Microsoft Office 2003 Deployment at Marshall University

Chuck Elliott

Associate Director, Customer Services

University Computing Services

This presentation is online at http://users.marshall.edu/~celliott/Office2003.ppt

January 30, 2004 Marshall University Computing Services Slide 2

What’s Included

• Office 2003 Professional– Access– Excel– InfoPath– OneNote– Outlook– PowerPoint– Publisher – Word

January 30, 2004 Marshall University Computing Services Slide 3

Additional Applications

• Also licensed through the Microsoft Campus Software Agreement (MCSA)– FrontPage– Project Professional– Visio Professional

January 30, 2004 Marshall University Computing Services Slide 4

New Features

• Outlook 2003– Reading Pane– Multi-line message view with smart dates and grouping– Arrange by conversation– New mail Desktop Alert– Junk e-mail settings– Block external content– Shared calendar– Contact picture– Cached Exchange Mode

January 30, 2004 Marshall University Computing Services Slide 5

New Features (continued)

• Word 2003– Reading Layout view– Merge enhancements– Track changes enhancements– Formatting Restrictions– Editing Restrictions

• Excel 2003– Improved List creation– XML– Improved Standard Deviation computation– Smart tag integration

January 30, 2004 Marshall University Computing Services Slide 6

New Features (continued)

• PowerPoint 2003– Thesaurus integration– Annotations in Slide Show view– Expanded playlist formats– Full-screen playback– PowerPoint Viewer and “Package for CD”

• Access 2003– Back up a database– AutoCorrect option– Dependent Objects– Font Control for the SQL Window– Error checking– Making a local table– Propagating field properties

January 30, 2004 Marshall University Computing Services Slide 7

Compelling Reasons To Upgrade

• Outlook 2003– Spam Filter– Much Improved Interface– Cached mode, improved data synchronization performance– Consistency with Exchange 2003 web interface– 20GB .pst files (Outlook 97-2002 used 2GB limit)

• PowerPoint 2003– Save presentation to CD, installs the free PowerPoint Viewer

• Excel 2003– List creation– XML

January 30, 2004 Marshall University Computing Services Slide 8

System Requirements for using Office 2003

• To use Office 2003 Editions, you need:– Intel Pentium III or equivalent processor recommended; 233-

megahertz (MHz) required. • (Intel Pentium 4 or equivalent processor will provide optimal

performance for Microsoft Office Professional Edition 2003

– 128 megabytes (MB) of RAM or above recommended– 400 MB of available hard disk space– Microsoft Windows® 2000 with Service Pack 3 (SP3) or later; or

Windows XP or later– Super VGA (800 × 600) or a higher-resolution monitor– See http://www.microsoft.com/office/editions/prodinfo/sysreq.mspx for

more details– In short, any machine purchased by MU in ~last 4 years

January 30, 2004 Marshall University Computing Services Slide 9

(Hopefully) an unlikely scenario

• For administrators and tech support staff: If upgrading from Office 97 to Office 2003, this white paper is a “must read.”

– http://www.microsoft.com/office/ork/2003/journ/97-03DeltaWPIntro.htm

January 30, 2004 Marshall University Computing Services Slide 10

Deployment Strategy

• October 2003 – January 2004– Controlled Deployment (ITSPs and other IT pros)

• January 2004– Added to all faculty/staff images– Will continue to support Office XP but will “market” Office 2003

to all faculty and staff

• March 2004– Testing on UCF image begins

• June 2003– Deployed to Drinko 3rd floor

• August 2003– Deployed to all UCF sites for Fall semester

January 30, 2004 Marshall University Computing Services Slide 11

Business and Personal Use

• Strict changes to our Microsoft agreement mean:– Volume license-key can only be used on university-owned

computers– Cannot be used on personally owned computers– For personally owned computers, individuals must purchase

separate media• Must be for “official” work at home

• Must sign agreement

• Media available at the UCS Front Desk

• For unrestricted home use by family and friends: we recommend Office 2003 Standard Edition (Student and Teacher version)

– Available locally (including MU bookstore) for approx $149– May be installed on up to 3 computers !!!– Note: lacks IRM and XML functionality

January 30, 2004 Marshall University Computing Services Slide 12

Department Level Implementations

• For business critical Office applications– Reviewers guide available at

http://www.microsoft.com/office/editions/prodinfo/guide.mspx– (courtesy of Microsoft) a detailed Office 2003 Deployment

project plan is available in Project 2003 template area, also here– As a minimum:

• Upgrade Windows 9x and NT users to Win2K (Windows XP preferred)

• Offer training to users (Step-By-Step will be on the image)

• Test macros

• Test file conversions

– Join MU’s Office 2003 Forum and share your knowledge

Questions ??Chuck Elliott

Associate Director, Customer Services

University Computing Services

This presentation is online at http://users.marshall.edu/~celliott/Office2003.ppt