MINUTES OF COUNCIL ORDINARY MEETING 8 NOVEMBER 2016 · 11/8/2016 · given to the 2016 Samsung Primary Schools Cup. ST MARY’S COLLEGE . IPSWICH . Certificate of Appreciation to

MINUTES OF COUNCIL ORDINARY MEETING

8 NOVEMBER 2016

Held in the Council Chambers, Administration Building

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT

Councillors P Pisasale (Mayor), Morrison, Tully (Deputy Mayor), Silver, Stoneman, Wendt, Bromage, Antoniolli, C Pisasale, Ireland and Pahlke

ACKNOWLEDGEMENT OF COUNTRY

Councillor Silver

OPENING PRAYER Councillor Stoneman

APOLOGIES AND LEAVE OF ABSENCE

Nil

CONDOLENCE MOTIONS

MARGARET FRANKISH

Moved by Councillor Antoniolli:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Margaret “Peggy” Frankish who passed away on 11 October 2016.

Seconded by Councillor Stoneman.

MARY KAVANAGH Moved by Councillor Pahlke:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Mary Kavanagh who passed away on 14 September 2016.

Seconded by Councillor P Pisasale (Mayor).

The motion was put and carried with one minutes silence observed to mark the passing of Margaret Frankish and Mary Kavanagh.

MINUTES OF ORDINARY MEETING 8 NOVEMBER 2016

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PETITIONS AND PRESENTATIONS

QUEENSLAND NETBALL ASSOCIATION

Plaque presented to Ipswich City Council in recognition of the support given to the 2016 Samsung Primary Schools Cup.

ST MARY’S COLLEGE IPSWICH

Certificate of Appreciation to Mayor Paul Pisasale in recognition of the support given to the St Mary’s College Gala Dinner 2016.

QUEENSLAND OUTDOOR RECREATION AWARDS

The 2016 Queensland Outdoor Recreation Awards presented Ipswich City Council a certificate as the winner in the category Award for Outdoor Places and Spaces for the Castle Hills Blackstone Reserve Project.

QUEENSLAND OUTDOOR RECREATION AWARDS

The 2016 Queensland Outdoor Recreation presented Ipswich City Council a certification in recognition of the consistent delivery of excellence in outdoor recreation.

PARKS AND LEISURE AUSTRALIA

The National Award of Excellence Leisure Facilities Development presented to Ipswich City Council for the Orion Lagoon development.

ROYAL AUSTRALIAN AIRFORCE

Certificate of Authenticity presented to Councillor David Pahlke certifying that the Ipswich City Flag was deployed on a Royal Australian Air Force KC-30A multi-role tanker transport A39-004 on a combat mission over Iraq on 9 September 2016.

WORLD HARMONY SOCIETY INC

Plinth presented to Mayor Paul Pisasale and Ipswich City Council in appreciation of the support given to the Children’s Festival 2016.

IPSWICH CHAMBER OF COMMERCE

Ipswich Business Award for Innovation was awarded to Fire Station 101 at the Ipswich Chamber of Commerce Business Awards.

IPSWICH AND DISTRICT ATHLETIC CLUB INC.

Certificate of Appreciation to Ipswich City Council in recognition of the support given to the Ipswich and District Athletics Club Annual Winter Carnival.

DOMESTIC VIOLENCE ACTION CENTRE

Certificate of Appreciation to Mayor Paul Pisasale in recognition of the support given to the 2016 Remembrance Day March and Candle Lighting Ceremony.

ROTARY CLUB OF BOOVAL

Certificate of Appreciation to Ipswich City Council in recognition of the support for the “Ipswich West Moreton Fielday”.

SURF LIFE SAVING QUEENSLAND

Certificate of Appreciation and Vice Patronship awarded to Mayor Paul Pisasale in recognition of the support given to the advancement of surf lifesaving in Queensland.


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AUSTRALIAN NAVY CADETS

Certificate of Appreciation to Ipswich City Council in recognition of the support given to the Training Ship Ipswich.

GLOBAL SMART CITY AND COMMUNITY COALITION

Memorandum of Understanding between the Global Smart City and Community Coalition and Ipswich City Council to pursue their mutual interest to research, develop, deploy and evaluate technology and analytically based solutions to the problems facing the systems and infrastructure that serve the quality of life and economy of the City of Ipswich and the cities and communities of the Global Smart City and Community Coalition.

PETER CHAPMAN Gift of Appreciation given to Peter Chapman from Ipswich City Council in recognition of his service as editor of the Queensland Times.

CONFIRMATION OF MINUTES

CONFIRMATION OF MINUTES OF ORDINARY MEETING

Moved by Councillor C Pisasale:

That the Minutes of the Ordinary Meeting held on 11 October 2016 be confirmed.

Seconded by Councillor Pahlke.

The motion was put and carried.

RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

LIBRARY AND YOUTH AND SENIORS COMMITTEE

Moved by Councillor Pahlke:

That the Library and Youth and Seniors Committee Report No. 2016(08) of 2 November 2016 be received and adopted.

Seconded by Councillor Tully (Deputy Mayor).


ARTS AND SOCIAL DEVELOPMENT COMMITTEE

Moved by Councillor C Pisasale:

That the Arts and Social Development Committee Report No. 2016(08) of 2 November 2016 be received and adopted.

Seconded by Councillor Antoniolli.

CONFLICT OF INTEREST ITEM 2 Councillors P Pisasale (Mayor), Silver and Bromage

In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor), Silver and Bromage informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 2.

http://www.ipswich.qld.gov.au/about_council/corporate_publications/minutes_agendas/agendas/2016/11-october-2016


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The nature of Councillor P Pisasale’s (Mayor) interest is that he is a member of the Rotary network. The nature of Councillor Silver’s interest is that she is a member of the Rotary network. The nature of Councillor Bromage’s interest is that she is a member of the Rotary network. Councillors P Pisasale (Mayor), Silver and Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest.

Councillors P Pisasale (Mayor), Silver, Bromage and the majority of Councillors entitled to vote, voted for the recommendation.


CITY INFRASTRUCTURE AND EMERGENCY MANAGEMENT COMMITTEE

Moved by Councillor Bromage: That the City Infrastructure and Emergency Management Committee Report No. 2016(08) of 2 November 2016 be received and adopted. Seconded by Councillor Wendt.


CITY WORKS, PARKS, SPORT AND ENVIRONMENT COMMITTEE

Moved by Councillor Morrison: That the City Works, Parks, Sport and Environment Committee Report No. 2016(08) of 2 November 2016 be received and adopted.

Seconded by Councillor C Pisasale.

CONFLICT OF INTEREST ITEM 4 Councillors P Pisasale (Mayor), Silver, Wendt, Bromage, Antoniolli and Ireland

In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor), Silver, Wendt, Bromage, Antoniolli and Ireland informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 4. The nature of Councillors P Pisasale (Mayor), Silver, Bromage, Antoniolli and Ireland’s interest is that they received hospitality from the Ipswich Jets Ruby League Football Club Inc. The nature of Councillor Wendt’s interest is that he was previously the Chief Executive Officer of Ipswich Jets Rugby League Football Club Inc. Councillors P Pisasale (Mayor), Silver, Antoniolli and Ireland came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and


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vote in the public interest.

Councillors Wendt and Bromage came to the conclusion that because of the nature of the perceived conflict, they would remain in the meeting participate in the discussion but not vote on the matter. Councillors P Pisasale (Mayor), Silver, Antoniolli, Ireland and the majority of Councillors entitled to vote, voted for the recommendation. Councillors Wendt and Bromage did not vote on the matter.


HEALTH AND COMMUNITY SAFETY COMMITTEE

Moved by Councillor Ireland: That the Health and Community Safety Committee Report No. 2016(08) of 3 November 2016 be received and adopted. Seconded by Councillor Wendt. Moved by Councillor Tully (Deputy Mayor): That the Health and Community Safety Committee No. 2016 (08) of 3 November 2016 be received and adopted subject to the inclusion of “the State Member for Inala, the Honourable Ms Annastacia Palaszczuk MP, the State Member for Lockyer, Mr Ian Rickuss MP after the words “That Council write to” in Recommendation B of Item 2. The mover and seconder of the original motion accepted the incorporation of the proposed amendment in the original motion.


PLANNING, DEVELOPMENT AND HERITAGE COMMITTEE

Moved by Councillor Antoniolli: That the Planning, Development and Heritage Committee Report No. 2016(08) of 3 November 2016 be received and adopted. Seconded by Councillor Bromage.


ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE

Moved by Councillor P Pisasale (Mayor): That the Economic Development, Tourism and Digital City Committee Report No. 2016(08) of 3 November 2016 be received and adopted. Seconded by Councillor Wendt.



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CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE

Moved by Councillor Tully:

That the City Management, Finance and Community Engagement Committee Report No. 2016(08) of 3 November 2016 be received and adopted. Seconded by Councillor C Pisasale.

CONFLICT OF INTEREST ITEM 5 WITHIN ITEM 3 Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt

In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 5 within Item 3. The nature of Councillors P Pisasale (Mayor), Tully (Deputy Mayor) and Morrison’s interest is that they are Directors of Ipswich Motorsport Precinct Pty Ltd. The nature of Councillor Wendt’s interest is that he is the shareholder’s representative for Ipswich Motorsport Precinct Pty Ltd. Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest.

DECLARATION FOR NOTING CHIEF EXECUTIVE OFFICER

Jim Lindsay informed the Council that in relation to Item 5 within Item 3 he is a Director of Ipswich Motorsport Precinct Pty Ltd. The matter was declared for noting only.

Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt and the majority of councillors entitled to vote, voted for the recommendation.


CONFLICT OF INTEREST ITEM 13 WITHIN ITEM 3 Councillors Morrison and Antoniolli

In accordance with section 173 of the Local Government Act 2009, Councillors Morrison and Antoniolli informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 13 within Item 3. The nature of Councillor Morrison’s interest is that he is the founder of Ipswich Cares Inc. The nature of Councillor Antoniolli’s interest is that he is a member of Ipswich Cares Inc. Councillors Morrison and Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest.


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Councillors Morrison and Antoniolli and the majority of councillors entitled to vote, voted for the recommendation.


CONFLICT OF INTEREST ITEM 16 WITHIN ITEM 3 Councillors P Pisasale (Mayor) and Bromage

In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor) and Bromage informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 16 within Item 3. The nature of Councillor P Pisasale’s (Mayor) interest is that he received campaign donations in 2012 from Cherish Enterprises Pty Ltd. The nature of Councillor Bromage’s interest is that she received hospitality from Cherish Enterprises Pty Ltd. Councillors P Pisasale (Mayor) and Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest.

Councillors P Pisasale (Mayor) and Bromage and the majority of councillors entitled to vote, voted for the recommendation.


MEETING CLOSED The meeting closed at 9.42 am.

CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE NO. 2016(08)

3 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Tully (Deputy Mayor) (Chairperson); Councillors P Pisasale (Mayor), Morrison, Silver, Stoneman, Wendt, Bromage, Antoniolli, Ireland and Pahlke

COUNCILLOR’S APOLOGIES: Councillor C Pisasale

1. REPORT – POLICY AND ADMINISTRATION BOARD NO. 2016(07) OF 25 OCTOBER 2016

With reference to the report of the Policy and Administration Board No. 2016(07) of 25 October 2016.

RECOMMENDATION That the report of the Policy and Administration Board No. 2016(07) of 25 October

2016 be received, the contents noted and the recommendations contained therein be adopted.

2. REPORT – AUDIT COMMITTEE NO. 2016(04) OF 13 OCTOBER 2016

With reference to the report of the Audit Committee No. 2016(04) of 13 October 2016. RECOMMENDATION That the report of the Audit Committee No. 2016(04) of 13 October 2016 be received,

the contents noted and the recommendations contained therein be adopted. In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 5 within Item 3. The nature of Councillors P Pisasale (Mayor), Tully (Deputy Mayor) and Morrison’s interest is that they are Directors of Ipswich Motorsport Precinct Pty Ltd. The nature of Councillor Wendt’s interest is that he is the shareholder’s representative for Ipswich Motorsport Precinct Pty Ltd. Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest.

3 NOVEMBER 2016 CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE NO. 2016(08) Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison and Wendt and the majority of councillors entitled to vote, voted for the recommendation.

_________________________________________________________ Jim Lindsay, Andrew Roach and Craig Maudsley informed the Council that in relation to Item 5 within Item 3, they are Directors of Ipswich Motorsport Precinct Pty Ltd. The matter was declared for noting only.

_________________________________________________________ In accordance with section 173 of the Local Government Act 2009, Councillors Morrison and Antoniolli informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 13 within Item 3. The nature of Councillor Morrison’s interest is that he is the founder of Ipswich Cares Inc. The nature of Councillor Antoniolli’s interest is that he is a committee member of Ipswich Cares Inc. Councillors Morrison and Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest. Councillors Morrison and Antoniolli and the majority of councillors entitled to vote, voted for the recommendation.

_______________________________________________________ In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor) and Bromage informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 16 within Item 3. The nature of Councillor P Pisasale’s (Mayor) interest is that he received campaign donations from Cherish Enterprises Pty Ltd in 2012. The nature of Councillor Bromage’s interest is that she received hospitality from Cherish Enterprises Pty Ltd. Councillors P Pisasale (Mayor) and Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict they can properly participate in the discussion of the matter and vote in the public interest. Councillors P Pisasale (Mayor) and Bromage and the majority of councillors entitled to vote, voted for the recommendation.

________________________________________________________ 3. REPORT – CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT BOARD NO.

2016(09) OF 3 NOVEMBER 2016

With reference to the report of the City Management, Finance and Community Engagement Board No. 2016(09) of 3 November 2016.

3 NOVEMBER 2016 CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE NO. 2016(08) RECOMMENDATION That the report of the City Management, Finance and Community Engagement Board

No. 2016(09) of 3 November 2016 be received, the contents noted and the recommendations contained therein be adopted.

4. IPSWICH ROSEWOOD COAL MINERS MEMORIAL – LIMESTONE PARK DIVISION 7 With reference to a report by the Chief Operating Officer (Works Parks and Recreation)

dated 28 October 2016 concerning a request from the Ipswich Rosewood Coalminers Memorial Trust in relation to funding for the Ipswich Rosewood Coal Miners Memorial at Limestone Park.

RECOMMENDATION

That the Ipswich Rosewood Coalminers Memorial Trust be advised that Council will underwrite any outstanding costs associated with the completion of Stage 2 of the Ipswich Rosewood Coal Miners Memorial in Limestone Park up to an amount determined by the Chief Executive Officer in consultation with the Mayor.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced 10.31 am.

The meeting closed at 11.14 am. _______________________________________________________________________________

3 NOVEMBER 2016 CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE NO. 2016(08)

N O T E S

ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE NO. 2016(08)

3 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor P Pisasale (Mayor) (Chairperson); Councillors Tully (Deputy Mayor), Morrison, Wendt, Pahlke, Silver (Observer), Stoneman (Observer), Bromage (Observer) and Ireland (Observer)

COUNCILLOR’S APOLOGIES: Councillor Antoniolli 1. TOURISM BRANCH OCTOBER MONTHLY REPORT

With reference to a report by the Tourism Development Manager dated 24 October 2016 providing an update on the outputs and outcomes of the Tourism Branch as part of the Economic Development and Marketing Department for the month of October 2016.

RECOMMENDATION

That the report be received and the contents noted. 2. IPSWICH ECONOMIC INDICATORS UPDATE With reference to a report by the Economic Development Manager dated

24 October 2016 concerning the current economic indicators for the Ipswich region. RECOMMENDATION

That the report be received and the contents noted.

3. FIRE STATION 101 PROGRAM OF DEVELOPMENT EVENTS

With reference to a report by the City Digital Officer dated 24 October 2016 concerning the program of development events and workshops at Fire Station 101.

RECOMMENDATION


3 NOVEMBER 2016 ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE NO. 2016(08) 4. TEDXIPSWICH 2016 REPORT

With reference to a report by the City Digital Officer dated 24 October 2016 concerning the inaugural TedXIpswich 2016 event held on Saturday 17 September at Fire Station 101.

RECOMMENDATION


5. CITY OF IPSWICH SCHOLARSHIP THROUGH USQ With reference to a report by the Economic Development Manager dated

24 October 2016 concerning the renewal of the City of Ipswich Scholarship through the University of Southern Queensland for a three year period commencing 2017 through to 2019.

RECOMMENDATION

A. That Council continue its bursary of $5,000.00 per annum for the City of Ipswich

Scholarship through the University of Southern Queensland in 2017, 2018 and 2019, as detailed in the report by the Economic Development Manager dated 24 October 2016.

B. That the Economic Development Manager, in consultation with the Chairperson of the

Economic Development, Tourism and Digital City Committee, promote the benefits of the City of Ipswich Scholarship through the University of Southern Queensland to the community.

6. PROPOSED SMART CITY PROGRAM PILOT PROJECTS With reference to a report by the Chief Operating Officer (Works Parks and Recreation)

dated 30 September 2016 concerning three proposed Smart City Program Pilot Projects. RECOMMENDATION

A. That Council approve market testing of private sector interest in delivery, operations and

management of the three (3) Smart City Pilot Projects at (Robelle Domain, North Ipswich Reserve and Rosewood Showgrounds).

B. That Council resolve that it is satisfied that the calling of Expressions of Interest under section 228 (5) of the Local Government Regulation 2012 is in the public interest for the following reason: (i) It will allow Council to identify potential suppliers who are serious contenders for

the provision of delivery, operations and management of the three (3) Smart City Pilot Projects (Robelle Domain, North Ipswich Reserve and Rosewood Showgrounds) without putting all contenders to the expense of preparing a full tender response in the initial stages.

3 NOVEMBER 2016 ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE NO. 2016(08) C. That Council resolve to invite Expressions of Interest under s228(5) of the Local

Government Regulation 2012, as detailed in the report by the Chief Operating Officer (Works Parks and Recreation) dated 30 September 2016, for the delivery, operations and management of the three (3) Smart City Pilot Projects (Robelle Domain, North Ipswich Reserve and Rosewood Showgrounds).

D. That Council resolve to prepare a short-list of the Expression of Interest applications received and invite tenders from the specific suppliers on the short-list, in accordance with section 228(6) of the Local Government Regulation 2012.

E. That pursuant to section 257(1) of the Local Government Act 2009 Council delegate to the Chief Executive Officer the power to exercise the powers of Council under Chapter 6 (Contracting) of the Local Government Regulation 2012 in its capacity as a local government. This delegation is subject to the following conditions: (i) Whenever this power is exercised, a record of the exercise shall be made in writing

at the time of exercising such power, and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer.

(ii) The Chief Executive Officer may only exercise the powers granted under

this delegation in relation to entering into a contract with suppliers, for the delivery, operations and management of the three (3) Smart City Pilot Projects (Robelle Domain, North Ipswich Reserve and Rosewood Showgrounds).

(iii) The Mayor and the Deputy Chairperson of Economic Development, Tourism and Digital City Committee are to be consulted before exercising this delegation.

7. SMART CITY INNOVATIVE PROPOSALS POLICY With reference to a report by the General Counsel and City Solicitor dated 5 October 2016

concerning a Smart City Innovative Proposals Policy. RECOMMENDATION

A. That Council adopt the Smart City Innovative Proposals Policy as detailed in Attachment A

of the report by the General Counsel and City Solicitor dated 5 October 2016.

B. That in accordance with s.235(a) and s.235(b) of the Local Government Regulation 2012, Council resolve that any proposals received from a proponent which:

(i) relate to one or more of the Smart City Initiatives, Enablers and Platform set out in

the Ipswich City Council Smart City Blueprint; and

(ii) meet the requirements set out in the Smart City Innovative Proposals Policy;

3 NOVEMBER 2016 ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE NO. 2016(08)

Council is satisfied that there is either only one supplier who is reasonably available or, because of the specialised or confidential nature of the services that are the subject of that proposal it would be impractical or disadvantageous for Council to invite quotes or tenders for those goods or services; and

C. That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to the Chief Executive Officer: (i) Council's power in accordance with section 9 and section 262(3) of the Local

Government Act 2009 to enter into contracts with third parties for goods or services which meet the requirements of the Smart City Innovative Proposals Policy; and

(ii) Council's power in accordance with section 236 of the Local Government Act 2009 to sign contracts with third parties for goods or services which meet the requirements of the Smart City Innovative Proposals Policy.


In the absence of the Chairperson, the Deputy Chairperson opened the meeting at 9.58 am. The Chairperson arrived at 10.05 am and assumed the Chair.


LIBRARY AND YOUTH AND SENIORS COMMITTEE NO. 2016(08)

2 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Pahlke (Chairperson); Councillors Tully (Deputy Mayor), Stoneman, Ireland, Morrison (Observer), Silver (Observer), Wendt (Observer), Antoniolli (Observer) and Bromage (Observer)

COUNCILLORS’ APOLOGIES: Councillors P Pisasale (Mayor) and C Pisasale

1. SOCIAL DEVELOPMENT BRANCH (YOUTH AND SENIORS) OUTCOMES QUARTERLY

REPORT FOR THE PERIOD ENDING 30 SEPTEMBER 2016 With reference to a report by the Social Development Manager dated 14 October 2016

concerning the activities with Youth and Senior community groups for the quarter ending 30 September 2016.

RECOMMENDATION


2. OUTCOMES AND PERFORMANCE REPORT IPSWICH LIBRARIES – JULY TO SEPTEMBER

2016 QUARTER With reference to a report by the Library Services Manager dated 20 October 2016

concerning Library Services’ performance for the quarter ending 30 September 2016. RECOMMENDATION That the report be received and the contents noted. PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 8.36 am.

The meeting closed at 8.40 am.

2 NOVEMBER 2016 LIBRARY AND YOUTH AND SENIORS COMMITTEE NO. 2016(08)

N O T E S

ARTS AND SOCIAL DEVELOPMENT COMMITTEE NO. 2016(08)

2 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Antoniolli (Deputy Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Silver, Stoneman (Observer), Wendt (Observer), Bromage (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Councillor C Pisasale (Chairperson)

1. CIVIC CENTRE AND STUDIO 188 ACTIVITY REPORT FROM JULY TO SEPTEMBER 2016 With reference to a report by the Civic Centre and Performing Arts Manager dated

19 October 20167 concerning the operational activities and performance outcomes of Ipswich Civic Centre and Studio 188 during the period 1 July 2016 to 30 September 2016.

RECOMMENDATION


In accordance with section 173 of the Local Government Act 2009, Councillors P Pisasale (Mayor), Silver and Bromage informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 2. The nature of Councillor P Pisasale’s (Mayor) interest is that he is part of the Rotary network. The nature of Councillor Silver’s interest is that she is a member of the Rotary network. The nature of Councillor Bromage’s interest is that she is a member of the Rotary Network. Councillors P Pisasale (Mayor) and Silver came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest. Cr Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict, she can properly participate in the discussion of the matter.

As Councillor Bromage is not a member of the Arts and Social Development Committee, she did not vote on the matter.

Councillors P Pisasale (Mayor), Silver and the majority of councillors entitled to vote, voted for the recommendation.

___________________________________________________

2 NOVEMBER 2016 ARTS AND SOCIAL DEVELOPMENT COMMITTEE NO. 2016(08) 2. COMMUNITY DEVELOPMENT GRANTS – OCTOBER 2016 With reference to a report by the Community Grants Officer dated 20 October 2016

concerning the allocation of Community Development Grants Program funds. RECOMMENDATION

A. That Council provide funding to the amount of $750.00 (ex-GST) to Redbank State

School towards printing the “Panther Picture Book”. B. That Council provide funding to the amount of $2,500.00 (ex-GST) to Ipswich

Community Youth Service towards establishing the ICYS Young Parents Playgroup. C. That Council provide funding to the amount of $2,500.00 (ex-GST) to HELP Enterprises

Limited towards the HELP2Reach Ipswich program. 3. COMMUNITY DEVELOPMENT GRANTS PROGRAM - ACQUITTALS RECEIVED AS AT

14 OCTOBER 2016 With reference to a report by the Community Development Project Officer dated

26 October 2016 concerning Community Development Grant Acquittals received in August/September 2016.

RECOMMENDATION


4. CULTURAL GRANTS OCTOBER 2016 With reference to a report by the Community Grants Officer dated 14 October 2016

concerning the allocation of Cultural Grants Program funds. RECOMMENDATION

That Council approve funding to the amount of $1,727.00 (ex-GST) to PS Music Group, auspiced by Ipswich Independent Youth Service, towards the Hip Hop Shakespeare workshop, to be held at the Ipswich Civic Centre as detailed in the report of the Community Grants Officer dated 14 October 2016.

5. IPSWICH ART GALLERY VISITOR ATTENDANCE AND SURVEY JULY - SEPTEMBER 2016 With reference to a report by the Director, Ipswich Art Gallery dated 19 October 2016

concerning the visitor attendance figures and feedback for the July to September 2016 Quarter.

2 NOVEMBER 2016 ARTS AND SOCIAL DEVELOPMENT COMMITTEE NO. 2016(08) RECOMMENDATION


6. PARENT/CAREGIVER CYBER SAFETY INFORMATION SEMINAR With reference to a report by the Community Safety Officer and the Community

Development Project Officer dated 14 October 2016 concerning the Parent/Caregiver Cyber Safety Information Seminar (the Seminar), to be held in partnership with the Ipswich Library.

RECOMMENDATION

That Council approve the allocation of $2,000.00 to deliver the Parent/Caregiver Cyber Safety Information Seminar, as detailed in the report of the Community Safety Officer and Community Development Project Officer dated 14 October 2016.

7. QUEENSLAND EISTEDDFOD 2018 SPONSORSHIP PROPOSAL With reference to a report by the Civic Centre and Performing Arts Manager dated

19 October 2016 concerning an invitation to Ipswich City Council from the Queensland Eisteddfod Council to be the host city for the 125th Queensland Eisteddfod, to be held in 2018.

RECOMMENDATION

That Council agree to host the 125th Queensland Eisteddfod and to provide venue fee relief and ‘in kind’ support of the event to the value of $14,570.00.

8. SOCIAL DEVELOPMENT BRANCH OUTCOMES QUARTERLY REPORT FOR THE PERIOD

ENDING 30 SEPTEMBER 2016 With reference to a report by the Social Development Manager dated 14 October 2016

concerning the activities within the Social Development Branch for the quarter ending 30 September 2016.

RECOMMENDATION


9. REGIONAL ARTS DEVELOPMENT FUND – QUICK RESPONSE GRANT With reference to a report by the Community Grants Officer dated 25 October 2016

concerning an allocation of a Regional Arts Development Fund (RADF) Quick Response Grant.

2 NOVEMBER 2016 ARTS AND SOCIAL DEVELOPMENT COMMITTEE NO. 2016(08) RECOMMENDATION

That Council approve funding to the amount of $1,600.00 (ex-GST) to Deb Mostert towards a mentorship with Dr Julie Fragar, as detailed in the report of the Community Grants Officer dated 25 October 2016.




PLANNING, DEVELOPMENT AND HERITAGE COMMITTEE NO. 2016(08)

3 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Antoniolli (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Stoneman, Bromage, Silver (Observer), Wendt (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Nil

1. PROPOSED IMPLEMENTATION GUIDELINE NO. 34 – MAJOR ENTRY COMMUNITY

SIGNAGE With reference to a report by the Strategic Planning Manager dated 12 October 2016

concerning the adoption of Implementation Guideline No. 34 – Major Entry Community Signage.

RECOMMENDATION

That Council adopt Implementation Guideline No. 34 – Major Entry Community Signage as detailed in Attachment A to the report by the Strategic Planning Manager dated 12 October 2016, with a commencement date of 21 November 2016.

2. PLANNING SCHEME POLICY MAJOR AMENDMENT PACKAGE NO. 4 OF 2016 With reference to a report by the Strategic Planning Manager dated 21 October 2016

concerning proposed major amendments to Planning Scheme Policy 3 - General Works (PSP3).

RECOMMENDATION A. That the proposed amendments to Planning Scheme Policy 3 - General Works, as

detailed in Attachment B of the report by the Strategic Planning Manager dated 21 October 2016, be adopted for the purpose of public consultation.

B. That Council authorise the Strategic Planning Manager to commence public consultation

of the proposed amendments to Planning Scheme Policy 3 - General Works, as detailed in the report by the Strategic Planning Manager dated 21 October 2016, in accordance with Sections 117 and 118 of the Sustainable Planning Act 2009 (SPA) and as detailed in Statutory Guideline 01/16.

C. That Council authorise the Strategic Planning Manager to attend to all the relevant

matters associated with the planning scheme policy amendments, including giving public notice of the proposal.

3 NOVEMBER 2016 PLANNING, DEVELOPMENT AND HERITAGE COMMITTEE NO. 2016(08) 3. PLANNING AND DEVELOPMENT DEPARTMENT QUARTERLY ACTIVITY REPORT –

SEPTEMBER 2016 With reference to a report by the City Planner dated 24 October 2016 concerning the

activities of the Planning and Development Department within the September Quarter 2016.

RECOMMENDATION


4. COURT ACTION STATUS REPORT With reference to a report by the Acting Development Planning Manager dated

21 October 2016 concerning the status of outstanding court action. RECOMMENDATION





CITY INFRASTRUCTURE AND EMERGENCY MANAGEMENT COMMITTEE NO. 2016(08)

2 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Bromage (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Ireland, Silver (Observer), Stoneman (Observer), Wendt (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Councillor Antoniolli 1. INFRASTRUCTURE DELIVERY PROGRESS – AS AT 18 OCTOBER 2016 With reference to a report by the Manager (Program Management and Technical

Services) dated 18 October 2016 concerning the delivery of the 2016-2017 Infrastructure Services Capital Works Portfolio.

RECOMMENDATION


2. DRAFT LGAQ/TMR COST-SHARING MEMORANDUM OF UNDERSTANDING CITYWIDE With reference to a report by the Infrastructure Planning Manager dated 20 October

2016 concerning the recently released draft cost-sharing Memorandum of Understanding (MOU) developed by the Local Government Association of Queensland (LGAQ) and the Department of Transport and Main Roads (TMR).

RECOMMENDATION A. That the report be received and the contents noted.

B. That the feedback on the draft LGAQ/TMR Cost-sharing Memorandum of

Understanding and Modules, as outlined in Attachment D of the report by the Infrastructure Planning Manager dated 20 October 2016, be approved and the Local Government Association of Queensland be notified accordingly.




2 NOVEMBER 2016 CITY INFRASTRUCTURE AND EMERGENCY COMMITTEE NO. 2016(08)

N O T E S

CITY WORKS PARKS, SPORT AND ENVIRONMENT COMMITTEE NO. 2016(08)

2 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Morrison (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Silver, Wendt, Bromage, Stoneman (Observer), Antoniolli (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Nil

1. DELEGATION REPORT – URBAN AND RURAL GREENING PROGRAM - "GRANTING

LICENCES AND PERMITS TO USE A PARK" – 1 JULY TO 30 SEPTEMBER 2016 With reference to a report by the Executive Assistant dated 6 October 2016 concerning

the exercise of delegations which require the submission of a report as part of the conditions of delegation for "Granting Licences and Permits to use a Park" for the period 1 July to 30 September 2016.

RECOMMENDATION

That the report be received and the contents noted. 2. WHITE ROCK PARK RUN PROPOSAL – DIVISION 9 With reference to a report by the Nature-Based Recreation Officer dated 4 October

2016 concerning a proposal to establish a new Parkrun course at White Rock Spring Mountain Conservation Estate.

RECOMMENDATION A. That Council support the proposal to establish a new Parkrun Course at White Rock

Spring Mountain Conservation Estate. B. That Council provide a one off contribution of $2,000 sourced from the Sporting Event

Sponsorship budget to enable the establishment of the White Rock Parkrun. 3. TRADITIONAL OWNER ART COMPETITION With reference to a report by the Indigenous Land Use Partnership Coordinator dated

19 October 2016 concerning the outcome of the recent Traditional Owner Art Competition.

2 NOVEMBER 2016 CITY WORKS PARK, SPORT AND ENVIRONMENT COMMITTEE NO. 2016(08) RECOMMENDATION A. That the proposal of wrapping three (3) Council vehicles within the enlarged

Traditional Owner Art Piece, as outlined in the report by the Indigenous Land Use Partnership Coordinator dated 19 October 2016, be supported.

B. That the artwork shown in Attachment B to the report by the Indigenous Land Use

Partnership Coordinator dated 19 October 2016, be approved for display on Council’s recycling vehicles.

Councillor P Pisasale (Mayor) was not present for the discussion or vote for Item 4.

______________________________________________________

In accordance with section 173 of the Local Government Act 2009, Councillors Silver, Wendt, Bromage, Antoniolli and Ireland informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 4. The nature of Councillors Silver, Bromage, Antoniolli and Ireland’s interest is that they have received hospitality from Ipswich Jets Rugby League Football Club Inc. The nature of Councillor Wendt’s interest is that he was previously the Chief Executive Officer of Ipswich Jets Rugby League Football Club Inc. Councillors Wendt and Bromage came to the conclusion that because of the nature of the perceived conflict, they will remain in the meeting, participate in the debate but not vote. As Councillors Antoniolli and Ireland are not members of the City Works, Parks, Sport and Environment Committee, they did not vote on the matter. Councillors Wendt and Bromage did not take part in the vote on this matter. Councillor Silver came to the conclusion that because of the relatively minor nature of the perceived conflict, she can properly participate in the discussion of the matter and vote in the public interest. Councillor Silver and the majority of councillors entitled to vote, voted for the recommendation.

________________________________________________________ 4. THREE YEAR SPONSORSHIP AGREEMENT OF THE IPSWICH JETS RUGBY LEAGUE

FOOTBALL CLUB INC. With reference to a report by the Executive Assistant dated 4 October 2016 concerning

a three year sponsorship agreement of the Ipswich Jets Rugby League Football Club Inc (‘Ipswich Jets’).

2 NOVEMBER 2016 CITY WORKS PARK, SPORT AND ENVIRONMENT COMMITTEE NO. 2016(08) RECOMMENDATION

That Council enter into a three-year sponsorship agreement with the Ipswich Jets Rugby League Football Club Inc as outlined in Attachment B to the report by the Executive Assistant dated 4 October 2016.

5. SEALED ROADS REHABILITATION – CAPITAL PORTFOLIO SUB-PROGRAM – PRIORITY LIST

OF PROJECTS With reference to a report by the Principal Officer (Asset Management) dated

17 October 2016 concerning the Sealed Road Rehabilitation capital portfolio sub-program.

RECOMMENDATION

A. That the prioritisation methodology, as detailed in the report by the Principal Officer

(Asset Management) dated 17 October 2016, be considered when developing the Sealed Road Rehabilitation sub-program as part of the 2017–2018 budget and future capital works portfolio.

B. That the prioritised list of projects, as detailed in Attachment B to the report by the

Principal Officer (Asset Management) dated 17 October 2016, be considered when developing the Sealed Road Rehabilitation sub-program as part of the 2017–2018 budget and future capital works portfolio.

C. That Councillors be invited to submit further projects on an ongoing basis for

assessment and inclusion in the Sealed Road Rehabilitation Sub-Program.

6. IPSWICH WASTE SERVICES JULY-SEPTEMBER 2016 QUARTERLY REPORT TO THE OWNER With reference to a report by the Ipswich Waste Services Manager dated 19 October

2016, concerning the Ipswich Waste Services July-September Quarterly Report to the owner.

RECOMMENDATION


7. THANKS AND APPRECIATION TO STAFF The Chairperson of City Works, Parks, Sport and Environment Committee conveyed his

congratulations to all staff who were involved in the projects which recently saw Ipswich City Council win three (3) prestigious Awards.

At the 2016 Parks and Leisure Australia National Awards, Ipswich City Council’s Orion

Lagoon received a Leisure Facilities: Development Award.

2 NOVEMBER 2016 CITY WORKS PARK, SPORT AND ENVIRONMENT COMMITTEE NO. 2016(08)

This Award recognises outstanding initiatives and innovative efforts of “the people behind the places” which promote and enhance opportunities for the good use of leisure time for a number of social, environmental and economic benefits to the community.

Ipswich City Council was also the recipient of two (2) Awards at the recent Queensland Government Awards for Outdoor Places and Spaces. The first Award was presented for the Castle Hill Blackstone Reserve project with the second Award recognising Council’s place as a consistent winner of the Queensland Outdoor Recreation Achievers Award taking out the category in 2013, 2015 and again in 2016. These Awards would not be possible without the hard work and commitment of our Council employees who are to be congratulated on these wonderful achievements.



The meeting closed at 11.02 am.

_______________________________________________________________________________

HEALTH AND COMMUNITY SAFETY COMMITTEE NO. 2016(08)

3 NOVEMBER 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Ireland (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Wendt, Pahlke, Morrison (Observer), Silver (Observer), Stoneman (Observer), Bromage (Observer) and Antoniolli (Observer)

COUNCILLOR’S APOLOGIES: Councillor C Pisasale

1. SCHOOL SAFE PARKING PROJECT 2016-2017 – TERM 4 RESULTS With reference to a report by the Principal Officer dated 13 October 2016 concerning

the ongoing School Safe Parking Project for the 2016 – 2017 financial year. RECOMMENDATION


2. BIOSECURITY ACT 2014

With reference to a report by the Coordinator (Animal Management) concerning the commencement of the Biosecurity Act 2014 (The Act).

RECOMMENDATION

A. That the Chief Operating Officer (Health, Security and Regulatory Services) prepare a

Biosecurity Plan for consideration by Council.

**** B. That Council write to the State Member for Bundamba, Mrs Jo-Ann Miller MP; the State Member for Ipswich, Ms Jennifer Howard MP and the State Member for Ipswich West, Mr James Madden MP outlining Council’s concern in respect of the Biosecurity Act including the management of Fireweed.

3. FIREWEED (SENECIO MADAGASCARIENSIS) With reference to a report by the Coordinator (Animal Management) dated 19 October

2016 concerning Fireweed and its management within the Ipswich City Council Local Government Area.

3 NOVEMBER 2016 HEALTH AND COMMUNITY SAFETY COMMITTEE NO. 2016(08) RECOMMENDATION


4. HSRS MONTHLY ACTIVITY REPORT – OCTOBER 2016

With reference to a report by the Strategic Policy and Systems Manager and Principal Officer (Business Operations) dated 2 November 2016 concerning a report that provides a monthly update on the activities of the Health, Security and Regulatory Services (HSRS) Department.

RECOMMENDATION That the report be received and the contents noted.




**** Refer Council Ordinary Meeting Minutes of 8 November 2016 for amendment****

Documents

MINUTES OF COUNCIL ORDINARY MEETING 8 NOVEMBER 2016 · 11/8/2016 · given to the 2016 Samsung Primary Schools Cup. ST MARY’S COLLEGE . IPSWICH . Certificate of Appreciation to