MOD needs to save £1600m in IT

7/27/2019 MOD needs to save 1600m in IT

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The Ministry of Defence (MoD) is the United Kingdoms

government department responsible for the development

and implementation of UK Defence policy and directs the

activity of the British Armed Forces. The objectives of the

MoD are to defend the United Kingdom and its interests,

and strengthen international peace and stability.

Disconnected information systems

As with many other government departments and major

companies, the MoDs IT infrastructure had been developed

piecemeal, resulting in a diverse array of approximately 300

IT systems across both the UK and overseas.

Objective

Retire diverse and outdated legacy IT systems andreplace with a single, robust and secure global

information infrastructure, to enhance information

sharing and collaboration internationally, and deliver

signicant operational and corporate benets

ApproachOpted for an outsourced business model and considered

proposals from major IT service providers with proven

track records. Awarded the contract based on expertize,

experience and value for money

IT improvements Enable the retirement of 300 legacy systems Deliver a common pan-defense global information

infrastructure and eliminate duplicate functionality

to deliver robust performance 24/7

Deliver a secure and resilient network of

approximately 140,000 computers across 2,000 sites

worldwide, providing over 300,000 user accounts,

enabling access to over 600 operational and

corporate applications

Facilitate enterprise-wide information sharing and

collaboration, transforming processes, increasing

interoperability, and enabling more eective

decision-making

Business benets On track to deliver direct nancial cost reductions in

excess of 1,600M ($2,630M USD) over the current

lifetime of the program (2005-15)

Consolidate 500 diverse commercial arrangements

into one, delivering more consistent IT services

Provide operational and policy decision-makers access

to mission-critical data at all classication levels,

including TOP SECRET, to support UK and Allied

military operations

HP customer

case studyHP Enterprise

Services leads a

major consortium

providing the UK

Ministry of Defence

(MoD) with a

secure information

infrastructure,

enabling

international

collaboration and

interoperability to

support operational

and corporateactivities globally

Industry

Public sector

Defense

MoD information infrastructure programon target to deliver direct nancial savingsin excess of 1,600m ($2,630M USD)

The ten-year HP-led outsourcing contract simply oered the best value

for money to the MoD. Under this arrangement, we replaced systems

operated and delivered by 1,600 crown servants under the supervision

of eight one-star ocers, with one system under the direction of a single

one-star ocer supported by 250 crown servants. HP delivers more

consistent, high-quality IT services.

Brigadier Philip Davies, DII program director, UK MoD


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Each of these systems had its own service support and

help desk. Furthermore, there were dierent systems

for handling the various levels of classied information

the department holds. This fragmented architecture

lacked coherence, performance and agility, and contained

numerous duplicate functions that did not deliver optimal

value for money.

After the 1998 UK Strategic Defence Review identied the

MoDs IT limitations, the Defence Procurement Agency

launched a program to create a new secure global military

network; this was taken forward as the Defence Information

Infrastructure (DII).

The DII program

Providing a vital strategic presence internationally, the MoD

must ensure the British Armed Forces respond rapidly and

eectively to crises worldwide. The DII program enables

greater interoperability and information sharing between

the MoD and its allies, supporting more eective information

gathering, assessment and propagation to allow fast,

accurate and reliable decision-making to ensure military

success in operations and peacekeeping operations.

The MoDs vision involves rationalizing numerouslegacy systems into a single converged infrastructure,

consolidating 500 commercial arrangements into one

system and migrating business applications onto the new

network, explains Brigadier Philip Davies, UK MoD DII

program director. This approach drives operational and

administrative eciencies while facilitating information

sharing and collaboration across the defense organization.

From inception, the DII program had to deliver both direct

and indirect nancial and operational benets for the MoD.

We generate direct savings by deploying a single large

infrastructure and indirect savings by other programs

exploiting the DII capability and not procuring their own

computer infrastructures.The DII program is successfully replacing outdated legacy

IT systems with a secure information infrastructure.

The new infrastructure supports data centers, individual

site infrastructures, operational and corporate business

applications, manages user terminals 24/7, while minimizing

total cost of ownership (delivering best value for money)

and minimizing service disruption.

DII is the largest defense IT program of its type in the world

and it is not without its challenges. The primary challenge

is to balance the aordability of providing over 300,000

user accounts across 2,000 locations worldwide on time, to

budget and with minimal service disruption with a shared IT

services operating model that must satisfy value for moneytargets, states Davies.

ATLAS Consortium

Following a formal tender process involving several IT

service providers, the MoD selected the ATLAS Consortium

to design, deliver and manage its global enterprise IT and

application transformation program. HP Enterprise Services

leads the consortium, which also comprises Cassidian,

Fujitsu and Logica.

Each member has extensive experience with major

technology implementation programs in the public

and private sectors, supporting the MoD, and working

collaboratively to deliver highly complex military projects.All partners have worked with the MoDs business and

battleeld systems that will interface with the DII.

The ten-year HP-led outsourcing contract simply oered

the best value for money to the MoD, conrms Davies.

Under this arrangement, we replaced systems operated and

delivered by 1,600 crown servants under the supervision of

eight one-star ocers, with one system under the direction

of a single one-star ocer supported by 250 crown servants.

HP delivers more consistent, high-quality IT services.

OVERTASK wins award

Contract exibility came to the fore again when the MoDinitiated Project OVERTASK to support the British Front Line

in Afghanistan by providing improved communications

and access to NATO systems and applications. Working in

partnership with the MoD and NATO, the ATLAS Consortium

rapidly deployed over 400 computers and associated servers

against a demanding schedule. More recently, the consortium

developed and deployed a highly-portable variant, which

has become the commanders system of choice, as it

mitigates the inherent challenges and risks associated

with coalition working.

Following full deployment, the prestigious US International

Institute for Defense and Government Advancement

Awards honored Project OVERTASK by categorizing it

as an Outstanding Network Centric Program from a

Coalition Partner.

Service excellence

Recent information1 released by the MoD conrms DII is on

track to deliver direct nancial benets in excess of 1,600M

($2,630M) by 2015. DIIs support to the Joint Personnel

Administration capability alone has already delivered

nancial savings of around 900M ($1,480M).

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Capability is live in 20 countries and so far, during the DII

programme roll out, the ATLAS Consortium has already

deployed 135,000 computer terminals across 1,027 sites,

supporting over 200,000 users and access to over 615

operational and business applications. To assess progress

against several agreed key performance indicators, the

consortium and the MoD launched two initiatives: Joint Areas

of Improvement and a Service Management Programme.

The rst initiative supports a program of continuous

improvement while the second initiative identies and

addresses ongoing issues at strategic, operational andtactical levels, via service improvement plans. A user

satisfaction survey administered by a third-party

conrmed service excellence.

Moreover, the DII program and the ATLAS Consortium

recently received Good Practice and Excellence Awards from

the UK Council for Electronic Business for a DII Optimisation

Programme, which was initiated mid-contract to

aect more ecient delivery of the overall capability.

HP (and the ATLAS partners) supported the MoD closely

during this business transformation program by providing

analysis and implementing a new, exible delivery model

that enables reduced technology costs, more ecient

management of resources and improvements in productivity.

Subsequently, the global recession prompted a UK

cross-government cost review activity which, for the MoD

took the form of a Strategic Defence and Security Review.

ATLAS provided further input regarding the options available

and enabled the MoD to successfully adapt the DII program to

match the new economic environment.

The MoD has successfully managed this large

and complex IT procurement by breaking it into

increments, awarded on the basis of value for money

and the performance of the delivery partner. The

HP-led ATLAS consortium has to date successfully

managed the legacy services, migrated users to DII

on an industrial scale and helped us close aging and

vulnerable systems and replace them with a common

computer infrastructure that we can exploit to deliver

operational and nancial benets to the MoD.

Brigadier Philip Davies, DII program director, UK MoD

Greater interoperability and

almost instant access

Not only was the hardware refreshed, but the replacement

computers now run on a single enterprise system which willenable greater collaboration and improved security to meet

information best practice, in line with The National Archives.

Later this year we also will have an Electronic Document

and Records Management (EDRM) system to meet the

UK Government direction on improved information

management in the public sector, adds Davies.

Customer solution

at a glancePrimary software

Microsoft Oce 2003

Microsoft Oce SharePoint Server 2007

HP Services

Application Services

Application Management Services

Application Portfolio Management Services

IT Transformation Consulting Services

Infrastructure Services

Data Center Services

Data Center Modernization

Application hosting

Server Management Storage Management

Web hosting

Enterprise Service Management

Cross-functional services

Multi-supplier Integration and Management Services

Networking Services

Network Application, Management,

Security and Transformation Services

Security, Compliance and Continuity

Business Continuity and Recovery Services

Data and Content Security Services

Data Center Security Services

End Point Security Services

Identity and Access Management Services

Risk Management and Compliance Services

Security Operations Services

Workplace Services

Asset Management Services

Collaboration Services

Messaging Services

Print Services

Service desk

Site Support Services

Server Management Services

Software Management Services

Software Licensing and Management Solutions 3


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Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and

services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors

or omissions contained herein.

Microsoft is a U.S. registered trademark of Microsoft Corporation.

4AA3-8862ENW, Created February 2012; Updated October 2012, Rev. 2

Get connectedhp.com/go/getconnected

The DII program has allowed the MoDs forces deployed

globally almost instant access to information, 24/7. This

Information Optimization has transformed operational

and business processes across the department, enhanced

strategic and tactical decision-making and improved

information-sharing between the four military headquarters

and front-line forces. Moreover, it provides greater

interoperability between the MoD and its allies by delivering

more eective operational support. Forces personnel are

reaping and exploiting the benets too.

Through greater automation and less complexity, pay,

pensions and administration systems are more ecient

and senior personnel and members of the intelligence

community can access appropriately-classied information

with ease over a common network.

Infrastructure optimization is about increasing our

eectiveness and eciency with fewer resources while

delivering agility to meet the MoDs needs within budget.

With HP and the other consortium members onboard, we

are jointly delivering those needs via a good understanding

of each others business and nancial drivers,

concludes Davies.

1MoD stateme nt dated 16 May 2011.

For more informationTo read more about HP Services, go to

hp.com/go/services

PHASED DEPLOYMENT

HP has delivered, and continues to deliver, the DII program in several well

coordinated and interlinked phases. This approach minimizes risk, provides

exibility to accommodate changing operational and business requirements,

and oers opportunities to deliver best value for money. We procure

large projects incrementally and we award new phases based on vendor

performance and the value for money delivered by earlier increments, states

Brigadier Philip Davies, UK MoD DII program director. The HP-led consortium

has successfully brought innovation, thought leadership, new processes and

technologies, with a high degree of collaboration and partnership, throughout

the DII program.

Increment 1 provided a common secure infrastructure that delivered over

750,000 hardware devices to MoD sites and connected them with over 30

million miles of network cabling. Designed to deliver oce automation via

Microsoft Oce 2003, personal and group email, internet browsing, a le

store and access to corporate applications, this initial increment included

installing approximately 70,000 computers and creating 200,000 user

accounts at 680 locations. This increment also consolidated IT support

operations within the MoD to three sites.

Under Increment 2a, ATLAS deployed additional computers andcreated additional user accounts to handle both unclassied and

classied information.

The following year, the MoD awarded Increment 2b to the consortium.

This increment will deliver a secure and robust information infrastructure to

handle classied information in operational environments.

Contract exibility proved benecial as forces in Afghanistan urgently required

several services including access to Joint Personnel Administration, says

Davies.

DII marches on

Later, the MoD amended the contract again and engaged HP to deploy

Increment 2c to manage its above-secret classied information; this capabilitywill directly support the UK MoD, UK Intelligence Community and Allied Forces

to communicate with one another eectively and eciently.

This increment will ultimately replace various legacy systems and form a

vital component of our wider initiative to improve intelligence gathering and

exploitation, supporting the Defence Intelligence Modernisation Programme,

comments Davies.

Later that year, the MoD awarded Increment 3a. This is the nal component of

the Fixed (permanent sites) part of DII and will support an additional 60,000

personnel, primarily within the Royal Air Force. Under this increment, HP will

provide a further 42,000 computers operating in classied domains in the UK

and overseas, again replacing outdated and expensive legacy systems.

Concurrently, operational capability was being developed via the Alamein,

Blenheim and Cambrai software releases. Alamein will transform how

teams and individuals work together across geographical and organizational

boundaries by delivering collaborative working and document managementcapabilities. HP has deployed a customized version of Microsoft Oce

SharePoint Server (MOSS) to drive this transformation program.

Alamein also oers Enterprise Directory and Enterprise Search capabilities,

asynchronous collaboration, web content, as well as electronic document

and information management functionality. Blenheim is an on-going project

producing additional capabilities including medium-grade messaging,

public key infrastructure smartcards and Electronic Document and

Record Management (EDRM). Later, the Cambrai project will further boost

interoperability by enhancing international gateways, global disaster recovery

encryption services, desktop conferencing and service continuity.

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MOD needs to save £1600m in IT