MHS STUDENT WORK PACKAGES · Student Work Packages: Procedures and Protocols. V1 Delivering excellence through innovative and unique learning opportunities for students success Page

MHS STUDENT WORK PACKAGES Procedures and Protocols

(MHS COVID19 - 2020)

Student Work Packages: Procedures and Protocols. V1

Del ive r i ng ex ce l le nce th rou gh i nnov at i ve a nd un ique le arn in g oppor tun i t ies fo r s tu dent s s ucce ss Page 2 o f 6

Contents

1 Rationale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 Aim . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

3 Preparation of Work Packages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

4 Distribution of Work Packages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

5 Return of Work Packages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Appendix A: Template from Teacher to Accompany Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Appendix B: Sample Cover Letter to include in Work Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6



1 Rationale

To provide a clear procedure around the process for the compilation and delivery of work packages to

students who do not have access to technology.

2 Aim

The aim of this policy is to outline the roles, responsibilities and resources required to ensure delivery of

work packages to students so there is minimal disruption to their learning when they are at a technological

disadvantage.

3 Preparation of Work Packages

3.1 Resources List of Students who require work packages sorted into Year Level with Subject Detail & Teacher

Information

SASS Staff who are rostered as per the Work Schedule

Photocopy Paper

Mailing Address Labels

Reply Paid Labels

Envelopes

3.2 Roles and Responsibilities

Appendix A must be used to identify the Student Work Package.

There are numerous ways in which the work packages process can occur. At this stage, faculties will be

determining the internal faculty process in order to meet the deadlines.

Another suggestion - Teachers of students requiring work packages are to email the work to the

nominated Faculty staff member on site each or directly to the assigned SASS member supporting the

faculty. If several weeks work is provided then frequency would adjust accordingly. The nominated staff

member would then print the work and deliver to the office with the cover sheet as provided in

Appendix A.

3.3 Documentation Required

Office has a list of students and their subjects and will print the required number of copies of the work

package.

A cover letter will be printed for each work package being sent home as per Appendix B.

Each student will have an envelope with their mailing address label.

1 x Reply Paid Envelope will be included in each package with a label on the back for the student to

complete with their name and year.

3.4 Process for Compilation

Jenny Halls will organise packages in the front office for collection,

Once copies of the work packages from each faculty are made they are put in the relevant student spot.

All Packages are written up in the Mail Register – The Distribution Spreadsheet is to be attached to the

Mail Register stating how these how been distributed.



4 Distribution of Work Packages

4.1 General Arrangement

Work Packages are to be distributed in 2 ways. Special Delivery – some packages will be collected by the

student or parent/carer, The remainder will be posted. If posted – be aware of extended delivery time

for students.

4.2 Special Arrangements – Delivery

Special Education Students to be coordinated by Mrs Lewis and SLSO’s Mrs Manolakos or as directed by

HT Wellbeing, Ms Cate.

4.3 Special Arrangements – Postal

Mail is collected at Mitchell High School at 10 am each morning by Australia Post. If this service is not

available Mitchell High School Employee will drop off to the Post Office.

5 Return of Work Packages

5.1 Distribution to Teachers – Local and Remote

Mail is opened and work is scanned and emailed to the identified teacher as reconciled with subject list.

The receipt of work is to be updated by the classroom teacher.



Appendix A: Template from Teacher to Accompany Work

Faculty: __________________________________________________________

Subject: __________________________________________________________

Classes: __________________________________________________________

Work Package Week/s: ______________________________________________

Coordinator Name/Signature: ________________________________________

Extra Information: __________________________________________________

_________________________________________________________________

_________________________________________________________________

Office Signoff Date Initial

Office Received Date

Print Date

Distribution Date



Appendix B: Sample Cover Letter to include in Work Package

Dear Students, Parents and Carers,

Please find enclosed a Student Work Package from Mitchell High School. This student work package is being provided so that you can continue your education at home. The student work packages are similar to the online learning being accessed by your peers so you are not at a disadvantage. You will receive a student work package on a regular basis. For some subjects, student work packages will have one week of learning tasks, for other subjects, student work packages will have several weeks of learning tasks. It is important that you complete and submit your learning tasks. This is how your teachers will be assessing your learning. Students working in part time jobs or undertaking essential/important roles in families and the community. Students will not be penalised if they are unable do their school work during the day. We know that some of our students will have to go to jobs or support others. We understand that these are difficult times for families. Learning can occur anytime. Students might have a 4 hour shift and then start work on their learning tasks at 4pm. We just require the learning tasks to be completed and submitted within a reasonable time frame. Included in your first pack is a MHS Student Online Learning Handbook. Even though you might not be able to access technology at the moment, there may be times when you can. This handbook will assist you in those times. Once your work is received back at the school we will then pass it on to your relevant teacher for feedback. Once your teacher has reviewed your learning tasks they will:

Call you to provide you with feedback.

Provide written feedback on your learning tasks and mail it back to you.

All of the above!!! We are expecting that staff from the school will be making phone contact with some families. You may receive multiple calls throughout the week from various teachers and support staff. Yours sincerely, Ms E. Marinis Principal

Documents

MHS STUDENT WORK PACKAGES · Student Work Packages: Procedures and Protocols. V1 Delivering excellence through innovative and unique learning opportunities for students success Page