Thank you for requesting an application pack for the post of:

Director – Seacourt Print Workshop

Please find enclosed:

Job description and Candidate specification General Information Application Form Monitoring questionnaire

Please return completed application forms to info@seacourt-ni.org.uk or by post to -

Board of Directors (Job Application)Seacourt Print WorkshopUnit 20 Dunlop Industrial Units, 8 Balloo DriveBangor (Down) BT19 7QY

PLEASE DO NOT SEND A CV.

INCOMPLETE APPLICATION FORMS WILL NOT BE ACCEPTED.

THE CLOSING DATE FOR RETURN OF APPLICATIONS FOR THE ABOVE POST IS:

1.00pm on 8th May 2018

APPLICATIONS RECEIVED AFTER THE CLOSING TIME AND DATE WILL NOT BE CONSIDERED.

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JOB DESCRIPTION

DIRECTOR

Responsible to: The Board of Directors

Responsible for: All staff, volunteers/ student & Intern placements/visiting artists and any others as determined by the Board

This role requires a confident and effective communicator with highly developed inter-personal skills and the ability to work co-operatively and effectively with all Seacourt staff, artist members, users, stakeholders, funders and associated organisations.

As a relatively small arts charity it is essential that the Director is committed to effective team work and is willing and eager to participate in all aspects of Seacourt’s work.

Key responsibilities of the post include:

Liaising with the Board of Directors

1. Implementing policy as defined by the Board of Directors2. Reporting to the Board on the progress of policy implementation3. Ensuring adherence to Seacourt’s Memorandum & Articles of Association4. Assisting with the development and implementation of Seacourt’s Strategic Plan

and Annual Business Plans5. Providing input to Board of Directors meetings and other Board meetings if

required

Managing & Oversight of Fundraising, Grant & Funding Management

6. Developing and managing a fund-raising strategy and ensuring it is implemented including -

7. Writing proposals and submitting grant applications8. Ensuring projects are completed as described and ensuring that all funding

conditions are met9. Ensuring mid-year, year-end and other required reporting to funding bodies is

completed and submitted on time10.Summarising Project budgets and appropriate related income & expenditures and

reporting on these to the Board11.Seeking alternative funding opportunities, corporate and individual sponsorship

possibilities and building relationships with potential sponsors12.Ensuring fees and other payments are received from members, participants etc

and are properly accounted for

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Assisting with the Planning and Managing of the Annual Budget

13.Preparing a draft Annual Plan and Annual Budget for approval by the Board14.Verifying all income and expenditure and ensuring monthly and year end reports

are accurate and produced promptly15.Monitoring spending and planning for mid and long-term income requirements

well in advance and ensuring the Board of Directors are kept informed of any potential funding shortfall as soon as known

16.Ensuring Seacourt’s Financial Procedures are fully implemented17.Overseeing all ordering, invoicing and reconciliation of cash to ensure compliance

with Seacourt’s agreed policies and procedures18.Assisting with updating and then maintaining Seacourt’s Financial Management

Systems

Management & Operational Running of Seacourt

19.Responsibility for Health & Safety, including ensuring policies are in place and implemented where appropriate. Taking on responsibility for being one of Seacourt’s First Aiders

20.Undertaking the duties required of a Safeguarding Designated Officer21.Scheduling for optimum workshop usage22.Creating and managing a record of Seacourt’s Archive23.Encouraging an appropriate and supportive atmosphere in the workshop and

monitoring user feedback to inform future development24.Ensuring an accurate inventory of equipment is established and ensuring safety

checks are completed annually25.Developing effective stock control procedures and ensuring these are fully

implemented26.Overseeing payroll and tax, NI and other contributions to appropriate authorities

are compliant with current regulations and are made on time27.Working with the Exhibitions Committee to plan, programme, install and uninstall

exhibitions in Seacourt’s galleries and coordinate the preparation of exhibition documentation

People Management

28.Establishing a pool of art professionals/facilitators to develop Seacourt’s outreach programme across Northern Ireland

29.Acting as line manager for Co-ordinator(s), Facilitators, Technicians, Volunteers, students, Interns Placements/visiting artists

30.Ensuring all new users/members have completed, and a record is kept of, an appropriate induction programme

31.Mentoring users of Seacourt’s facilities and assist with the development of good workshop experiences for visiting artists, students, interns and others

32.Acting to resolve any disputes, concerns or complaints which may arise and promoting good relationships within and beyond the workshop whenever possible

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33.Ensuring all new users/members have completed and a record is kept of an appropriate induction programme

34.Setting up a Volunteer programme and ensure appropriate deployment

Overseeing and Managing Publicity for Seacourt

35.Raising the profile of Seacourt and its programmes through effective marketing strategies Increasing the audiences for Seacourt, its workshops, demonstrations, courses and its artists

36.Promoting Seacourt’s and artist member’s activities and exhibitions through social media e.g. Facebook, the website, Instagram, Twitter

37.Overseeing and quality assuring all printed publicity material

General Duties

38.Undertaking any other duties as may reasonably be required to ensure the efficient and effective functioning of Seacourt

39.Key holder duties

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CANDIDATE SPECIFICATION

Essential Criteria:

We are seeking to appoint a highly motivated person with excellent interpersonal, oral and written communication skills, assessed through application form, interview and presentation, and a strong track record of:

1. Operating at senior management level - including strategic development, governance, business planning, financial management and reporting, compliance, monitoring and evaluation of projects.

2. People management – leading teams, managing, appraising, recruiting and working effectively with staff and/or volunteers.

3. Fundraising - in particular securing funds from trusts, foundations, businesses, developing new income streams and/or encouraging philanthropic giving

4. Developing partnerships - with arts organisations and/or community and voluntary organisations, education and health sectors.

5. Networking, marketing and of engaging stakeholders in promoting and raising the profile of an organisation.

6. Self-management – being able to work independently, meet deadlines and manage multiple projects

7. Effectively using ICT, spread-sheets, databases, social media and digital marketing.

Desirable Criteria

1. Evidence of active engagement with the visual arts or cultural or heritage sector.

2. Experience of website design/website management.

3. Evidence of an ability to use a financial accounts software package, for example, Sage50 Accounts.

General Requirement

Access to a form of transport which will allow you to fulfil the requirements of the post.

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GENERAL INFORMATION

This position is being offered on a permanent basis.

Salary:NJC Scale PO2 Salary: The starting salary will normally be at NICVA/NJC spinal point 35 (currently £30,785).Incremental progression up to spinal point 38 will be subject to satisfactory performance review and available funding.

Location: Seacourt, The Centre for Contemporary Printmaking, Unit 20, Dunlop Industrial Units, 8 Balloo Drive, Bangor, Co Down, BT19 7QYYou will be expected to travel throughout Northern Ireland, with occasional travel to the Republic of Ireland, the United Kingdom and possibly further afield on official business.

Hours: 37.5 per week normally between 09:00am and 5:00pm with a 30min (unpaid) lunch break. Some evening/Saturday work may be required for gallery/workshop openings and other business for which time off in lieu applies.

Annual Leave: 25 days plus NI statutory holidays. Leave year 1st April-31st March.

Probationary period: There is a probationary period of 1 year from the start of employment which may be terminated at a month’s notice by either party.

Pension: The appointment is pensionable and appropriate arrangements will be put in place by Seacourt.

Variation to the TermsSeacourt Print Workshop reserves the right to vary the terms of this arrangement subject to prior notification being given and after appropriate consultation has taken place.

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Application Form for Director

Please complete this form accurately and in as much detail as possible, using typescript or BLACK INK. Applications for this post will only be accepted on this form and CVs will not be accepted. Please note that the closing date for the return of completed application forms is 1pm on 8th May 2018

PERSONAL DETAILS

Surname Forenames Title

Address

Postcode

Email address

Telephone Numbers Home Work Mobile

Do you require a work permit to work in the UK? Yes / No

If yes, please provide details

Do you require any adjustments to take part in our selection process effectively? Yes / No

If yes, please provide details

Please indicate any dates you will not be available for interview

ACADEMIC OR OTHER QUALIFICATIONS (Documentary Evidence will be required from the successful candidate)

School, college, university etc Qualifications and date obtained

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Ref. DSPW-04-18/

MEMBERSHIP OF PROFESSIONAL/TECHNICAL BODIES

Name of Association or body Status and date of membership

PRESENT/MOST RECENT POSITION

Employer’s Name

Address

Job Title

Start date Current or final salary

Notice required Earliest available start date

Reason for leaving or seeking other employmentBrief outline of your duties/responsibilities (please continue on a separate sheet if necessary)

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OTHER PREVIOUS EMPLOYMENT (List previous employment starting with the most recent)

From To Employer’s name Job title and main duties Reason for leavingand address and final salary

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PLEASE OUTLINE HOW YOU FEEL YOU MEET EACH OF THE CRITERIA BELOW. EACH OF YOUR RESPONSES SHOULD BE LIMITED TO 300 WORDS.

It is important that you demonstrate how you satisfy the full requirements of the post as Seacourt will interview only those candidates who appear from the information provided to have the best knowledge, skills and experience associated with the duties of the post.

ESSENTIAL CRITERIA

Experience of:

1. Operating at a senior management level - including strategic development, governance, business planning, financial management and reporting, compliance, monitoring and evaluation of projects.

2. People management – leading teams, managing, appraising, recruiting and working effectively with staff and/or volunteers.

3. Fundraising -In particular securing funds from trusts, foundations, businesses, developing new income streams and/or encouraging philanthropic giving.

4. Developing partnerships - with arts organisations and/or community and voluntary organisations, education and health sectors

5. Networking, marketing and of engaging stakeholders in promoting and raising the profile of an organisation.

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6. Self-management – being able to work independently, meet deadlines and manage multiple projects.

7. Effectively using ICT, spread-sheets, databases, social media and digital marketing.

DESIRABLE CRITERIAIn the event of a significant number of applications, we reserve the right to increase selection criteria in the following order:

8. Evidence of active engagement with the visual arts or cultural or heritage sector.

9. Experience of website design/website management.

10. Evidence of an ability to use a financial accounts software package, for example, Sage50 Accounts.

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FURTHER INFORMATIONPlease give details of any interests or activities outside work or any other information, which you consider relevant to your application.

REFERENCESPlease provide details for two people who can provide references relating to your work experience and suitability for the post for which you are applying. One referee should be your current or most recent employer. Referees will only be contacted after interviews have taken place.

Name NamePosition PositionAddress Address

Telephone TelephoneEmail Email

HEALTHPlease note that if you are under consideration for appointment you will be required to complete a Health Declaration Form and may have to attend a medical examination.

CRIMINAL RECORDPlease note if you are under consideration for appointment you will be required to be checked through ACCESS NI.

DECLARATIONI hereby certify that all the information given by me as part of this recruitment process is correct to the best of my knowledge and that all the questions relating to me have been accurately and fully answered.

A candidate found to have knowingly given false information or to have wilfully suppressed any material fact may be liable for disqualification or, if appointed, to dismissal.

Signature Date

Seacourt is committed to equal opportunity in employment. All applications for employment are considered strictly based on merit.

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MONITORING QUESTIONNAIRE

Post Director

Reference DSPW-04-18/

Seacourt is committed to equality of opportunity. Monitoring is an essential step in this process. We would therefore ask you to complete this form.

1a Date of Birth 1b National Insurance Number

2 Gender Male Female

3 Marital Status Single Married Divorced

Widowed Separated

4 Ethnic Origin White Indian Pakistani

Black African Black Caribbean Black Other

Irish Traveller Mixed Ethnic Group Bangladeshi

Chinese Other, please specify

5 Disability The Disability Discrimination Act 1995 defines a disabled person as someone with a physical or mental impairment which has a substantive and long-term adverse effect on his/her ability to carry out normal day-to-day activities.

Having read this definition do you consider that you are a disabled person or that you have a disability?

Yes No

If you have answered ‘Yes’ to the above question please tick the appropriate boxes below to indicate the nature of your disability (tick as many as apply to you):

Visual Impairment

Hearing Impairment Learning Disability

Mental Health Difficulty

Mobility Impairment Speech Impairment

Reduced Physical Capacity

PhysicalCo-ordination Difficulties

Severe Disfigurement

Other, please specify

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6 Community Background

We are required to monitor the community background of applicants and employees, as stipulated by the Fair Employment and Treatment (NI) Order 1998.

Regardless of whether we practice religion, most of us in Northern Ireland are seen as either Roman Catholic or Protestant. We therefore ask you to indicate your community background below. If you do not complete this section we are encouraged to use the ‘residuary method’ of monitoring, which means that we can make a determination on the basis of personal information on file or your application form.

Protestant Community

Roman Catholic Community

Neither

7 Religious Belief We monitor the Religious Belief of applicants and employees. We recognise that there may be occasions where Religious Belief differs to perceived Community Background, especially where the residuary method has been used to make a determination.

In order to ensure that our records are correct, please indicate your Religious Belief by ticking one box below.

Christian Muslim Hindu

Sikh Jewish Buddhist

None Other, please specify

8 Dependants We understand persons with dependants to be those with personal responsibility for the care of a child, the care of a person with an incapacitating disability and/or the care of a dependant elderly person.

Do you have dependants?

Yes No

9 Age We monitor the age group of applicants and employees, in line with the Employment Equality (Age) Regulations (NI) 2006.

We therefore ask you to indicate your age grouping by ticking the appropriate box below.

16 – 29 30 – 44 45 – 59

60 - 69 70 – 74 75 +

10 How did you hear about this vacancy?

The above information will be used for Equal Opportunities Monitoring only. The questionnaire will be kept separate from the application form and the selection panel will not have access to it.

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