My learning plan directions for admin users · My Learning Plan Directions for PDC, Administrators and those with Admin Access Page 3 10-10-14 User Profile This section allows you

2014-2015

ANDOVER PUBLIC SCHOOLS USD 385

Updated 10-10-14

MY LEARNING PLAN DIRECTIONS FOR

ADMIN USERS

My Learning Plan Directions for PDC, Administrators and those with Admin Access

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Table of Contents Logging In ...................................................................................................................................................... 2

Access and Rights ......................................................................................................................................... 2

User Profile ................................................................................................................................................... 3

Changing Your Password .............................................................................................................................. 3

Setting Personal Goals ................................................................................................................................. 4

Registering for Professional Learning Opportunities .................................................................................. 5

District Catalog .......................................................................................................................................... 5

Professional Learning Request .................................................................................................................. 6

College Credit ............................................................................................................................................ 7

How to Approve or Deny Initial Requests ................................................................................................... 8

How to Create Professional Learning Events .............................................................................................. 9

How to Enroll Participants in Learning Events .......................................................................................... 13

Print Sign-In Sheet ...................................................................................................................................... 14

Awarding Points to Participants ................................................................................................................ 15

Student Growth Measures Action Plan: Data Collection ......................................................................... 16

Fixing Routing Issues for forms submitted between August 11 – Sept. 10, 2014 .................................. 17

Student Growth Measures Report .......................................................................................................... 19

Sending a reminder to complete reflection before 30-day timeline? ...................................................... 20

Changing a Learning Event ......................................................................................................................... 21

Verifying Professional Learning Days are entered .................................................................................... 21

Preparing to Renew Your Teaching License .............................................................................................. 22

“To Do” Checklist ........................................................................................................................................ 23

Beginning of the Year Tasks: The first 60 Days ...................................................................................... 23

Throughout the Year: .............................................................................................................................. 23

End of the Year ........................................................................................................................................ 24

Roles and Responsibilities .......................................................................................................................... 25

Principal: MLP Dates to Enter ................................................................................................................ 26

Team Leaders: MLP Dates to Enter ........................................................................................................ 26

Academic Affairs: MLP Dates to Enter ................................................................................................... 28

Professional Learning Coordinator: MLP Dates to Enter ....................................................................... 29

Instructional Technology: MLP Dates to Enter ...................................................................................... 30


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Logging In www.mylearningplan.com

Username: E-mail address

Temporary Password: changeme

Access and Rights Each PDC representative, team leader and administrator has additional rights to the MLP system. Once logged in, you will see the following tabs at the top of the screen. The Learning Plan tab is what all certified employees will use for managing their individual professional learning. The District Admin tab will allow you to perform many functions for your Building, such as, entering learning events and approving colleagues’ requests in your building. The Instructor tab will not be used very often or at all.

http://www.mylearningplan.com/


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User Profile This section allows you to receive e-mail notifications when you have items to approve. Setting Up Your Account:

1. Click on the Learning Plan tab 2. On the left side, under MLP PDMS section, please select “Account Options” 3. Click on “My User Profile” 4. Under the Email Notification Preferences, please mark “yes” for the “Pending Approval

Notification”. This will enable the system to e-mail you when there is a professional learning request to approve.

5. Under Building, please select only your home attendance school. Principals Only: Under Building, please select “District Office”. All of your professional learning requests will be routed to the superintendent for pre-approval.

6. Under Department, please select the department that is the best fit. 7. Under Grade, please select only one grade level. Educators who teach multiple grade

levels will select “multiple grade level”.

Changing Your Password 1. Click on the Learning Plan tab 2. On the left side, select “Account Options” under MLP PDMS section. 3. Click on “Change Password” 4. Please create a new password. This password will not be visible to anyone but can be

reset by: o Melissa Wilson, Professional Learning Coordinator o Kristi Huslig, Administrative Assistant for Academic Affairs o Jill Lachenmayr, Assistant Superintendent for Academic Affairs


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Setting Personal Goals Each year, educators will identify professional goals that are meaningful to our continuous learning. In this section, you will be able to check the status of professional goals that are entered into the system, inactivate goals that have been completed or are no longer interested in pursuing, and add new goals.

1. Click on the Learning Plan tab 2. On the left side, under MLP PDMS section, please select the “My Info”. 3. Click on “My Personal Goals” 4. This is where you will be able to check the status of professional goals you have already

entered, inactivate goals you have completed or are no longer interested in pursuing, and add new goals.

5. Please select three (3) professional goals within the first 60 days of school. Your goals should be meaningful to you as an individual educator. They should be written with the purpose of improving some aspect of your instruction, gaining new knowledge or refining professional practices. The highest priority goals should be written for increasing educator effectiveness and increasing student learning during the next 12 months.

Examples: During 2014-2015 school year…

I will increase student engagement though effective classroom management practices.

Increase student learning through the implementation of Andover Instructional Framework.

Critique, refine and develop classroom assessments for rigor and relevance

Apply the Kansas College and Career Ready Standards and practices

Immerse in inquiry-based and problem-based learning with colleagues to identify solutions to student learning challenges

Gain knowledge and skills to transform professional learning within their own team/building focused on the goal of improving student learning

Implements best practices of technology integration to increase rigor and relevance in the classroom


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Registering for Professional Learning Opportunities There are three options for requesting to participate in professional learning opportunities.

The District Catalog is a listing of all the professional learning events hosted/sponsored in the district.

The Prof. Learning Request form should be completed for professional learning events hosted outside of our district or those events not listed in the district catalog.

The College Credit form should be completed for pre-approval for any college course needed for relicensure and salary movement purposes.

District Catalog

The District Catalog is a listing of all the professional learning events hosted/sponsored in the district during the school year as well as summer. 1. Click on the Learning Plan tab 2. On the left side, under MLP PDMS section, please select the “Activity Catalogs”. 3. Click on “District Catalog”. Within this section, you will be able to see and sign up for all

of the professional learning events hosted/sponsored in the district. 4. Click on the professional learning event you would like to attend. 5. Click “Request Approval”


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Professional Learning Request

The Prof. Learning Request form should be completed for professional learning events hosted outside of our district or any event not listed in the district catalog. For example, this form is used for recording building PLC times, book studies, conferences, workshops, and service to the profession events such collaboration between new teacher and mentor, etc.

1. Click on the Learning Plan tab 2. On the left side, under MLP PDMS section, please select the “Fill-In Forms”. 3. Click on “Prof. Learning Request” 4. This is where you will be able to request a professional learning event not listed in the

district catalog or are outside the district. 5. Under Professional Learning Details, please list the name of the activity and give a short

description of the learning. Please include a URL if applicable. 6. Under Dates, please select the number of meetings/session this activity will include as

well as the information requested. For building PLC times, please include all the meeting dates. You may include up to 24 meetings at one time. Therefore, you may need multiple activity titles if you plan to meet more than 24 times. For example, you may want to enter the PLC time every month or quarter.

7. Please add the location and whether a substitute teacher is needed. 8. The Location of Absence is your school/building in which the absence will take place. 9. Under Provider, please select the provider of the learning. If not listed, please enter the

information on the space allowed. 10. Under Type of Professional Leave, please identify if it is “District Business, School Business

or Professional Leave (2 days per negotiated agreement). This helps determine the routing and funding sources.

11. Under Estimated Costs to the District, please complete the information regarding registration fees, estimated lodging, meals, transportation, mileage and parking/tolls.

12. Under Hours, please enter the number of seat hours for the learning event. Please do not include breaks, lunch breaks or travel time.

13. Under Goals, please select all the goals that are applicable to this learning opportunity. You may have goals in three areas: District, Building and Individual.

14. Under Purpose: Please select Relicensure. 15. Category: Select Content Standards, Professional Standards, or Service to the Profession.

Please reference the descriptions below the box to help you decide. 16. Submit or Save as Draft


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College Credit

The College Credit form should be completed for pre-approval for any college course needed for relicensure or salary movement purposes.

1. Click on the Learning Plan tab 2. On the left side, under MLP PDMS section, please select the “Fill-In Forms”. 3. Click on “College Credit” 4. Under Course Details, please complete the name, course number and number of college

credit hours for the course. 5. Under Dates of Class, the start date is the first day of the course and the end date is the

last day of the course. 6. Under the Name of Accredited University, please select the provider or enter the name

if not on the list. Also identify whether this is an undergraduate or graduate level course.

7. Under Goals, please select all the goals that are applicable to this learning opportunity. You may have goals in three areas: District, Building and Individual.

8. Under Description of course, you have two choices. You may complete the course description in the box provided or attach/upload a course description. In order to attach a file, you must first upload the file to “My File Library” on your left menu under “My Info” and then “My File Library”.

9. Under “How might this course impact your learning as a professional and your students”, please describe your thoughts.

10. Under Purpose, please select BOTH salary movement and relicensure. 11. Category: Select Content Standards, Professional Standards, or Service to the

Profession. Please reference the descriptions below the box to help you decide. 12. Submit or Save as Draft 13. This form will be routed to Professional Learning Coordinator, Melissa Wilson for pre-

approval. After approval you will take the class. 14. Once the class has been completed you will then complete the reflection form and

request an official university transcript for your district office file. Please send it to Kristi Huslig.

15. The MLP reflection form will be routed to Asst. Supt. for Academic Affairs, Jill Lachenmayr for approval. After the reflection approval from Jill, the form will be routed to Academic Affairs Administrative Assistant, Kristi Huslig. She will complete the final approval after she receives a copy of your university transcript showing the course has been successfully completed.


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How to Approve or Deny Initial Requests (Building Principals and District Office Administrators only) The District Admin tab will allow you to approve or deny professional learning requests from educators in your building. The requests will first go to the building administrator for approval. It is important to be timely with the approval process so educators have the opportunity to take their learning to application and impact.

1. Click on the District Admin tab 2. In the center of the screen, there are three sections:

a. Proposals Pending Approval (It will be rare you have items to approve here.) b. Forms Pending Prior Approval c. Forms Pending Final Approval

3. Under the Forms Pending Prior Approval heading, please click on the professional learning activity that the educator is requesting to attend.

4. Review the information for accuracy. Please pay close attention to the items below. 5. Dates: Please verify whether a sub is needed and for how long. 6. Type of Professional Leave: Make sure this is accurate. It determines the funding

source! (District Business means the sub costs will be paid by the district. School Business means the sub costs will be paid by the school. Professional Leave means the sub will be paid by the Professional Leave district account.)

7. Estimated Cost to the District: Verify information is accurate and includes any registration fees, lodging, meals, transportation, mileage and parking/toll estimates.

8. Hours: Is this accurate? Verify the hours do not include lunch, break or travel times. 9. Purpose: Please verify Relicensure is the only item marked if it is a knowledge or

application form. Salary movement is only available for impact and college courses. 10. Category: Is this accurate?

a. Content Standards = Learning about content standards in your area of expertise (What I’m teaching)

b. Professional Standards = Learning focused around instruction & implementation (How I teach it)

c. Service to the Profession = How have I served others in the profession? 11. Financial Summary: This is the area in which you approve any associated costs for

registration, transportation, tolls, meals, lodging, etc. 12. Budget Codes: This section is critical as it identifies the account that will be used to pay

the substitute. Please select which account will be used and allocate $95.00 for a full day and $48 for a half day. If building funds, please select your building account. If district funds are being utilized, then you will leave this blank and Jill will determine the district funding source.

13. Approval Summary: Add One-Time Approver. If requesting district funding, please add Jill Lachenmayr as a one-time approver after you if not already listed in the Approval Summary section.

14. Please verify all the information before approving, denying or returning for additional information (More Info).


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How to Create Professional Learning Events Building Principals will enter all of the Professional Learning Days (formerly called In-Service Days) activities for their building and any other building based professional learning. Team Leaders will be entering all of the District PLC/Collaboration activities for their district-wide teams. District Staff will enter all district sponsored professional learning events. Please see the “Roles and Responsibilities” chart for specifics for this school year. The District admin tab will allow you to create these professional learning events.

1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Activities”. Click on

the “Add/Edit Activities”. 3. Under Manage Activities, click on “Add a New Activity: District Catalog”. 4. Under Basics, you will add the activity title. In order to keep our District catalog

organized, please use the following format for all activities:

For District PLC/Collaboration Dates:

(Format) District: Team/Group Name, Date of Activity and Title of Activity

(Example) District: High School Social Studies, 9-29-14 Exploring Resources

(Example) District: 4th Grade District PLC, 10-17-14 Andover Instructional Framework: Learning Goals

(Example) District: Middle School ELA, 11-14-14 Andover Instructional Framework: Assessing Student Learning

Nothing goes in the Activity/Session Code area…


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Under Basics: 5. Activity Description: Please add a description of the professional learning that will take

place. This is where you will add the agenda which includes the specific topics and time schedule. This becomes very important when taking the learning to application and impact. It is helpful to have the amount of time spent on each topic so educators can reference that when determining application and impact points.

6. Activity Format: Select the learning format that best describes the learning format. 7. Category: Select the type of learning:

Content Standards = Learning about content standards in your area of expertise (What I’m teaching)

Professional Standards = Learning focused around instruction & implementation (How I teach it)

Service to the Profession = How have I served others in the profession? (mentoring, committee work, etc.)

8. Budget Codes: Please leave this area blank if no subs or registration fees will be required for the activity.

Sub/Registration fees paid with building funds: Please select the appropriate building business funding source.

Sub/Registration fees paid with district funds: Please contact Jill Lachenmayr for funding source details.

9. Hours: Please add the number of seat hours for the learning event. Do not include lunch breaks or travel time.

10. College Credits: This area is left blank, even if college credit is available for purchase. 11. Please select: Choose whether this activity falls under the category “District Business,

School Business, Professional Leave” (up to 2 days per the negotiated agreement). 12. Under Session Dates & Information, please select the number of days/sessions the

learning will occur. Please complete the meeting date, start/end times and location. 13. Under Catalog Viewing Options, you may select the dates the learning event will show in

the district catalog. In most cases, you can leave these areas blank and the event will show immediately and stop showing the date of the event.

14. Under Provider Information, please select the organization that is leading the learning. For those events led by district employees, please select Andover USD 385. You may also type in another provider if not listed.


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15. Under Registration and Approval Settings:

a. Process Registrations On:

Principals: Select Knowledge Level 1 if a sub may be needed or Knowledge Level 1 (no sub) if a sub is not needed.

Team Leaders: Select Knowledge Level (no sub) (with Alt Eval)

b. Form Approval Required:

Yes: Mark yes if the principal needs to pre-approve attendance at this learning event.

No: Mark no if the principal does not need to pre-approve participant participation.

c. Allow Quick Approval

Yes: Allows selected users to perform one-click approvals (without actually viewing the request form).

No: Administrators will need to look at request before approving. d. User Can Edit Form: Select “Yes” e. Max Participants: Please add the maximum number of participants that can

attend the learning event. If there is no limit or you are unsure, please select a larger number than you know you’ll have or need.

f. Registration Fee: Please add the amount of registration if applicable. g. Event this activity is part of:

The only time you will use this section is when you are hosting an event that has multiple and varied learning activities and you would like participants to sign up for break-out sessions. An example of this might be the Jan. Professional Day when we will provide multiple break-out sessions. Please contact Melissa Wilson or Jill Lachenmayr if you would like an “event” like this set up in My Learning Plan and we’ll walk you through the process.

6. Under Wait List, please add how many participants will be allowed to sign up on a wait list (if applicable)

Team Leaders will select Knowledge Level (no sub) (with Alt Eval)

on all District Professional Learning

Events


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7. Under Activity Resources: a. Activity Evaluation

Principals: Please leave blank at this time. The default knowledge reflection will be used when left blank.

Team Leaders, Instructional Technology & Academic Affairs: Please select the “Professional Learning Evaluation” form that applies to your group. See descriptions below.

b. Enable Team Room Discussion: MLP has an online collaboration component that we are not utilizing at this time. Therefore, please select “no” at this time.

c. Enable Team Room File Sharing: Select yes if you selected yes to the team room discussion and you want team members to be able to share documents with each other. Please select “no” at this time.

8. Under Instructors, please select who will be leading the professional learning. You may also type names in the “Instructors- Other” space.

9. Purposes – Please check Relicensure. Do not select salary movement. 10. Under Goals and Objectives, please select all the district and building goals that apply to

the learning event. Do not select personal goals. 11. Under Miscellaneous Information, you may include a website address that describes the

professional learning event, if applicable. 12. Under Building Restrictions, you can restrict participants to certain buildings. Please

keep in mind that building principals are listed under District Office and will need to be included in the learning events in which they are participants. Most of the time, you can leave all the buildings unchecked.

13. Under Department, Grade and Group Restrictions, you can restrict participants to certain areas. Most of the time, you can leave all the boxes unchecked.

14. Click “save” after reviewing the information.

Team Leaders will use this evaluation on Prof. Learning Days that are centered around the Andover Instructional Framework.

Team Leaders will use this evaluation on Prof. Learning Days that are centered around Curriculum, Resources and other PLC Agenda topics specific to their team.


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How to Enroll Participants in Learning Events There are two ways participants can be enrolled in learning events. 1) They can sign up themselves in the district catalog or 2) They can be enrolled by their PDC reps, Team Leaders or Administrators. Most of the time, PDC members and Team Leaders will want to automatically enroll colleagues in Professional Days and District Collaboration events. The following directions are how to enroll colleagues in learning events.


the “Enrollment Tools”. 3. You will see a list of upcoming activities. Click on the activity in with you want to enroll

participants. 4. Under Actions, you will click on “Pre-Register”.


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5. You can add participants by name, building, department, group or grade. New: You can

add participants from the same group. The district PLC Teams are listed as well as some other groups. After selecting which way to filter participants, click “search”. The names will pop up on the right hand side. Check all the names you would like to add and click on “add selected user”. The name(s) will appear below in the Roster section once they have been added.

Print Sign-In Sheet Once participants are enrolled, please print off the sign-in sheet for the event. You will need this to identify who was actually in attendance so they can receive the appropriate number of PDC points.


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Awarding Points to Participants NEW PROCESS! Once the learning event has passed, PDC reps, team leaders or administrators will use the MLP sign in sheet to determine how many points each participant is eligible to receive if they complete their knowledge reflection/evaluation form within 30 days. Once an activity has occurred, educators (teachers and administrators alike) will need to complete the evaluation form and Mark Complete in order for the learning event to be submitted for final credit. They will have 30 days to complete the knowledge reflection/evaluation form and to mark the activity complete in order to be awarded points. However, it is highly recommended that you build in 5 minutes at the end of every learning event to complete the evaluation/knowledge reflection form. Otherwise, you will need to remember to go back in 30 days later to award final points. PDC points will not show up on the transcript until this process is complete. Follow these steps after a) you have given all participants 5 minutes to complete the evaluation/knowledge reflection form during the learning event or b) 30 days have passed:


the “Enrollment Tools”. 3. You will see a list of upcoming activities. Click on the activity in which you are going to

confirming attendance. 4. Under Actions, click on “Confirm Attendance”. 5. Look at the Roster section to see who you might need to add or delete (absent from

event). Use the MLP sign in sheet to assist you in this process. 6. Add any participants that were not on the original roster list under the “add registrants

to roster” section. (Same process as previous page) 7. Delete any educators that were absent from the learning event by clicking on the box

beside their name and then click on “removed” from the set status pull-down menu. 8. To award potential PDC points, please look under the “hours” column. Make sure the

hours listed are accurate and do not include lunch breaks or travel time. You may also need to adjust the hours of participants that were only able to attend for part of the learning event.

9. Click the “Check all” button (assuming you want to award all the people listed the same number of points AND they have all completed the evaluation form), set status as “Mark Complete”, and enter the number of hours/PDC points they earned and click “Save”. This will allow participants to earn that number of PDC points if they have chosen to complete the knowledge reflection/evaluation form. Do not award points to educators who have not yet completed their knowledge reflection/evaluation form.

10. To award different points for individuals, please check the boxes by hand, enter the number of PDC points in the “hours” column, set status as “Mark Complete” and click save.


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Student Growth Measures Action Plan: Data Collection During the 2014-2015 school year, all educators will be asked to complete the Student Growth Measures Action Plan Data Collection form within the first 60 days of the school year. You will find the Student Growth Measures Action Plan Data Collection under Fill-In Forms on My Learning Plan. Educators will no longer use the “Prof Dev. Action Plan” (PDAP) form. It is being replaced by the new form. The Student Growth Measures Action Plan Data Collection form will give educators the opportunity to identify 5 student growth areas where they will collect data throughout the year and summarize the data for each assessment they have selected. Although educators will identify and collect 5 student growth measures, they will select 3 of the 5 to be used during the evaluation process. These will be identified on the Selected Student Growth Measures form.

1. On the left side, under MLP PDMS section, please select Fill-In Forms 2. Select Student Growth Measures 3. Complete the information on the form and submit for approval. 4. The building administrator will review the information and approve, deny or seek more information. 5. The teacher will then find the Student Growth Measures Action Plan form under his/her “Approved

and/or In Progress” area. 6. Towards the end of the year, the teacher will click on the orange “Manage” button and select

“Revise/Resubmit Form”. (See previous page for screen shot) 7. On the Confirmation screen, select “Continue”. 8. The teacher will now complete all of the “Follow up” sections of the form before submitting. 9. The principal will review the form and approve, deny, or request additional information.


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Fixing Routing Issues for forms submitted between August 11 – Sept. 10, 2014

There was an initial routing issue within MLP that was fixed on Sept. 10, 2014. Student Growth Measure forms submitted before Sept. 11 will need to follow these directions. Those submitted on Sept. 11 or after do not need to complete these steps.

1. Under Approved and/or In-Progress, click on the Manage button.

2. The educator will notice that under Approval Status, the Prior Approval is missing.

Instead, it states that Final Approval is pending. When the Prior Approval is missing, this is a sign that the routing was not accurate and the following steps will need to be completed.

3. Click on the Revise/Resubmit Form button.


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4. The educator will get a warning message. Click on the “Continue” button.

5. Review the original information for accuracy. Did you list the five potential assessment sources you wanted to list? (Don’t fill out the follow-up data collection part at this time.)

6. Click “Submit” 7. The educator will now see the following screen. Notice that the form has now been

routed to the administrator as a “Prior Approver”.

8. The administrator will review the information and approve, deny or seek more information.

9. The educator will then find the Student Growth Measures Action Plan form under his/her “Approved and/or In Progress” area.

10. Towards the end of the year, the educator will click on the orange “Manage” button and select “Revise/Resubmit Form”.

11. On the Confirmation screen, select “Continue”. 12. The teacher will now complete all of the “Follow up” sections of the form before

submitting. 13. The principal will review the form and approve, deny, or request additional information.


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Student Growth Measures Report

Principals can view a report that will help them know who has started/completed the Student Growth Measures process in their building.

1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Reports”. Click on

“My Reports”. 3. Under the “Reports Assigned to Me”, click on the blue report called “Student Growth

Measures Submissions by building” 4. Select your building. 5. Select how you want the report. Options include: Web Page, Excel or Access (The

easiest to see an overall picture is the web page format.) 6. Run Report


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Sending a reminder to complete reflection before 30-day timeline? All educators will now be responsible for completing the knowledge reflection form within 30-days to be awarded PDC points. There is a way to send a reminder e-mail to educators asking them to complete the knowledge reflection form before the 30-day window closes.


the “Activity Management”. 3. Under Approval Queues, click on “Request Forms: Click here to review approval

queues”. 4. Click on the Email button beside “In Progress (Forms) – Overdue” 5. Deselect all staff members (bottom of list 6. Check mark educators in your building. 7. Click send. It will send an automatic email with step-by-step directions.


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Changing a Learning Event There may be times when you need to make changes to a learning event. For example, the title of the event may need to be updated to include the proper formatting.


the “Enrollment Tools”. 3. Search for the learning event by school abbreviation (Example: SES) or District if a

Districtwide event such as district collaboration. Be sure to adjust the date ranges. Click Search

4. Click on the blue title of the learning event you in which you would like to make changes.

5. Under Actions, select “Edit Activity”. 6. Make the changes you would like to make and then click “Save”. See page 8 for the

appropriate formatting of titles.

Verifying Professional Learning Days are entered We want all of our building professional learning days entered in MLP. This process can be used to help identify which learning events are entered. This process only works when the appropriate formatting is utilized.


the “Enrollment Tools”. 3. Search for the learning event by school abbreviation (Example: SES) or District if a

Districtwide event such as district collaboration. Be sure to adjust the date ranges to include the entire school year. Click Search.

4. You will see all of the professional learning events entered for your building.


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Preparing to Renew Your Teaching License

6 Months Before Renewal Date: You will receive an e-mail from Julie Rogers in Human Services notifying you that your license will expire in six months. She will also attach directions for how access the forms on the KSDE website.

3 Months Before Renewal Date: You will receive a reminder e-mail from Julie Rogers in Human Services notifying you that your license will expire in three months.

Monthly Until Expiration Date: You will receive a reminder e-mail from Julie Rogers in Human Services notifying you that your license will expire shortly. Please be aware that we cannot legally pay you unless you hold a current teaching license.

Did you know that KSDE requires college credit to be added to your PDC Transcript as well as on the transcript from the university? This means you’ll need to be sure to enter all of your college courses in My Learning Plan and complete the process described in the College Credit section so we can print an official (signed, sealed and stamped) PDC Transcript for you to mail into KSDE.

Did you know you can view your PDC Transcript to see how many points and college credits you have currently? This will let you see if you have enough points and credits to renew. Please refer to the section “Viewing My PDC Transcript”.

KSDE Licensure Forms: http://www.ksde.org/Agency/DivisionofLearningServices/TeacherLicensureandAccreditation/Licensure/LicenseApplication.aspx

OR

www.ksde.org Click on the “L” at the top by the heading “Subject Index”, then select “License Application”

Who should I contact with questions?

o PDC Transcripts: Kristi Huslig, Administrative Assistant for Academic Affairs

o College Transcripts: Kristi Huslig, Administrative Assistant for Academic Affairs

o MLP:

Building Principal or PDC Representative

Melissa Wilson, Professional Learning Coordinator

o Licensure Questions: Julie Rogers or Brett White, Human Services

o Salary Movement: Annita Evans, Payroll

http://www.ksde.org/Agency/DivisionofLearningServices/TeacherLicensureandAccreditation/Licensure/LicenseApplication.aspx

http://www.ksde.org/Agency/DivisionofLearningServices/TeacherLicensureandAccreditation/Licensure/LicenseApplication.aspx


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“To Do” Checklist

Beginning of the Year Tasks: The first 60 Days

Please make sure each educator has the current copy of the “MLP Directions for Educators” directions.

Principals: Create time for all educators to review and/or update their Personal Goals within the first 60 days of school

Principals: Send Jill Lachenmayr your building goals so it can be updated in MLP

Please remind colleagues only list their home building in the User Profile section and make sure the other information is accurate

Principals: Please ask ALL educators to complete the Student Growth Measures Action Plan, even if they are being evaluated this year.

Enter the professional learning events you are responsible for entering in MLP using the correct format. Pre-Register your colleagues in these events whenever possible.

NEW: Please explain to educators that they have 30 days to complete the knowledge reflection form after each learning event in order to receive points.

Throughout the Year:

Please remind educators to manage their professional learning requests throughout the year. We will all now have up to 30 days to complete our knowledge reflection form after attending a professional learning event. They will find these under “Approved and/or In Progress” by clicking on the Manage button. If not completed within the 30 day timeframe, they will not be awarded PDC points.

Remind staff they may take any “Recently Completed” learning events to Application and/or Impact by clicking on the Manage button. They may take learning events to application and/or impact anytime during their license period. Unlike knowledge reflection forms, you have more than 30 days to complete the application and impact forms due to the nature of implementation.

Please remind educators who are renewing about the following: Did you know that KSDE requires college credit to be added to your PDC Transcript as well as on the transcript from the university? This means you’ll need to be sure to enter all of your college courses in My Learning Plan and complete the process described in the College Credit section so we can print an official (signed, sealed and stamped) PDC Transcript for you to mail into KSDE.

Remind staff to collect student data for the Student Growth Measures Action Plan.


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End of the Year

All impacts need to be completed in My Learning Plan by mid May and/or mid August in order to be considered for salary movement. No paper impact forms will be accepted (except a portfolio showing the evidence of the impact). Regardless, all impacts will be approved or denied within the MLP system this year. Educators will need to decide if they will take any “Recently Completed” learning events to Application and/or Impact by clicking on the Manage button. Specific directions are in the MLP Directions for Educators packet.

Remind educators that they need to request an official university transcript for any completed college courses and give to Academic Affairs so final approval may be granted.

Remind educators to finalize the Student Growth Measures Action Plan.

Are all of the building Professional Learning Days entered in My Learning Plan? o Was the correct formatting used? o Does the title include the main components of the learning? o Is the agenda listed in the description?

Do I have any individual items waiting for my approval?


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Roles and Responsibilities

2014-2015 My Learning Plan

Principals PDC Members Team Leaders Kristi Huslig

Melissa Wilson

Stacy Hudson, Dyane

Smokorowski and

Micah Brown

Enter Building level Professional Learning, enroll teachers, print off sign in sheets, and verify attendance for PDC points after the learning event. Send reminder e-mail for 30 day window (pg. 16) Approve professional learning requests of teachers and assign correct budget code Review Student Growth Measures

Approve/Deny professional learning requests that are routed to you Supporting teacher with application and impact Supporting teachers who have questions with MLP

Enter District PLC, enroll teachers, print sign in sheets, , and verify attendance for PDC points after the learning event. Build in time to complete prof. learning evaluation in MLP during each District PLC Collaboration time Andover Instructional Framework Professional Learning Days

Enters:

District Leadership Team

Admin Meetings

Resource Committees

District Committees

District Curriculum Meetings

Prints official PDC transcripts Collects official college credit transcripts Enters new employees in MLP

Enters:

PDC

New Teachers & Mentors

Team Leader Meetings

Andover Instructional Framework Planning Team Meetings

R & R Instructional Academy

Answers College Credit Questions Provide pre-Approval for college courses

Enters:

R&R Tech

Academy

Intel

Other technology professional learning events

Awards college credit for technology professional learning

Who should I contact with questions?

o PDC Transcripts: Kristi Huslig, Administrative Assistant for Academic Affairs

o College Transcripts: Kristi Huslig, Administrative Assistant for Academic Affairs

o MLP: Melissa Wilson, Professional Learning Coordinator

o Licensure Questions: Julie Rogers or Brett White, Human Services

o Salary Movement: Annita Evans, Payroll


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Principal: MLP Dates to Enter

Principals Please enter the following Professional Learning Events in MLP:

Please use the appropriate title format for entering these items. (Page 9)

Aug. 11: Professional Learning Day, 8am-4pm, 7 PDC Points

Aug. 12: Building Professional Learning Day

Sept. 2: Professional Learning Day o Morning:

Elementary North Schools: Building Prof. Learning (8-11am, Lunch 11-12, Plan 12:00-12:45) Secondary Schools: Building Prof. Learning (8-11am)

o Afternoon: Elementary South Schools: Building Prof. Learning (1-4pm)

Nov. 14: Professional Learning Day o Afternoon: Building Prof. Learning

Jan. 5: Professional Learning Day o Morning (8:00-11:00) Building Prof. Learning

Feb. 13: Professional Learning Day in Buildings

April 17: Professional Learning Day o Morning (8:00-11:00) Building Prof. Learning

Team Leaders: MLP Dates to Enter

Team Leaders Please enter the following Professional Learning Events in MLP:


Sept. 2: Professional Learning Day CTE PLC Team: Curriculum Alignment (12-3:15pm with plan from 3:15-4pm) Location: AHS Middle & High School ELA, Math, Social Studies, Science Teams: Curriculum Alignment/Resources

(12-3:15pm with plan from 3:15-4pm) Locations: AMS & AHS respectively Districtwide PLC Teams (Music, Art, Counselors, Foreign Language, Media, PE, Health, Special Ed)

District PLC at CES (12:00-3:15 with Plan from 3:15-4:00pm) Elementary Team Leaders: You will not enter anything for Sept. 2nd. Nurses: District PLC at AHS from 8:00-11:00, Veritime Training for Health Clerks from 11:00-12:00 at

District Office (Plan time for Nurses), Lunch from 12:00-1:00, Intruderology for Nurses & Health Clerks from 1:00-4:00 at AHS

Sept. 29: Professional Learning Day Middle & High School PLC Teams: Curriculum Alignment/Resources (Lunch 11-12, Curriculum

Alignment 12:00-3:15, Plan 3:15-4:00pm) Location: ACHS and ACMS Districtwide PLC Teams: District PLC (12:00-3:15 with Plan from 3:15-4:00) Location: ACMS

Continued on the next page…..


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Team Leaders Please enter the following Professional Learning Events in MLP:

Oct. 17: Professional Learning Day

o Morning (8:00-12:00): Andover Instructional Framework: Learning Goals Elementary Location: Martin Secondary Locations: AMS/AHS Districtwide PLC Teams Location: AHS Nurses PLC: Martin

Nov. 14: Professional Learning Day o Morning (8:00-11:00): Andover Instructional Framework: Assessing Student Learning

Elementary Location: Sunflower Secondary Locations: ACHS/ACMS District CTE PLC Team: ACHS Districtwide PLC Teams: Sunflower Nurses: Sunflower

Jan. 5: Professional Learning Day o Afternoon (12:00-3:00): Andover Instructional Framework: Learning Designs

Elementary Location: Wheatland Secondary Locations: AHS/AMS District CTE PLC Team: AHS Districtwide PLC Teams: AMS Nurses: AMS

March 13: Professional Learning Day o Morning (8:00-12:00): Andover Instructional Framework: Putting it all together

Elementary Location: Cottonwood Secondary Locations: AMS/AHS District CTE PLC Team: AHS Districtwide PLC Teams: AHS Nurses: CES

April 17: Professional Learning Day o Afternoon (12:00-3:15): District Teams

Elementary: District PLCs to Grades K-2, Location: Meadowlark Secondary Locations: ACMS/ACHS

MS/HS ELA: Textbook Training at ACHS

MS/HS Social Studies Training at ACHS (Tentative)

MS/HS Math Pilot Training at ACHS District CTE PLC Team: ACHS Districtwide PLC Teams: MES Nurses: ACHS


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Academic Affairs: MLP Dates to Enter

Academic Affairs: Kristi Huslig Please enter the following Professional Learning Events in MLP:


Sept. 2: Professional Learning Day Elementary South Schools for Grades K-5: Standards Based Grading (8-11am) Location: MES Elementary North Schools for Grades K-5: Standard Based Grading (1-4pm) Location: CES

Sept. 10: Administrators’ Meeting w/ Walkthrough, 9:00-11:30am

Sept. 11: Wellness Committee Meeting, 3:30-5:00pm at District Office

Sept. 29: Professional Learning Day o Morning:

Elementary: Science & Social Studies Standards with Lori Jensen (8-11am) Location: PCES Secondary: Intruderology (8-11am) Location: ACHS

o Afternoon: Elementary: Intruderology (Lunch 11-12, Plan 12:00-12:45, Intruderology 1-4pm) Location: ACHS

Sept. 29: Dr. Bill Daggett at the DoubleTree Hotel in Wichita

Oct. 7: Administrators’ Meeting, 9:00-11:30am, KEEP Evaluation professional learning

Oct. 14: District Leadership Team at District Office (8:00-11:30 Secondary, 12:30-4:00 Elementary)

Nov. 4: Administrators’ Meeting, 9:00 – 12:00pm with Carol Simoneau

Nov. 10: CPR Training Opportunity, 4-8pm @ Prairie Creek Elementary School

Nov. 13: Elementary Health, Technology & Handwriting Committee at District Office, 8:30-3:30

Dec. 1: Elementary Science Committee at District Office, 8:30-3:30

Dec. 2: Administrators’ Meeting, 9:00-11:30am

Dec. 4: Wellness Committee Meeting, 3:30-5:00pm at District Office

Dec. 5: Elementary Social Studies Committee at District Office, 8:30-3:30

Jan. 6: Administrators’ Meeting, 9:00 – 12:00pm with Carol Simoneau

Jan. 8: Elementary Science Committee at District Office, 8:30-3:30

Jan. 9: Elementary Social Studies Committee at District Office, 8:30-3:30

Jan. 22: Administrators’ Meeting with Walkthrough Calibration, 9:00-11:30am

Feb. 3: Administrators’ Meeting, 9:00-11:30am

Feb. 18: District Leadership Team at District Office (8:00-11:30 Secondary, 12:30-4:00 Elementary)

Feb. 19: CPR Training Opportunity, 4-8pm @ Prairie Creek Elementary School

Feb. 25: Elementary Social Studies & Science Share Date for Grades K-1 at District Office, 8:30-3:30

Feb. 26: Elementary Social Studies & Science Share Date for Grades 2-3 at District Office, 8:30-3:30

March 3: Administrators’ Meeting, 9:00-11:30am

March 5: Elementary Social Studies & Science Share Date for Grades 4-5 at District Office, 8:30-3:30

March 5: Wellness Committee Meeting, 3:30-5:00pm at District Office

March 25: Administrators’ Meeting, 9:00-11:30am, Walkthrough Calibration

April 7: Administrators’ Meeting, 9:00-11:30am

April 17: Everyday Math training for Grades 3-5, Location: Meadowlark from 12:00-3:15pm

May 5: Administrators’ Meeting, 9:00-11:30am

May 14: District Leadership Team at District Office (8:00-11:30 Secondary, 12:30-4:00 Elementary)

May 26: CPR Training Opportunity, 8:00am-Noon @ Prairie Creek Elementary School

June 4: Administrators’ Retreat


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Professional Learning Coordinator: MLP Dates to Enter

Professional Learning Coordinator: Melissa Wilson Please enter the following Professional Learning Events in MLP:


Aug. 26: PDC, Score Impact for Salary Movement, 8:30-3:30, District Office

Aug. 29: 8-11:30 Mentors’ Meeting, 12:30-4:00 New Teachers & Mentors, Location: District Office

Sept. 23: 8:00-11:30 Mentors’ Meeting, 12:30-4:00 New Teachers & Mentors, Location: District Office

Oct. 1: Elementary Principals & Team Leaders Meeting: Learning Goals, 8:30-3:30

Oct. 2: Middle School Principals & Team Leaders Meeting: Learning Goals, 8:00-3:30

Oct. 2: High School Principals & Team Leaders’ Meeting: Learning Goals, 8:00-11:30 with planning in building at another time

Oct. 21: 8-11:30 Mentors’ Meeting, 12:30-4:00 New Teachers & Mentors, Location: District Office

Oct. 29: Elementary Principals & Team Leaders Meeting: Assessing Student Learning, 8:30-3:30

Oct. 30: Middle School Principals & Team Leaders Meeting: Assessing Student Learning, 8:00-3:30

Oct. 30: High School Principals & Team Leaders’ Meeting: Assessing Student Learning, 12:00-3:30pm with planning in building at another time

Nov. 18: Principals, Team Leaders & R/R Academy Meeting: Plan January Conference, District Office o 8:00-11:30 Secondary o 1:00-4:00 Elementary

Dec. 1: 8-11am, New Teachers Meeting (no mentors), Location: District Office

Dec. 11: Elementary Principals & Team Leaders Meeting: Learning Designs, 8:30-3:30

Dec. 12: Middle School Principals & Team Leaders Meeting: Learning Designs, 8:00-3:30

Dec. 12: High School Principals & Team Leaders Meeting: Learning Designs, 8:00-11:30am with planning in building at another time

Jan. 19: Professional Learning Day o Andover Instructional Framework Conference (8-11 and 12:15-3:15) with plan from 3:15-4:00

Elementary Location: Prairie Creek Secondary Location: ACHS

Jan. 27: 8-11:30 Mentors’ Meeting, 12:30-4:00 New Teachers & Mentors, Location: District Office

Feb. 24: Principals & Team Leaders Meeting: Planning for Putting it all together (March 13) o 8:00-11:00 Secondary o 1:00-4:00 Elementary

March 3: o R&R Instructional Academy Meeting, 8:30-3:30, Location to be determined

March 26: 8-11am, New Teachers Meeting (no mentors), Location: District Office

April 24: 8-11:30 Mentors’ Meeting, 12:30-4:00 New Teachers & Mentors, Location: District Office

April 30: PDC, 8:30-3:30pm, Score Impacts for Salary Movement, District Office


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Instructional Technology: MLP Dates to Enter

Instructional Technology: Stacy Hudson, Dyane Smokorski, Micah Brown Please enter the following Professional Learning Events in MLP:


Sept. 15: R&R Technology Academy Meeting: 8:30-3:30, Location to be determined

Nov. 18: R&R Technology Academy Meeting, Location to be determined o 8:00-11:30 Elementary Teachers o 12:30-3:30 Secondary Teachers

March 3: o R&R Instructional Academy Meeting, 8:30-3:30, Location to be determined o R&R Technology Academy Meeting, 8:30-3:30, Location to be determined

May 1: Rigor and Relevance Technology Academy, 8:30-3:30, District Office Other dates will be added as determined….

Documents

My learning plan directions for admin users · My Learning Plan Directions for PDC, Administrators and those with Admin Access Page 3 10-10-14 User Profile This section allows you