Microsoft Word 2010

Lesson 2Microsoft Access 2013Access Lesson 2 Lesson Plans1Learning ObjectivesAccess Lesson 2 Lesson Plans2Planning a DatabaseDetermine what information to store in the databaseDetermine a logical arrangement of tablesGather all information that will be a part of the databaseDecide which information to store in each tableDiscuss the database with all usersAccess Lesson 2 Lesson Plans3Sketching a database

Access Lesson 2 Lesson PlansSketching a database out on paper will aid in determining various pieces of information that are needed for the database.4Database TemplatesAccess Lesson 2 Lesson Plans

A database template(s) allows the user to accomplish various tasks!

The Microsoft Access File Tab allows the user to create a New Database, blank database or a database from online templates.5Creating a tableAccess Lesson 2 Lesson Plans

6Creating a table contAccess Lesson 2 Lesson Plans

An empty table appears!

Doesnt contain any defined fields.

Can use groups under the Table Tools tab to create a table manually.7Define the Fields & Data TypesAccess Lesson 2 Lesson Plans

Data Types

Define Field Names may be 64 characters in length8Guidelines for Field NamesAccess Lesson 2 Lesson Plans

Data TypesAccess Lesson 2 Lesson Plans

10AccuracyTable structure information must be accurate in order to ensure the table works properly!Access Lesson 2 Lesson Plans

Is this phone number correct? The computer doesnt know it should be 778-645-123411The Description Field

Access Lesson 2 Lesson PlansIt is important to provide a description for each field to assist future users.12Primary Key unique identifier

Access Lesson 2 Lesson PlansWhen you create a new table in Datasheet view, Access automatically creates a primary key for you and assigns it a field name of "ID" and the AutoNumber data type. The field is hidden by default in Datasheet View, but you can see the field if you switch to Design View.13Primary Key Video

Access Lesson 2 Lesson Plans14Examples of Good Primary Keys

Access Lesson 2 Lesson Plans15