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Microsoft Office 365 for Education
Microsoft Office 365 for Education is the online version of Microsoft Office, which allows storage and
true collaboration on the Cloud.
Works on any device i.e. iPhone, iPad, Android, Windows, iMac, MacBook
Works on any latest internet browser
Cloud Storage
True Collaboration on the cloud
Automatically updated to the latest version by Microsoft
No need for Microsoft Office to be installed locally
Office 365 for Education includes a number of applications, the major being:-
OneDrive for Business – Where you can save up to 1TB of data
Word Online – Web version of Word. No local install needed
Excel Online – Web version of Excel. No local install needed
PowerPoint Online – Web version of PowerPoint. No local install needed
OneNote Online – Web version of OneNote. No local install needed
Outlook Online – Web version of Outlook. Includes Email, Calendar and Contacts
Newsfeed – Listing of messages, blogs and notes that a documents has been updated
Office 365 ProPlus for Staff and Students – Ability to install Office 365 on personal devices
Only the basic components are available to John Paul College as part of our license agreement
though the Catholic Education Office (CEO)
Contents
Initial setup of “Office 365 for Education” for the first time .................................................................. 3
Signing into “Office 365 for Education” and “OneDrive for Business” ................................................... 3
Set up “OneDrive for Business” on your iPad ......................................................................................... 4
Set up “OneDrive for Business” on your JPC Windows computer .......................................................... 4
Check the “OneDrive for Business 2013” app is installed. ................................................................. 4
Configure OneDrive for Business desktop app ................................................................................... 4
Use “OneDrive for Business” on an Internet Browser ............................................................................ 5
Create a new document ...................................................................................................................... 5
Edit a document .................................................................................................................................. 5
Upload a document to OneDrive for Business.................................................................................... 6
Rename a document ........................................................................................................................... 6
“Follow” a Document .......................................................................................................................... 6
Share a document ............................................................................................................................... 6
Find Documents that have been shared with me ............................................................................... 7
Document Collaboration ..................................................................................................................... 7
Use “OneDrive for Business” app on your iPad ...................................................................................... 8
View your “OneDrive for Business” files ............................................................................................. 8
View files when you’re offline ............................................................................................................ 8
Share a file .......................................................................................................................................... 8
Upload a document from Pages ......................................................................................................... 9
Other “Microsoft Office 365” apps for the iPad ..................................................................................... 9
Use “OneDrive for Business” Desktop version ..................................................................................... 10
Save to “OneDrive for Business” from Windows Explorer ............................................................... 10
Save to “OneDrive for Business” from Office 2013 .......................................................................... 10
Share from “OneDrive for Business” app from Windows Explorer .................................................. 10
Install Microsoft Office 365 on your Personal device ........................................................................... 11
Initial setup of “Office 365 for Education” for the first time 1. Open your Internet browser
2. Go to http://portal.microsoftonline.com
3. Enter your “college username”@jpc.vic.edu.au OR your college Email address
4. Click in the Password box, and this should redirect you to the John Paul College's OneDrive
for Business page (sonar.jpcvictoria.catholic.edu.au)
5. Enter your “Password” and click “Sign in”
a. If using Internet Explorer, please enter your JPC Username & Password
b. If using Firefox or Chrome, your Username/Email should be pre-added
c. If using a JPC Domain Windows computer, it should automatically sign you in, and
you may skip this step
6. Office 365 will configure your account for the first time.
7. Click “OneDrive” in the Top right
8. At “Welcome to OneDrive for Business”, click “Next”
9. At “Securely store and share files”, click “Your OneDrive is ready”
10. This should redirect you to OneDrive
Signing into “Office 365 for Education” and “OneDrive for Business” 1. Go to http://portal.microsoftonline.com
2. Enter your “college username”@jpc.vic.edu.au OR your college Email address
3. Click in the Password box, and this should redirect you to the John Paul College's OneDrive
for Business page (sonar.jpcvictoria.catholic.edu.au)
4. Enter your “Password” and click “Sign in”
a. If using Internet Explorer, please enter your JPC Username & Password
b. If using Firefox or Chrome, your Username/Email should be pre-added
c. If using a JPC Domain Windows computer, it should automatically sign you in, and
you may skip this step
Set up “OneDrive for Business” on your iPad Ensure you do the “Initial setup of Office 365 for Education for the first time” instructions first
Use the “OneDrive for Business” app on your iPad to store, access, and share work documents and
other files in the cloud
1. From your iPad, go to the App Store, and search for “OneDrive for Business”
2. Select the “Free” button in the app, and then select “Install”
Your iTunes password may be required
3. After it is installed, select the app from your home screen
4. In the Enter your Email address field
a. Please enter your College Username in the format of “College username”@jpc.vic.edu.au
5. Click “Sign in”
6. This should redirect you to the John Paul College’s OneDrive for Business page
7. Enter your password. Your username should be preconfigured
8. Click “Sign in”
Set up “OneDrive for Business” on your JPC Windows computer Ensure you do the “Initial setup of Office 365 for Education for the first time” instructions first
Check the “OneDrive for Business 2013” app is installed. Go to the Windows 8 Start screen
Type “OneDrive”
Confirm you have the “OneDrive for Business 2013” app available
Configure OneDrive for Business desktop app Sign into the Office 365 for Education website via the link http://portal.microsoftonline.com
with your “college username”@jpc.vic.edu.au OR your college Email address
Click on “OneDrive” at the Top Right
Click “Sync”
At the “Sync this Library to your device easy access”, click
“Sync now”
Note – If you don’t have the “OneDrive for Business 2013” app installed, click the link “Get the
OneDrive for Business app that’s right for you”.
Your Local Administrator details may be necessary
Click “Allow” if you get a Security Warning
At the prompt, click “Sync Now” to start the sync app wizard
The wizard automatically fills in the name and web address of the library
Select “Sync Now” in the wizard to start syncing
You can click “Show my files” in the wizard to open the synced library folder in File Explorer
Use “OneDrive for Business” on an Internet Browser Ensure you do the “Initial setup of Office 365 for Education for the first time” instructions first
With Office 365, you are able to create, edit and access documents from wherever you are. You can
share documents that are stored on your “OneDrive for Business” folder via their email address
Create a new document To create a new document from your OneDrive using Office 365
Go to your “OneDrive for Business” link at the top of the page.
Click the “New” button on the page
The “Create a new file” menu appears. Select the appropriate Web App for the file (Word,
Excel, PowerPoint, etc.) you want to create
The selected Web App opens. You’ll notice that the Web App uses basically the same
functionality as a desktop based version.
Go ahead and create your document and the document is automatically saved as you go
To navigate back to OneDrive, click your name in the top right of the screen
Hint: If you need to use a feature that is not available in the Web App, click the “Open in Word” tab
on the Ribbon bar. (Or appropriate Office application)
The tab will change depending on the Application you are working in.
Edit a document To edit a shared document
Navigate to the folder on OneDrive where the document is stored and click on the document
The document opens in the relevant Web App
Click “Edit Document” and select “Edit in Word Online” from the menu
Your document opens
Edit your document
The Document will automatically save as you go
You can open the document in your local copy of “Word” if it is installed, you must click “Save”
Upload a document to OneDrive for Business If you created a document locally or simply want to add an existing document, you can upload it
Select “OneDrive”, and select the Folder that want to upload the document to
Click the Files tab on the Ribbon bar
Select Upload Document
Click Browse…
Find the file you want and select it and click “Open”
Click “OK”
Rename a document Select the document to Rename by Pressing the “Tick” next to the document name
Click “Manage”
Click “Edit Properties”
Give the document a new Name and Title and click “Save”
“Follow” a Document Click the 3 Dot ( … ) icon next to the Document to be shared
Click “Follow”
If someone modifies the document, a note under the “Newsfeed” application will be added, letting
you know.
Share a document You can share a document with other people, if you know their email address
With the Document Open
Click the “Share” button on the Ribbon bar
Enter the Email address of the person you want to share with
Change the option “Can Edit” to “Can View” if you don’t want them to modify the document
Click “Share”
From the OneDrive File menu
Click the 3 Dot ( … ) icon next to the
Document to be shared
Click “Share”
Enter the Email address of the person
you want to share with
Change the option “Can Edit” to “Can
View” if you don’t want them to
modify the document
Click “Share”
Find Documents that have been shared with me Shared Documents can be either found from the Email link or within the
OneDrive for Business webpage
Sign into “OneDrive for Business” via your Internet browser
Click on “OneDrive”
Click on “Shared with me” on the left hand bar
All documents shared with you should be listed. Including the last person
who modified the document
Click on the Document to open it in View mode
Document Collaboration After a Document has been shared, multiple people can open it in their own usual method.
However the best method for true collaboration is when everyone opens the document in “Word
Online” at the same time
Find the Shared Document in “OneDrive”
Click on the Document to open it in View mode
Click “Edit Document”
Click “Edit in Word Online”
The below image shows a document created by “Stud2010” and shared with “Stud2011”. They are
both editing this document at the same time and “Stud2011” is “Green” modifying the word 2011
and on the screen of “Stud2011”, “Stud2010” is highlighted as Red, typing the word 2010
Use “OneDrive for Business” app on your iPad Once you’re signed in, the OneDrive for Business app takes you directly to your files and folders, so
you can start viewing and working on your files immediately. The OneDrive for Business iPad app
does not have the full feature list as the online version. However you can Open, Share and
Download documents. Clicking “Edit” will open the Document in the Safari browser
Note - With the current version, you cannot view documents that other people have shared with
you. This can be achieved using the iPad’s Safari browser
View your “OneDrive for Business” files Tap any item to open it in View mode. A download button
appears if a file is available for viewing offline.
There are three options for viewing your files. At the bottom of the
OneDrive for Business screen, do any of the following:
Tap Files to show all OneDrive for Business files
Tap Recent to show OneDrive for Business files you’ve
opened most recently
Tap Offline to show files you’ve made available for viewing
when you’re not connected
View files when you’re offline Download OneDrive for Business files to your iPad to make them available for viewing when you are
offline
Tap the file you want to download to open it
Tap the Download button
The file is now listed when you tap Offline. Note, the offline version of the file is simply a
downloaded copy. If you edit this file, updates don’t synchronize with the version that is
stored on OneDrive for Business
Share a file Tap the file you want to share
Once the file opens, tap the OneDrive for Business Share button.
If you’re already sharing the file, you see a list of the people sharing the file. Otherwise, you
see a note saying “This item isn’t shared”
Tap the + button at the top of the Share screen
On the Add People screen, tap the Share with box, and enter the
email address of the person you want to share the file with
Set the sharing permission for the person you’re inviting to share
the file. The default setting is “Let recipient edit”. You can
change sharing permissions later, if you want
Tap “Add”
Upload a document from Pages Open your Pages document that you want to upload to OneDrive
for Business
Touch the ‘Share’ button
Touch “Open in Another App”
Select your required format. Suggestion is to use PDF
Find and select “Open in OneDrive Business”
Sign into OneDrive for Business if requested
Confirm the correct document is selected, and touch
at the bottom
A popup box stating “Upload Successful” should appear
Touch “OK” and “Done” to finish
Other “Microsoft Office 365” apps for the iPad Other apps available that fall under the Office 365 banner
Microsoft Word Online
Microsoft Excel Online
Microsoft PowerPoint Online
Microsoft OneNote Online
OWA for iPad
Use “OneDrive for Business” Desktop version
Save to “OneDrive for Business” from Windows Explorer
Under your “Favourites” and/or your “Profile”, you should see a
folder called “OneDrive for Business” or similar name.
Any files moved into the OneDrive for Business folder will sync to
the Cloud when available.
Save to “OneDrive for Business” from Office 2013 After you have opened a document from Office 365, in a Microsoft
Office 2013 program once (example - Microsoft Word 2013), you
should see a new option in all Microsoft Office 2013 programs,
called “SharePoint” (or similar)
Any Document you save into this “SharePoint” will to your local
“OneDrive for Business” folder and sync to the Cloud when available
NOTE – If you see “OneDrive” listed in Microsoft Word 2013, this is not OneDrive for Business, it is
the personal version of OneDrive
Share from “OneDrive for Business” app from Windows Explorer Locate the document you
want to share and “Right
Click” on it
Select “OneDrive for Business”
Select “Share”
This will take you to the web
page where you can share the
document
Install Microsoft Office 365 on your Personal device
As part of the agreement between Microsoft and John Paul College, staff and students can install
Microsoft Office on their devices for free, provided you have signed up to Office 365 for
Business/Education.
This allows you to install up to 5 copies of Microsoft Office 365 on a Windows, Mac and tablet
devices, as long as you are a current staff member or student
To do this, on your personal device, click the “Office 365” button at the Top Left of the “Office 365
for Business” web page
Follow the online instructions
This service does not come with support from the ICT Support Office. Please use online resources
for any issues
