managementSOLUT IONS

Management Solutions Inc.A Small Business Administration 8(a) Certified Enterprise

managementSOLUT IONS

‣ E-PROCUREMENT

‣ MANAGED DATA SERVICES

‣ DESKTOP SOLUTIONS

‣ SOFTWARE LICENSING

‣ NETWORK HARDWARE

‣ IT SERVICES

‣ ASSET RECOVERY

HOSTED E-PROCUREMENT SOLUTION OVERVIEW

• Founded in 2001

• Federal Small Business Administration 8(a) certified‣ Certified as Minority Business Enterprise in Arkansas

‣ Registered with the Arkansas Vendor Services

• Headquartered in Little Rock, Arkansas‣ Satellite offices in Washington D.C. and Chicago, Illinois.

• Work with key service and technology parters + VARS to deliver best-in-class, cost effective solutions

ABOUT MSI

MSI SERVICES + SOLUTIONS

E-PROCUREMENT

‣ H O S T E D S a a S S O L U T I O N

‣ B E S T P R I C E O P T I M I Z A T I O N

‣ P R O C E S S + B U D G E T C O N T R O L S

‣ R E A L - T I M E R E P O R T I N G

MANAGED DATA SERVICES

‣ EXTENSIVE, PROACTIVE MONITORING

‣ P R O P R I E T A R Y A U T O N O M I C

E N G I N E S T H A T R E D U C E T I M E S

T O R E S O L V E E X C E P T I O N S

HARDWARE + SOFTWARE

‣ D E S K T O P , N E T W O R K , + S T O R A G E

‣ SOFTWARE + LICENSING SERVICES

‣ HANDHELD + PRINT SOLUTIONS

‣ S Y S T E M A C C E S S O R I E S

IT SERVICES

‣ S Y S T E M A R C H I T E C T U R E

‣ I N S T A L L A T I O N + M A I N T E N A N C E

‣ S E C U R I T Y A D M I N I S T R A T I O N

‣ H E L P D E S K S U P P O R T

PRE-OWNED NETWORKING GEAR

‣ S A V I N G S O F U P T O 6 0 %

‣ S P A R I N G S T R A T E G I E S

‣ S T A N D A R D 1 - Y E A R O V E R N I G H T

R E P L A C E M E N T W A R R A N T Y

ASSET RECOVERY

‣ R E - M A R K E T I N G S E R V I C E S T O

C O N V E R T O U T D A T E D A S S E T S

‣ C O L L E C T I O N + R E M O V A L

‣ PROPER DISPOSAL OF EQUIPMENT

• More than 1/3 of all organizations purchase off-contract‣ Orgs. lose 22% of every dollar spent out of compliance

• Poor spend visibility erodes negotiation + contracting performance between 5% - 7%

• Sourcing strategies generate immediate cost savings‣ Increasing compliance provides greater control and visibility

‣ Each new dollar brought under control reduces costs 5% - 20%

PROCUREMENT CHALLENGES

MSI HOSTED E-PROCUREMENT SOLUTIONREDUCE COSTS CONTROL SPENDING DRIVE PRODUCTIVITY

Features

• Web-based, vendor-neutral, procurement platform

• Centralized purchasing from all vendors through a single portal

• Purchasing Rules Manager

• Budget Management Tools

• Vendor Contract Management

• Spend Management Tools

- Track spend by Vendor, Department, Location, Etc.

• Exchange data with suppliers + systems through cXML, EDI, etc.

• Best Price Optimization

- Searches all vendor catalogs

- Real-time price comparisons of BPS suppliers vs. client catalogs

Benefits

• Automates organization policies + approval routing process

- Reduce order cycles by of 66%

- Reduce purchasing costs by 58%

• Manage contract compliance + prevent maverick spend

- Reduce spend by 5-20%

• Provide real-time visibility into user + department spending

• Reduce A/P processing costs

• Optimize savings on each order

• Easy, low cost to start + scale

- No hardware or software to buy

- No annual maintenance fees

managementSOLUT IONS

E-PROCUREMENT PLATFORM

PROCUREMENT DASHBOARDEASY TO USE INTERFACE ENCOURAGES USER ADOPTION

Dashboard messages for internal communications

Users customized shopping lists

Open Order Requisitions

Orders pending approval by Users

CENTRALIZED PROCUREMENT PORTAL

Clients can upload + view all vendor contracts

RULE MANAGER TOOL AUTOMATES ORGANIZATION POLICIES + APPROVAL ROUTING PROCESS

Can be applied to Groups, individual Users, + internal Reference Codes

Rule types include:• Item Limit• Order Limits• Approved Items• Generic Items• Shipping Locations• Budgets

Apply rules for individual vendor catalogs

Assign a group of approvers or an individual

Set spending limits per User or Group

CONTRACT MANAGEMENTMANAGE ALL CONTRACTS ON A SINGLE PLATFORM

Manages vendor contract pricing and compliance

Upload contracts to secure server for storage + easy access

Clients can upload contract pricing using Excel worksheet

BEST PRICE OPTIMIZATIONSEARCH + COMPARE PRICES ACROSS MULTIPLE VENDOR CATALOGS

Price optimization is designated by Red, Yellow + Green Dots

Clicking on dot shows optimized, alternative item

Validates Reference Code + Department specified by User

User can add attachments to send to vendor

REAL TIME MANAGEMENT REPORTSIMPROVES NEGOTIATION + CONTRACTING PERFORMANCE

Variable reporting fields by User, Vendor, LocationsDepartment, etc.

Export reports in multiple formats: Excel, HTML, PDF, CSV, Tiff + Archive

managementSOLUT IONS

E-PROCUREMENT PLATFORMDELIVERY MANAGEMENT TOOLS

DELIVERY MANAGEMENTCOMPARE COST FROM MULTIPLE VENDORS

Compare all carrier contracts to provide Best Price Option

DELIVERY MANAGEMENTSINGLE SHIPPING INTERFACE PERFORMANCE TRACKING CONSOLIDATED BILLING

Ability to set controls for each individual users

Validates Cost Centers or GL Codes before shipment

Payments can be made by Cost Center or personal credit card

Email Notification of shipment + delivery date.

Import addresses from MS Outlook, DHL ,UPS or FedEx

Shipping using DHL, UPS and FedEx from one application

Breakdown of shipping costs by carrier

Account Summary

Shipping trends by carrier

Available Reports

DESKTOP SHIPPING DASHBOARDTOOLS TO BETTER MANAGE SHIPPING EXPENDITURES

managementSOLUT IONS

SUMMARY

• Purchase from different vendors on a single order

• Streamline workflow processes + reduce costs

• Easy + inexpensive to use and implement

• Hosted Software as a Service (SaaS) Solution‣ No hardware or software to purchase or maintenance fees

‣ Can be implemented in less than 30 days

‣ Low risk with 30 day termination clause

‣ Minimal, one-time, set-up + training costs + monthly user fees

• Electronic Three-Way Order/Invoice Matching‣ Simplifies + standardizes workflow with approval routing process

‣ Includes audit trail with date stamps + electronic signatures

VALUE + BENEFITSREDUCE COSTS CONTROL SPENDING DRIVE PRODUCTIVITY

VALUE + BENEFITSREDUCE COSTS CONTROL SPENDING DRIVE PRODUCTIVITY

Manageability

• Purchase from different vendors on a single order

• Save purchase preferences and shopping lists by user

• Real-time reports by supplier, product, user, location, dept.

• Exchange data with suppliers and legacy systems through cXML, EDI, and Email

• Real-time, customized benchmarking with price and spend comparisons

• Fully scalable, hosted service-based, vendor-neutral, procurement platform

Control

• Automated policies + approval routing processes

• User and/or group-specific rules + guidelines

• Centralize vendor contracts + manage contract compliance

• Management Tools help control + track spending across departments

• Eliminates maverick spending

• Provide real-time visibility into user + department spending

Savings

• Reduction is order cycles will reduce costs by up to 58%

• Compliancy drives 5-20% reduction in spend

• Reduce in-contract purchases

• No software, hardware, or maintenance costs

• Reduce O/T + temp staffing

• Real-time price comparison of vendor catalogs guarantees best pricing

managementSOLUT IONS

Management Solutions Inc.A Small Business Administration 8(a) Certified Enterprise

managementSOLUT IONS

Thank You

1001 Pennsylvania Ave., NW, Suite 600, South Washington, DC 20004

P: (202) 742-6730 E: sales@msi-solutions.us www.msi-solutions.us