Enterprises / Ultimate - Window XP ( Service pack 3 and above )

iii. Internet Speed of 512 kbps or above iv. Browsers : Preferred Browsers Mozilla Firefox or Google Chrome v. Adobe Acrobat Profession 6 or above for digitally signing the document vi. Java 7 Update 67 ( Updated 32 bit Java version & above ) – Essential vii. Java Setting

- Download and install Java 7 Update 67 available under ‘Systems Requirement’ Tab on the home page of https://nfl.etenders.in

- After installation, open control panel and click on Java Icon - Click ‘Security’ Tab on the Java Configuration Panel and bring the Security Level to

Medium. Click on edit Site List Tab and add the URL name https://nfl.etenders.in and click ‘Add’ Tab and ‘OK’ Tab

- Open the JAVA Control Panel and Click the Tab’Advanced’ - Select Show Console’ under Java Console - Select ‘Always Allow’ under JNLP File/MIME Association - Select ‘Disable Verification ( Not recommended ) under Mixed code ( Sandboxed vs

Trusted ) Security Version

Once the above Pre-requisites are configured/available in the system, users can Click on https://nfl.etenders.in and the e-Procurement Portal will be available.

Viii. Digital Certificate For performing e-commerce, class II and above ( organization ) Digital Certificate required. Digital Signature Certificate ( Class II or Class III Organizational ) are being issued by many Govt. approved (CCA of India ) agencies as per IT Act 2000. For your convenience, we have made

arrangements to get the Digital Signature Certificate from our service provider M/s NexTenders( India ) Private Limited on paymentof necessary fees. Ix Download and install Digital Certificate setup ( NxtCryptoSetup.msi) available under System Requirement link of home page https://nfl.etenders.in using administrator user access.

d. The above Tender shall be available on URL https://nfl.etenders.in. The interested Vendors shall visit URL https://nfl.etenders.in for downloading of the tender documents, bid preparation, hash submission, bid submission etc. Please refer Bidder Manual which is available on the home page of our Service Provider for system requirement, browser configuration, procedures etc.

3. Tenders are required to be submitted online duly digitally signed and encrypted by using their

digital signature Certificate. 4. Tenderers are requested to scrutinize the terms and condition of this tender thoroughly along with

the general terms & conditions etc. as given in tender documents before proceeding for preparation of Online Bid.

5. No amendment to Tender would be admissible under any circumstances, whatsoever after the

closing date and time of receipt of tenders. 6. The Earnest Money Deposit is to be deposited with NFL by way of Demand Draft/Bank Guarantee.

Though the Vendor is required to upload the scanned image of DD/BG, however, it may be noted that the DD/BG must reach us before the techno-commercial opening (as per tender schedule). In case Vendor fails to submit the requisite EMD prior to bid opening (as per tender schedule), the offer is liable to be rejected and may not be opened

7. For any queries regarding e-tendering process, you may contact our Service Provider M/s.

NexTenders (India) Private Limited, Mumbai or NFL. Contact details are as under: i. National Fertilizers Limited

i. Name: B. Lakshmi Narayanan, Dy. General Manager (Matls) ii. Name: Shri SK Mangla, Sr. Manager(Matls)

Contact No.: 07544-273050 , Email: skmangla@nfl.co.in; rjs.bola@nfl.co.in;

ii. M/s. NexTenders ( India ) Private Limited, Mumbai ( For e-Tender process /

Procedure related matters )

Technical Support Contact ( For Vendors ) Name : Desk No 2 Contact No : 091672 46751 Landline No : 020 – 30187500 Email ID : support.nfl@nextenders.com For Digital Certificate Support Name : Aziz Kariyania Phone 022-28790311 / 09820398781 / 092234 00489

8. All the vendors participating in the online e-procurement have to abide by the process involved in the

entire workflow of the e-procurement. 9. NFL is not responsible for any mistake made by the vendor at the time of bidding process. In case any

Vendor submits any invalid bid due to any reason whatsoever including typing mistake/human error, such invalid bid will be disqualified and such vendor shall not be allowed to further participate in that tender. The remaining process shall be completed considering the other valid bids.

10. For submitting the price bid through e-Auction, the successful Pre-qualified tenderers will have to use a

Class II or Class III Digital Signature Certificate issued by any India CA approved by CCA of India as per

IT Act 2000. The same can also be obtained from NFL’s service provider i.e. M/s. NexTenders (India) Private Limited, Mumbai on payment of necessary fees.

11. It is mandatory for the vendors to use the digital certificate in all their bidding Process. 12. It is the entire responsibility of the vendors to protect their own login id and Password and keep their

digital certificate safe so that is not misused by any other person. 13. Tender Schedule:

The notice of issue of enquiry and detailed schedule for downloading the NIT documents, submission of bids, tender closing, tender opening, and subsequent clarification/ amendment in schedule etc. shall be communicated to registered vendors separately by email/fax message by our Service Provider. The same is also available on the above mentioned website against this tender. The Tender Schedule is as under:-

Sr.No. Tender Stage Date and Time 1 Start Document Download 07-10-2017, 12:00 Hrs 2 End Document Download 10-11–2017, 14:30 Hrs 3 Due/Submission Date 10-11–2017, 14:30 Hrs 4 Techno-Commercial Bid Opening 10-11–2017, 14:31Hrs onwards 5 Price Bid Opening Will be intimated later on to Techno-

Commercially Acceptable Bidders. Note: After expiry of date & time for a particular activity as mentioned above, that particular activity

cannot be done unless the schedule for the same is extended/ amended. Similarly no activity can be done before start date & time specified for that particular activity unless the schedule for the same is proponed/amended

14. The activity defined for vendors are Download of Tender document, Bids Preparation and Hash

Submission, Re-encryption of Online bid, Uploading of bids. 15. During the Download sequence, the vendors who have been invited will be able to download the main

tender document and the supporting documents. 16. During the Bid Preparation and Hash Submission Stage, the bidders who have downloaded the tender

document during the previous sequence will be preparing their bids and submitting their bid signed hashed online. Additionally, hashes will be generated for each single document (files) that is committed to be part of the bid. The bids will be prepared and hashes will be generated and signed envelope-wise. The signatures will be done digitally using DCs.

17. During Re-encryption of Online Bid sequence the bidders will re-encrypt their bid data and

upload the documents for which hashes have been generated and submitted during the bid preparation and hash submission stage. The bids will be re-encrypted with the public key of the proprietary key pair that has been assigned to this tender.

18. Tender Opening:

The tenders will be opened electronically by NFL from Vijaipur Office in the presence of representatives of Vendors who wish to attend the price bid opening. The submission of bids may however be done by vendors from their office or from place of their choice or they can visit our Vijaipur Office and use NFL’s facilities for preparation and submission of their bids. However bids cannot be submitted after the bid submission due date & time as per the schedule.

Price bid of all the vendors who are techno-commercially acceptable shall be opened electronically.

19. The contract shall be finalized on unit rate basis.

20. NFL reserves the right to negotiate with lowest bidder after conclusion of e-tender process at its sole

option. In such case, the negotiations shall be held with lowest bidder only at NFL Vijaipur and prior intimation shall be given by NFL to such bidder.

21. NFL takes no responsibility for delay, loss or non-receipt of EMD sent by post/courier. 22. NFL reserves the right to reject or accept any tender without giving any reason. 23. System failures and remedial measures thereof/course of action to be followed:

NFL shall make all out efforts to rectify the problem(s) leading to system failure during the live tendering. However in case the system could not be restored within the reasonable time period as deemed fit by NFL, the following remedial measures shall be taken under such an eventuality:

1 Tender is prepared and released but

vendors are not able to submit their bids. The due date of closing/opening shall be extended suitably.

2 Bids have been submitted but the same cannot be opened by NFL.

The due date of opening shall be extended suitably.

24. Name & Address of the Consignee/Unit: Dy. General Manager (Materials) National Fertilizers Ltd.,

Vijaipur-473 111, Dist: Guna (MP)

25. Payment Mode

i) Payment shall be released by ECS (Electronic Clearing System) or EFT (Electronic Fund Transfer) if desired by supplier, provided facility for such payment system is available at NFL Units/Plants. Successful vendors shall provide the requisite details of their Account No., Name& Branch code of Bank, Acceptance/request for release of payment by ECS/EFT, to the Finance and Materials deptt. Of concerned Unit/Plant of NFL.

ii) If any supplier wants payment by way of A/c payee cheque or by way of transfer of funds to

their account, the supplier should indicate the local bank account number accordingly to avail the facility. Such A/c No. will be incorporated in all A/c Payee cheques.

iii) In case payment by A/c payee Demand Draft is insisted by supplier, the DD charges shall be

deducted from the payment due to the supplier and the DD shall be sent through courier service if available otherwise the same shall be sent through speed post. To avoid misuse of DD during transit, it is suggested that parties may give their Bank Account No. which will be optional & the same shall be incorporated in all A/c payee’s Demand Drafts.

26. GST Nos. of Vijaipur Unit

Taxpayer Trade Name: NATIONAL FERTILIZERS LTD VIJAIPUR GUNA Taxpayer Legal Name: NATIONAL FERTILIZERS LTD ID No. 23AAACN0189N2ZB

TECHNO-COMMERCIAL BID TEMPLATE Annexure-B

ITEM: Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316.

Sr.No. Description NFL Requirement as per NIT Vendors Comment

(Agreed / If not Agreed, Please

Comment) 1.0 Item Specification Design, Engineering, Manufacturing,

Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 & Spare Parts for Two Years Operation at Vijaipur Unit as details specified in Technical Section.

2.0 Total Quantity As Mentioned in Price Bid 3.0 Offer Validity 120 Days

4.0 (a) Payment Terms For Indian Bidder

100% within 30 days of Receipt & Acceptance of Material at Site as per Clause No. 27.00 of Commercial Section.

4.0 (b) Payment Terms For Foreign Bidder

By LC as per Clause No. 26.2.0 & 26.3.0 of of Commercial Section.

5.0 Mode of Payments By ECS/ EFT/ RTGS 6.0 Bank Account details (i) Bank Account No.

(ii) Account Type: Current/Savings (iii) Name of Bank (iv) Branch Name (v) Branch Address (vi) IFS/NEFT/RTGS Code (v) MICR Code (vi) Income Tax PAN of Beneficiary

7.0 Quantity Variation As per Clause- 29.00 of Commercial Section. 8.0 Liquidated Damages for

Delay in Supply Please confirm the acceptance of Liquidated Damages clause, as per tender clause no 37 of Commercial Section.

9.0 GST Registration Details Indicate GST Registration Number and Date of Registration in the Quotation

10.0 GST & HSN Code The rate (%) of GST quoted & considered in Total Price along with relevant HSN Code should be mentioned by the Vendor

11.0 Place of Supply Indicate PLACE OF SUPPLY in the Bid. 12.0

Earnest Money Deposit (For Indian Bidder)

Please provide the details of EMD to be submitted offline: i.e. DD/BG No. & Date, Name & Branch Address of Issuing Bank, Amount of DD/BG etc. & upload scanned copy of the said instrument. (Rs 1,00,000 only to be submitted to Vijaipur Unit as per Clause No. 7 of Commercial Section.)

12.01 Earnest Money Deposit (For Foreign Bidder)

Please provide the details of EMD to be submitted offline: i.e. DD/BG No. & Date, Name & Branch Address of Issuing Bank, Amount of DD/BG etc. & upload scanned copy of the said instrument. The amount should be equivalent to the amount in Indian Rs. 1,00,000/- and can be paid in your quoted currency (i.e. Euro/ USD/ Yen etc).

13.0 SD-cum-PBG (For Indian Bidder)

In case placement of order you will submit Security Deposit –cum-performance Guarantee equivalent to 10% of PO Value (As per Clause No.8 of Terms & conditions (Annexure-I)

13.01 SD-cum-PBG (For Foreign Bidder)

In case placement of order you will submit Security Deposit –cum-performance Guarantee equivalent to 10% of PO Value (As per Clause No.8 of Terms & conditions (Annexure-I). The amount should be equivalent to the amount in Indian Rupees i.e. 10% of total PO Value and can be paid in your quoted currency (i.e. Euro/ USD/ Yen etc).

14.0 Delivery Period To be indicated by Bidder. 15.0 Price Bid Format Vendors to confirm that breakup of cost has been

provided in Price Bid. Indicating the Lump sum Freight Charges along with TPI Charges.

15.1 Any other Charges If you quoted any other charges in price bid format please specify

16.0 Phytosanitary Certificate

Foreign Bidders may please confirm acceptance of submission of Phytosanitary Certificate As per Clause- 34.00 of Commercial Section.

17.0 HSN Classification number

Please intimate HSN Classification Number i.e. Item Heading Of Indian Custom Tariff.

17.0 Prices Vendor to confirm quoted price will remain firm during contract validity. No Revision in rates allowed except for any increase/decrease in rates of statutory levies such as GST/SGST/IGST etc. within contractual delivery period.

18.0 Price basis FOR/ FOB Destination as per price bid format 19.0 MSMED Registration Whether registered under MSMED Act, 2006. If

YES, state the category i.e. Micro/ Small/ Medium Enterprises.

20.0 Address and other contact datails

Provide Complete Name & Address with Telephone/ Fax Numbers and email IDs, Contact Person etc. of the Supplier to be incorporated in the PO

21.0 Acceptance of all tender Documents Annexures.

Please confirm the acceptance of all the terms and conditions mentioned in tender Documents and Annexures

22.0 Signed copy of Tender documents.

Bidders may submit a complete set of Tender Documents duly signed and stamped as a token of acceptance of all the terms and conditions of our NIT.

24.0 Black-listing/ Delisting You have not been delisted/ black-listed in any Unit of NFL. Please Confirm.

25.0 Force- Majeure As per clause no.42 of commercial section 26.0 Arbitration clause As per clause no.45 of commercial section

27.0 Clear Understanding As per clause no. 10 of commercial section. 28.0 Manufacture & Testing under Third Party Inspection of M/s

Lloyd/BV/TUV only.

29.0 Please Provide the name of TPI agency.

30.0 Guarantee Certificate against any manufacturing defects for a period of 12 months from the date of installation / 18 months from the date of supply, whichever is earlier.

31.0 In case TPI Inspection Charges are payable extra, please indicate the TPI Inspection Charges separately in your Quotation, which shall be reimbursed to you at ctual against documentary evidence subjection to maximum of quoted TPI Inspection Charges. Please confirm.

32.0 You will supply the material properly packed to avoid any damages during transit and storage

33.0 You will submit/ upload the duly filled scan copy of the Technical Specifications and Scope of Work along with bid. Please Confirm.

34.0 Please confirm that you have sufficient number of technical hands for Design and Manufacturing of High Pressure Heat Exchangers. And also please submit a list of your personnel.

35.0 Please provide the Complete list of manufacturing facilities available at your works like mechanical equipments, machineries, plate rolling machines, welding equipments, NDT facilities, eddy current facilities, heat treatment facilities, other testing facilities required for manufacturing of heat exchangers.

36.0 Subletting of contract As per clause no. 39 of commercial section. 37.0 Relationship A) None of NFL Employee is related to Owner /

Director of Firm B) None of Ex-Employee of NFL is employed with vendor Firm

38.0 Any Other Comment / Information /Remarks

No Deviation to the Terms & Conditions of NIT are allowed. The offer with any condition/ deviations are liable to be rejected at Sole option of NFL. However Vendor may offer comment, if any.

39.0 Online Quotation Ref. No. & Date Please indicate your Quotation No. and its Date

Annexure – C

NIT NO: E-AMA-160315-C2

Price Bid For Indian Bidder

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01 NFL Material Code: AE3316000 Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 in accordance with detailed Technical Specifications at Annexure-I, Technical Scope at Annexure-II and Testing & Inspection as per Annexure-III.

No.

1.0

02 Spare Parts For 2 Years Operation

02.a Stationary Head Flange-Channel or Bonnet Gasket No. 2.0

02.b Studs/ Nuts for Stationary Head End Flange ST. 1.0 02.c Shell Flange-Stationary Head End Flange No. 2.0 02.d Tube Plugs

(To be mentioned by the Bidders in Quantity Section)

5% of Tube Holes

02. e Foundation Bolts ST. 1.0

The above quotation has been prepared after taking into account all the terms and conditions of the NIT.

NIT NO: E-AMA-160315-C2 Annexure – C

Price Bid for Foreign bidders

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01

NFL Material Code: AE3316000 Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 in accordance with detailed Technical Specifications at Annexure-I, Technical Scope at Annexure-II and Testing & Inspection as per Annexure-III.

No.

1.0

02 Spare Parts For 2 Years Operation 02.a Stationary Head Flange-Channel or Bonnet Gasket No. 2.0

02.b Studs/ Nuts for Stationary Head End Flange ST. 1.0

02.c Shell Flange-Stationary Head End Flange No. 2.0

02.d Tube Plugs (To be mentioned by the Bidders in Quantity Section)

5% of Tube Holes

02. e Foundation Bolts ST. 1.0

The above quotation has been prepared after taking into account all the terms and conditions of the NIT.

Annexure-D

TENDER DOCUMENT NFV/PUR/AMA-160315-C2

FOR Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up

Gas Chiller (Heat Exchanger) E-3316

NATIONAL FERTILIZERS LIMITED VIJAIPUR UNIT

COMMERCIAL – SECTION

15 | P a g e

TENDER DOCUMENTS FOR Make Up Gas Chiller (Heat Exchanger) E-3316.

(COMMERCIAL SECTION) The Tender Particulars:-

The Technical Specifications of the Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316 required by us are enclosed at ANNEXURE-II. Rates have to be quoted on F.O.R. Destination basis and strictly as per Proforma given in the attached Annexure-IV of these Tender Documents. The quoted rates shall remain firm during the validity period of Purchase Order except for variation in statutory levies. The increase in statutory levies if any shall be borne by NFL provided the supplies are as per schedule. However in case of decrease in statutory levies if any, the payment shall be made on actual basis. ONE FIXED BASIC RATE HAS TO BE QUOTED FOR WHICH REQUIREMENT HAS BEEN INDICATED. NFL at its sole option shall have the right to split the quantity and place purchase orders on one or more suppliers for supply of Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller (Heat Exchanger) E-3316. 1.00 SUBMISSION OF TENDERS 1.01 The tenders will be submitted on line on the web site https://nfl.etenders.in .No oral, telephonic, telegraphic

tenders or tenders submitted in hard copies/physical form will be entertained. 1.02 All tenders should be submitted online digitally signed and sealed by using digital certificate. 1.03 Tenderers are requested to scrutinize the terms and condition of this tender thoroughly along with the

General Terms and condition etc. as given in tender documents. 1.04 No amendment to the tender would be admissible under any circumstances, whatsoever after the closing

date and time of receipt of tenders. 1.05 The tenderers must submit/upload online, one set of the tender documents duly digitally signed by

using digital certificates in token of acceptance of all the tender conditions alongwith their techno-commercial bid failing which their tender may not be considered.

1.06 The rates quoted must be 'per NO' basis. 1.07 Tenderers must mention their GST Registration No. & Date/ PAN / TIN No. allotted by statutory

authorities in the Technical Bid positively. 1.08 In case of non-compliance of Commercial Terms & Conditions of NIT, loading criteria as per Annexure-V shall

be applicable. 1.09 No enhancement of rates will be allowed once the quotation is submitted/ accepted and the order is placed.

Withdrawal of the quotation after its acceptance will entail forfeiture of earnest money, if any, and/or risk purchase without prejudice to our rights of legal remedies.

1.10 No escalation will be allowed due to any increase in duties/levies in case of extension sought by the parties

beyond stipulated delivery period. 1.11 Tenderers shall confirm that they will supply the material securely packed in a good transport worthy packing

so as to avoid damage to the material during transit and storage. 1.12 The prospective tenderers having any common Partners/Directors/Managing Partners, etc. or having any

other common criteria shall be considered as Sister/ Group/ Associates Company, in such cases only one of them will be eligible for participating in the tender.

1.13 One person will be allowed to represent only one company during discussions/ negotiations with NFL. If same person is representing different companies with authorisation letter from more than one company, such person will be allowed to represent only the first company called for negotiations.

1.14 Tenderers shall confirm that no other Firm/Sister concern/Associate belonging to the same group is

participating/submitting online bid against this tender. 1.15 Tenderers shall confirm that they/their associate or their Sister concerns etc, have not been Blacklisted by any

Institutional agency/GovtDeptt/Public Sector Undertaking in the last two years.

1.16 It shall be certified by the tenderer that none of the NFL employee is related to owners/directors. (In case any relative is working in NFL, furnish details separately).

1.17 It shall be certified by the tenderer that none of NFL’s ex-employee is employed with them. (In case any ex-

employee of NFL is employed, furnish details separately).

1.18 It shall be certified by the tenderer that none of blood relation of the owners/directors is participating in this tender in the name of other firm.

1.19 Should a tenderer or contractor have a relation/s or in case of a firm or Company of contractor’s one or more

of its shareholders or relations of shareholders employed in the N.F.L., the tenderer must disclose the names of such relation/s while submitting his offer, failing which, N.F.L. may at its sole discretion reject the tender or rescind the contract.

2.00 MSMED Declaration:

In case you are registered as MICRO/SMALL Enterprise (MSEs) under Micro, Small and Medium Enterprises Development Act, 2006 (MSMED Act) promulgated by Government of India, please indicate the relevant category of registration in your offer and also enclose a copy of the valid certificate issued by the concerned authorities as specified by the Ministry of MSME. The Micro and Small Enterprises (MSEs) shall be entitled for benefits under the Public Procurement Policy for Micro and Small Enterprises subject to the terms and conditions indicated in Annexure-A attached herewith.

3.00 CHANGE IN TENDER SCHEDULE:

NFL reserves the right to change/amend the tender schedule (date and/or time) and shall intimate all the tenderers well in time by email/fax/telephonically, of such changes along with notice of revised schedule. However, it shall be the responsibility of the vendor to visit the designated website regularly as per the time schedule to get the details of any such changes, as the same shall be available against this tender on the said website. NFL shall not be responsible if a vendor is not able to participate in any activity related to this tender due to change in tender schedule.

4.00 COMPENSATION FOR SUBMISSION OF TENDERS: The tenderer shall not be entitled to claim any cost, charges, or incidentals for/or in connection with the preparation of and submission of their tenders, though NFL may withdraw invitation to tenders, or reject any, or all tenders without assigning any reason thereof.

5.00 ACCEPTANCE/REJECTION OF BIDS: NFL reserves the right to accept or reject, at their sole discretion, any bid/all bids in whole or in part and/or accept other than the lowest bid without assigning any reasons thereof.

6.00 VALIDITY OF TENDERS: The tenders must be valid for acceptance for 120 (One Hundred Twenty) days from the tender opening date.

7.00 EARNEST MONEY: Rs. 1,00,000.00 (Rupees One Lakhs only) 7.01 Tenders must be accompanied by Earnest Money Deposit of Rs. 1,00,000.00 (Rupees One Lakhs only). EMD

can be submitted in the form of:

(i) e-transfer in NFL account through RTGS/NEFT. or

ii) Bank Guarantee in the prescribed format from any scheduled Bank excluding Gramin/Co-op Banks. The BG should be valid for a period of minimum 3 months and the party should give an undertaking for extension of the validity of the BG in case the same is desired by NFL.

Cheques shall not be accepted in any case.

7.02 Tenders without Earnest Money Deposit are liable to be rejected. In case of submission of EMD by DD or Bank Guarantee, it should be ensured by the vendor that the original DD/ Bank Guarantee is received by NFL before opening time of Techno-Commercial Bids for verification of the details of DD/ Bank Guarnatee given online by the vendors. There is no exemption to any category of tenderers from submission of Earnest Money.

7.03 Earnest money shall be forfeited at the sole discretion of NFL in case tenderer after intimation from NFL of the

acceptance of his tender, either wholly or in part, refuses to accept the Purchase Order/or changes any of the conditions of the tender or changes the price and/or terms and conditions of the tender within validity period.

7.04 Earnest Money of the successful tenderers shall be returned on submission of security deposit. 7.05 Earnest Money Deposited by unsuccessful tenderers shall be returned as early as possible. 7.06 No interest will be paid on the Earnest Money Deposit. 7.07 Parties can opt for electronic refund of EMD. Under this option, charges if any, shall be borne by the vendor. 8.00 SECURITY DEPOSIT-cum-PERFORMANCE GUARANTEE: 10% of PO Value 8.01 Security Deposit-cum-Performance Guarantee will be paid by the successful tenderers. The Security Deposit-cum-

Performance Guarantee to be furnished by the successful tenderer for the faithful and proper fulfilment of the contract shall be 10% of the value of the Purchase Order.

8.02 A period of 30 days for depositing Security Deposit-cum-Performance Guarantee will be allowed. 8.03 The tenderer shall, however, have the option to furnish a Bank Guarantee from any of the Nationalized or

Scheduled Bank (except Rural and Co-operative Banks) in the format specified by NFL (see Annexure-VI) against Security Deposit-cum-Performance Guarantee for the faithful and proper fulfillment of the contract. The Bank Guarantee should be valid for the period covering the Delivery Period + Guarantee Period with a further claim period of 3 months.

OR A Crossed Demand Draft favouring National Fertilizers Ltd. and issued by any scheduled/nationalized bank payable at State Bank of India, Bavrikhera Branch (Code: 8455), NFL Complex, Vijiapur-473111, Dist. Guna (MP) (the details of DD No. &date, amount, bankers name etc. has to be submitted in relevant field/column of online module).

8.04 The Security Deposit-cum-Performance Guarantee shall be retained by NFL during the currency of contract or till settlement of all the accounts thereof, whichever is later. In case of any dispute or difference not settled within the validity of Bank Guarantee, Tenderer shall arrange to get the bank Guarantee extended as asked. NFL shall have the sole discretion to 'Call in' the Bank to pay the whole or part of the amount of Bank Guarantee.

8.05 The above Security Deposit-cum-Performance Guarantee shall be deemed to be security for the faithful performance of the contract and for the purpose of Section 74 of the Indian Contract Act, 1872 and for the extension of that section. The contract shall be deemed to be bond given by the tenderer for the performance of an essential duty.

8.06 In the event of any breach of any terms and conditions of the contract, NFL shall have the right to draw from the Bank guarantee/ Security Deposit-cum-Performance Guarantee either the whole or part of value of Bank Guarantee or Security Deposit-cum-Performance Guarantee and tenderer shall make good the value of Bank Guarantee/ Security Deposit-cum-Performance Guarantee to the extent of the amount so drawn within 15 days of receipt of intimation from NFL to this effect.

8.07 The amount so drawn shall not in any way effect any remedy to which NFL may otherwise be entitled or any liability incurred by tenderer under the contract or any law for the time being in force relating thereto or bearing hereupon.

8.08 In the event of the forfeiture of whole or part of the Security Deposit-cum-Performance Guarantee, the tenderer shall deposit further sum/sums so as to maintain the full security amount deposit as per clause

8.09 The Security Deposit-cum-Performance Guarantee shall be refunded after contract has been successfully completed and certificate to that effect has been issued by NFL. It shall be lawful for NFL, if any difference or dispute is likely to exist, to defer payment of the security deposit or any portion thereof, which may be due for release until such difference and dispute had been finally settled or adjusted.

8.10 The Security Deposit-cum-Performance Guarantee shall not carry any interest. 8.11 The Bank Guarantee shall be submitted by Bankers directly to NFL in a sealed cover and not through supplier. 9.00 CLARIFICATION:

For any clarification against this Invitation of Bid, please contact Deputy General Manager-Materials, NFL Vijaipur on Phone No. 094254 07852 or Chief Manager-Materials on Phone No. 07544-273691/09425133319.

10.0 CLEAR UNDERSTANDING: When a tenderer submits his tender in response to this tender document, he will be deemed to have understood fully all requirements, terms and conditions. No extra payment will be made on a pretext that the tenderer did not have a clear idea on any particular point and/or a clause of the tender.

11.00 PERIOD OF CONTRACT : The Purchase Order will remain in force for supply of material in One Lot within contractual delivery period.

12.00 DIVIDING THE QUANTITIES BETWEEN SUPPLIERS:

National Fertilizers Limited reserves the right to award the Contracts to multiple suppliers for quantities which will be distributed amongst the tenderers in fair, just and equitable manner at sole and unfettered discretion of NFL.

13.00 The indicated quantity is tentative only. NFL however, does not guarantee for placement of order for any

minimum quantity. DELIVERIES SHALL BE TAKEN IN SINGLE LOT. 14.00 PRICE SUBMISSION: 14.1.0 For Foreign Bidders: 14.2.0 Foreign bidders shall quote the prices on FOB Seaport basis as per INCOTERMS 2010 as per Price Bid

Format for foreign bidders at Annexure-C under Price Bid for Foreign Bidder. 14.3.0 Please indicate Port of Embarkation in your Bid.

14.4.0 Please note that in case the offer is being submitted through your Indian Agent, if any, or being submitted

by the Indian Agent, on behalf of you, such offers must be accompanied by a valid Authorization Certificate of yours allowing that Indian Agent to quote against the above said Enquiry. Offers received from your Indian Agent/s without proper authorization shall not be considered for acceptance/placement of orders.

15.0.0 Agency Commission:

Percentage of Agency Commission, if any, included in quoted prices and payable to your Indian Agents in Indian Currency must be clearly indicated. Agency Commission, if applicable, will be paid after satisfactory receipt and inspection of material at our site. The Name and Address of your Indian Agent should be given in the quotation.

16.0.0 For Indian Bidders: 16.1.0 Indian bidders shall quote the rates on FOR – NFL Stores, Vijaipur basis giving the break-up of prices as per

price format given in annexure attached for Price Bid Format for Indian bidders at Annexure- C under Price Bid for Indian Bidder.

16.2.0 If for any reason, prices tendered are for delivery FOR forwarding station, the freight charges together with the gross weight of the material should be clearly mentioned in the quotation. In case the rates quoted are Ex-Godown/ Ex-Factory, the packing and forwarding charges should either be included in price or stated separately in definite terms (if applicable).

16.3.0 In case the freight is not indicated in the price bid than NFL reserve the right to ignore/evaluate the offer with suitable loading at its sole discretion.

16.4.0 NFL, shall, however, reserve the right to enter into a contract either on Ex-Works, F.O.R. Despatch Station or

F.O.R. Destination basis at its sole discretion. 17.00 TAXES :- GST shall be reimbursed only against submission of documentary evidence of having deposited

the same. 18.0.0 Packing and Forwarding Charges:

P&F Charges should either be included in the quoted price or stated separately in definite terms (if applicable). 19.0.0 The tenderer shall quote the price strictly as per the Proforma enclosed for schedule of prices. Parties should

quote one rate for specific quantity quoted by them. Tenders with quotation of different rate for different quantities shall be rejected without any further reference

20.0.0 The rates should be exclusive of transit insurance from Despatch Stations to our warehouse. The goods shall be covered under NFL’s Open Marine Policy/ NFL Open policy

21.0.0 Quoted rate(s) on FOB/FCA, Seaport/International Airport (Overseas Vendors)and Ex-works/FOR prices

(Indian Vendors) will remain firm till the complete execution of the order. Vendors should confirm the same in their offers.

22.0.0 In case of Third Party Inspection Charges/ Testing Charges are payable extra, then please indicate the

charges separately in your price bid, which shall be paid extra at actual against submission of documentary evidence along with dispatch documents subject to a maximum of those indicated in the price bid.

23.0.0 Prices shall be written clearly in both words and figures, free from any cutting, addition, erasing or in different

ink etc.. Overwritings/Cuttings shall be avoided and the Bidder must sign the overwritings/cutting etc. of any. In the event of any error in computing with respect to rate and the total value, the total value quoted by the Bidder will be taken into account for consideration for the purpose of evaluation. Similarly, if an amount is expressed in figures as well as words, the amount given in words will prevail.

24.0.0 The tenderer shall quote the price strictly as per the Proforma enclosed for schedule of prices. Parties

should quote one rate for specific quantity quoted by them. Tenders with quotation of different rate for different quantities shall be rejected without any further reference.

25.0.0 Conversion to Single Currency 25.1.10 To facilitate evaluation and comparison, NFL will convert all bid prices expressed in the amounts in various

currencies in which bid price is payable, to Indian Rupees based on exchange rate for TT Selling on a day prior to the date of price bid opening as notified by any large Indian Bank/ published in reputed/largely circulated Newspapers such as Economic times (India)/Financial Express (India) etc/RBI References. In case the same happens to be a Sunday/holiday, exchange rate one day prior to same shall be considered. However, evaluation may be rechecked with such exchange rate as on the date of decision on vendor selection.

26.0.0 PAYMENT TERMS: 26.1.0 NFL will not make any advance/progressive payments. Offers with advance payment terms are liable

to be ignored/will be loaded suitably at the sole discretion of NFL. 26.2.0 For Foreign Bidders:

Our Standard Payment Terms are by means of an Irrevocable Letter of Credit for foreign bidders. 26.3.0 Please note that your Banker’s charges including confirmation charges of Letter of Credit shall have to be

borne by you. However, Bank Charges in India shall be borne by NFL. Also in case of an Order, if validity of Letter of Credit is required to be got extended/amended for reasons for which NFL is not responsible then the Bank Commission for such extensions/amendments of Letter of Credit shall be borne by you.

27.0.0 For Indian Bidders 27.1.0 Payment terms for Indian bidders shall be “100% Payment within 30 days of receipt and acceptance of

material at site through RTGS/NEFT modes”. For this, Bidders are required to give the following details in their quotations:

a) Name of the Bank, Branch’s Name and address and Branch Code b) Account Number and Type c) RTGS/IFSC/MICR Code of the Bank d) Your acceptance for release of payment through RTGS/NEFT

Our Bankers: STATE BANK OF INDIA, BAVRIKHERA BRANCH (CODE: 8455), NFL COMPLEX, VIJAIPUR-473111, DIST. GUNA (MP).

28.0.0 Delivery Period:

Bidders should quote shortest possible delivery period

29.00 VARIATION IN QUANTITY 29.01 Measurement of NFL will be final and binding on the supplier. 29.02 In case shortage in quantity, the recovery shall be affected for the total actual shortage in quantities. 30.00 TRANSIT INSURANCE: - Transit Insurance will be arranged by NFL.

31.0.0 For Foreign Vendors 31.1.0 Goods received short or in damaged condition will have to be replaced by the Supplier FREE OF COST with

Custom Duty, Freight & Insurance Charges to the Supplier's account, if such shortages or damages are not due to peril in transit.

32.0.0 In case of an Order, Vendors will have to furnish following dispatch documents:

(a) Signed Invoice (b) Air Way Bill/ Bill of Lading (c) Packing List (d) Certificate of Origin [Please specify Country of Origin in your quotation] (e) Test/Conformity/Interchangeability Certificate (f) Guarantee Certificate (g) Prior Fax/Cable Advice to Insurance Company giving details of shipment (h) Phytosanitary Certificate 33.0.0 In case the quantities of material shipped are not found as per Invoice, the Custom Duty and other

Charges in case of foreign bidders, if any, payable by NFL on the short supplied items will have to be reimbursed by you to NFL.

34.0.0 Requirement of Phytosanitary Certificate : 34.1.0 As per the orders of Government of India, no article packed with raw/solid wood packaging material shall

be allowed to be imported in India unless the wood packing material has been properly treated and marked as per ISPM-15 or is accompanied by a Phytosanitary Certificate with the treatment endorsed.

34.2.0 The treatment of raw/solid wood packing material prior to export shall include either methyl bromide (MB)

@ 48 g/m3 for 16 hours at 21oC and above or any equivalent thereof or heat treatment (HT) of 56oC for 30 min. (core temperature of wood) or Kiln Drying (KD) or Chemical Pressure Impregnation (CPI) or any other treatment provided that these meet the HT specifications of the ISPM-15.

34.3.0 Any article, if found packed with raw/solid wood packaging material without specified treatment and without marking as per ISPM-15 or if not accompanied by phytosanitary certificate with treatment endorsed, as the case may be, shall be considered untreated and import of material shall not be allowed and such material shall be released by the Custom Authorities only after ensuring that wood packaging material has been properly treated at the point of entry under the supervision of Plant Quarantine Officer which shall result in extra cost and delay in clearance of material resulting in levy of penalties/wharfage etc. All such extra cost/penalties/wharf-age shall be recoverable from the supplier.

34.4.0 Provided that above conditions shall not be applicable to wood packaging material wholly made of

processed wood products such as plywood, particle board, oriental strand board or veneer that have been created using glue, heat and pressure or combination thereof. Also the above conditions shall not be applicable to wood packaging material such as veneer peeler cores, saw dust, wood wool and shavings and thin wood pieces (less than 6 mm thickness), unless they are found to be harbouring any regulated pests specified. PLEASE CONFIRM THAT IN CASE OF PLACEMENT OF ORDER, YOU WILL ENSURE COMPLIANCE OF THE ABOVE.

35.0.0 Destination for booking: 35.1.0 For Foreign Vendors: a.. By Sea - Mumbai/Kandla Seaport, India 35.2.0 For Indian Vendors:

a. By Road: - DOOR DELIVERY AT NFL VIJAIPUR SITE

b. Consignee: - SR. MANAGER - MATERIALS (STORES) NATIONAL FERTILIZERS LIMITED VIJAIPUR - 473 111, DIST. GUNA (MP) 36.0.0 Delivery:

In case of delayed delivery beyond the stipulated delivery even though normal extension of completion time is allowed by NFL, all extra costs on account of changes of statutory regulations/Acts, or increase in

price on any other account including price, if any, shall not apply to the Purchase Order Price and shall be borne by the Supplier.

37.0.0 Liquidated Damages/Penalty for Late Deliveries: 37.1.0 It shall be obligatory on the part of suppliers to adhere strictly to the deliveries quoted and accepted by us

in our orders. In case of delay in supplies, unless extension of delivery has been granted by us on application by the suppliers, we may at our option either:

(i) recover liquidated damages from supplier at a sum equal to ½% per week or part thereof of the

value of stores not delivered subject to a maximum of 5% of the value of the order, or (ii) purchase elsewhere on account and at the risk and cost of the suppliers the stores not delivered

or (iii) cancel the contract without prejudice to our rights under (i) & (ii) above.

38.0.0 Award of Contract: Offers shall be evaluated on landed cost of item(s) at NFL, Vijaipur basis. Award of contract will be made at the sole and absolute discretion of National Fertilizers Ltd., which shall not be disputed. NFL also reserves the right to itsef to split and place order on more than on supplier. The terms & conditions as embodied in the purchase order shall be final and shall supersede any other terms & condition that might have been indicated in the tender submitted by the Bidders.

39.0.0 Subletting of Contract

The successful tenderer shall not sublet or assign the contract or any part of it without obtaining the written permission of NFL in advance. In the event of the successful tenderer subletting or assigning the contract or any part thereof without such permission, NFL shall be entitled to cancel the contract and to purchase the goods elsewhere and successful tenderer shall be liable to the National Fertilizers Ltd for any loss or damage which NFL may sustain in consequence or arising out of such purchases. Even in case subletting is permitted, NFL shall not recognize any contractual obligation with the person or party to whom subletting is permitted and shall look to the successful tenderer for satisfactory and due and proper fulfillment of the contract.

39.0.0 Clear Understanding

When a tenderer submits his tender in response to this tender document, he will be deemed to have understood fully all requirements, terms and conditions. No request will be entertained on a pretext that the tenderer did not have a clear idea on any particular point and/or a clause of the tender.

40.0.0 Secrecy

The contract shall be regarded as secret and confidential and shall not without the written consent of NFL be published or disclosed to any third party or made use of by the supplier except for the purpose of implementing the contract.

42.0.0 Force Majeure 42.1.0 Neither party will be liable for any claim on account of any loss, damage or compensation, whatsoever,

arising out of any failure to carry out the terms of this contract, where such failure is caused due to war, rebellion, mutiny, civil commotion, fire, riots, earthquake, drought, flood crop failure, or Act of God or due to any restraint or regulation of the State or Central Government or a local authority/ies, provided a notice of such occurrence is given to the other party in writing within 10 days from the date of occurrence of the force majeure condition, furnishing therewith a documentary evidence supporting the invoking of the force majeure clause. On cessation of the force majeure, the party invoking force majeure will inform the other party of the period for which the force majeure condition continued and will also give documentary evidence thereof this effect.

42.2.0 Should one or both the Parties be prevented from fulfilling the contractual obligations by a state of Force

Majeure lasting continuously for a period of six (6) weeks, the two parties shall consult each other regarding the future of the Purchase Order. Mere shortage of labour, materials or utilities shall not constitute Force Majeure unless caused by circumstances which are themselves Force Majeure, if due to Force Majeure delay caused exceeds more than three (3) months, NFL shall have the right to cancel the Purchase Order at no charge to NFL in supplier’s favour and NFL shall be entitled to the reimbursement of any amount already paid to supplier.

42.3.0 Supplier shall endeavor to prevent, overcome or remove the cause of Force Majeure. 42.4.0 No ground for exemption can be invoked if Supplier has failed to give timely Notice by Registered Letter

and subsequently supported it by documentary evidence.

43.0.0 Disputes: 43.0.1 In all cases of disputes, the decision of National Fertilizers Limited shall be final. Failing this, the matter will

be referred to the Arbitration in accordance with the Indian Arbitration Act and amendments thereof. 44.00 ACCEPTANCE/REJECTION OF THE MATERIAL.

The material will be inspected in NFL Vijaipur Stores after receipt and its report shall be final and binding. 45.00 Arbitration:

The contract shall be governed by and construed in accordance with the laws of India. Except where otherwise provided in the contract all matters, questions, disputes or differences whatsoever, which shall at any time arise between the parties hereto, touching the construction, meaning , operation or effect of the contract, or out the matters relating to the contract or breach thereof, or the respective rights or liabilities of the parties, whether during or after completion of works or whether before or after termination shall after written notice by either party to the contract to be referred to Designated Unit Head / E.D. / Functional Director / Chairman & Managing Director, National Fertilizers Limited for appointment of Arbitrator.(Appropriate designated authority may be inserted as per contract value) The Arbitration proceeding shall be governed by the Arbitration & Conciliation Act. 1996, The Arbitration & Conciliation (Amendment Act 2015) or any further statutory modification or re-enactment thereof and the rules made there under. If the arbitrator, to whom matter is referred, vacates his / her office by any reason whatsoever then the next arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor left or at any such stage he may deem fit.

The following clause shall continue to be incorporated in all the contracts irrespective of contract value: It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral Tribunal for the purpose of resolving the disputes / differences arising out of the contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate of SBI MCLR / Base rate applicable to NFL on the date of award of contract.

Arbitration for Foreign Vendors/Parties: Arbitration provision in accordance with the rules of International Chamber of Commerce (ICC) Will be applicable which may be as under:- “All disputes arising out of or in connection with the present contract shall be finally settled under the Rules of Arbitration of the International Chamber of Commerce, India by one or more arbitration appointed in accordance with the said Rules”. Arbitration for PSEs and Government Department:- In case of Contract with other PSEs / Government Department as described in circular NFL /LAW/64 dated 17.03.2016 the arbitration shall be through PMA, DPE. For ready reference, The Arbitration Clause in that case shall be as follows:- “In the event of any disputes or difference relating to the interpretation and application of the provision of the contracts, Such disputes or difference shall be referred by either party for Arbitration to the sole Arbitration in the Department of Public Enterprises to be nominated by the Secretary to the Government of India in-charge of the Department of Public Enterprises. The Arbitration and Conciliation Act, 1996 shall not be applicable to arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the dispute, provided, however, any party aggrieved by such award may make a further reference for setting aside or revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such reference the dispute shall be decided by the Law Secretary or the Special Secretary/ Additional Secretary, When so authorized by the Law Secretary, whose decision shall bind the Parties finally and conclusively. The Parties to the disputes will share the cost arbitration as intimated by the Arbitrator”.

46.0.0 Laws governing Purchase Order: 46.1.0 The laws or Union of India for the time being in force shall govern the purchase order.

47.0.0 Patents 47.1.0 In the event of order, the Tenderer shall agree to indemnify the NFL or/and hold it/them harmless from

against all claims, liability, loss, damage or expense including counsel fees arising from or by reasons of an action or claimed trade mark patent or copyright infringement or any litigation based hereon with respect of any part of the quoted items and such obligation shall survive acceptance of and payment for the items.

48.00 The supplier shall indemnify and legally protect NFL and/or its employees against all claims, actions, proceedings, demands, costs, expenses, causes of action or suits arising out of incidental to and/or consequent upon the services provided by the seller under the contract or due to the failure of the seller in performance of his/its obligations under the contract.

If the NFL is called upon to make any payments as aforesaid due to any act or omission or failing of the seller, NFL shall be entitled to recover the said amount from any security or other guarantee available with the NFL under the contract.

49.00 The seller shall comply with all Central/State Laws as well as the rules, regulations, by-laws as may be in force, from time to time. Any failure on their count on the part of the seller and the consequence thereof shall be solely on account of the seller. Liability, if any, under this head shall be solely borne and paid for by the seller.

50.00 Tenderer shall certify that none of NFL’s ex-employee is employed with them (In case any ex-employee of

NFL is employed furnish details separately). 51.00 Tenderer shall certify that none of the Employee of NFL is related to owner/Director of the firm. 52.00 Please confirm that no other Firm/Sister concern/Associate belonging to the same group is participating /

submitting this tender. 53.00 Please confirm that you , your associate or your Sister concerns etc, have not been Black listed by any

Institutional agency / Govt deptt / Public Sector Undertaking in the last two years. 54.00 One person will be allowed to represent only one company during discussions/negotiations with NFL. If

same person is representing different companies with authorization letter from more than one company, such person will be allowed to represent only the first company called for negotiations.

55.00 If a tenderer resorts to any frivolous, malicious or baseless complaint/ allegations with an intent to hamper or

delay the tendering process or resorts to canvassing/ rigging/ influencing the tendering process, NFL reserves the right to debar such tenderer from participation in the present/ future tenders upto a period of TWO (2)YEARS.

56.00 JURISDICTION

All actions at law or suits arising out of or in connection with this contract or the subject matter thereof will be instituted in the Court of Guna (MP).

57.0.0 YOU CAN ACCESS THIS NIT ON OUR WEBSITE www.nationalfertilizers.com & central public

procurement portal (http://eprocure.gov.in). Thanking you, Yours faithfully, For & on behalf of National Fertilizers Ltd. For DY. MANAGER-MATERIALS

Annexure- E

Eligibility Criteria for Vendors

Description Submitted/ Not

Submitted 1.1.0 Technical criteria 1.1.1 Bidder must have Designed, Manufactured and Tested similar Heat Exchangers, as per NIT Specifications, in Fertilizer/ Petrochemical or other PSU and Private Sector Agencies, during the last Seven Years, with satisfactory performance for minimum One Year, ending 31.03.2017.

Similar means, a. Design, Manufacturing and Testing of Heat Exchangers of

minimum Design Pressure of 33 Kg/cm2g in CS/LTCS/ higher grade material.

b. Exchangers with Seamless U-tubes. c. Minimum tubes 1000 Nos.

1.1.2 Bidder shall confirm that they can get the required tests done for LTCS material.

1.1.3 Bidder should be capable to manufacture/supply the Heat Exchangers under Third Party Inspection of M/s Lloyd’s / BV / TUV

1.2.0 As a documentary proof, the bidders shall submit self-attested copies of following documents with the technical un-priced bid:

1.2.1 Copies of purchase orders executed in last seven financial years ending 31.03.2017 for above mentioned capabilities at S. No. 1.1.1 to 1.1.3 in support of their experience.

1.2.2 Satisfactory Performance Certificates from end user for the similar Exchangers, supplied by them.

1.3.0 Financial Criteria: 1.3.1 Bidders will furnish Audited Financial Statement i.e. Balance Sheets and Profit & Loss Account for the last three financial years 2014-15, 2015-16 and 2016-17.

1.3.2 The net worth of the Bidder should be positive as per last audited financial statement as on 31-03-2017.

NOTE: Tenderer shall submit documentary evidence along with Un-priced Techno-commercial Bid proving that they comply/adhere to all the above eligibility criteria failing which their offer is likely to be rejected.

24 | P a g e

TECHNICAL SECTION

Annexure-F NFV/PUR/AMA-160315-C2

FOR Design, Engineering, Manufacturing, Inspection, Testing and Supply of Make-up Gas Chiller

(Heat Exchanger) E-3316

NATIONAL FERTILIZERS LIMITED VIJAIPUR UNIT

Annexure-I

COMPLETE MAKE-UP GAS CHILLER

Technical Specifications and Scope of Work

Description Data Confirmation By Vendor

1. Design, Preparation of Fabrication Drawings, Material Procurement, Manufacturing, Fabrication at Shop, Inspection, Testing and Supply of ONE No. COMPLETE MAKE-UP GAS CHILLER (E-3316) in accordance with ASME Section VIII Div1 (latest Edition) & TEMA-R (Latest Edition) and the Technical Specifications of the enquiry documents.

2. Following documents and drawings are a part of the technical specification: 2.1. Annexure-I (Current Document)- Technical Specification & Scope of work 2.2. Annexure-II- Specification Sheet of Makeup Gas chiller 2.3. Annexure-III- Testing and Inspection 2.4. Annexure-IV- Spare Parts List 2.5. Annexure-V- Check List for Information Required with Bid 2.6. Annexure-VI- Document No. PDS:HE-321- Name Plate for Heat Exchanger 2.7. Annexure-VII- Document No. 4-1329/E- Earthing Clamp 2.8. Annexure-VIII- PC65-1000-0020 P & I Diagram of Makeup Gas Chiller

3. Scope of Supply: 3.1. Makeup chiller E-3316 with all internals and welded nozzles 3.2. Saddle supports at bottom side with base plates 3.3. Lifting Lugs 3.4. Insulation support cleats as per applicable standard. 3.5. Cleats for earthing connection (2 nos. diagonally opposite to each other) 3.6. All other external cleats, support pads, etc. as per applicable standard 3.7. Name Plate with Bracket 3.8. Foundation / Anchor Bolts 3.9. Eye Bolts, Jack Screws, dowel pins, etc. 3.10. Nitrogen filling of equipment with pressure gauge & valve. 3.11. Temporary Blind flanges with gaskets for all flanged nozzles. 3.12. Blind flange with spiral wound gasket of proper rating for Hand hole. 3.13. Surface Treatment & Protective Coating 3.14. Documentation 3.15. Spare Parts as listed (to be quoted separately)

4.0 The equipment shall be designed & constructed as per the latest edition of the following codes and standards:

Code Description Data Confirmation By Vendor

ASME Section VIII Div 1 Rules for construction of Unfired Pressure Vessels

TEMA ‘R’ Standards of Tubular Exchangers Manufacturer's Association

API 605 Metallic gaskets for raised face pipe flanges & flanged Connections(Double jacketed corrugated & Spiral wound)

ASME Section II A&B/ ASTM Materials Specifications

ASME Section II PART C Specification for welding rod, electrode & filler metal

ASME SEC II PART D Material Properties ASME Section V Non-destructive Examination

ASME Section IX Welding Qualification

NACE National Association of Corrosion Engineers

ASME B 16.5 For flanges

ASME B 16.47

For large diameter flanges

ASME B 16.20 For gaskets

ANSI Pipes, Flanges, Fittings and Valves

IS: 875/Site data For wind load consideration

IS: 1893 (Part 4):2005 / Site data

For seismic design consideration

4. Materials of Construction: 4.1. Materials required for fabrication shall be procured by the manufacturer and all such materials

shall be with due identifiable certificates.

4.2. The chemical analysis of Low Temperature (LTCS) pipe, pipe fittings, forging and plates shall be accordance with the applicable product standard with the following limitation:

a) Carbon content shall not exceed 0.23% for plates, pipes and tubes b) Carbon content shall not exceed 0.25% for forgings c) Carbon Equivalent (CE) shall be restricted to 0.4% max. (Ni-0.2%, Sulphur -

0.002% for plates and 0.01% for tubes, pipe and forging). Where CE = C + (Cr+Mo+V)/5 + (Cu+Ni)/15 The above formula for CE is applicable when the carbon content is greater than 0.12%.

4.3. LTCS material shall be fully killed and fine grained with low sulphur and low phosphorous. The component must be in normalized or normalized & tempered conditions.

4.4. Hardness for plates and pipe shall be 200 BHN. 4.5. Hardness for forging shall be 187 BHN. 4.6. All Low Temperature Carbon Steel components shall be impact tested (for using in low

temperature services) in accordance with ASME B31.3.The impact test requirement and acceptance criteria shall be as per Cl. 323.2.2 and Cl. 323.3.5 of ASME B31.3 respectively.

4.7. Tube sheet forged material and other forgings except flanges shall be ultrasonically tested as per material specification and shall be examined according to ASTM A388 with criteria shown in ASME Section VIII.

4.8. All forgings including Tube sheet, self-reinforced nozzles & flanges shall be examined for surface defects by MP/DP testing after machining.

4.9. Inside edges of Tube holes in Tube Sheet shall be carefully de-burred. 4.10. Heat Exchanger tubes shall be seamless, cold drawn and solution annealed in material of

construction ASTM A213—TP304.

4.11. Each U-tube shall be formed from a single straight length. Circumferential welds are not allowed.

4.12. Each tube shall be 100% eddy current tested. 4.13. All U-tubes shall be cold bent and shall be heat treated after bending. 4.14. Bent portion of all U-tubes shall be DP checked and hardness check on four opposite points

of bent portion shall be carried out.

4.15. After bending, each U-tube shall be hydraulically tested. 4.16. Each lifting lug shall be designed with shock factor 2. 4.17. Tube sheet and girth flanges shall be in one piece and shall not have any segmental weld

joint.

4.18. International System of Units (SI) System and English Language shall be used for all drawings

and documents. 4.19. All external / internal attachments, pads / cleats welded directly to the equipment shall be of

the same material as that of the equipment, unless otherwise stated.

4.20. Unless otherwise specified, copper or copper alloys are not permitted. 4.21. Material of Construction of exchanger tube sheet shall be ASTM A1820 F304

5. Scope of Work (Fabrication): 5.1. The Bidder shall comply in all respects with the provision of the applicable codes,

standards and specification during fabrication with respect to tolerances, welding, fabrication, forming of heads, radiography, heat treatment, inspection, testing and quality control etc. unless & otherwise specified.

5.2. Heat exchanger fabrication tolerance shall be as per section-2 of TEMA. 5.3. Plates of different thicknesses shall be made flush with the inner surfaces of equipment

unless otherwise stated.

5.4. Shell plates shall be laid out so that there are a minimum of weld seams. 5.5. Longitudinal and circumferential welded seams shall not interfere with nozzle openings,

reinforcement pads and saddle pads.

5.6. All Dished Ends shall be fabricated in single piece. Crown & Petal Construction is not acceptable.

5.7. Due provisions must be kept for venting out entrapped gases during welding of pads, flanges and liner plates etc.

5.8. All welding shall be carried out by qualified welders using approved procedures in compliance with the requirements of codes, standards & specifications and shall be duly certified by the concerned inspecting authority.

5.9. All welding procedures & welding specification/make must be got approved from third party inspection agency & owner before starting any fabrication job. Welding of all parts must be completed before heat treatment.

5.10. All welds shall be full penetration welds with back chipping and re-welding from the second side. For those joints which are inaccessible for back chipping the root run shall be carried out with TIG process. Single side welding with backing strips shall are not permitted.

5.11. All sharp corners shall be rounded off with smooth radius. Inside edge of manhole and hand hole at the internal surface shall be rounded to minimum radius 5 mm.

5.12. All flange bolts & skirt-bolts shall straddle center line unless otherwise stated. 5.13. For nozzles with butt-end construction, extra length shall be provided to facilitate

hydraulic testing and subsequently cutting and edge preparation to suit piping welding at site.

5.14. All nozzles less than or equal to NB 65 mm shall be stiffened with three equi-spaced plate ribs of the same material as that of shell.

5.15. Skid bars and bundle hold down shall be provided. (Not required for fixed tube sheet.)

5.16. Heat exchanger supports should be designed to withstand a pulling force equal to 1.5 times the weight of the tube bundle in case of removal tube bundle.

5.17. Impact test, when required as per code and specifications, shall be carried out on parent metal, weld and HAZ.

6. Thermal Performance test The manufacturer shall guarantee thermal performance and mechanical design of the exchanger, when operated at the design conditions / operation conditions specified in the exchanger Data Sheet.

7. Flow Induced Vibration Vendor shall check the adequacy of supplied make-up Gas Chiller (heat exchanger) against Floe Induced Vibration.

8. Workmanship Guarantee: Vendor shall guarantee the equipment against faulty design, improper material of construction and poor workmanship for a period of 18 months from the date of supply or 12 months from the date of commissioning, whichever is earlier. Approval by Owner/TPI for design calculations,

drawings & other documents will not in any way absolve the Bidder from his responsibility. Should any repair or replacement be necessary owing to any type of failure on account of design material and workmanship of the item, Bidder shall in view of this guarantee be bound to replace the same either in part or whole without any commercial implications to Owner. Repaired or replaced part shall also be covered by same guarantee as in case of main supply 9. Documentation: Based on MDR, detailed fabrication drawings shall be prepared by vendor clearly indicating all design data, nozzle data, details of all parts with tolerances, all welding joints details and detailed bill of materials etc. Location of weld seams, construction notes, welding processes, detailed specification of electrodes including NDT tests etc. as applicable shall be clearly indicated in the drawing. Fabrication drawing shall also indicate Empty Weight, operating weight & hydro test weight of the equipment. Drawing submitted for approval must be complete in all respects and thoroughly checked and approved by vendor’s competent authority before submitting to NFL/Third Party Inspection Agency.

9.1. Drawings may be drawn in AUTOCAD/Drawing software to scale. Manual drawing shall not be accepted.

9.2. All documents / drawings shall be in English language and in Metric system. Further the following documentation shall be submitted by Bidder for review & approval as per NFL’s requirement besides other documentation listed elsewhere.

9.3. 3 sets of hard copies of GA drawing, design calculation etc. with soft copies (pdf format) to NFL for review.

9.4. 6 sets of hard copies of all final documents such as design calculations, fabrication drawings, test certificates, material test reports, repair procedure. The final documents shall also be submitted in soft copy in pdf format. Hard copies etc. shall be properly arranged, indexed and bound in one folder and submitted to owner.

11 No deviation is allowed from the details given in the applicable standards; specifications mentioned and submitted documents without prior approval of ‘NFL’.

12 Vendor shall clearly mention the deviations separately with their bid. In case, no deviation is mentioned, it shall be understood that vendor agrees to all the terms and conditions of the enquiry.

13 Vendor shall specifically confirm all the above mentioned points in their offer.

14 All sheets of the technical specifications and the annexures shall be submitted duly signed and stamped by the vendor as a token of acceptance.

15 In case vendor requires any other information, the same shall be furnished separately under heading “Other Information”.

Annexure-II

MAKE UP GAS CHILLER IN AMMONIA -II PLANT

PC65-DD-E-3316 DOCUMENT NO.

01 REV

EXCHANGER SPECIFICATION SHEET Sheet 1 of 1

JOB NO. PC65 ITEM: MAKE UP GAS CHILLER ITEM NO. Type: BKU Calculated Outside Surface Per Unit - m2 Duty: 2.69 Gcal Installed Outside Surface Per Unit - 400 (1) m2 MTD: 15.5 C Shells Per Unit - 1 OPERATING DATA (One Unit) DESCRIPTION SHELL SIDE

IN / OUT TUBE SIDE

IN / OUT UNITS

Fluids Ammonia Make up gas Quantity : total 8966 90161 Kg / h liquid 8966 1627/2120 Kg / h vapour/steam /8966 885354/88041 Kg / h non- condensable Kg / h Operating temperature 2 44/6 C Operating pressure 3.69 26 Kg / cm2 g Pressure drop. Max. allowable / calculated -//0 /0.12(2) Kg/ cm2 g Liquid : density 636 992/1000 Kg / m3 viscosity 0.167 0.62/1.458 cP specific heat 1.101 0.997/1.0 Kcal / kg C thermal conductivity 0.462 0.539/0.492 Kcal / m C h boiling temperature 2 C vapour: molecular weight 17.03 8.898/8.86 density 3.71 8.894/9.98 Kg /m3 viscosity 0.009 0.016/0.015 cP specific heat 0.593 0.787/0.788 Kcal / kg C thermal conductivity 0.019 0.103/0.095 Kcal / m C h dew point 70.5 C Latent heat 300 Kcal / kg Fouling resistance 0.0001 0.0002 m2 C h / kcal Film coefficient , refer to outside surface Kcal / m2 C h Overall heat transfer coefficient UC/UD Kcal /m2 C h MECHANICAL DATA ( one shell ) Design temperature -35/50 -30/100 C Design pressure 25 33 kg / cm2 g Test pressure kg / mc2 g No. of passes 1 2 Corrosion allowance 1 1 mm Nozzles nom. diameter In 2 16 Inch Out 10 /2 16 Inch Design Mean Metal Temperature - 33 - 29 C Constructional material LTCS LTCS with Tube & tube

Sheet in SS 304

Shell Id (mm): Kettle / Bundle 2100 / 1600 Tube No. : 1300 U-Tubes OD : 19.05 mm, ID: As per design calculation, Length : 2200 mm, Pitch 25.4 mm Baffle Type : support only Spacing : mm. Cut Free baffle hole area ow/iw : m2 Insulation : cold 110 mm thk. Construction according to : ASME VIII DIV.1 & TEMA CLASS R Stress relieving : Yes Radiography Spot/fully : Full Length of tubes is including thickness of tube sheet : REMARKS: 1. Installed surface area include surface area of U bends. 2. Include nozzle pressure drop. 3. MTD based on boiling temp. 4. Shell side vapour/liquid out let. 5. Vapour collector on shell outlet. Process Dept. Date REVISION

No. Signature Date REVISION No. Signature Date

Designed by: PKB 15.06.2013 1. P Meshram 01.11.2016 4. Checked by: AV 15.06.2013 2. 5. Approved by: PC 15.06.2013 3. 6.

Annexure-III

Description Data Confirmation By Vendor

10.Inspection & Testing: 10.1. The exchanger shall be inspected in accordance with the applicable codes, standards

and specifications referred in the enquiry.

10.2. The equipment shall be manufactured under Third Party Inspection of M/s Lloyd/BV/TUV. The equipment is to be inspected by third party at all stages of manufacturing starting from the material identification to final completion at bidder’s shop as per agreed Quality Assurance Plan. It shall be the responsibility of the vendor to arrange the third party inspection agency. Vendor shall clearly indicate the third party inspection charges separately in their bid.

10.3. It shall be the responsibility of the vendor to make available the drawings, design calculations and other documents to the inspector. All bought out items/ imported material, if required, shall be procured under third party inspection of M/s Lloyd’s and the cost of such inspection shall be borne by the vendor.

10.4. Vendor shall submit a preliminary QAP along with their bid. Final QAP shall be submitted by the vendor for approval of NFL prior to manufacture.

10.5. Weld procedure shall be qualified for tube to tube sheet joint. Mock-up test shall be carried out to establish all the requirements to the satisfaction of inspector.

10.6. Materials used in low temperature service shall be impact tested (charpy V) if required as per design code & specification. Impact test & energy value shall be in accordance with code requirement, unless specified otherwise.

10.7. Chloride content in water used for hydrostatic testing shall not exceed 30 ppm. Corrosion inhibitor shall also be added to water used for HT. Duration of test shall be as per applicable codes & standards. Test medium/water shall be tested for the chlorine contents before filling the equipment. The temperature of test water shall comply with requirement of Fabrication code.

10.8. The following NDT requirements are mandatory in addition to codes, standards and specifications of the NIT:

i) Ultrasonic (UT) examination of all butt welds in thickness greater than 50 mm as supplement to radiography.

ii) UT examination of FPW of nozzle attachments as supplement to radiography. iii) UT examination of all forgings. iv) MP/PT examination of :

a) All edges of plates and opening in shell having thickness more than 25 mm.

b) Root and final layer of all butt welds. c) All weld surfaces after PWHT d) All forgings after machining e) All fillet and butt weld after hydro testing f) Each pass of tube to tube-sheet joint g) Bent portion of all U-tubes h) Knuckle surfaces of dish ends.

v) All nozzles fabricated from plates shall be 100% radiographed. vi) Weld and heat affected zone of all pressure welds shall be tested for hardness

after heat treatment. Hardness value shall not exceed 200 HBN.

vii) 100% Eddy Current Test of all tubes. viii) Hydraulic test of all tubes after bending.

ix) All nozzle reinforcing pads wherever applicable shall be tested pneumatically at 0.5 Kg/cm2g pressure with soap solution on attachment welds. Vent holes shall be plugged with non-hardening mastic to prevent ingress of water.

x) Tube and tube-sheet joint shall be leak tested with air and soap solution at a

pressure of 2 kg/cm2. xi) Hydrostatic Test of Complete Equipment- Shell side and Tube side.

10.9. Minimum scope of third party inspection shall be as below: i) Approval of Manufacturer’s Drawings and Design Calculations. These

shall be submitted for approval by NFL also. ii) Approval of Welding Procedures Specifications and PQR.

iii) Approval of Heat Treatment Procedures iv) Approval of NDT Procedures including Impact test procedure v) Tube to Tube-sheet welding procedure

vi) Verification of WPS & PQR records vii) Verification of Heat Treatment Records

viii) Verification of NDT records / certificates e.g. RT / UT / MP / PT / hardness, impact test etc.

ix) Verification of Material Test Certificates and material identification. x) Verification of Production Test Coupons

xi) Witness of Stamping of materials and marking transfer. xii) Witness of mechanical tests of pressure retaining parts.

xiii) Witness of NDT of pressure retaining parts. xiv) Verification of Conformity between actual material supplied and

material / mill certificates (for material used in pressure retaining parts including bolts and nuts) and construction code & specification.

xv) Approval of Edge Preparation and fit-up. xvi) Approval of Radiographic examination.

xvii) Witness and approval of ultrasonic examination, MPT after PWHT, MPT after hydrostatic test, LPT after hydrostatic test.

xviii) Verification of hardness tests of welds. xix) Witness and verification of eddy current tests of tubes. xx) Verification of hydraulic tests of tubes.

xxi) Witness and verification of DPT of tube to tube-sheet joints. xxii) Approval of Inner and outside surface of welds.

xxiii) Approval of Dimensions including nozzle orientations. xxiv) Approval of Straightness. xxv) Approval of Surface preparation and cleaning. xxvi) Witness and approval of Hydrostatic test of complete equipment shell

side and tube side including circumferential measurement. xxvii) Witness and approval of leak test of tube to tube-sheet weld joints. xxviii) Issue of release Note.

10.10. NFL, at any stage, may send its representative for inspection at vendor’s shop. 10.11. Vendor shall provide all assistance for such inspections and NFL shall have free

access for such inspections at vendors shop.

10.12. In addition to TPIA scope, NFL’s scope of inspection shall be as below: i) Approval of Quality Assurance Plan. ii) Approval of manufacturer’s drawings. Vendor shall submit the drawings to NFL

for approval.

iii) Review of all procedures like heat treatment, impact test, NDT, etc. iv) Witness of Tube to tube-sheet leak test. v) Witness of hydrostatic tests of complete equipment.

10.13. Following Test Certificates, duly certified by Third Party Inspection Agency, are to be submitted:

i) Material test certificates for physical, mechanical and chemical properties, metallographic examination, heat treatment records, all NDT reports including Impact test reports duly certified by the above inspection agency, of each part as per applicable standards, are to be submitted.

ii) WPS, PQR and Design calculations. iii) Hydraulic test certificates of all the tubes, eddy current report of tubes and leak test of

tube to tube-sheet joints report, duly certified by the above inspection agency, are to be submitted.

iv) Hydraulic Test Certificate of Complete Equipment of shell and channel side. v) Dimensional Check report vi) Inspection release note from third party inspection agency is to be submitted before

final dispatch of equipment

Annexure-IV

Spare Parts for 2 year operation

Vendor shall supply spare parts as per list as detailed below and shall quote unit price and total price for the each spare parts.

Sr. No. Spare Parts Quantity

1 Stationary Head Flange-Channel or Bonnet gasket 2 nos.

2 Studs/Nuts for Stationary Head End Flange 1 set

3 Shell flange-Stationary Head End Flange Gasket 2 Nos.

4 Tube Plugs 5% of tube holes

5 Foundation bolts 1 set

Note:

1) The parts listed are the principal parts only. Other parts shall be considered for recommendation in quantities consistent with the above table.

2) The vendor shall provide separate listing and pricing for spare parts. 3) Set means complete replacement of particular parts in one unit.

Annexure-V

Check List for Information Required with Bid

Following information / documents / confirmations are required to be submitted with the bid. In case these are not submitted, the bid shall not be acceptable.

S. No. Description Vendor’s Reply

1 Compliance to Technical Specifications as per Annexure I, II, III, IV, V, VI and submitted drawings, otherwise clause wise deviations YES / NO

2 All Annexures to be submitted duly signed and stamped as a token of acceptance YES / NO

3 Any deviations shall be mentioned separately, clause wise. YES / NO

4 Specific confirmation for compliance to Scope of Work of Third Party YES / NO

5 Preliminary Quality Assurance Plan YES / NO

6 Third party inspection Charges quoted separately in the Price Bid YES / NO

7 Reference list for supply of similar equipment with documentary evidence like copies of purchase orders. YES / NO

8 Separate Price quoted for Spare Parts YES / NO

9 Documents in support of Eligibility Criteria YES / NO

Annexure-VI (Page 1 of 2)

Annexure-VI (Page 2 of 2)

Annexure-VII

Annexure-VIII

ANNEXURE –G

DRAFT OF BANK GUARANTEE FOR BID SECURITY DEPOSIT/EMD

IN CONSIDERATION OF NATIONAL FERTILIZERS LIMITED (NFL), HAVING ITS REGISTERED OFFICE AT SCOPE COMPLEX, CORE-III, 7 INSTITUTIONAL AREA, LODHI ROAD, NEW DELHI-110003 (HEREINAFTER CALLED NFL WHICH EXPRESSION SHALL UNLESS REPUGNANT TO THE SUBJECT OR CONTEXT INCLUDES ITS SUCCESSORS AND ASSIGNS) HAVING AGREED TO EXEMPT ____________(HEREINAFTER CALLED THE, THE SAID TENDERER(S)’ WHICH EXPRESSION SHALL UNLESS REPUGNANT TO THE SUBJECT OR CONTEXT INCLUDES HIS SUCCESSORS AND ASSIGNS) FROM THE DEMAND UNDER THE TERMS AND CONDITIONS OF TENDER NO.________________FOR___________________HEREINAFTER CALLED “THE SAID TENDERER’ OF SUCH BID SECURITY DEPOSIT FOR THE DUE FULFILMENT BY THE SAID TENDERER(S) OF THE TERMS AND CONDITIONS CONTAINED IN THE SAID TENDER ____________FOR ____________ON PRODUCTION OF BANK GUARANTEE FOR RS.______________________(RUPEES ________________________ONLY). 1. WE___________________BANK HEREINAFTER REFERRED TO AS ‘THE BANK’ DO HEREBY UNDERTAKE TO PAY TO NFL AN AMOUNT NOT EXCEEDING RS.___________________(RUPEES____________________ONLY) AGAINST ANY LOSS OR DAMAGE CAUSED TO OR SUFFERED BY ‘NFL’ REASON OF ANY BREACH BY THE SAID TENDERER(S) OF ANY OF THE TERMS AND CONDITIONS CONTAINED IN THE SAID TENDER (THE DECISION OF THE COMPANY AS TO ANY SUCH BREACH HAVING BEEN COMMITTED AND LOSS SUFFERED SHALL BE BINDING ON US. 2. WE _________________BANK DO HEREBY UNDERTAKE TO PAY THE AMOUNTS DUE AND PAYABLE UNDER THIS GUARANTEE WITHOUT ANY DEMUR MERELY OR A DEMAND FROM ‘NFL' STATING THAT THE AMOUNT CLAIMED IS DUE BY WAY OF LOSS OR DAMAGE CAUSED TO OR WOULD CAUSE TO OR SUFFERED BY ‘NFL’ BY REASON OF ANY BREACH BY THE SAID TENDERER(S) OF ANY OF THE TERMS OR CONDITIONS CONTAINED IN THE SAID TENDER OR BY REASON OF THE SAID TENDERER’S FAILURE TO KEEP THE TENDER OPEN. ANY SUCH DEMAND MADE ON THE BANK SHALL BE CONCLUSIVE AS REGARDS THE AMOUNT DUE AND PAYABLE BY THE BANK UNDER THIS GUARANTEE. HOWEVER, OUR LIABILITY UNDER THIS GUARANTEE SHALL BE RESTRICTED TO AN AMOUNT NOT EXCEEDING ________________(RS_____________________________________ ONLY). 3. WE ____________________BANK FURTHER AGREE THAT THE GUARANTEE HEREIN CONTAINED SHALL REMAIN IN FULL FORCE AND EFFECT DURING THE PERIOD THAT WOULD BE TAKEN FOR THE FINALISATION OF THE SAID TENDER AND THAT IT SHALL CONTINUE TO BE ENFORCEABLE TILL THE SAID TENDER IS FINALLY DECIDED AND ORDER PLACED ON THE SUCCESSFUL TENDERER AND/OR TILL ALL THE DUES OF NFL UNDER/OR BY VIRTUE OF THE SAID TENDER HAVE BEEN FULLY PAID AND ITS CLAIMS SATISFIED OR DISCHARGED OR TILL A DULY AUTHORISED OFFICER OF NFL CERTIFIED THAT THE TERMS AND CONDITIONS OF THE SAID TENDER HAVE BEEN FULLY AND PROPERLY CARRIED OUT BY THE SAID TENDERER(S) AND ACCORDINGLY DISCHARGES THE GUARANTEE. UNLESS A DEMAND OR CLAIM UNDER THIS GUARANTEE IS MADE ON US IN WRITING ON OR BEFORE THE_____________TO INCLUDE 3 MONTHS CLAIM OVER AND ABOVE THE PERIOD MENTIONED IN THE PARAGRAPH FOR THE VALIDITY OF THE BANK GUARANTEE IN THE TENDER WE SHALL BE DISCHARGED FROM ALL LIABILITY UNDER THIS GUARANTEE THEREAFTER. 4. WE ______________________________BANK, LASTLY UNDERTAKE NOT TO REVOKE THIS GUARANTEE DURING ITS CURRENCY EXCEPT WITH THE PREVIOUS CONSENT OF ‘NFL’ IN WRITING. DATED________________DAY OF______________________2017 (CORPORATE SEAL) FOR BANK

ANNEXURE –H

BANK GUARANTEE FOR SECURITY DEPOSIT FORMAT (To be prepared on Stamp paper issued in the name of Bank)

This BANK GUARANTEE No. _____________________________ made this day of ____________________________ between _____________________________________________________ a bank incorporated and having its registered office at ______________________________ (hereinafter called BANK) which expression shall unless repugnant to the context or contrary to the meaning thereof include its successors and assigns on the one part and NATIONAL FERTILIZERS LIMITED, a Company registered in India under Companies Act, 1956 and having its registered office at Core - III, Scope Complex, 7, Institutional Area, Lodhi Road, New Delhi - 110 003, India to the context or contrary to the meaning thereof include its successors and assigns on the other part.

WHEREAS in pursuance to the agreement No._______________dated___________(hereinafter called CONTRACT) entered into between National Fertilizers Limited (hereinafter called OWNER and __________________________________________ a Company incorporated in _______________________ (hereinafter called CONTRACTOR) which expression shall unless repugnant to the context or contrary to the meaning thereof include its successors and assigns, for supply of ___________________________________________________________

__________________________ as envisaged in the Contract, Contractor has to submit a SECURITY DEPOSIT for Rs._________.

CONTRACTOR accordingly agrees to furnish the Bank Guarantee for Security Deposit as hereinafter contained towards fulfilment of all of its obligations under the contract.

NOW THIS DEED WITNESSES AS FOLLOWS : 1. In pursuance of the Contract, the Bank hereby guarantees as a direct responsibility to OWNER that the BANK is holding the amount of Rs.__________________________________at Owner's disposal and hereby promises and shall be bound to pay to OWNER, forthwith at Owner's written notice stating that the contractor has failed to fulfil its obligations under the contract for reasons for which contractor is liable and without any protest or demur and without recourse to contractor and without asking for any reasons as to whether the amount if lawfully asked for by Owner or not, the entire amount or the portion thereof as mentioned by Owner in the

notice. The decision of the Owner as to whether the terms and conditions of this BANK GUARANTEE FOR SECURITY DEPOSIT have been observed or not shall be final and binding on the BANK. In any case, however the Bank's responsibility under this BANK GUARANTEE FOR SECURITY DEPOSIT is limited to Rs. _______________________________. 2. This BANK GUARANTEE FOR SECURITY DEPOSIT shall be valid for an initial period of _______________________ months from the date of this Bank Guarantee No.___________________ dated ______________ given by the Bank to Owner become effective. Upon issuance of Commissioning / Erection/ Completion certificate according to terms of contract on expiry of _________________ months after the issuance of the above mentioned certificate of commissioning / erection / completion certificate, the BANK GUARANTEE FOR SECURITY DEPOSIT shall become null and void.

3. This BANK GUARANTEE FOR SECURITY DEPOSIT shall be in addition to and shall not affect or be affected by any other security now or hereafter held by Owner on account of money hereby intended to secure and Owner at its discretion and without any further consent from the Bank, and without affecting its rights against the Bank, may compound with, give time or other indulgence to or make any other arrangement with Contractor and nothing done or omitted to be done by Owner in pursuance of any authority or permission contained in this guarantee, shall effect discharge of the liability of the Bank.

4. UNLESS PREVIOUSLY CANCELLED BY THE OWNER, this Bank Guarantee for Security Deposit will remain in force initially upto __________________ months from the effective date of Bank Guarantee No. ________________ dated ____________ given by the Bank to the Owner and subject to provisions of paragraph 2 above will stand automatically cancelled on the expiry of the said period. Unless demand or claim under this Bank Guarantee is made on Bank in writing within three months from the date of expiry of this Bank Guarantee, all the rights of Owner against the Bank shall be forfeited and Bank shall be relieved and discharged from all the liabilities hereunder.

5. Any notice by way of request, demand or otherwise hereunder may be sent by post to the Bank, addressed as aforesaid, and if sent by post, it shall be deemed to have been given at the time when it would be delivered in due course of post, and in proving such notice, when given by post, it shall be sufficient to prove that the envelope containing the notice was posted and a certificate, signed by an officer of the owners, to the effect that the envelope was so posted, shall be conclusive.

6. The BANK GUARANTEE FOR SECURITY DEPOSIT is to be returned to the Bank after its expiry in terms of Paragraph 4 above.

7. The Bank declares that it has the power to issue this guarantee and the undersigned have full power to do so.

Dated _______________ this __________________ day of _____________.

(Indicate the name of the Bank with stamp)

Annexure -I LOADING CRITERIA

The bidders must accept the terms and conditions stipulated in the NIT, failing which the bid is likely to be rejected at the sole discretion of NFL. However, NFL may at its sole discretion, accept bids having deviation to NIT terms and Conditions by adopting the following loading Criteria.

i. Offers received without EMD:-

EMD amount (absolute value), as required in the NIT shall be loaded on landed cost of total offer value.

ii. a. Non-submission of Security Deposit:

The loading shall be adopted for shortfall in the bank guarantee agreed by the bidder. For example, NIT calls for bank guarantee for 10%, then loading shall be done as under:-

Bank guarantee for Security Deposit

Loading Criteria

Less than 10%. (10%-Quoted Percentage) of basic price @ Marginal Cost of Fund Based Lending Rate {SBI MCLR} + 1% on shortfall in Bank Guarantee value agreed by the Bidder for delivery period with additional one month period

b. Non-submission of Performance Bank Guarantee:

The loading shall be adopted for shortfall in the bank guarantee agreed by the bidder. For example, NIT calls for bank guarantee for10%, then loading shall be done as under:-

PBG Quoted Loading Criteria Less than 10%. 10% - Quoted Percentage of CIF/Ex-Works Prices

c. Loading on account of discrepancy in the Warranty/Guarantee Period Wherever Bidders quote reduced Warranty/Guarantee Period, following loading criteria shall be adopted:

[10% of CIF/Ex-Works Price x (No. of Months as per NIT – No. of Months quoted]

No. of Months as per NIT NOTE:

If the sum of (b) and (c) above is more than 10% of CIF/ Ex-Works Prices, then the loading shall be limited to 10%.

iii. Payment Terms

NFL will not make any advance/progressive payments. NFL’s standard payment term is “100% within 30 days of receipt and acceptance of material at site.” The deviation in differential payment terms with respect to NIT Clause shall be loaded as under for interest @ Marginal Cost of Fund Based Lending Rate (SBI MCLR) + 1% for the period:

(a) Interest calculation against Mobilization Advance: Payment Terms Period of Loading 1. Advance against LOI/PO Full delivery period +30 days

(b) Interest calculation on progressive payment: Interest on progressive payment shall be calculated

on FOB/Ex-Works price for the following period: SNO. Payment Terms Period of Loading 1. Against submission of drawing Full delivery period less one month 2. Against drawing approval Full delivery period less one month 3. Against placement of PO for raw material a. if delivery period <8 months, Full delivery

period less two months b. if delivery period>8 months, Full delivery period less three months

4 Against Shipment of raw materials Full delivery period less five months or five months whichever is more

5 Against receipt of raw materials Full delivery period less six months or four months whichever is more

6 Against Payment for dispatch of material/ through Bank

6a Foreign Bidders

Three Months

6b Indian Bidders Depending on Delivery Conditions viz. Ex-Works – One and a Half Month FOR Destination – One Month

7 100% within 30 days of the receipt and acceptance of material at NFL Stores

Nil

iv. Packing & Forwarding

Wherever Bidders have not indicated P&F Charges, but mentioned that ‘P&F Charges extra at actual’, their Prices shall be loaded @2% of Ex-Works Prices or the maximum amount as quoted by another bidder whichever is higher. NFL’s maximum liability to pay P&F Charges shall be limited to the amount loaded for evaluation purpose.

v. Liquidated damages due to delay in supplies:-

If deviation is noted in the quoted liquidated damages, the proportionate loading for shortfall shall be adopted. For example, NIT calls for 0.5% per week subject to maximum of 5% of the total order value, loading criteria shall be as under:-

Quoted Liquidated Damages Loading criteria a) 0.5% per week subject to a ceiling of 05% of total order value

(Ex-Works/CIF Value) No loading.

b) 0.5% per week subject to a ceiling of 2.5% of total order value. 2.5% loading. c) Liquidated Damages accepted on undelivered value instead of

total order value. 2.5% loading.

d) Non-acceptance of liquidated damages. 5% loading.

vi. Third Party Inspection Charges Wherever Bidders have not indicated the TPI Charges in their quotations but mentioned that ‘TPI Charges extra at actual’, the highest Third Party Inspection Charges quoted by other Bidders shall be loaded for evaluation purpose

viii. Loading of Ocean Freight (For Foreign Bidders):

Offers of Foreign Bidders shall be loaded for Ocean Freight as under:- “In case of foreign vendors the offers are required to be submitted on F.O.B. basis and for considering the sea freight for evaluation purpose budgetary quotes, for transportation of super ODC consignment by Sea, from M/s Balmer Lawrie and M/s Shipping Corp. of India will be obtained. In case both the quotes are available, average of the two will be taken for evaluation. However, in case only one quote either from M/s Balmer Lawrie or M/s Shipping Corp. of India is available then the same shall be considered for evaluation purpose.” After opening of Techno-commercial bids, offers of foreign vendors will be evaluated as per above clause.

Viii Loading of Road Transport from Kandla Port to NFL Vijaipur site ( For Foreign

Bidders): Offer will be loaded @ 1 % of FOB value on account of transportation of equipment From Kandla Port to NFL Vijaipur Site.

For Dy. General Manager-Materials

National Fertilizers Limited, Vijaipur Annexure-J

Benefits to Micro and Small Enterprises (MSEs):

With reference to the Order of the Ministry of MSME, under the Public Procurement Policy, March 2012, Micro and Small Enterprises shall be entitled for benefits, subject to terms and conditions, as under: a) Qualifying Criteria for MSEs, SC/ST Vendors :

i. MSE bidders must submit Registration Certificates from any of the following (or any other body specified by the Ministry of MSME):

National Small Industries Corporation (NSIC) District Industries Centres (DIC) Coir Board Khadi and Village Industries Commission (KVIC) Khadi and Village Industries Board (KVIB) Directorate of Handicrafts and Handloom

ii. SC/ST owned Enterprises (i.e. SC/ST Proprietorship or holding minimum 51% shares in case of Partnership/Private Limited Companies) shall additionally submit relevant SC/ST certificates issued by any of the following:

District/Additional District Magistrate / Collector / Deputy Commissioner/ Additional Deputy

Commissioner / Deputy Collector / 1st Class Stipendiary Magistrate / Sub-Divisional Magistrate/ Taluka Magistrate / Executive Magistrate / Extra Assistant Commissioner

Chief Presidency Magistrate /Additional Chief Presidency Magistrate / Presidency Magistrate Revenue Officer not below the rank of Tehsildar Sub-Divisional Officer of the area where the individual and/or his family normally resides.

iii. The registration shall be valid as on date of placement of order. A self-attested photocopy of the relevant certificate shall be submitted as a support document.

iv. The registration must be for the items/category of items / services relevant to the tendered items /category of

items / services.

(b) Purchase Preference for MSE : In tenders, where the L1 (evaluated price) bidder is a non-MSE, up to 20% of the tendered quantity shall be allowed to be supplied by participating MSEs provided that the tendered quantity is divisible into two or more orders and adequate for the purpose; all qualifying bidders have agreed for acceptance of part-order quantity and participating MSE matches the L1 rate.

A share of 4% out of this 20% shall be allowed to be supplied by participating MSEs owned by Scheduled Caste/Scheduled Tribe Entrepreneurs. In the case of an SC/ST owned MSE failing to participate in the tender or not meeting the tender requirements, this 4% sub-target shall be met by other participating MSEs. The above shall be subject to that the participating MSE (including SC/ST) bidders shall have quoted a price within +15% of the L1 bid price and further that they shall agree to match their quoted price with the L1 price. In case that two or more MSEs are within the L1 +15% band, all such MSEs will be offered the opportunity to match the L1 rate and 20% of the order will be shared equally by them. Where the MSE is SC/ST owned, they shall be exclusively awarded a share of 4% of the above 20% in addition to equally sharing the balance 16% with other non-SC/ST MSEs. In case of more than one SC/ST MSE matching the L1 price, they shall equally share 4% of the order and additionally share the balance 16% with other non-SC/ST MSE bidders.

(c) Exemption from Earnest Money Deposit (EMD)/ Tender cost and Security Deposit (SD) for MSE: i. Tenders shall be provided free of cost and tender documents are downloadable from the websites of NFL

(http://www.nationalfertiizers.com) and the Central Public Procurement (CPP) Portal (https://www.eprocure.gov.in/epublish/app) or can be obtained from the Office of Chief Manager (Materials) / DGM (Materials) / General Manager (Materials)

ii. MSE units qualifying as at (a) above shall be exempt from paying EMD. iii. Additionally, MSEs registered with NSIC shall be exempt from paying Security Deposit up to the monetary limit

mentioned in the certificate.

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