Maryam

INTRODUCTION TO MICROSOFT WORD

Start MS Word by clicking on START -> PROGRAMS -> MICROSOFT WORD

Type the following paragraph

POWERPOINT IS THE WORLD’S LEADING, PRESENTATION-MAKING PROGRAM. IT TAKES THE TEXT AND NUMBERS YOU’VE COLLECTED AND HANDS BACK SLIDES AND CHARTS WITH THE PROFESSIONAL POLISH THAT TODAY’S SOPHISTICATED AUDIENCES DEMAND.POWERPOINT FOLLOWS THE PREMISE THAT BECAUSE A PRESENTATION GRAPHICS PROGRAM MIGHT GET PULLED OFF THE ELECTRONIC SHELF ONLY OCCASSIONALLY, IT MUST ALWAYS SEEM FAMILIAR AND EASY TO USE.

SAVE

To save the file click on FILE -> SAVE As -> type the name of the file -> SAVE

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CLOSE

To close the file click on FILE -> CLOSE

OPEN

To open a file click on FILE -> OPEN -> select the file or type the name of the file -> OPEN

NEW

To make a new file click on FILE -> NEW

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PRINTTo print a document click on FILE -> PRINT -> select ALL or PAGES or CURRENT PAGE -> PRINT

Here ALL refers to print all pages in the documentPAGES [ ] refers to print specific pages like [2-5,8,10]CURRENT PAGE refers to print the page currently active.COPIES refers to the no.of copies required.

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EXIT

To quit the Word program click on FILE -> EXIT

SUYYED

EDIT OPERATIONS

FIND

Find is used to find out a character or a word in the document.The option is EDIT -> FIND -> type a character or word in the FIND WHAT box -> FIND NEXT

REPLACE

Replace is used to change one character/word with the another.The option is EDIT -> REPLACE -> type a character/word in FIND WHAT box and another character/word in REPLACE WITH box -> REPLACE ALL

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Excercise1)Open Ms word and type the paragraph given below.

In databse , all the information on one topic is stored in a table.You would have a table for your employee information , a table for your customer information, a table for product information.

2)Save the file in your desktop/my documents/your folder by the name Table and close it..

3)Try to open the file Table .

4)Replace the word “information” with “data”.

5) Save the changes and close the file.

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FONTS

Above given is the Fonts Window

The option to change the fonts is FORMAT -> FONT… -> FONT then change the Font, Size, Color, Style, Underline etc.

FONT means different modes of charactersFor example: The character A with different fonts would be like

A A A A A A A A A A A A

STYLE refers mainly to REGULAR, BOLD, ITALIC, BOLD ITALIC

For example: The character A with different styles would be like

REGULAR ABOLD AITALIC ABOLDITALIC A

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SIZE refers to the enlargement of character

For example: The character A with different sizes would be like

8 A10 A12 A14 A16 A18 A20 A22 Aetc. etc......

COLOR refers to Blue, Green, Red, Yellow etc.

UNDERLINE refers to the line below the character in various forms like SINGLE, DOUBLE, DOTTED, THICK, WAVE etc.

SINGLE AAADOUBLE AAA DOTTED AAA THICK AAA WAVE AAA

BACKGROUND

This option is used to color the background of the documentThe option is FORMAT -> BACKGROUND....There are 4 suboptions in this option

No Fill : refers to the default colorColors : refers to some common colorsMore Colors : refers to many more colorsFill Effects : refers to mix up of Multiple Colors, Shading Styles, Designs, Pictures etc.

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Maryam

JUSTIFICATION

ALIGN LEFT, CENTER, ALIGN RIGHT, JUSTIFY

Below given toolbar is to Align Left, Center, Right & JustifyNote : First select/highlight the contents to be aligned.

Align Left Center Align Right Justify

Align Left : This icon is used to align the selected contents to the left of the document.Center : This icon is used to align the selected contents to the middle of the document.Align Right : This icon is used to align the selected contents to the right of the document.Justify : This icon is used to justify the selected contents. i.e. to equalize left & right portions of the document.

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DROP CAP

It means dropping a character to the required extent in terms of linesThe option is FORMAT -> DROP CAP -> DROPPED ...

For example: The following text

SOHARBARKASEEBRUWINIZWA

Could be converted as

SOHARBARKASEEBRUWINIZWA

Here the No. of Lines dropped is 5

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Exercises.

(I) Type the following paragraphs and draw the picture in M.S. Word with the given specifications and justify the paragraph.* Font size:12 , Color:Violet, Font:Batang,

Understanding framesThe use of frames on a Web site is similar to a television set with picture-in-picture. Frames in a Web site enable you to review two separate HTML pages at the same time. We can specify the additional pages appear on the screen – in columns, rows or combination of each.

II. Save the file by the name “frames”

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HEADER AND FOOTERThis option is used to insert a header or footer in your document.VIEW Header and footerA box will be appeared for the header , enter your words or sentences as header and you can switch to footer also according to your need.

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Switch between header and footer

Insert page number

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PAGE SETUP

This option is used to change the margins & layout of the pageThe option is FILE -> PAGE SETUP -> MARGINS -> TOP___, BOTTOM___, LEFT___, RIGHT___. (Here you can fill in the space with a required number)

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For example: The contents in a page like this :

Could be viewed as

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TOP MARGIN

LEFT MARGIN

RIGHT MARGIN

BUTTOM MARGIN

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You can see that the contents in the page has come down as well as gone to the right this is because the Top Margin & Left Margin of the page has been increased.

PRINT PREVIEW

The option to view a page is FILE -> PRINT PREVIEW as shown in the previous figure.

Using CLOSE button you can come back to the normal editing mode.

SPELLING & GRAMMAR

The option to check the spelling & grammer in your document is TOOLS -> SPELLING & GRAMMAR

If you want to change the text with the offered one then click on REPLACE else click on IGNORE.

WORD COUNT

This option is used to count the no. of Characters(with & without spaces), Words, Lines, Paragraphs and Pages in a document.

The option is activated using TOOLS -> WORDCOUNT

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DRAWING OBJECTS

You can activate the drawing toolbar using the option VIEW -> TOOLBARS -> DRAWING

It contains Rectangle, Oval, Line, Arrow, Text Box, Word Art, Styles, Autoshapes and many more. Using these built in objects you can design your own customized page.

Few of the drawing objects are given below.

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This is an example of Text Box

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CLIPART

Cliparts are pictures activated by the option INSERT -> PICTURE -> CLIPART -> then select a picture -> INSERT

Below given are some of the cliparts available in the system :

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Exercises

1) Type the paragraph below with the following specifications and correct all spelling mistakes.

Font :Tahoma : Font size :12

Databases

Whatt is a database? Simply , it’s an organized collection of shared data. A database management system (DBMS) suchh as Access , File make Pro ,Oracle or SQL server provides you with the software tools you need to organize that data in a flexible manner. It includes facilities to add , modify or delete data fromm the database, ask quesstions ( or queries) about the data stored in the database.

Do the instructions given below.

a) Insert Page Number on right side (bottom) of the page .

b) Insert a footer “databases”

c) Count the total number of words in the above paragraph using the corresponding option in TOOLS menu.

Words :_______________________d. Set left margin to 1.5 ”.

Q. 2 Draw the diagram given below.

Q3.Save the file in your floppy by the name databases

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PROCESS

MASTERFILE

REPORT

New file

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CHAPTER 7

COPY & PASTE

To copy a part of a document first highlight the portion then click on EDIT -> COPY.TO PASTE place the cursor at a particular location where you want the copied portion to be attached & click on EDIT -> PASTE.

CUT & PASTE

To cut a part of a document first highlight the portion then click on EDIT -> CUT.TO PASTE place the cursor at a particular location where you want the removed portion to be attached & click on EDIT -> PASTE.

GO TO

This option can be used to go to a particular page/line.

Exercises

Q1:Type a letter to the Manager of Bhawan company , for getting permission to conduct an industrial visit related to your semester project.

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CHANGE CASE

Use of this option is very important since it allows the user to change the CASE of alphabets after typing.The option can be activated by clicking on FORMAT -> CHANGE CASE ->

For example:Consider the Sentence “HE IS IN THE UNITED STATES OF AMERICA”

Now after changing this sentence to different case it would look like the following :

Sentence case : He is in the united states of americalower case : he is in the united states of americaUPPER CASE : HE IS IN THE UNITED STATES OF AMERICATitle Case : He Is In The United States Of AmericatOGGLE cASE : hE iS iN tHE uNITED sTATES oF aMERICA

(TOGGLE CASE means Capital letters will become Small & Vice Versa)

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Maryam

Exercises.

1) Set an autocorrect for IMCO College University College as MCUC when you type MCUC it should automatically change to IMCO College Univrsity College.2) Open the file databases and chage the first paragraph to UpperCase using the CHANGE

CASE OPTION 3) Save the file .

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BULLETS & NUMBERING

Use of this option is also very important since it alows the user to format the document using bullets & numbers.To activate this option you will have to click on FORMAT – BULLETS & NUMBERING….

Select the required option & click on OK.You can use this option either prior to typing or after typing based on your requirement.

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BORDERS & SHADING

This option could be used to beautify your document. The option is FORMAT – BORDERS & SHADING….

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The BORDERS option is to make a border around the text using the required Style, Color, Width & Apply to option.

IMCO College

IMCO College

IMCO College

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The PAGE BORDER option is to place a border for the page using the required Style, Color, Width, Art & Apply to option.

The SHADING option is to shade the required area using colors & styles.

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Exercises

1)Type the below paragraph and do the formatting given below.

Operating System

An operating system is the most fundamental piece of software runnning on any computer. It is a program , which is wrritten , compiled ,tested and debugged just like any other program.This program is run whenever a computer is switched on.It is almost always done automatically-no special command is required-so users may not be aware that it happens every time they swittch on the machine.

Linux, Windows 2000 UNIX

2)Put a page border for your current page.3)Save the file by the name osystem.

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TABLES & OPERATIONS

A table is a group of Rows & Columns together to plot/manipulate data.

Row is set of horizontal lines.Column is a set of vertical lines.Cell is an intersection of Row & Column.

To create a table with 4 Rows & 6 Columns the option is TABLE -> INSERT TABLE

Enter the Number of Columns as 6 & Number of Rows as 4 then click on OK.

Figure below shows the output.

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You can type in the details as shown below.

Examination Result

Name I Term II Term Average Grade RemarksBadar 80 60 140 A VERY GOODSaif 60 50 110 B GOODKhalid 70 80 150 A+ EXCELLENT

TO HIGHLIGHT A ROW

Place the cursor on the Row to be highlighted then click on TABLE -> SELECT ROW

TO HIGHLIGHT A COLUMN

Place the cursor on the Column to be highlighted then click on TABLE -> SELECT COLUMN

TO DELETE A ROW

Highlight the Row to be deleted then click on TABLE -> DELETE ROWS

TO DELETE A COLUMN

Highlight the Column to be deleted then click on TABLE -> DELETE COLUMNS

TO INSERT A NEW ROW

Highlight the Row where a new Row is to be inserted then click on TABLE -> INSERT ROWS

TO INSERT A NEW COLUMN

Highlight the Column where a new Column is to be inserted then click on TABLE -> INSERT COLUMN

TO DELETE THE WHOLE TABLE

Highlight the table using the option TABLE -> SELECT TABLEthen click on TABLE -> DELETE ROWS

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Exercises

Make the table given below.

Team Wins Losses Ties

Level 1

Lightnening 5 1 0

Fireballs 4 2 0

Wolves 2 3 1

Tomadces 1 4 1

Level 2

Sharks 5 0 1

Bulls 3 3 0

Piranhe 2 4 0

Mustange 2 3 1

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City Soccer LeaguePresident:Juan Yomad

Maryam

USING FORMULAS IN TABLES

Assume the table given below

ORACLE C++ V. BASIC JAVA ACCESSJUMA 90 80 70 60 70SAIF 80 90 70 90 80BADAR 60 90 80 70 80SALEM 80 90 90 80 70

Now you are required to calculate the SUM, AVERAGE, PRODUCT, MAX, MIN of few transactions on the above given table.

The example given below explains the following

1) SUM(+) of BADAR2) PRODUCT(*) of juma3) MAX in ACCESS4) MIN of SAIF5) AVERAGE of SALEM

First click on the cell where you want the result then use the option TABLE -> FORMULA….

ORACLE C++ V. BASIC JAVA ACCESSJUMA 90 80 70 60 70 2116800000SAIF 80 90 70 90 80 70BADAR 60 90 80 70 80 380SALEM 80 90 90 80 70 82

80

SUM(+) of BADAR -> =SUM(LEFT)PRODUCT(*) of JUMA -> =PRODUCT(LEFT)MAX in ACCESS -> =MAX(ABOVE)MIN of SAIF -> =MIN(LEFT)AVERAGE of SALEM -> =AVERAGE(LEFT)You can use ABOVE, LEFT, RIGHT, BELOW for the calculations.

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Exercises

1)Make the table given abelow and find the sum of each student marks using formulas.

Names/Subjects ELSAS IP GIC IITSHarith Alajmi 56 53 29 40Jamal Al mamri 48 60 57 39Suad Al Balushi 59 60 58 67

2) Insert one more column after IITS and find the total score for each student using formulae option.

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