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2014-2015
ANDOVER PUBLIC SCHOOLS USD 385
Updated 10-10-14
MY LEARNING PLAN DIRECTIONS FOR TEAM LEADERS
My Learning Plan Directions for PDC, Administrators and those with Admin Access
Page 1 10-10-14
Table of Contents Team Leader Checklist ................................................................................................................................. 2
Logging In ...................................................................................................................................................... 3
Access and Rights ......................................................................................................................................... 3
How to Create Professional Learning Events .............................................................................................. 4
How to Enroll Participants in Learning Events ............................................................................................ 8
Print Sign-In Sheet ........................................................................................................................................ 9
Awarding Points to Participants ................................................................................................................ 10
Changing a Learning Event ......................................................................................................................... 11
Verifying Professional Learning Days are entered .................................................................................... 11
Roles and Responsibilities .......................................................................................................................... 12
Team Leaders: MLP Dates to Enter ........................................................................................................... 13
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Team Leader Checklist
For each District PLC/Collaboration Session:
PLC Location: Please contact your colleague in the building in which the District PLC will occur to determine the room location.
Create District PLC agenda using district template. Please email it to your colleagues and upload it to the shared drive.
Enter your District PLC event in the District Catalog. Please ensure the following areas are accurate in formatting:
o Title Format
o Include the agenda topics in the description
o Evaluation: Select “District PLC Teams” OR “Andover Instructional Framework” depending on the date and content of the meeting.
Enroll your colleagues in the professional learning event you just created using the directions in this packet.
Print the sign in sheet and take it to the PLC session
Please have colleagues to sign in so they can be eligible for PDC points.
Please add the Professional Learning Evaluation as an agenda item and allow time at the end of the Professional Learning to complete it.
Use the sign in sheet to confirm attendance and award potential points by using the directions in this packet.
NEW: Please include 5 minutes at the end of each session for educators to complete the professional learning evaluation. Technically, they have 30 days to complete the professional learning evaluation form after each learning event in order to receive points.
Remind staff they may take any “Recently Completed” learning events to Application and/or Impact by clicking on the Manage button. They may take learning events to application and/or impact anytime during their license period. Unlike knowledge reflection forms, you have more than 30 days to complete the application and impact forms due to the nature of implementation.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Logging In www.mylearningplan.com
Username: E-mail address
Temporary Password: changeme
Access and Rights Each PDC representative, team leader and administrator has additional rights to the MLP system. Once logged in, you will see the following tabs at the top of the screen. The Learning Plan tab is what all certified employees will use for managing their individual professional learning. The District Admin tab will allow you to perform many functions for your District PLC Team, such as, entering learning events and approving colleagues’ requests in your building. The Instructor tab will not be used very often or at all.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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How to Create Professional Learning Events Building Principals will enter all of the Professional Learning Days (formerly called In-Service Days) activities for their building and any other building based professional learning. Team Leaders will be entering all of the District PLC/Collaboration activities for their district-wide teams. District Staff will enter all district sponsored professional learning events. Please see the “Roles and Responsibilities” chart for specifics for this school year. The District admin tab will allow you to create these professional learning events.
1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Activities”. Click on
the “Add/Edit Activities”. 3. Under Manage Activities, click on “Add a New Activity: District Catalog”. 4. Under Basics, you will add the activity title. In order to keep our District catalog
organized, please use the following format for all activities:
For District PLC/Collaboration Dates:
(Format) District: Team/Group Name, Date of Activity and Title of Activity
(Example) District: High School Social Studies, 9-29-14 Exploring Resources
(Example) District: 4th Grade District PLC, 10-17-14 Andover Instructional Framework: Learning Goals
(Example) District: Middle School ELA, 11-14-14 Andover Instructional Framework: Assessing Student Learning
Nothing goes in the Activity/Session Code area…
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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How to Create Professional Learning Events (Continued) Under Basics:
5. Activity Description: Please add a description of the professional learning that will take place. This is where you will add the agenda which includes the specific topics and time schedule. This becomes very important when taking the learning to application and impact. It is helpful to have the amount of time spent on each topic so educators can reference that when determining application and impact points.
6. Activity Format: Select the learning format that best describes the learning format. 7. Category: Select the type of learning:
Content Standards = Learning about content standards in your area of expertise (What I’m teaching)
Professional Standards = Learning focused around instruction & implementation (How I teach it)
Service to the Profession = How have I served others in the profession? (mentoring, committee work, etc.)
8. Budget Codes: Please leave this area blank if no subs or registration fees will be required for the activity.
Sub/Registration fees paid with building funds: Please select the appropriate building business funding source.
Sub/Registration fees paid with district funds: Please contact Jill Lachenmayr for funding source details.
9. Hours: Please add the number of seat hours for the learning event. Do not include lunch breaks or travel time.
10. College Credits: This area is left blank, even if college credit is available for purchase. 11. Please select: Choose whether this activity falls under the category “District Business,
School Business, Professional Leave” (up to 2 days per the negotiated agreement). 12. Under Session Dates & Information, please select the number of days/sessions the
learning will occur. Please complete the meeting date, start/end times and location. 13. Under Catalog Viewing Options, you may select the dates the learning event will show in
the district catalog. In most cases, you can leave these areas blank and the event will show immediately and stop showing the date of the event.
14. Under Provider Information, please select the organization that is leading the learning. For those events led by district employees, please select Andover USD 385. You may also type in another provider if not listed.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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15. Under Registration and Approval Settings:
a. Process Registrations On:
Select Knowledge Level (no sub) (with Alt Eval)
b. Form Approval Required: Mark No c. Allow Quick Approval: Mark No d. User Can Edit Form: Select “Yes” e. Max Participants: Please add the maximum number of participants that can
attend the learning event. If there is no limit or you are unsure, please select a larger number than you know you’ll have or need.
f. Registration Fee: Please add the amount of registration if applicable. g. Event this activity is part of:
The only time you will use this section is when you are hosting an event that has multiple and varied learning activities and you would like participants to sign up for break-out sessions. An example of this might be the Jan. Professional Day when we will provide multiple break-out sessions. Please contact Melissa Wilson or Jill Lachenmayr if you would like an “event” like this set up in My Learning Plan and we’ll walk you through the process.
2. Under Wait List, please add how many participants will be allowed to sign up on a wait list (if applicable)
Team Leaders will select Knowledge Level (no sub) (with Alt Eval)
on all District Professional Learning
Events
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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3. Under Activity Resources: a. Activity Evaluation
Team Leaders: Please select the “Professional Learning Evaluation” form that applies to your group. See descriptions below.
b. Enable Team Room Discussion: MLP has an online collaboration component that we are not utilizing at this time. Therefore, please select “no” at this time.
c. Enable Team Room File Sharing: Select yes if you selected yes to the team room discussion and you want team members to be able to share documents with each other. Please select “no” at this time.
4. Under Instructors, please select who will be leading the professional learning. You may also type names in the “Instructors- Other” space.
5. Purposes – Please check Relicensure. Do not select salary movement. 6. Under Goals and Objectives, please select all the district and building goals that apply to
the learning event. Do not select personal goals. 7. Under Miscellaneous Information, you may include a website address that describes the
professional learning event, if applicable. 8. Under Building Restrictions, you can restrict participants to certain buildings. Please
keep in mind that building principals are listed under District Office and will need to be included in the learning events in which they are participants. Most of the time, you can leave all the buildings unchecked.
9. Under Department, Grade and Group Restrictions, you can restrict participants to certain areas. Most of the time, you can leave all the boxes unchecked.
10. Click “save” after reviewing the information.
Team Leaders will use this evaluation on Prof. Learning Days that are centered around the Andover Instructional Framework.
Team Leaders will use this evaluation on Prof. Learning Days that are centered around Curriculum, Resources and other PLC Agenda topics specific to their team.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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How to Enroll Participants in Learning Events There are two ways participants can be enrolled in learning events. 1) They can sign up themselves in the district catalog or 2) They can be enrolled by their PDC reps, Team Leaders or Administrators. Most of the time, PDC members and Team Leaders will want to automatically enroll colleagues in Professional Days and District Collaboration events. The following directions are how to enroll colleagues in learning events.
1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Activities”. Click on
the “Enrollment Tools”. 3. You will see a list of upcoming activities. Click on the activity in with you want to enroll
participants. 4. Under Actions, you will click on “Pre-Register”.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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5. Under “Add Participants”, you can add participants from the same group. Your district PLC Team is listed and ready for you. After selecting which way to filter participants, click “search”. The names will pop up on the right hand side. Check all the names you would like to add and click on “add selected user”. The name(s) will appear below in the Roster section once they have been added.
Print Sign-In Sheet Once participants are enrolled, please print off the sign-in sheet for the event. You will need this to identify who was actually in attendance so they can receive the appropriate number of PDC points. Please keep the sign-in sheets in a file for potential future reference.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Awarding Points to Participants NEW PROCESS! Once the learning event has passed, PDC reps, team leaders or administrators will use the MLP sign in sheet to determine how many points each participant is eligible to receive if they complete their knowledge reflection/evaluation form within 30 days. Once an activity has occurred, educators (teachers and administrators alike) will need to complete the evaluation form and Mark Complete in order for the learning event to be submitted for final credit. They will have 30 days to complete the knowledge reflection/evaluation form and to mark the activity complete in order to be awarded points. However, it is highly recommended that you build in 5 minutes at the end of every learning event to complete the evaluation/knowledge reflection form. Otherwise, you will need to remember to go back in 30 days later to award final points. PDC points will not show up on the transcript until this process is complete. Follow these steps after a) you have given all participants 5 minutes to complete the evaluation/knowledge reflection form during the learning event or b) 30 days have passed:
1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Activities”. Click on
the “Enrollment Tools”. 3. You will see a list of upcoming activities. Click on the activity in which you are going to
confirming attendance. 4. Under Actions, click on “Confirm Attendance”. 5. Look at the Roster section to see who you might need to add or delete (absent from
event). Use the MLP sign in sheet to assist you in this process. 6. Add any participants that were not on the original roster list under the “add registrants
to roster” section. (Same process as previous page) 7. Delete any educators that were absent from the learning event by clicking on the box
beside their name and then click on “removed” from the set status pull-down menu. 8. To award potential PDC points, please look under the “hours” column. Make sure the
hours listed are accurate and do not include lunch breaks or travel time. You may also need to adjust the hours of participants that were only able to attend for part of the learning event.
9. Click the “Check all” button (assuming you want to award all the people listed the same number of points AND they have all completed the evaluation form), set status as “Mark Complete”, and enter the number of hours/PDC points they earned and click “Save”. This will allow participants to earn that number of PDC points if they have chosen to complete the knowledge reflection/evaluation form. Do not award points to educators who have not yet completed their knowledge reflection/evaluation form.
10. To award different points for individuals, please check the boxes by hand, enter the number of PDC points in the “hours” column, set status as “Mark Complete” and click save.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Changing a Learning Event There may be times when you need to make changes to a learning event. For example, the title of the event may need to be updated to include the proper formatting.
1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Activities”. Click on
the “Enrollment Tools”. 3. Search for the learning event by school abbreviation (Example: SES) or District if a
Districtwide event such as district collaboration. Be sure to adjust the date ranges. Click Search
4. Click on the blue title of the learning event you in which you would like to make changes.
5. Under Actions, select “Edit Activity”. 6. Make the changes you would like to make and then click “Save”. See page 8 for the
appropriate formatting of titles.
Verifying Professional Learning Days are entered We want all of our building professional learning days entered in MLP. This process can be used to help identify which learning events are entered. This process only works when the appropriate formatting is utilized.
1. Click on the District Admin tab 2. On the left side, under MLP PDMS you will see the heading called “Activities”. Click on
the “Enrollment Tools”. 3. Search for the learning event by school abbreviation (Example: SES) or District if a
Districtwide event such as district collaboration. Be sure to adjust the date ranges to include the entire school year. Click Search.
4. You will see all of the professional learning events entered for your building.
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Roles and Responsibilities
2014-2015 My Learning Plan
Principals PDC Members Team Leaders Kristi Huslig
Melissa Wilson
Stacy Hudson, Dyane
Smokorowski and
Micah Brown
Enter Building level Professional Learning, enroll teachers, print off sign in sheets, and verify attendance for PDC points after the learning event. Send reminder e-mail for 30 day window (pg. 16) Approve professional learning requests of teachers and assign correct budget code Review Student Growth Measures
Approve/Deny professional learning requests that are routed to you Supporting teacher with application and impact Supporting teachers who have questions with MLP
Enter District PLC, enroll teachers, print sign in sheets, , and verify attendance for PDC points after the learning event. Build in time to complete prof. learning evaluation in MLP during each District PLC Collaboration time Andover Instructional Framework Professional Learning Days
Enters:
District Leadership Team
Admin Meetings
Resource Committees
District Committees
District Curriculum Meetings
Prints official PDC transcripts Collects official college credit transcripts Enters new employees in MLP
Enters:
PDC
New Teachers & Mentors
Team Leader Meetings
Andover Instructional Framework Planning Team Meetings
R & R Instructional Academy
Answers College Credit Questions Provide pre-Approval for college courses
Enters:
R&R Tech
Academy
Intel
Other technology professional learning events
Awards college credit for technology professional learning
Who should I contact with questions?
o PDC Transcripts: Kristi Huslig, Administrative Assistant for Academic Affairs
o College Transcripts: Kristi Huslig, Administrative Assistant for Academic Affairs
o MLP: Melissa Wilson, Professional Learning Coordinator
o Licensure Questions: Julie Rogers or Brett White, Human Services
o Salary Movement: Annita Evans, Payroll
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Team Leaders: MLP Dates to Enter
Team Leaders Please enter the following Professional Learning Events in MLP:
Please use the appropriate title format for entering these items. (Page 9)
Sept. 2: Professional Learning Day CTE PLC Team: Curriculum Alignment (12-3:15pm with plan from 3:15-4pm) Location: AHS Middle & High School ELA, Math, Social Studies, Science Teams: Curriculum Alignment/Resources
(12-3:15pm with plan from 3:15-4pm) Locations: AMS & AHS respectively Districtwide PLC Teams (Music, Art, Counselors, Foreign Language, Media, PE, Health, Special Ed)
District PLC at CES (12:00-3:15 with Plan from 3:15-4:00pm) Elementary Team Leaders: You will not enter anything for Sept. 2nd. Nurses: District PLC at AHS from 8:00-11:00, Veritime Training for Health Clerks from 11:00-12:00 at
District Office (Plan time for Nurses), Lunch from 12:00-1:00, Intruderology for Nurses & Health Clerks from 1:00-4:00 at AHS
Sept. 29: Professional Learning Day Middle & High School PLC Teams: Curriculum Alignment/Resources (Lunch 11-12, Curriculum
Alignment 12:00-3:15, Plan 3:15-4:00pm) Location: ACHS and ACMS Districtwide PLC Teams: District PLC (12:00-3:15 with Plan from 3:15-4:00) Location: ACMS
Oct. 17: Professional Learning Day o Morning (8:00-12:00): Andover Instructional Framework: Learning Goals
Elementary Location: Martin Secondary Locations: AMS/AHS Districtwide PLC Teams Location: AHS Nurses PLC: Martin
Nov. 14: Professional Learning Day o Morning (8:00-11:00): Andover Instructional Framework: Assessing Student Learning
Elementary Location: Sunflower Secondary Locations: ACHS/ACMS District CTE PLC Team: ACHS Districtwide PLC Teams: Sunflower Nurses: Sunflower
Jan. 5: Professional Learning Day o Afternoon (12:00-3:00): Andover Instructional Framework: Learning Designs
Elementary Location: Wheatland Secondary Locations: AHS/AMS District CTE PLC Team: AHS Districtwide PLC Teams: AMS Nurses: AMS
March 13: Professional Learning Day o Morning (8:00-12:00): Andover Instructional Framework: Putting it all together
Elementary Location: Cottonwood Secondary Locations: AMS/AHS District CTE PLC Team: AHS Districtwide PLC Teams: AHS Nurses: CES
April 17: Professional Learning Day o Afternoon (12:00-3:15): District Teams
Elementary: District PLCs to Grades K-2, Location: Meadowlark Secondary Locations: ACMS/ACHS
My Learning Plan Directions for PDC, Administrators and those with Admin Access
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Team Leaders Please enter the following Professional Learning Events in MLP:
MS/HS ELA: Textbook Training at ACHS
MS/HS Social Studies Training at ACHS (Tentative)
MS/HS Math Pilot Training at ACHS District CTE PLC Team: ACHS Districtwide PLC Teams: MES Nurses: ACHS
