Morton County Commission Meeting Agenda

September 22, 2020

Commission Room, Morton County Courthouse

210 2nd Ave NW, Mandan ND

5:30 PM

Call to order

The Pledge of Allegiance

Roll Call

Approval of Agenda

Approval of minutes for previous meetings

Approve monthly bills and payroll – Commissioner Buckley

1. Dot Frank/Mandan Progress Organization

MPO requesting matching funds for Partners in Planning Vibrancy Grant from the ND Dept of Commerce

2. Scott Wegner/Arntson Stewart Wegner PC

Morton County Sales Tax Bonds Resolution.

3. Donald Lafleur/MC Tax Director

Abatements for board consideration

4. Wendy Bent/MC Human Resource Director

Vision Zero Coordinator

5. John Saiki/MC Engineer

Request approval to attend the 35th Annual Local Roads Conference in Rapid City SD, October 21-22, 2020.

6. Dawn Rhone/MC Auditor

Public Hearing:

Public Hearing scheduled at 6:00 p.m. Budget Hearing

*ISSUES MAY BE ADDED OR DELETED BY MEETING DAY.

MORTON COUNTY COMMISSION REGULAR MEETING September 10, 2020 The Morton County Commission Regular Meeting was called to order on September 10, 2020 at 5:30 PM by Chairman Schulz at the Morton County Courthouse, 210 Second Avenue NW, Mandan, North Dakota. Others present were Commissioners Zachmeier, Leingang and Buckley, Auditor Rhone and States Attorney Koppy. Commissioner Strinden was present virtually. Leingang moved and Buckley seconded to approve the agenda. All voting aye, motion carried. Buckley moved and Leingang seconded to approve the minutes of the August 13, 2020 regular meeting. All voting aye, motion carried. Zachmeier moved and Leingang seconded to approve August bills and payroll. All voting aye, motion carried. Buckley moved and Leingang seconded to approve September bills and payroll. All voting aye, motion carried. Buckley moved and Leingang seconded to approve the allocation of Morton County Development Funds in the amount of $25,000 to assist in connecting the Morton County Fairgrounds to the City of New Salem sewer system. All voting aye, motion carried. Zachmeier moved and Buckley seconded to deny the application for classification of

inundated land due to the request not in full compliance with NDCC 57-02-27.2(6). All

voting aye, motion carried.

Leingang moved and Buckley seconded to approve abatements #5354-5355. All voting

aye, motion carried.

Buckley moved and Leingang seconded to approve abatement #5356. All voting aye,

motion carried.

Leingang moved and Buckley seconded to approve abatements #5357-5358. All voting

aye, motion carried.

Leingang moved and Strinden seconded to approve abatements #5359-5380. All voting

aye, motion carried.

Leingang moved and Buckley seconded to approve abatements #5381-5383. All voting

aye, motion carried.

Leingang moved and Strinden seconded to approve abatements #5384-5581. All voting

aye, motion carried.

Chairman Schulz recused himself for the next agenda item and turned the chair over to

Vice-Chair Zachmeier.

Leingang moved and Strinden seconded to approve the MOA between the State of North

Dakota, acting by and through the Department of Emergency Services’ Division of State

Radio, and the County of Morton, for 911 dispatching services provided by State Radio.

Voting aye: Leingang, Strinden, Buckley and Zachmeier, motion carried.

Vice-Chair Zachmeier turned the chair back over to Chairman Schulz.

Buckley moved and Strinden seconded to approve the resolution to promulgate Morton

County’s Local Emergency Operations Plan dated August 26, 2020. All voting aye, motion

carried.

Leingang moved and Strinden seconded to approve the purchase of the used Izuzu truck by

the Weed Department for $21,000. All voting aye, motion carried.

Buckley moved and Leingang seconded to approve the final plat of the short-form

subdivision known Dallas Subdivision and a zoning map amendment from Agricultural (A)

District to Residential (R) District, as the subdivision conforms to the regulations

established in Article 7 of the Morton County Land Use Code and as the subdivision is not in

violation of policy 1.1.2 of the 2045 Comprehensive Plan. All voting aye, motion carried.

Leingang moved and Zachmeier seconded to approve the final plat of the short-form

subdivision known as Simonson Subdivision, and a zoning map amendment from

Agricultural (A) District to Residential (R) District, as the subdivision conforms to the

regulations established in Article 7 of the Morton County Land Use Code and as the

subdivision is not in violation of policy 1.1.2 of the 2045 Comprehensive Plan. All voting

aye, motion carried.

Buckley moved and Leingang seconded to approve the revisions to the Planning & Zoning

Bylaws. Voting aye: Buckley, Leingang, Strinden, Schulz; voting nay: Zachmeier. Motion

carried.

Zachmeier moved and Leingang seconded to deny the request of the Burleigh-Morton

COVID Task Force for a mandatory mask mandate at this time as a State of Emergency to

require a mandatory mask mandate for Morton County has not been proven, there is no

apparent public support for a mask mandate, no plan for enforcement was presented, and a

mandatory mask mandate should be proposed or ordered by the North Dakota

Governor. All voting aye, motion carried.

Buckley moved and Strinden seconded to appoint Melanie Gaebe to the Morton-Mandan

Library board with the term expiring on 6/30/2022. All voting aye, motion carried.

The total of all county funds expended from August 14, 2020 through September 10, 2020

equals $1,882,268.36.

A detailed list of funds expended by check is available for public inspection anytime during regular business hours at the Morton County Auditor’s Office. Leingang moved and Buckley seconded to adjourn at 7:51PM. All voting aye, motion carried. Cody Schulz, Chairman, Morton County Commission ______________________ Dawn R Rhone, County Auditor ________________________________

2019-2021 Partners in Planning Grant Application – Vibrancy

Project Budget and Timeline

The MPO will put grant monies to use immediately upon receipt of the award and a commitment for

matching funds.

Project Expenses

• Literature Wall Racks .............................. $360.00

• Bulletin Board ......................................... $200.00

• iPad ......................................................... $500.00

• iPad Stand ............................................... $482.00

• Coffee Machine ....................................... $326.00

• Coffee Storage Rack ................................ $50.00

• Cup and Condiment Organizer ................ $22.00

Total ..........................................................$1940.00

Project Revenue

• Grant Funds (Tentative) .......................... $1500.00

• Matching Funds (Tentative)

o MPO ........................................... $375.00

o City of Mandan........................... $375.00

o Morton County .......................... $375.00

o Bismarck-Mandan CVB............... $375.00

• In-Kind Contributions (Tentative)

o Dacotah Paper............................ $100.00

o Farmer Brothers Coffee ............. $100.00

Total ..........................................................$3200.00

 

Mandan Progress Organization | 411 W Main St. Mandan, ND 58554 | MandanProgress.org | 701‐751‐2983 

September 3, 2020   Morton County Attn: Dawn Rhone 210 Second Avenue NW Mandan, ND 58554   Greetings Dawn,  The Mandan Progress Organization (MPO) was recently awarded a Partners in Planning Vibrancy Grant from the North Dakota Department of Commerce. The grant is a $1500 match that the MPO intends to use for the buildout of a visitors’ area within our office.  We are accustomed to passersby stopping here to ascertain area information that includes recreation, shopping, dining and residential opportunities while they’re in town. The MPO would like to create a space that reflects the history of our community, offers comfortable seating and showcases information about the area.  I am asking for Morton County to contribute $375 toward our $1500 match. We are simultaneously seeking the same amount from other institutions that benefit from local tourism including the City of Mandan and the Bismarck‐Mandan CVB.  Please let me know if are willing to help through a financial contribution.  Thank you for your consideration,     Dot Frank, Executive Director      Enclosure: Project Budget & Timeline     

MORTON COUNTY, NORTH DAKOTA

RESOLUTION AUTHORIZING

SALES TAX REVENUE REFUNDING BONDS

(Joint Detention Center Project)

WHEREAS, Morton County, North Dakota (the “County”) and Burleigh County, North

Dakota (“Burleigh County”), entered into a Joint Powers Agreement on April 1, 2015 for the

purpose of setting forth the financing plan for a joint detention center; and

WHEREAS, Burleigh County previously issued $60,000,000 Multi-County Sales Tax

Revenue Bonds, Series 2015A (the "Series 2015A Bonds") and $30,000,000 Multi-County Sales

Tax Revenue Bonds, Series 2015B to finance the joint detention center, of which $48,515,000

Series 2015A Bonds will be outstanding on November 1, 2020 (the Series 2015B Bonds have

been paid); and

WHEREAS, it is in the best interest of the County to approve Burleigh County’s issuance

of Multi-County Sales Tax Revenue Refunding Bonds, Taxable Series 2020 (the “Bonds”) for

the purpose of advance refunding the Series 2015A Bonds in order to reduce the total interest

expense and shorten the final maturity date.

NOW, THEREFORE, be it resolved by the governing body of the County as follows:

Section 1. Authorization Bonds. Pursuant to the Joint Powers Agreement, the County

approves the issuance by Burleigh County of the Bonds. The Chairman and County Auditor are

authorized and directed to execute such documents as may be necessary in connection with the

issuance of the Bonds.

Section 2. Pledge of Sales Tax. The pledge of ninety percent (90%) of the County’s one

half of one percent (0.50%) sales and use tax to the Bonds is authorized, confirmed and ratified.

Dated: September 22, 2020.

MORTON COUNTY, NORTH DAKOTA Attest:

_______________________________________ _________________________

Chairman County Auditor

The governing body of the County acted on the foregoing resolution at a properly noticed

meeting held in Mandan, North Dakota, on September 22, 2020, with the motion for adoption

made by ___________ and seconded by ____________, and the roll call vote on the motion was

as follows:

"Aye" ________________________________________________________________________

"Nay" ________________________________________________________________________

Absent ________________________________________________________________________

Page 1 of 2

Morton County Commission

Morton County Courthouse

210 2nd Ave NW

Mandan, ND 58554

(701) 667.3414

Stewardship of Public Trust | Respect for Diverse Voices & Ideas | Responsive & Comprehensive Customer Service | Leadership with Ethics and Integrity | Culture of Teamwork & Collaboration

MEETING DATE: September 22, 2020

PREPARATION DATE: September 21, 2020

SUBMITTING DEPARTMENT: Human Resources

DEPARTMENT DIRECTOR: Dawn Rhone

PRESENTER: Wendy Bent

SUBJECT: Vision Zero Outreach Coordinator

STATEMENT/PURPOSE:

On January 18, 2018, Governor Doug Burgum, the North Dakota Department of Transportation, North

Dakota Highway Patrol and the North Dakota Department of Health proudly unveiled a new traffic safety

strategy: Vision Zero. Zero fatalities. Zero excuses.

The Vision Zero strategy aims to establish a culture of personal and community responsibility where motor

vehicle fatalities and serious injuries are recognized as preventable and not tolerated. The mission is to

eliminate fatalities and serious injuries caused by motor vehicle crashes.

Personal Responsibility: Every driver and vehicle occupant in North Dakota can help meet the Vision Zero

goal by taking personal responsibility when traveling on the road. This means wearing a seat belt at all times,

transporting children in child passenger safety seats appropriate for the child’s age, weight and height, driving

distraction-free, driving sober (i.e. not under the influence of alcohol and/or drugs), and obeying all posted

speed limits.

Community Responsibility: Allowing communities to partner, alongside the state, to educate our own

communities through preventive outreach initiatives.

In an effort to meet our community responsibilities, we are requesting to partner with the North Dakota

Association of Counties and the North Dakota, Department of Transportation to house a grant-funded

employee who will serve the southwest portion of North Dakota.

BACKGROUND/ALTERNATIVES:

See above.

ATTACHMENTS:

Position Description

FISCAL IMPACT:

Page 2 of 2

This is a grant funded position through NDDOT. The position will be formerly managed by NDACO, Ryan

Gellner. However, we will provide local onsite supervisory support and will house the employee as a Morton

County Employee.

STAFF IMPACT:

Our Public Information Officer has agreed to be the onsite supervisory support for this position. This position

has a heavy outreach requirement which will pair well with our PIO strengths.

LEGAL REVIEW:

This has been forwarded to the SAO as information only.

RECOMMENDATION:

It is my recommendation to allow Morton County the opportunity to help lead this effort within the SW

Region of ND.

SUGGESTED MOTION:

Morton County Budget 2021 Estimated 2021 Total

Cash Balance estimated rev Estimated Transfer Estimated Work Budget Transfer Projected BUDGET Last Yr. Change

fund bal est rev est exp Jan 1, 2021 less prop tax Revenue 2021 In Funds Avail. 2021 Out Balance 12/31/21 MILLS MILLS in Mills

--------------------------------------- 8/21/20 sept-dec july-dec ----------------------- ----------------------- ---------------------------------------------- ----------------------- ----------------------- ------------------- ----------------- -----------------

General 9,532,608 1,054,000 (5,966,471) 4,620,137 2,993,707 9,678,763 0 14,298,900 10,841,052 245,613 3,212,235 37.76 40.84 (3.08)

County Park 425,162 280,000 (377,000) 328,162 129,000 357,116 685,278 470,437 214,841 1.29 1.28 0.01

Total General 9,957,770 1,334,000 (6,343,471) 4,948,299 10,035,879 0 14,984,178 11,311,489 245,613 3,427,076 39.05 42.12 (3.07)

Road and Bridge 118,578 4,300,000 (2,773,086) 1,645,492 106,380 997,846 3,125,000 5,768,338 5,747,670 0 20,668 5.04 5.00 0.04

Unorganized Road 956,871 27,000 (900,000) 83,871 289,650 852,003 935,874 900,000 35,874 7.50 8.94 (1.44)

Highway Distribution 1,563,372 1,000,000 (2,000,000) 563,372 2,394,513 2,394,513 2,957,885 2,000,000 957,885 - - 0.00

Farm to Market 1,681,139 0 (1,400,000) 281,139 73,500 821,552 0 1,102,691 0 225,000 877,691 4.23 4.70 (0.48)

Weeds 323,038 13,000 (180,000) 156,038 65,175 221,512 0 377,550 267,837 109,713 1.90 2.25 (0.35)

Social Welfare 2,493,368 0 (1,677,000) 415,559 3,844,528 3,844,528 0 4,260,087 3,844,528 415,559 - - 0.00

County Agent 245,928 4,000 (155,000) 94,928 20,200 225,228 320,156 276,255 43,901 1.16 1.30 (0.14)

Veterans 113,418 3,000 (82,000) 24,302 41,400 175,076 199,378 176,063 23,315 0.76 0.75 0.01

Emergency 512,645 0 0 479,945 0 0 479,945 0 479,945 - - 0.00

LEC (fund 214) 219,511 15,000 0 234,511 30,000 30,000 264,511 50,000 214,511

Property & Asset Foreiture 72,786 0 0 72,786 20,000 20,000 92,786 20,000 72,786

States Attorney Forfeiture 109,847 109,847 20,000 20,000 129,847 20,000 109,847

Inmates Betterment Fund 66,315 0 0 66,315 0 0 66,315 20,000 46,315 - - 0.00

Community Garden 5,257 5,257 3,000 2,000 7,257 3,000 4,257

Region VII PRC 13,860 (8,000) 5,860 15,000 15,000 20,860 15,000 5,860

Capital Projects 291,700 75,000 (50,000) 299,700 87,000 87,000 0 386,700 50,000 336,700 - - 0.00

Special Assessments 94,645 0 0 94,645 0 0 94,645 60,000 34,645 - - 0.00

Landline E-911 290,740 361,000 (383,000) 268,740 670,000 670,000 938,740 671,000 0 267,740

Radio Replacement Fund (20,740) 30,000 9,260 50,000 59,260 59,260

Schlosser # 5 (fund 501) 6,242 0 7,592 0 0 7,592 0 7,592 - - 0.00

Montes Rancheros 6,887 6,887 33,225 33,225 40,112 40,000 112

Captains Landing Specials (1,498) 1,295 16,962 16,962 18,257 18,820 (563)

Whispering Hills Specials 245 245 23,578 23,578 23,823 25,300 (1,477)

Riverview Heights 574 574 21,183 21,183 21,757 20,000 1,757

Entzel's # 5 42,764 0 42,764 3,682 3,682 46,446 0 46,446 - - 0.00

Internal Service (29,245) 245,000 (13,775) 229,530 0 0 280,613 510,143 213,547 0 296,596 - - 0.00

County Motor Pool 27,623 17,000 (15,000) 29,623 28,000 28,000 57,623 15,250 10,000 32,373

Berube Apt Bldg 11,185 110,000 (96,000) 25,185 200,000 200,000 225,185 140,500 75,000 9,685

Hazardous Chemicals 8,996 0 (4,800) 4,196 2,000 2,000 6,196 5,000 1,196 - - 0.00

Sheriff Donations 40,969 40,969 0 40,969 17,000 23,969

Document Preservation 134,377 20,000 (46,000) 108,377 32,000 32,000 140,377 51,438 88,939 - - 0.00

Senior Citizens (667) 3,000 0 2,333 172,307 347,059 349,392 348,000 1,392 0.99 0.92 0.07

County Health 0 0 0 0 46,400 642,891 642,891 642,132 759 3.15 3.17 (0.02)

County Library 111,323 19,500 (91,190) 39,633 48,000 208,452 248,085 213,000 35,085 1.95 2.35 (0.40)

Lower Heart Water Dist. 0 0 0 0 19,985 329,175 329,175 333,772 (4,597) 4.00 4.00 0.00

Morton County Water 0 0 0 0 63,090 183,797 183,797 182,940 857 1.15 1.29 (0.14)

Historical Society 0 0 0 0 1,888 24,611 24,611 24,751 (140) 0.12 0.12 0.00

Morton Soil District 0 0 0 11,750 166,080 166,080 166,175 (95) 0.82 0.78 0.03

Economic Dev. (1,775) 18,000 0 16,225 33,300 129,278 145,503 127,035 18,468 0.99 0.99 0.00

0.82 0.84

0.16 0.15

----------------------- ----------------------- ---------------------------------------------- ----------------------- ----------------------- ----------------------- ---------------------------------------------- -----------------

Totals 19,468,048 10,415,294 11,560,403 22,804,111 3,455,613 36,675,018 25,117,502 3,455,613 8,101,903 72.78 78.68 (5.89)

----------------------- ----------------------- ---------------------------------------------- ----------------------- ----------------------- ----------------------- ---------------------------------------------- -----------------

49% of revenue is taxes % increase in taxable valuation 4.3%

new growth 1.0%

1 mill = 189,362 *includes homestead and vet credits

(county-wide) 186,550 net of credits 2020 2019

11,798,235$ 12,209,853$

9/21/2020 decrease (411,618) -3.4%

Total Tax $ levied