Merced Community College District Board of Trustees ... · 4. Resume Public Session The public session reconvened at 6:12 p.m. in the Margaret M. Randolph Board Room on the Merced

Merced Community College District Board of Trustees Workshop

held May 1, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 4:00 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Les McCabe, Joe Gutierrez Member Absent: Jean Upton Others Present: Ronald C. Taylor, Narcisa Polonio

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on the matter listed. No one addressed the Board.

3. Closed Session Board President Jordan referenced the items below and the Board adjourned to closed session.

a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

b. CONFERENCE WITH LABOR NEGOTIATOR Agency designated representative: Board of Trustees Unrepresented Employee: Superintendent/President

4. Adjournment There was no action taken in closed session. The meeting was adjourned at 7:55 p.m.

Approved

Secretary to the Board of Trustees

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Merced Community College District Board of Trustees meeting

held May 6, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:02 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Student Trustee Johnson introduced the new Student Trustee, Katie Morrill, who will be seated in the fall. Cody Camacho introduced himself as the ASMC President-Elect.

3. Closed Session Items The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957)

b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274

c. CONFERENCE WITH LABOR NEGOTIATOR Agency designated representative: Ronald C. Taylor Unrepresented employee: Director of Learning Resources Center

4. Resume Public Session

The public session reconvened at 6:12 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Janique Johnson Others Present: Ronald C. Taylor, Kevin Kistler, Everett Lovelace, Joanne Schultz, Keith Law (MCFA), Ramon Avila, Jr. (CSEA), Dee Sigismond (Academic Senate), Charlene Reed (Classified Senate), Karyn Dower (Management), Karen Fritz, Kathy Kanemoto, Joseph Newman, Judy Rose, Cynthia Cook, Cary Yanagi, Stacey Hicks (Recording Secretary) Trustee Lashbrook led the Pledge of Allegiance. There was no report out of closed session.

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5. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Joanne Schultz shared the first book which was produced by Merced College print services. Keith Law introduced Patrick Mitchell as the new MCFA President. Patrick Mitchell thanked Keith Law for his work in MCFA and said he looks forward to working with the Board and Administration. Keith Law and Cherie Davis discussed the student survey regarding Higher One.

6. Additions and/or Changes to the Agenda None.

7. Presentations a. April Student of the Month

Professor Karen Fritz introduced Professor Kathy Kanemoto and Joseph Newman.

Professor Kathy Kanemoto praised Mr. Newman for his success. Mr. Newman thanked his family and the college for their support. He thanked his professors for their guidance.

b. Student of the Year Professor Karen Fritz introduced Professor Judy Rose and Cynthia Cook. Professor Rose presented the Student of Year award to Cynthia Cook and highlighted her accomplishments. Ms. Cook expressed her appreciation for being given this award. She thanked her family and everyone who supported her through her time at Merced College.

c. Sabbatical Report Dr. Kistler introduced Professor Cary Yanagi.

Professor Yanagi provided a report on his sabbatical leave.

d. Part-Time Faculty Appreciation Month Professor Keith Law provided a presentation for part-time faculty appreciation month.

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Dee Sigismond presented the part-time faculty of the year.

8. Consideration of Consent Agenda 9. MSC (McCabe/Hicks) to pull item b. Contracts as summarized on Schedule

14-62. Trustee Hicks voted aye. The student advisory vote was aye. MS (Hicks/Upton) to approve the consent agenda items as summarized below. Trustee Hicks voted aye. The student advisory vote was aye.

a. Minutes for Meeting held April 1, 2014 c. Warrants, Payroll Registers and Trip Requests as Summarized on

Schedule 14-63 d. Resolutions 14-71 through 14-74, Intrabudget Transfers e. Resolutions 14-75 through 14-79, Use of Unbudgeted Funds f. Resolution 14-80, Use of Contingency Funds g. Personnel Schedule 14-64 h. Blanket Purchase Orders as Summarized on Schedule 14-65 i. Purchase Orders as Summarized on Schedule 14-66 j. Permission to Sell/Donate/Discard District Equipment as Listed on

Schedule 14-67 k. Curriculum Revisions as listed on Schedule 14-68 l. Donations

There was discussion regarding item b. Contracts as summarized on Schedule 14-62. MSC (McCabe/Hicks) to approve item b. Contracts as summarized on Schedule 14-62. Trustee Hicks voted aye. The student advisory vote was aye.

10. To the Board for Discussions and/or Action

a. Second Reading of Board Policy and Administrative Procedure 2470/3300 –

Access to Public Records Dr.Taylor stated this item was first brought to the Board at the April 1, 2014, meeting.

MSC (Hicks/McCabe) to approve Board Policy and Administrative Procedure 3300 – Access to Public Records. Trustee Hicks voted aye. The student advisory vote was aye.

b. Board Meeting Schedule for Summer 2014 Dr. Taylor said traditionally the June meeting is moved to the third Tuesday of the month and that no meeting is held in July.

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MSC (Hicks/McCabe) to approve the proposed Board meeting schedule for summer 2014. Trustee Hicks voted aye. The student advisory vote was aye.

c. Resolution Declaring Intention to License Property Dr. Taylor explained the need for this resolution in declaring intention to license property for the purpose of pasturing livestock. If approved a timeline for accepting proposals and bringing them to the Board will be developed.

MSC (McCabe/Upton) to approve resolution 14-82 to declare intention to license property. Trustee Hicks voted aye. The student advisory vote was aye.

d. Ratification of No-Cost Change Order for Proposition 39 Energy Project Los Banos Campus Lighting Retrofit Dr. Schultz said the type of lighting to be used needs to be changed and what is proposed is the same or better as the original with no cost to the District.

MSC (Hicks/McCabe) to ratify the no-cost change order for the Los Banos lighting retrofit. Trustee Hicks voted aye. The student advisory vote was aye.

e. Request to Issue TRAN for 2014-15 Dr. Schultz explained how a TRAN works and its use. MSC (Upton/Arzamendi) to approve resolution 14-81 authorizing the issuance of 2014-15 tax and revenue anticipation note and participation in the Community College League of California cash flow financing program. Trustee Hicks voted aye. The student advisory vote was aye.

11. To the Board for Information a. First Reading of Board Policies and Administrative Procedures

Dr. Taylor gave a brief review of each policy and procedure. The policies will come back to the Board at the next meeting for their approval.

12. Reports a. From Academic Senate

Dee Sigismond updated the Board on activities of the Academic Senate.

b. From Faculty Association Keith Law had nothing to report.

c. From Classified Senate Charlene Reed thanked everyone who participated in last month’s Classified Staff Development Day.

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d. From CSEA Ramon Avila, Jr., announced CSEA week May 19 through 23 and invited the Board to attend the BBQ lunch to be held that week.

e. From Management Team Karyn Dower provided an update on the activities of the Management Association.

f. From Board Members Trustee Gutierrez congratulated the Student of the Month and Student of the Year. He thanked Professor Yanagi for his sabbatical report. He congratulated the part-time faculty honored tonight. He announced the students of the week at the Los Banos campus for the past month. He looks forward to attending a Rotary lunch in Los Banos.

Trustee Lashbrook has been touched by those who have reached out to her since her father passed away. She thanked everyone for their hard work. Trustee McCabe had no report. Trustee Hicks thanked everyone for the invitations to the various events and the information provided tonight. He acknowledged the students here from Los Banos. Trustee Upton heard the workshop last Thursday was excellent. The Athletic Hall of Fame dinner was very uplifting. She thanked everyone for their presentations tonight and congratulated the Student of the Month and Student of the Year. Trustee Arzamendi thanked everyone for being at the meeting tonight. He congratulated the Student of the Month and the Student of the Year. He echoed the comments regarding the workshop last week and the Athletic Hall of Fame dinner. He thanked Janique for her dedication and advocacy during her time as Student Trustee. Student Trustee Johnson announced she will be getting married in October. She thanked everyone for their support during her time as Student Trustee and for making her experience so wonderful. Trustee Jordan thanked Janique for her hard work and dedication. He expressed appreciation for all of the staff at Merced College.

g. Superintendent’s Report Dr. Taylor brought the Board’s attention to the list of upcoming events and mentioned other events not listed. He reviewed some items happening on

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the state level. He gave an update on District activities and accomplishments.

13. Future Discussion Items from Board Members Trustee Hicks would like to have a standing agenda item for Los Banos students to provide an update. Trustee Gutierrez would like to discuss Merced College teams and organizations being able to use facilities free of charge. Trustee Lashbrook would like to ensure the update on Higher One is on a future agenda.

14. Second Closed Session

There was no action taken in the second closed session.

15. Adjournment The meeting was adjourned at 9:54 p.m.

Approved


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Merced Community College District Board of Trustees Meeting

held May 23, 2014

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:00 p.m. The meeting was held in the Administrative Conference Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Gary Arzamendi, Wayne Hicks, Joe Gutierrez, Les McCabe, Jean Upton, Cindy Lashbrook Others Present: Ronald C. Taylor, Stacey Hicks (Recording Secretary)

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on the matters listed. No one addressed the Board.

3. Approval of Memorandum of Understanding on Summer Hours with CSEA Chapter 274 MSC (Hicks/Upton) to approve the memorandum of understanding on summer hours for 2014 with CSEA Chapter 274. Trustees Hicks, Jordan, Upton, Gutierrez, McCabe, and Arzamendi voted aye.

4. Approval of Memorandum of Understanding on Salary Placements for Part-time Faculty with MCFA Chapter 770 MSC (Hicks/Upton) to approve the memorandum of understanding on salary placements for part-time faculty with MCFA Chapter 770. Trustees Hicks, Jordan, Upton, Gutierrez, McCabe, and Arzamendi voted aye.

5. Resolution to Honor May 19 Through 23, 2014, as CSEA Week MSC (Arzamendi/Gutierrez) to approve Resolution 14-83 honoring CSEA week for May 19 through 23, 2014. Trustees Hicks, Jordan, Upton, Gutierrez, McCabe, and Arzamendi voted aye.

6. Closed Session The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

Trustee Lashbrook arrived and joined the closed session.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE

b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President

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7. Adjournment The Board voted unanimously in closed session to accept the administration’s recommendation to terminate the employment of a Lead Buyer effective immediately. The meeting was adjourned at 5:26 p.m.

Approved


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Merced College Office of Administrative Services

Contract Summary Report June 17, 2014 Board Meeting

Schedule 14-69

Contract Number

Contract Description

MC2454 E. Lovelace

Instructional Service Agreement with Kings View Work Experience Center (7/1/14-6/30/15) for non-credit Career and Life Planning classes for Daily Living Skills up to 145,425 positive attendance contact hours. Cost to District is up to $89,146 which District receives non-credit FTES revenue.

MC2455 K. Kistler (categorical)

Career Advancement Academy Sub-Contract Agreement, Grant No. 13-091-004 with West Hills Community College District (7/1/14-6/30/15) for Career Advancement training with Merced College for Instruction for Medical Assisting and Technical Office Occupations (40 participants each) (Fee-Based/Not-for-Credit). Income to District $66,700 with $17,500 match.

MC2456 K.Kistler (categorical)

WpLRC/Contract Education Agreement #CE14-034 with UC Merced Chancellor’s Office (6/4/14) (1) 3-hour workshop on Team Building, Decision Making, Problem Solving and Attitude in the Workplace (fee-based/not-for-credit). Income to District $800.


WpLRC/Contract Education Agreement #CE14-035 with Merced County Community Action Agency (7/1/14-8/6/14) (1) 4-hour customized Customer Services training (fee-based/not-for-credit). Income to District $1,000.


Memorandum of Understanding with Merced County Office of Education CalSOAP CTE Outreach (8/14/14-8/14/15) to provide funding for CTE Outreach activities for high school students. Income to District $21,724.


Instructional Service Agreement with Kings View Experience Center (7/1/14-6/30/15) for non-credit vocational course SOC-760 for Merced College non-credit students at the Kings View facilities up to a maximum 145,425 positive attendance contact hours of instruction. Cost to District $92,000 which District receives non-credit FTES revenue.


WpLRC/Contract Education Agreement #CE15-004 with Merced County Mental Health Department (7/1/14-6/30/17) to provide (7) modules of the California Association of Rehabilitation Agencies (CASRA) Instruction over a 3-year period for the Merced County Mental Health Department. Income to District $100,185.

MC2461 J.Schultz

Memorandum of Understanding with Valley Crisis Center (7/1/14-6/30/17) for a partnership agreement with Merced Community College Police Services to provide a Domestic Violence Assistance Program. No Cost to District.

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MC2462 K.Kistler

Affiliation Agreement with Arba Group dba LaSierra Care Center (6/1/14-5/31/16) for the Merced College Nursing Assistant Program for student clinical experience. No Cost to the District.

MC2463 K.Kistler

Affiliation Agreement with New Bethany Residential & Skilled Nursing Facility (6/1/14-5/31/16) for the Merced College Nursing Assistant Program for student clinical experience. No Cost to District.


WpLRC/Contract Education Agreement #CE-14-036 with VIA Trailways (6/1/14-12/31/14) to provide (2) 6-hour sessions Communication in the Workplace, Customer Service, Attitude in the Workplace and Conflict Resolution (fee-based/not-for-credit). Income to District $9,600.

MC2465 K.Kistler

Affiliation Agreement with Imtiaz A. Malik, M.D., Inc. (5/13/14-3/15/15) for Career Advancement Academy Medical Assistant Program for students laboratory learning experience. No Cost to District.


Grant Agreement RFA#14-161 with California Community Colleges Chancellor’s Office (7/1/14-6/30/15) for WpLRC/RHTLE Retail, Hospitality, and Tourism/Learn & Earn 2014-2016 Renewal Grant. In-kind match $200,000. Income to District $200,000.

MC2414A J.Schultz

Second Amendment to Consultant Agreement with Marvin Smith to extend until the District hires a Maintenance and Operations Director (7/1/14-hire date) to assist with overseeing the Maintenance, Operations and Grounds department. Director oversees staff of 45 to include Grounds, Transportation, Maintenance and Custodians. Cost to District not to exceed $14,000.

MC2467 R.Taylor

Maintenance and Services Agreement with Stanislaus Audio Video (7/1/14-6/30/15) to provide maintenance and service for the sound equipment in the board room. Cost to District $3,600.


Grant Agreement RFA#14-157 with California Community Colleges Chancellor’s Office (7/1/14-6/30/15) for Workforce and Economic Development Division Deputy Sector Navigation and Global Trade and Logistics. In-kind match $200,000. Income to District $200,000.

MC2469 K.Kistler

Facilities Use Agreement with Samasource (1/8/14-12/30/15) to provide employment opportunities to Merced College students. They will provide a 90 hour boot camp in online work job training and other coaching and supportive services to students admitted to the SamaUSA program. Merced College will provide for a fee $60.00 per day, instructional space for this program.

MC2470 J.Schultz

Consultant Agreement with Brannen Consulting (6/5/14-6/4/15) to assist ITS with various projects to include: 1. Convert Fiscal Unidata queries into SQL 2. Identify existing ODS queries found in the Excel Macro program for Instruction and rewrite computed Columns with available SQL fields to come up with identical output 3. Identify existing ODS queries found in Faculty Contracts and rewrite computed Columns with available SQL fields to come up with identical output. 4. Once we migrate our custom programs to SQL and users start testing we will need help recoding and redesigning those custom processes that fail. 5.

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Re-write the probation update status queries into envision 6. Create a simpler application on-line for non-credit and other areas. Cost to District not to exceed $30,000.

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MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-70

June 17, 2014

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 4/7/2014 4138037 4138101 1,121,318.40 General 4/14/2014 4140651 4140715 367,333.27 General 4/21/2014 4144375 4144412 134,842.34 General 4/28/2014 4150765 4150841 150,158.73

Categorical 1 4/7/2014 4138102 4138106 21,108.32 Categorical 1 4/14/2014 4140716 4140727 25,471.98 Categorical 1 4/21/2014 4144413 4144419 2,814.07 Categorical 1 4/28/2014 4150842 4150851 14,625.48

Categorical 2 4/7/2014 4138107 4138109 3,811.46 Categorical 2 4/14/2014 4140728 4140752 53,449.39 Categorical 2 4/21/2014 4144420 4144422 2,236.34 Categorical 2 4/28/2014 4150852 4150864 7,324.55

Child Development 4/7/2014 4138110 4138112 4,890.14 Child Development 4/14/2014 4140753 4140753 37.15 Child Development 4/21/2014 4144423 4144423 1,870.44 Child Development 4/28/2014 4150865 4150868 3,019.35

MC Farm 4/7/2014 4138113 4138116 1,216.18 MC Farm 4/14/2014 4140754 4140759 944.90 MC Farm 4/21/2014 4144424 4144426 2,975.95 MC Farm 4/28/2014 4150869 4150871 605.27

Capital Projects 4/7/2014 4138117 4138119 2,977.06 Capital Projects 4/14/2014 4140760 4140760 2,879.33 Capital Projects 4/28/2014 4150872 4150877 42,511.19

ASMC 4/21/2014 4144427 4144428 99.46

1,968,520.75

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MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-70

June 17, 2014B. Payroll Registers:

General 4/10/2014 594,442.52 Work Study 4/10/2014 112,782.56 General 4/30/2014 2,359,331.25

Total: 3,066,556.33

Annual totalsJul-13 1,777,324.98

Aug-13 2,675,423.84 Sep-13 2,926,371.11 Oct-13 2,972,841.41

Nov-13 3,012,301.47 Dec-13 2,985,923.59 Jan-14 2,385,634.30 Feb-14 2,915,033.07 Mar-14 3,002,311.65 Apr-14 3,066,556.33

May-14Jun-14Total: 27,719,721.75

C. Trip Requests:General Fund 4,117.00 Categorical I Fund 1,851.00 Categorical II Fund 735.00 Child Development Fund - MC Farm Fund - ASMC Fund - Total: 6,703.00

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MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 14-84

REQUEST FOR INTRABUDGET TRANSFER June 9, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 17th day of June, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

2000 22,000 6000 7,000

TOTAL 29,000

4000 1,083 5000 27,917

TOTAL 29,000

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Merced, CA 95348-2898

Resolution 14-85

REQUEST FOR INTRABUDGET TRANSFER June 9, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 17th day of June, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

2000 2,503 5000 8,139 6000 1,005 7000 1,800

TOTAL 13,447

1000 7,626 3000 3,510 4000 2,311

TOTAL 13,447

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Merced, CA 95348-2898

Resolution 14-86

REQUEST FOR INTRABUDGET TRANSFER June 9, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND. To: Appropriation Amount From: Appropriation Amount PASSED AND ADOPTED, this 17th day of June, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES________NOES________ABSENT_________ Signed__________________________

Secretary of the Board Date____________________________

1000 55,567 2000 3,953 3000 9,330

TOTAL 68,850

4000 42,748 5000 24,521 6000 1,581

TOTAL 68,850

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Merced, CA 95348-2898

Resolution 14-87

REQUEST FOR INTRABUDGET TRANSFER June 9, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CHILD DEVELOPMENT FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 17th day of June, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

4000 500

TOTAL 500

5000 500

TOTAL 500

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Merced, CA 95348-2898

Resolution 14-88

REQUEST FOR INTRABUDGET TRANSFER June 9, 2014 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the MC FARM FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 17th day of June, 2014, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote: AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

4000 400

TOTAL 400

5000 400

TOTAL 400

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Merced, CA 95348-2898

RESOLUTION 14-89 FOR USE OF UNBUDGETED FUNDS

June 9, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $8,897 listed below.

a) 8889 Other Student Fees – Graphic A&D 315 + b) 8899 Other Local Revenue 8,582 + a) To provide for instructional materials (Kistler) b) To provide for security cameras (Taylor)


AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________

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Merced, CA 95348-2898

RESOLUTION 14-90 FOR USE OF UNBUDGETED FUNDS June 9, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be increased by $5,390 as listed below.

8899 Other Local Revenue – UC Merced 5,390 +

To provide for salary & benefit savings (Kistler)


AYES_______NOES________ABSENT_________

Signed_____________________

Secretary of the Board Date_______________________

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Merced, CA 95348-2898


June 9, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the BOARD DESIGNATED FUND be increased by $8,435 listed below.

8991 Intra Fund – General Fund 8,435 + Provide security cameras (Schultz)




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Merced, CA 95348-2898


June 9, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CAPITAL PROJECTS FUND be increased by $14,960 listed below.

8980 Intra Fund – Work Order 14,960 + To provide for grounds asphalt (Schultz)




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Merced, CA 95348-2898


June 9, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the FINANCIAL AID FUND be increased by $59,275 listed below.

8980 Intra Fund – CARE/EOPS Financial Aid 59,275 + To provide for CARE/EOPS Financial Aid Grants (Lovelace)




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Merced, CA 95348-2898

RESOLUTION 14-94 FOR USE OF CONTINGENCY FUNDS

June 9, 2014 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a two-thirds vote of its membership, make transfers from the reserve for contingencies to any expenditure classification at any time during the fiscal year: NOW THEREFORE BE IT RESOLVED, that the MC FARM be decreased by $8,051 listed below.

a) 7900 Reserve for Contingency 3,851 – b) 7900 Reserve for Contingency 4,200 –

a) To provide for Krafft Ranch property taxes (Kistler) b) To provide for drip system installation (Schultz)

PASSED AND ADOPTED, this 17th day of June, 2014, by the governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:



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PERSONNEL SCHEDULE 14-71 June 17, 2014

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees: Faculty/Administrative Employment

A. Regular

Employee Assignment Salary Dates Benas, Rebecca Professor of English $64,065.00 8/7/14 Brace, Kirsty Professor Child Dev/Early

Childhood Ed $68,746.00 8/7/14

Pourtarvirdi, Zaya Professor of Physics/Astronomy

$66,361.00 8/7/14

Rigby, Kristin Professor Communication Studies (1 year temp - LB)

$59,485.00 8/7/14

Taylor, Candace Professor of English $73,544.00 8/7/14

C. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary Hire Date Abarca, Rebecca Radt 17b 46.13 Summr 14 R Acheson, Donna Sew 407 48.92 Summr 14

Aguilar, Allison

Health Svcs Professional DSS Coordinator LB

47.95

Spring 14

Ahmadi, Ahmad Cpsc 30 50.74 Summr 14 R Albert, Maria Math 20a, Edu 112b 49.77 Summr 14 Alvarez, Claire Allh 67 47.99 Summr 14 Anderson, Marilyn Tut 106 53.45 Summr 14 Barnes, Lorraine Phil 10, 13, Tut 106 50.74 Summr 14 Barrington, Susan Cpsc 30 46.13 Summr 14 Bautista, Elda Math 81 47.95 Summr 14 Benavidez, Cynthia Clvd 30c 47.95 Summr 14 Bonstein, James Comm 01 56.20 Summr 14

Brantley-Gutierrez, Kathleen

LRC, sub

52.56

Summr 14

Brown, Gregory Read 81, Engl 01a 52.52 Summr 14 Bultena, John Phil 13 55.27 Summr 14 Bryan, James Math 10, c 53.41 Summr 14 Camp, Karen Engl 85 54.38 Summr 14 Camper, Mary Busn 749 51.67 Summr 14

Page 26

Employee Assignment Salary Hire Date Cardoza, David Kine 32 49.85 Summr 14 Casey, Jessica Athl 03 48.92 Summr 14 Casey, Robert Hlth 10, Phed 10e, Athl 03 51.67 Summr 14 Caudle, Nancy Nutr 10 47.99 Summr 14 * Cazares, Kitty Regn 01, 25 57.13 Fall 13 * Cazares, Kitty Regn 01, 24,35 57.13 Spring 14 Chavez, Cindy Engl 85 47.99 Summr 14 Clark, Steve Gen Counseling 55.27 Summr 14 Clifford Jeanie Psyc 22 54.34 Summr 14 Coahran, Scott Psyc 01a, Soc 01 53.41 Summr 14 Cox, Mary Allied Health - Gerontology 200 stip Spring 14 Cronk, La Von Nutr 10 48.92 Summr 14 Dahman, Nathaniel Musg 10, Musa 25a 48.88 Summr 14 Daughdrill, Joshua Tut 106 52.56 Summr 14 Davis, Glenn Gen Counseling 55.27 Summ 14 De la Cruz, Yvonne Engl 01a 49.77 Summr 14 Devine, Nathan Hlth 10 56.20 Summr 14

Donaher, Kimberly

Ag Bus Comprehensive Prog Review

1,000 stip

Spring 14

Donnelly, Bryan Taaccct- EMT 5,000 stip Spring 14 Donnelly, Shelley Radt Directorship 2,446 stip Summr 14 Downey, Colleen Allied Hlth – Gerontology 200 stip Sprin g14 R Eighmey, Patricia Med 717 49.85 Summr 14 Estrada, Martha Gen Counseling 49.77 Summr 14 Ferguson, Lou Counseling – Articulation 55.27 Summr 14 Ferguson, Lou Gen Counseling 55.27 Summr 14 Foy, Louis Kine 31 50.74 Summr 14 R Fregene, Paul Chem 02a 55.27 Summr 14 Frias, Sabrina Student Counseling 49.77 Summr 14 Frias, Sabrina Gen Counseling 49.77 Summr 14 Garcia, Cristina Gen Counseling 55.27 Summr 14 Garcia Diaz, Maria Span 01 47.95 Summr 14 Gardner, Jennifer Hist 17a 51.59 Summr 14 Gargano, Gary Psyc 01a 55.27 Summr 14 Gargova, Svetla Math 02, c 50.74 Summr 14 Gonzalez, Araceli Gen Counseling 49.77 Summr 14 Goodfellow, Kimber Biol 01 49.85 Summr 14

Gregory, Aaron

Coord Automotive Tech NATF Cert

2,000 stip

Summr 14

Grisham, Lisa-Marie Allied Health - Gerontology 200 stip Spring 14 Guerrini, Gabriela Mceli 48.88 Summr 14 Gwartney, Jeff Phot 11a 53.49 Summr 14 Hardcastle, Cindy Gen Counseling 49.77 Summr 14 Helfgott, Susan Gen Counseling 50.74 Summr 14 Huddleston, Allen Hlth 10, Phed 10e 48.92 Summr 14

Page 27

Employee Assignment Salary Hire Date Keane, Francesca Musg 14 48.92 Summr 14 Kelly, Patrick Kine 31, 32 55.31 Summr 14 Khoubiar, Tatiana Gen Counseling 49.77 Summr 14 Kitchen, Callie Elaine Phil 13 47.95 Summr 14

Lacey, Edgar

MC2378 UC Merced – Time Mgmt

225 stip

Summr 14

Lacey, Edgar Mgmt 50i 47.99 Spring 14 Donnelly, Shelley Radt 14a, 14b,17a, 17b 48.92 Summr 14 Donovan, Mary Art 15, 24a 51.67 Summr 14 Estrella, Carl Biol 16 56.20 Summr 14 Flores Clark, Eliza Aslg 01 54.34 Summr 14 Fregene, Paul Chem 02a 55.27 Summr 14 Fries, Sabrina Tut 106 49.77 Summr 14

Fries, Sabrina

Study Central Wkshop (2)

50 stip 50 stip

Spring 14

Fuentes, Christina Guid 30 53.41 Summr 14 Garcia, Cristina Gui 102 55.27 Summr 14 Gaugler, Chris Anth 02 48.92 Summr 14 Goldeen, Patricia Mceli 48.88 Summr 14 Golz, Nancy LRC, sub 56.20 Summr 14 Gomes, Aaron Kine 14, Phed 10h 47.99 Summr 14 Gonzalez, Araceli Taaccct Grant Counseling 49.77 Summr 14 Greene, Devin Math 10 51.59 Summr 14

Hamilton, Aaron

Design/Assembly of Indus Electrical Trainers

3,000 stip

Summr 14

Hansford, Carissa Mceli 46.13 Summr 14 Hardcastle, Cindy Gui 102 49.77 Summr 14 Harvey, Elizabeth Hist 17a 57.13 Summr 14 Her, Jua Allied Health - Gerontology 200 stip Spring 14 Hollister, Margaret Mgmt 50b 48.88 Spring 14 Hollister, Margaret CVOC Contract M2423 350 stip Spring 14 Hollister, Margaret Mgmt 50b 48.88 Summr 14 Huerta, Irma Socl 760 46.13 Summr 14 Huntington, Pamela Engl 01a 55.27 Summr 14 R Igo, Megan Biol 18, 01,Lrg class 55.27 Spring 14 Igo, Megan Biol 18 55.27 Summr 14 Issavi, Halin Chem 02a 47.95 Summr 14 Kahlert, Shirley Engl 01b 56.20 Summr 14 Kalember, Samuel Skls 210 47.95 Summr 14 Kekahuna, Paul Busn 749 48.92 Summr 14 Kingsley, James Econ 01, Bus 10 51.67 Summr 14

Kingsley, James

Women’s & Men’s Basketball Shot Clock Operator

105 stip

Spring 14

Kirksey, Randy Art 24a 51.67 Summr 14 Kocolas, Tony Hist 17a 56.20 Summr 14

Page 28

Employee Assignment Salary Hire Date Lacey, Edgar Mgmt 51g 47.99 Summr 14

Lacey, Edgar

Communication in the Wkplace-City of Simi Valley MC2420/CE#14-026

1,075 stip

Spring 14

Lara, Luis Edu 508 46.13 Summr 14 Lawrence, Andrea Med 717 49.85 Summr 14 Leonard, Brandon Edu 112b 55.27 Summr 14 Long, Bethany Gen Counseling 51.59 Summr 14 Longan, Craig Hist 17a 53.41 Summr 14 Lorenz, Michael Hist 04a 53.41 Summr 14 R Macias, Mireya Biol 20 56.20 Summr 14 R Malekzadeh, Behrouz Math c, Edu 112b 55.31 Summr 14 Maples William, Inga Guid 30 55.27 Summr 14 Mason, Carol Math 81, Tut 106 51.67 Summr 14 Mason, Carol Math 81, Tut 106, Edu 112b 51.67 Summr 14 Mast, Michael Socl 760 46.13 Summr 14 Mayhue, Jacquelin Busn 749 49.81 Summr 14 McCall, Scott Kine 19, 24a, b 52.56 Summr 14 McCrary, Edward Trng 768 46.13 Summr 14 R McDonald, Travis Edu 112b, Math 81 54.34 Spring 14 McGhee, Suzanne Women’s Softball Coach 5,070 stip Spring 14 McMillan, Wendy Guid 54 55.27 Summr 14 * Meidinger, Stephan Math 25, 81 56.20 Spring 14 Mitchell, Patrick Math 80 51.63 Summr 14 Mitchell, Patrick Math 80, Edu 112b 51.63 Summr 14 Mohan, Raj Math c, 80, 81 49.85 Summr 14 Molina, Melody DSS Counseling 53.41 Summr 14 Montoya, John Math c 56.20 Summr 14 Morales, Lisa Sew 402 48.92 Summr 14 Morris, Ralph Posc 01 53.45 Summr 14 Morriston, Joshua Dram 01 50.70 Summr 14 Morrow, George Math 25 50.74 Summr 14 Moua, Pos Engl 85 54.38 Summr 14 Nelson, Kevin Engl 13 49.77 Summr 14 Nichols, Dennis Psyc 01a, b 53.41 Summr 14 Nocito, Cindy Gen Counseling 55.31 Summr 14 Nova-Schick, Beverly Allh 67 49.85 Summr 14

Obrey, Diane

Stu Success Coord RN Prg Song Brown Grant

46.13

Summr 14

Ortega, Karina Gen Counseling 49.77 Summr 14 Paplos, Dimitra Mceli 47.95 Summr 14 Pedretti, Christopher Phed 10f 56.20 Summr 14 R Pena, Araceli Tut 106 49.81 Summr 14 Phillips, Scott Geog 02 54.34 Summr 14 Pistoresi, Jonae Mgmt 50l, n 49.81 Summr 14

Page 29

Employee Assignment Salary Hire Date Pistoresi, Patty Mgmt 51c, Bus 49e 54.38 Spring 14

Pistoresi, Patty

Merced Co Community & Economic Development

600 stip

Spring 14

Pistoresi, Patty Team Bldg Wkshop 225 stip Spring 14 Pistoresi, Patty Trust & Integrity Wkshop 225 stip Summr 14

Pistoresi, Patty

Modesto Irrigation District MC2409

450 stip

Summr 14

Pistoresi, Patty

Leadership Essentials Dole MC2405 CE#14-023 Challenges of Leadership Dole MC2405 CE#14-023 (2)

450 stip 450 stip

Summr 14

Pistoresi, Patty

Mgmt 51g, 52c, 50n, 51c, 50p, 50c, 51c

54.39

Summr 14

Potts, Tracy Gen Counseling 50.70 Summr 14 Pourtarvirdi, Zaya Phys 02a 50.74 Summr 14 Provencio, Gloria Regn 02 56.20 Summr 14 *

Provencio, Gloria

Prog Mgr, RN Enrollment Growth & Retention Grant

2,500 stip

Spring 14

Randall, Richard Posc 01 55.27 Summr 14 Randol, Joshua Allh 50 47.99 Spring 14 Reid, Elisa Allh 60 49.85 Summr 14 Rieg, Kristen Math 04a 54.38 Summr 14 Rigby, Kristin Comm 04 47.95 Summr 14 Riley, Benjamin DSS Counseling 51.59 Summr 14 Rivero, John Jason Math 80 47.99 Summr 14 Robinson, Kasey Allied Health - Gerontology 200 stip Spring 14 Rodriguez, Leticia Gui 102, Gen Counseling 50.74 Summr 14 Roduner, Stacey Psyc 09 54.38 Summr 14 Rogers, Aletha Allied Health- Gerontology 200 stip Spring 14 Ruelan, Asela Allied Health - Gerontology 200 stip Spring 14 Russell, William Phed 10e 56.20 Summr 14 Ryan, Adair Lrnr 30, LRC 51.67 Summr 14 Sandoval, Helen Phil 13 47.95 Summr 14 Saephanh, Mey Allied Health - Gerontology 200 stip Spring 14 Serpa, Caitlin Econ 02 47.95 Summr 14 Severo, Salvador Hlth 10 50.74 Summr 14 Seymour, David Hist 17b 47.95 Summr 14 Sharma, Praneet Radt 14b 48.92 Summr 14 Sigismond, Dee Chem 02a 54.34 Summr 14 Singh, Gurmukh Math 81 53.41 Summr 14 Slate, Rebecca Engl 01a 51.67 Summr 14 R Smith, Eva Tut 106 55.27 Summr 14 Smith, Victor Engl 01b 51.67 Summr 14 Snider, Brandi Cldv 02, 35 47.95 Summr 14 Sombilla-San Allied Health – Gerontology 200 stip Spring 14

Page 30

Employee Assignment Salary Hire Date Buenaventura, Wellah

Soto, Gregory Guid 30 52.56 Summr 14 Souza, Jack Dram 12 46.13 Summr 14 R Stapleton, Ian Actg 51, Edu 112a 56.20 Summr 14 Steeley, Jodette Hist 17b 54.34 Summr 14 Taylor, Ken Musg 14 48.88 Summr 14 Temple, Jeanne Engl 01a, 85 51.67 Summr 14 Thompson, Kimberly Art 02 47.95 Summr 14 I Toth, Ryan Engl 85 47.95 Summr 14 Umemura, Karin Athl 03 46.13 Summr 14 Valenzuela, Kimberly LRC Los Banos 49.77 Summr 14 Walker, Linda Allied Hlth 200 stip Spring 14 Wells, William Elct 30 48.92 Summr 14

Williamson, Linda

Merced Co Mental Health M2172 (3)

210 stip 630 stip 833 stip

Spring 14

Williamson, Linda

Merced Co Mental Health M2172 (3)

210 stip 870 stip 417 stip

Summr 14

Williamson, Linda Psyc 09 48.88 Summr 14 Wynne, Carole Span 01 51.67 Summr 14 Young, Janee Comm 05 49.77 Summr 14 R Zepeda, Eva Tut 106 51.63 Summr 14 Zdanowski, Michael Sexual Harassment Wkshop 225 stip Spring 14 I InitialHire R Revised * Full-time faculty e equivalency C. Separations Employee Assignment Action Dates Retemeyer, Jim Professor Resignation 7/31/14 D. Miscellaneous

Employee Assignment Action Dates Walsh, Susan From Mgmt 2 to AVP Temp Reclass 7/1/13-3/31/14 Classified/Management Employment

A. Regular

Employee Assignment Salary Hire Date

Page 31

Employee Assignment Salary Hire Date Gardia, Autumn Dir Special Proj &

Grants $57,638 6/25/14

Vang, Larry Custodian I $2,243.28/mo 6/18/14 Xiong, Fong Instr Supp Tech II $2,626.00/mo 6/18/14

B. Hourly/Short-term

Employee Assignment Salary Hire Date Adams, Matt Security $12.46/hr 4/26/14-5/18/14 Andersen, Colton PC Technician $18.44/hr 5/28/14-6/30/14 Andersen, Colton PC Technician $18.44/hr 7/1/14-7/31/14 Andrade, Gabriel CS Instr Splashball $160.00 stip 3/17/14-5/14/14 Arias, Miguel Ship/Rec Clerk $13.08/hr 6/10/14-6/30/14 Arias, Miguel Ship/Rec Clerk $13.08/hr 7/1/14-7/31/14 Bauer, Aleta CS Instr Ceramics $129.00 stip 3/13/14-5/8/14 Betady, Edwin Security $12.46/hr 4/26/14-5/18/14 Betady, Edwin Security $12.46/hr 5/3/14-5/3/14 Bird, Clark CS Instr Lap Swim $326.00 stip 3/3/14-4/30/14

Branvold, Janet

Lib/Media/Bkstore Clk

$17.67/hr

7/7/14-7/17/14

Cable, Richard CS Instr Splashball $200.00 stip 3/17/14-5/14/14 Canepa, Thomas Ed Tech Spec $18.44/hr 7/1/14-7/31/14 Carroll, Emily Admin Asst $15.94/hr 5/1/14-6/30/14 Carroll, Emily Admin Asst $15.94/hr 7/1/14-8/31/14 Cassady, Stephen Athletic Director $15,000.00 stip 7/1/14-12/31/14 Chambers, Brian Security $12.46/hr 5/3/14-5/3/14 Chambers, Brian Security $12.46/hr 4/19/14-4/19/14 Cole, Josh Instr Supp Aide $10.72/hr 6/4/14-6/30/14 Conger, Lisa Coordinator $800.00 stip 8/11/14-5/29/15 Conour, Shawn A & R Clerk II $12.46/hr 6/2/14-6/30/14 Delahaye, Robert Security $12.46/hr 4/26/14-5/18/14 Duran, Ronald CS Instr Aikido $118.00 stip 3/4/14-4/29/14 Dwyer, Kevin CS Instr Lap Swim $558.00 stip 3/3/14-4/30/14

Dwyer, Kevin

CS Instr Beg Water Polo

$533.00 stip

3/17/14-5/14/14

Ellett, Kolby

CS Instr Beg Water Polo Asst

$187.50 stip

3/17/14-5/14/14

Ellett, Kolby CS Lifeguard II $10.22/hr 6/9/14-6/30/14 Ellett, Kolby CS Lifeguard II $10.22/hr 7/1/14-8/13/14

Friedland, Fred

CS Instr Fencing for Fun

$330.00 stip

2/4/14-4/29/14

Garris, Colleen

CS Instr Fitness Lab

$317.00 stip

3/3/14-4/30/14

Gentry, Seth CS Instr Lap Swim $171.00 stip 3/3/14-4/30/14

Page 32

Employee Assignment Salary Hire Date Giordano, Sylvia User Analyst $15.16/hr 5/13/14-6/30/14 Guillen, Ana Coordinator $800.00 stip 8/11/14-5/29/15

Golz, Friedhelm

CS Instr Discovering Merced

$120.00 stip

3/13/14-4/24/14

Golz, Friedhelm

CS Instr Waterfalls & Creeks in Yosemite

$32.00 stip

5/2/14-5/3/14

Gonzalez, Nancy (Bianca)

CS Instr Dance

$300.00stip

6/17/14-6/17/14

Gonzalez, Nancy (Bianca)

CS Instr Belly Dance

$373.00 stip

3/24/14-5/14/14

Gossett, William CS Instr Ceramics $587.00 stip 3/24/14-5/19/14 Greene, Tanner CS Instr Lap Swim $124.00 stip 3/3/14-4/30/14 Halpin, William CS Instr Lap Swim $47.00 stip 3/3/14-4/30/14

Imbrogno, Roger

CS Instr Fitness Lab

$317.00 stip

3/3/14-4/30/14

Jones, Armeda

CS Instr Fitness Boot Camp (pm)

$377.00 stip

3/4/14-4/29/14

Jones, Armeda

CS Instr Fitness Boot Camp (am)

$791.00 stip

3/3/14-4/30/14

McCall, Scott CS Instr Lap Swim $1,898.00 stip 3/3/14-4/30/14 McCall, Scott CS Instr Lifeguard $16.00 stip 4/21/14-4/24/14 McCall, Scott CS Instr Splashball $1,019.00 stip 3/17/14-5/14/14 Murphy, Brenna CS Instr Splashball $200.00 stip 3/17/14-5/14/14

Olson, Gary

CS Instr Golf All Ages

$110.00 stip

4/26/14-5/17/14

Rivero, Rachel CS Instr Lap Swim $93.00 stip 3/3/14-4/30/14 Sabbah, Dalia CS Instr Lap Swim $155.00 stip 3/3/14-4/30/14 Serna, Rebecca CS Instr Lap Swim $16.00 stip 3/3/14-4/30/14 Strickland, Robert CS Instr Lap Swim $326.00 stip 3/3/14-4/30/14 Terry, Ernest CS Instr Lap Swim $288.00 stip 3/12/14-4/16/14

Todd, Willie

Lib/Media Bkstore Clk

$12.46/hr

7/1/14-7/3/14

Todd, Willie


$12.46/hr

6/23/14-6/30/14

Velasco, Maria Coordinator $400.00 stip 8/11/14-5/29/15

Velasquez, Christina

Student Fees Supervisor

$172.35 per diem

Extend to 6/30/14

Wagner, Heather


$12.46/hr

6/9/14-6/19/14

Walton, Tracy CS Instr Yoga $343.00 stip 3/11/14-5/1/14 Wunker, Sara CS Instr Dance $600.00 stip 7/1/14-7/2/14 I InitialHire R Revised

Page 33

C. Separations None

D. Miscellaneous

Employee Assignment Action Dates Almand, John Tutorial Lab Volunteer 8/1/14-12/19/14 Alves, Dawn Girls Basketball Volunteer 6/16/14-6/19/14 Arebalo, Lynsee CDC – Classroom Volunteer 5/13/14-5/28/14

Barney, Laurie

From Classified 14 to Payroll Supervisor Mgmt 25

Temp Reclass

5/23/14-6/30/14

Bertrand, Joi Girls Basketball Volunteer 6/16/14-6/19/14 Boothe, Garret Basketball Camp Volunteer 6/16/14-6/26/14 Bond, James Athletics Coach Volunteer 1/30/14-6/30/14

Bortner, Arlis

From Mgmt 8 to Info Tech Director Mgmt 4

Temp Reclass

7/1/14-6/30/15

Boyett, Jonathan CFK Baseball camp Volunteer 6/16/14-6/26/14 Chang, Rose Asst with CFK Volunteer 6/16/14-7/31/14 Dallas, Robert CFK Baseball camp Volunteer 6/16/14-6/26/14 Fuentes, Nancy CFK Soccer Camp Volunteer 6/16/14-6/26/14

Glenn, Hannah E.

ISS – Eng to Int’l students

Volunteer

5/27/14-8/7/14

Haas, Kathleen Asst with CFK Volunteer 7/1/14-6/30/15 Harris, Jacque Asst with CFK Volunteer 6/16/14-6/19/14

Her, Eugene

Stu Svcs Asst

Increase in assign 11 to 12 mos

7/1/14-6/30/15

Her, Yeng HR Contracts Tech Promotion 6/17/14 Hollis, Zachary Football Camp Volunteer 6/16/14-6/19/14 Lotulelei, Christina Girls Basketball Volunteer 6/16/14-6/19/14

Macias, Esmeralda

Asst with CFK

Volunteer

6/16/14-7/31/14

Nadeau, Dwight

From Classified 25 to Info Systems Mgr, Mgmt 12

Temp Reclass

7/1/14-6/30/15

Orosco, Benicia

From Classified 7 to Clerk Typist, Sr, Classified 8

Temp Reclass

5/16/14-6/30/14

Orosco, Benicia

From Classified 7 to Clerk Typist, Sr, Classified 8

Temp Reclass

7/1/14-7/16/14

Ortiz, Joseph

Stu Svcs Asst

Increase in assign 10 to 12 mos

7/1/14-6/30/15

Pompa, Yolanda Sign Lang Interpreter II Promotion 6/18/14 Prado, Lizbeth Asst with CFK Volunteer 6/16/14-7/31/14

Page 34

Employee Assignment Action Dates

Prine, Wilma

From Classified 9 to Buyer II, Classified 11

Temp Reclass

4/1/14-6/30/14

Reed, Robert Host Bus Trips Volunteer 7/1/14-6/30/15 Renteria, Mhari Asst with CFK Volunteer 6/16/14-7/31/14

Resendes, Will

From Classified 17 to Network Tech Classified 19

Temp Reclass

7/1/14-6/30/15

Shanley, Stephanie

Asst with CFK

Volunteer

6/16/14-7/31/14

Simon, Jazlyn Girls Basketball Volunteer 6/16/14-6/19/14 Solis, Arturo Football Camp Volunteer 6/16/14-6/19/14

Vasquez-Valenzuela, Gabriel

Asst with CFK

Volunteer

6/16/14-7/17/14

Webb, Lynette Asst with CFK Volunteer 6/16/14-7/31/14 Yang, Lu Asst with CFK Volunteer 6/16/14-6/26/14

Page 35

Last Name First Name Work CenterBenfield Elnecave Frances ElectronicsCastillo Llamas Gilardo Tutorial - LBCoronado Jessica Disabled Student ServicesDavis Matthew Disabled Student ServicesDiaz Jasmine Math/Science/Engr.Epperson Monique LibraryEscobar Ortega Elizabeth Admissions & RecordsFox Walter SwitchboardGardia Amanda LibraryGonzalez Nancy Print ServicesHer Tou Math/Science/Engr.Her Tou TutorialHernandez Monique Disabled Student ServicesJimenez Veronica Tutorial - LBJones Joshua Computer Lab - LBOchoa Elijah Tutorial - LBOchoa Gricel TutorialReyes Jess Financial AidSalas Liliana CounselingSalas-Uvalle Diego MailroomSalas-Uvalle Diego MailroomVang Lisa Disabled Student ServicesVerduzco Rene Tutorial - LBWalker Christopher ITWebster Kelly Admissions & RecordsXiong E Library

General FundJune 2014 Hires

Page 36

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT June 17, 2014, MEETING OF THE BOARD

Schedule 14-72

Item: Blanket Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period. Fund BPO’s Dollar Amount General Fund (110) 7

$21,227.00

Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 4

$8658.03

Categorical Fund II (124) 3

$7200.00

Child Development Fund (330) 0

0.00

Merced College Farm Fund (340) 2

$4375.00

Capital Projects Fund (410) 1

$800.00

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 2

$87,355.00

Total 19

$129,615.03

Note: All vouchers, including payments for the above Blanket Purchase Orders, are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders dated April 24, 2014, through June 2, 2014, are reflected above. For this period a total of 19 Blanket Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Purchase Orders listed above.

Page 37

BPO_NO PREFERRED_NAME BPO_DATE BPO_TOTAL_AMTB0013574 United Inspection/Hill Inspection 4/25/2014 0:00 4,355.00B0013575 The Ergo Firm 4/25/2014 0:00 1,755.00B0013576 Bestco Electricýdba: Best Electric 4/25/2014 0:00 800.00B0013577 Travis Potter 4/28/2014 0:00 175.00B0013578 Child Care Information Exchange 4/29/2014 0:00 700.00B0013579 Office Depot 4/30/2014 0:00 60.00B0013580 Turner Sign Co 4/30/2014 0:00 83,000.00B0013581 Office Depot 5/1/2014 0:00 2,800.00B0013582 Office Depot 5/1/2014 0:00 350.00B0013583 Atwater Irrigation, Inc. 5/5/2014 0:00 4,200.00B0013584 Barnes & Noble Booksellers 5/5/2014 0:00 500.00B0013585 Office Depot 5/5/2014 0:00 75.00B0013586 Marvin Smith 5/6/2014 0:00 14,000.00B0013587 Costco 5/8/2014 0:00 200.00B0013588 Santa Rosa Junior College 5/9/2014 0:00 6,500.00B0013589 THYSSENKRUPP ELEVATOR 5/19/2014 0:00 4,287.00B0013590 Taher, Campus Dining 5/29/2014 0:00 3,929.03B0013591 Costco 5/29/2014 0:00 400.00B0013592 Office Depot 6/2/2014 0:00 1,529.00

TOTAL 129,615.03

Page 38


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT JUNE 17, 2014, MEETING OF THE BOARD

Schedule 14-73

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 52 $110,390.65 Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 31

$25,475.20

Categorical Fund II (124) 48

$170,782.43

Child Development Fund (330) 5

$4,362.42

Merced College Farm Fund (340) 4

$9,415.00

Capital Projects Fund (410) 3 $39,649.50 Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 143

$360,075.20

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated April 24, 2014, through June 2, 2014, are reflected above. For this period a total of 143 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Purchase Orders listed above.

Page 39

PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0036926 Grainger Industrial Supply 4/24/2014 0:00 371.65P0036927 Grainger Industrial Supply 4/24/2014 0:00 423.12P0036928 TigerDirect.Com 4/24/2014 0:00 65.58P0036929 Amazon/GE Money Bank 4/24/2014 0:00 80.84P0036930 Dataflow Business Systems, Inc. 4/24/2014 0:00 6,278.44P0036931 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/24/2014 0:00 1,011.91P0036932 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/24/2014 0:00 3,023.76P0036933 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/24/2014 0:00 1,450.68P0036934 Jerry's Artarama 4/24/2014 0:00 285.48P0036935 Aquapure Water Conditioning 4/24/2014 0:00 77.53P0036936 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/24/2014 0:00 466.45P0036937 Sweetwater Sound, Inc. 4/24/2014 0:00 388.78P0036938 Demco 4/25/2014 0:00 86.25P0036939 Jim Martin & SonsýStriping & Sealing 4/25/2014 0:00 14,960.00P0036940 ProntoCharger.com 4/25/2014 0:00 23.12P0036941 Amazon/GE Money Bank 4/25/2014 0:00 176.21P0036942 Superintendent of Documents 4/25/2014 0:00 125.82P0036943 Regents of the University of CA. at Irvine, KECK-CCAMS 4/25/2014 0:00 3,564.00P0036944 Pacific Valley Roofing Inc 4/25/2014 0:00 12,697.00P0036945 Daniel Smith, Inc. 4/25/2014 0:00 698.75P0036946 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/25/2014 0:00 11,245.81P0036947 Office Depot 4/25/2014 0:00 410.39P0036948 Amazon/GE Money Bank 4/28/2014 0:00 118.80P0036949 Carrot Top Industries 4/28/2014 0:00 103.15P0036950 Schoolcraft Publishing, A Div of Telemedia, Inc. 4/28/2014 0:00 2,483.16P0036951 Headsets Direct, Inc. 4/28/2014 0:00 449.02P0036952 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/28/2014 0:00 2,166.99P0036953 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/28/2014 0:00 267.49P0036954 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/28/2014 0:00 513.67P0036955 Premier Table Linens 4/28/2014 0:00 367.07P0036956 CCI Learning SolutionsýATTN: CINDY BROUGHTON 4/28/2014 0:00 1,131.35P0036957 Carrot Top Industries 4/28/2014 0:00 39.17P0036958 Office Depot 4/28/2014 0:00 991.87P0036959 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/29/2014 0:00 1,314.90P0036960 Taher, Campus Dining 4/29/2014 0:00 161.19P0036961 Chronicle of Higher Education 4/29/2014 0:00 2,360.00P0036962 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/29/2014 0:00 106.44P0036963 CDW GOVERNMENT INCýAttn: Paul Cardamone 4/29/2014 0:00 1,015.48P0036964 Amazon/GE Money Bank 4/29/2014 0:00 107.57P0036965 Valley Business Center 4/29/2014 0:00 51.48P0036966 Taher, Campus Dining 4/30/2014 0:00 120.96P0036967 Mid-Valley Surgical Supply 4/30/2014 0:00 73.23P0036968 Wallcur, LLC 4/30/2014 0:00 967.01P0036969 Halo-Lee Wayne Corp 4/30/2014 0:00 455.72P0036970 HOME DEPOT / GECF 5/1/2014 0:00 140.38P0036971 New Era Farm Service, Inc. 5/1/2014 0:00 2,460.00

Page 40

PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0036972 New Era Farm Service, Inc. 5/1/2014 0:00 4,420.00P0036973 Cambium Learning TechnologiesýCochituate Place 5/1/2014 0:00 3,520.80P0036974 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/1/2014 0:00 1,166.50P0036976 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/1/2014 0:00 14,133.57P0036975 Sang's Auto Upholstery 5/1/2014 0:00 87.00P0036977 Hopkins Medical Products 5/5/2014 0:00 337.72P0036978 Henry Schein/Micro Bio-Medics, Inc 5/5/2014 0:00 305.54P0036979 Gregory Furtado 5/5/2014 0:00 335.00P0036980 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/5/2014 0:00 2,163.17P0036981 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/5/2014 0:00 556.23P0036982 Best Buy Business Advantage Account 5/5/2014 0:00 48.79P0036983 Oxford University PressýLibrary Sales Dept 5/7/2014 0:00 423.39P0036984 Musson Theatrical 5/7/2014 0:00 495.50P0036985 Troxell Communications Inc 5/7/2014 0:00 3,580.07P0036986 Ksem, Inc. 5/7/2014 0:00 3,901.00P0036987 Dell, Inc 5/7/2014 0:00 118.79P0036988 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/7/2014 0:00 226.07P0036990 Ellucian Inc. 5/8/2014 0:00 41,957.26P0036991 NCTAýNational College Testing Association 5/8/2014 0:00 250.00P0036992 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/8/2014 0:00 1,281.50P0036993 Delta Wireless, Inc. 5/9/2014 0:00 655.00P0036994 Office Depot 5/12/2014 0:00 374.98P0036995 Uniform Advantage 5/12/2014 0:00 593.60P0036996 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/12/2014 0:00 5,128.16P0036997 Accurate Printer SolutionsýATTN: Troy Denno 5/12/2014 0:00 200.00P0036998 Moore Medical, LLC 5/13/2014 0:00 376.35P0036999 Vort Corp 5/13/2014 0:00 1,510.80P0037000 Duxbury Systems Inc 5/13/2014 0:00 1,070.20P0037001 Freedom Scientific 5/13/2014 0:00 5,824.73P0037002 Sterling Adaptives, Llc 5/13/2014 0:00 1,825.20P0037003 Baudville 5/13/2014 0:00 414.46P0037004 Emcor ServiceýATTN: RAY KUTKA 5/14/2014 0:00 8,636.00P0037007 Office Depot 5/14/2014 0:00 73.79P0037005 Central Sanitary Supply 5/14/2014 0:00 2,870.10P0037006 Winton Hardware 5/14/2014 0:00 647.95P0037008 Emcor ServiceýATTN: RAY KUTKA 5/14/2014 0:00 11,992.50P0037009 Taher, Campus Dining 5/14/2014 0:00 117.18P0037010 ETS/Institutional ToeflýEducational Testing Service 5/14/2014 0:00 481.20P0037011 Holt of California 5/14/2014 0:00 1,539.00P0037012 ETS/Institutional ToeflýEducational Testing Service 5/14/2014 0:00 481.20P0037013 ETS/Institutional ToeflýEducational Testing Service 5/14/2014 0:00 481.20P0037014 IMEDIA WEST 5/15/2014 0:00 300.00P0037015 Amazon/GE Money Bank 5/15/2014 0:00 586.98P0037016 Anthony Bowkerýdba: Robot Mesh (a trade name of Keep I. 5/15/2014 0:00 984.96P0037017 ATI 5/15/2014 0:00 18,050.04P0037018 ATI 5/16/2014 0:00 3,564.00

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PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0037019 ATI 5/16/2014 0:00 7,166.88P0037020 ATI 5/16/2014 0:00 5,348.16P0037021 College BoardýAccuplacer Dept. 5/16/2014 0:00 499.10P0037022 Merced College Bookstore 5/16/2014 0:00 5,160.80P0037023 Emcor ServiceýATTN: RAY KUTKA 5/19/2014 0:00 4,812.00P0037024 Emcor ServiceýATTN: RAY KUTKA 5/19/2014 0:00 5,219.00P0037025 Norman Wright Mechnical Equipment Corp 5/19/2014 0:00 3,328.89P0037026 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/19/2014 0:00 192.21P0037027 Moore Medical, LLC 5/19/2014 0:00 2,246.24P0037028 Armstrong Medical 5/19/2014 0:00 1,398.40P0037029 American Medical Association 5/19/2014 0:00 518.76P0037030 IMEDIA WEST 5/19/2014 0:00 300.00P0037031 Creative Vision AccessýATTN: PAM STRANGE 5/19/2014 0:00 6,801.84P0037032 Merced College Bookstore 5/19/2014 0:00 689.42P0037033 Ace Pipe & Steel 5/20/2014 0:00 574.55P0037034 Lawson Products Inc 5/20/2014 0:00 118.48P0037035 Nasco West 5/21/2014 0:00 472.14P0037036 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/21/2014 0:00 1,602.83P0037037 Appleton Inc. 5/21/2014 0:00 6,691.80P0037038 Amazon/GE Money Bank 5/22/2014 0:00 323.62P0037039 Care Express Products 5/22/2014 0:00 1,244.01P0037040 Moore Medical, LLC 5/22/2014 0:00 2,564.84P0037041 McGraw Hill Inc 5/22/2014 0:00 407.16P0037042 Amazon/GE Money Bank 5/22/2014 0:00 208.33P0037043 Medex Supply Distributors, Inc. 5/22/2014 0:00 151.71P0037044 ATI 5/22/2014 0:00 18,050.04P0037045 Blanchard & Loeb Publishers 5/22/2014 0:00 2,933.18P0037046 Office Depot 5/23/2014 0:00 214.63P0037047 Pocket Nurse Enterprises 5/23/2014 0:00 16,635.57P0037048 Abel Mendoza, Inc 5/27/2014 0:00 2,200.00P0037049 Pocket Nurse Enterprises 5/27/2014 0:00 5,623.49P0037050 Central Valley Golf and Utility Vehicles 5/27/2014 0:00 294.84P0037051 Kaplan Companies Inc 5/27/2014 0:00 1,531.57P0037052 Merced County Office of Education 5/27/2014 0:00 162.00P0037053 Merced County Office of Education 5/27/2014 0:00 86.40P0037054 Discount School Supply 5/27/2014 0:00 351.47P0037055 Moore Medical, LLC 5/28/2014 0:00 416.21P0037056 Halo-Lee Wayne Corp 5/28/2014 0:00 1,029.24P0037057 Laerdal Medical Corp 5/28/2014 0:00 324.00P0037058 Atlex.ComýAttn: Matt Shoemaker 5/29/2014 0:00 1,033.01P0037059 CDW GOVERNMENT INCýAttn: Paul Cardamone 5/29/2014 0:00 1,170.82P0037060 Stored Value Marketing 5/30/2014 0:00 3,018.95P0037061 All State Police Equipment Co 6/2/2014 0:00 9,892.37P0037062 Amazon/GE Money Bank 6/2/2014 0:00 118.05P0037063 Moore Medical, LLC 6/2/2014 0:00 3,549.22P0037064 Nasco West 6/2/2014 0:00 474.99

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PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0037065 Pocket Nurse Enterprises 6/2/2014 0:00 939.46P0037066 Medicus Health Direct, Inc. 6/2/2014 0:00 2,399.84P0037067 Pocket Nurse Enterprises 6/2/2014 0:00 775.38P0037068 Blanchard & Loeb Publishers, Inc. 6/2/2014 0:00 3,258.15P0037069 Ranch Fence 6/2/2014 0:00 1,586.00

Total 360,075.20

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CURRICULUM REVISIONS FROM May 15, 2014 (Changes effective Summer 2015 unless stated otherwise)

Schedule 14-74 COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES ARCH-01L Field Archaeology ART-17A Ceramics – Pottery ART-17B Intermediate Ceramics – Pottery PSYC-23 Personal and Social Adjustment TITLE 5 CONTENT REVIEW/SLO UPDATE DRAM-02 Rehearsal and Performance PSYC-15 Biological Psychology TITLE 5 CONTENT REVIEW (CTE) ELCT-53A Solar Installer Course 1 COURSE SLO UPDATES - EFFECTIVE SUMMER 2014 CHEM-02B Introductory Chemistry: Introduction to Organic and Biochemistry CHEM-12A Organic Chemistry I CHEM-12B Organic Chemistry II IGETC/CSU-GE/AA BREADTH AND UC-TCA (SUBMISSION PROPOSALS) MUST-01 Music Theory I (Diatonic Harmony) MUST-02 Music Theory II (Diatonic Harmony II) MUST-03 Music Theory III (Chromatic Harmony) MUST-04 Music Theory IV (Music Theory of the 20th and 21st Centuries) PROGRAM MODIFICATIONS A.A. Art (10110.AA) NEW PROGRAMS A.A.-T. Anthropology A.A. Digital Art C.L. Digital Art A.A.-T. Studio Arts COURSE INACTIVATION ART-17C Advanced Ceramics – Pottery PROGRAM INACTIVATION - EFFECTIVE ONCE A.A.-T. ANTHROPOLOGY IS IMPLEMENTED A.A. Anthropology: Archaeology (22100.AA) A.A. Anthropology: Cultural (22105.AA) A.A. Anthropology: Physical (22110.AA)

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BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE JUNE 17, 2014, MEETING OF THE BOARD

Item: The Proposed 2014-15 Tentative Budget Presented By: Joanne Schultz For: Information Action X Background Information The 2014-15 Tentative Budget that is being presented to you tonight is the first official review of the District’s various Funds. The information being presented impacts all District Funds but focuses primarily on the General Fund. The Unrestricted General Fund; oftentimes, referred to as the operating budget, is based on the information presented in the Governor’s January Budget, the May Revise and the Chancellor’s Office 2013-14 First Period Principal Apportionment, referred to as the P1. The Restricted General Fund is composed of the Board Designated, College Work Study, Categorical Projects Funds. Other District Funds include Bond Redemption, Child Development, Merced Farm, Capital Projects, Bond Construction, Bookstore, Retiree Health Benefits, Associated Students of Merced College (ASMC), and Student Financial Aid. 2014-15 State Budget - Impact to Community Colleges Based on the Governor’s May Revision, the state budget will include the following items: 0.85% COLA to the unrestricted general state apportionment

2.75% increase in funding for enrollment restoration/access

Reduce system-wide apportionment payment deferrals to zero

$100 million dollar increase to the Student Success and Support Program

$50 million dollar increase to Economic and Workforce Development Program, to

improve student success in career technical education

$148 million for Scheduled Maintenance, with no funding for Instructional Equipment

$6 million for increased technology infrastructure $42.4 million to offset decreases in property tax and student fees

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State Budget – Impact on Merced College Based on the information provided in the proposed state budget, the May Revise and the First Period Apportionment Report, the Administration has developed a Tentative Budget for 2014-15. This information is tentative and will be refined as the Legislature and the Governor work towards an eventual state budget. Highlights and the assumptions used to develop the Tentative Budget are as follows: Revenue: • FTES to be budgeted in 2014-15 has been adjusted for the First Period

Apportionment Report (May Revision), and based on the Governor’s May Revision. Credit FTES 9,090.58 $ 41,496,893 Noncredit FTES 323.59 888,241 Noncredit CDCP FTES 640.31 2,069,525 Basic Allocation (Based on 10,000 FTES) 4,428,727 Approved Center Funding - Los Banos 1,107,182 Total Base Revenue (2014-15) $ 49,990,568 Deficit Factor (1.0 percent) -499,906 Total Available General Revenue $ 49,490,662**

**Estimated total computational revenue has been adjusted upward 3.6% in the Unrestricted General Fund. In addition, P1 includes a total deficit factor of 4.4% - however, all but 1% is projected to be guaranteed with RDA backfill funding. Final budget will contain figures from P2 and Apportionment workload adjustments.

• Education Protection Account (EPA) funding is anticipated to remain at the same level as 2013-14, $6.5 million. An accounting of how the 2013-14 funds were spent will be presented to the Board at a later date.

• Since 2012-13, the District has opted to receive State Mandated Cost

reimbursements based on FTES. The District is choosing this option again for 2014-15 and is including $275,000 in the Tentative Budget. In addition, based on a recent audit conducted by the State Controller’s Office, the District is anticipating receiving approximately $200,000 for prior year mandated cost reimbursement claims. This revenue will not be included in the budget until the state provides a definitive timeframe for payment.

• The Tentative budget assesses a 1% deficit factor against state apportionment revenue, for a reduction of $499,906

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• A Cost of Living Adjustment (COLA) is budgeted at 0.85%, or $410,154

• 2.75% increase in funding for enrollment restoration/access, $1,326,970

• The Part-time Faculty Compensation is budgeted based on unspent dollars received in 2013-14, plus additional funds to be received in 2014-15.

• Nonresident tuition rates will remain level at $208 per unit. It is anticipated that the number of out-of-state athletes will remain level as the athletic programs remain unchanged.

Expenditures:

• In an effort to generate savings in previous years, the District has removed or excluded certain items from the budget. Many of these items were intended to be temporary or one-time savings and need to be restored in the budget to some extent. The Tentative Budget does not include any amount of restoral, however, these items will continue to be reviewed for possible inclusion in the Final Budget.

• The full-time faculty obligation is projected to be 167.6 FTEF. For Fall 2014, the District is projected to have 180 FTEF.

• Five faculty positions are currently vacant and are not projected to be filled in 2014-15. As a result, these positions are not included in the Tentative Budget. These vacancies will generate a savings of approximately $477,390.

• Health benefits for SISC medical rates will change as follows:

o 9.52% increase for Medical, an additional cost of $452,469 o Dental and Vision rates will remain the same as 2013-14.

• The PERS rate will increase by 2.8%, from 11.442% to 11.771%, for an

additional cost of $28,496.

• The STRS rate is projected to increase by 7.6%, from 8.25% to 8.88%, for an additional cost of $112,921.

• The District’s contribution rate for State Unemployment Insurance will remain the

same as 2013-14, 0.05%. As in 2013-14, the District will incur an additional Local Experience Charge (LEC) against benefits paid to former employees. The LEC is calculated annually and is determined based on the District’s reserve ratio. The LEC rate is 10% and is estimated to result in an additional cost of $20,000 for 2014-15.

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• Rate adjustments for Workers Comp, liability, property and auto physical damage insurance are currently unknown, therefore, no cost estimate is included

• Salaries have been adjusted for step and column increases including 2014-15

longevity bonuses.

Faculty $205,851 Adjunct Faculty 60,000 Classified 134,366 Management Team 104,665 Total $504,882

• All retirees, including employees that have filed intent to retire, have been

budgeted in the Retiree Health Benefits.

• SISC medical benefit rates vary depending upon the age and number of dependents for each retired employee. On average, rate adjustments were relatively similar to those for active employees, resulting in an additional cost of $165,846.

• Rates for student insurance are projected to decrease by approximately 1%.

• District will continue funding the EOPS program’s match at the 2008-09 Required District Contribution calculation amount of $231,166; although, the Required District Contribution calculation remains at $165,194.

• In prior years, the District has provided unrestricted general fund support to the following categorical programs: Matriculation/Student Success and Support Program (SSSP), DSPS, EOPS and CalWorks. The 2013-14 state budget included additional funding for each of these programs, therefore, the amount of general fund support was reduced accordingly. The additional state funding in 2013-14 for SSSP, DSPS and CalWorks exceeded the prior general fund contribution. As a result, the general fund support for these programs was reduced to zero. EOPS received a reduced level of general fund support in the amount of $76,002. At this time it is unknown if EOPS will receive additional funding in 2014-15. Therefore, the level of support is anticipated to remain at the 2013-14 level.

• Maintenance agreements are projected to increase by $97,327.

• The approved Planned Expenditures and Resource Allocation items for 2014-15 have not been finalized and no cost estimates are included.

• Net savings related to the 2013-14 SERP program are projected to be $391,218.

Net savings related to the 2012-13 SERP program are projected to be $420,934.

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• District salary savings of $900,000 and benefit savings of approximately $1.5

million are included for 2014-15.

• Vacation payouts to management and classified employees are included in the budget at an estimated cost of $95,000.

• Sets aside $100,000 in contingency funds for unanticipated costs that arise during the fiscal year

• Projects energy savings of approximately $34,000

• The state has allocated $300 million for Adult Education, however, it is unknown

at this time how much would be allocated to community colleges. Therefore, the Tentative Budget does not include any anticipated revenue for this item. Funding is not expected until 2015-16.

• The Governor intends to provide an additional $100 million for SSSP. This is in

addition to the funding received in 2013-14 and would result in approximately $940,000 in total program funding. The projected match requirement is 3 to 1 (District to State dollars) for 2013-14 funding and 2 to 1 for 2014-15 funding. This would require approximately $2.3 million of District resources. However, the match relative to the projected 2014-15 funding will not be included in the budget until applicable expenditures can be identified.

• The Governor’s January budget included $175 million for a 50/50 split between

the Scheduled Maintenance and Instructional Equipment programs. The Governor’s May Revision reduces the funding to $148 million, with the entire allocation for Scheduled Maintenance ($1,150,000). In addition, a local match will not be required for 2014-15.

Reserves: • For purposes of the Tentative Budget, the ending balance for 2013-14 is

estimated at $5,164,217, or 9.9%. This projection will continue to change as we move closer to the end of the fiscal year.

• The District is projecting a 2014-15 ending balance of $4,387,048, or 8.1%.

• The Board Reserve will be budgeted at 6 percent of the anticipated expenditures.

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2014-15 Tentative Budget Based on the above information and assumptions, the proposed 2014-15 Tentative Budget for the unrestricted General Fund would be as follows: 2013-14 2014-15 2012-13 Projection Tentative Actual 3rd Qtr Budget Income: 8100 Federal $ 37,855 $ 34,511 $ 40,000 8600 State 38,275,878 40,383,095 41,210,378 8800 Local 11,635,145 11,258,956 11,560,210 8900 Transfers-In 166,570 141,221 265,000 Total $ 50,115,448 $ 51,817,783 $ 53,075,588 Expenditures: 1000 Faculty Salaries $ 20,086,097 $ 19,141,284 $ 19,049,333 2000 Classified Salaries 9,449,979 9,230,876 9,119,006 3000 Benefits 14,425,350 14,146,403 15,288,276 4000 Supplies 530,413 588,785 551,159 5000 Services 4,634,473 4,672,021 5,408,492 6000 Capital Outlay 358,902 360,478 201,361 7000 Transfers-Out 2,804,714 4,174,733 4,235,130 Total Expenditures $ 52,289,928 $ 52,314,580 $ 53,852,757 Net Income (Loss) $ (2,174,480) $ (496,797) $ (777,169) Beginning Balance $ 7,835,494 $ 5,661,014 $ 5,164,217 Ending Balance $ 5,661,014 $ 5,164,217 $ 4,387,048 ======== ======== ======== Percentage 10.8% 9.9% 8.1%

Major Components of the projected 2014-15 Ending Balance

Reserve for Contingency @ 6.0% $ 3,231,165 Set Aside for One-time Expenditures/Carryover 1,155,883 Total $ 4,387,048

Page 50


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE June 17, 2014 MEETING OF THE BOARD

Item: Second Reading - Board Policy & Administrative Procedure 2710 –

Conflict of Interest Presented by: Ron Taylor For Information X For Action Background Information This policy and procedure has been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed it and forwards it to the Board. This policy and procedure came before the Board for a first reading at the May 6, 2014, meeting. Recommendation/Requested Action It is recommended the Board approve the proposed policy and procedure. Attachment BP/AP 2710 – Conflict of Interest

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ADMINISTRATIVE PROCEDURE 2710 Conflict of Interest References:

Government Code Sections 87105 and 87200-87210; Title 2 Sections 18700 et seq.; and as listed below

Incompatible Activities (Government Code Sections 1126 and 1099) Board members and employees shall not engage in any employment or activity that is inconsistent with, incompatible with, in conflict with or inimical to the Board member’s duties as an officer of the District. A Board member shall not simultaneously hold two public offices that are incompatible. When two offices are incompatible, a Board member shall be deemed to have forfeited the first office upon acceding to the second. Financial Interest (Government Code Sections 1090 et seq.) Board members and employees shall not be financially interested in any contract made by the Board or in any contract they make in their capacity as members of the Board or as employees. A Board member shall not be considered to be financially interested in a contract if his/her interest meets the definitions contained in applicable law (Government Code Section 1091.5). A Board member shall not be deemed to be financially interested in a contract if he/she has only a remote interest in the contract and if the remote interest is disclosed during a Board meeting and noted in the official board minutes. The affected Board member shall not vote or debate on the matter or attempt to influence any other member of the Board to enter into the contract. Remote interests are specified in Government Code Section 1091(b); they include, but are not limited to, the interest of a parent in the earnings of his or her minor child. No Employment Allowed (Education Code Section 72103(b)) An employee of the District may not be sworn in as an elected or appointed member of the Governing Board unless and until he/she resigns as an employee. If the employee does not resign, the employment will automatically terminate upon being sworn into office. This provision does not apply to an individual who is usually employed in an occupation other than teaching and who also is, at the time of election to the Board, employed part time by the District to teach no more than one course per semester or quarter in the subject matter of that individual’s occupation (Education Code Section 72103(b)). Financial Interest in a Decision (Government Code Sections 87100 et seq.) If a Board member or employee determines that he/she has a financial interest in a decision, as described in Government Code Section 87103, this determination shall be disclosed and made part of the Board’s official minutes. In the case of an employee, this announcement shall be made in writing and submitted to the Board. A Board member, upon identifying a conflict of interest, or a potential conflict of interest, shall do all of the following prior to consideration of the matter.

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• Publicly identify the financial interest in detail sufficient to be understood by the public;

• Recuse himself or herself from discussing and voting on the matter; • Leave the room until after the discussion, vote, and any other disposition

of the matter is concluded unless the matter is placed on the agenda reserved for uncontested matters. A Board member may, however, discuss the issue during the time the general public speaks on the issue.

Gifts (Government Code Section 89503) Board members and any employees who manage public investments shall not accept from any single source in any calendar year any gifts in excess of the prevailing gift limitation specified in law. Designated employees shall not accept from any single source in any calendar year any gifts in excess of the prevailing gift limitation specified in law if the employee would be required to report the receipt of income or gifts from that source on his/her statement of economic interests. The above limitations on gifts do not apply to wedding gifts and gifts exchanged between individuals on birthdays, holidays and other similar occasions, provided that the gifts exchanged are not substantially disproportionate in value. Gifts of travel and related lodging and subsistence shall be subject to the above limitations except as described in Government Code Section 89506. A gift of travel does not include travel provided by the District for Board members and designated employees. Board members and any employees who manage public investments shall not accept any honorarium, which is defined as any payment made in consideration for any speech given, article published, or attendance at any public or private gathering (Government Code Sections 89501 and 89502). Designated employees shall not accept any honorarium that is defined as any payment made in consideration for any speech given, article published, or attendance at any public or private gathering, if the employee would be required to report the receipt of income or gifts from that source on his/her statement of economic interests. The term “honorarium” does not include:

• Earned income for personal services customarily provided in connection with a bona fide business, trade, or profession unless the sole or predominant activity of the business, trade or profession is making speeches.

• Any honorarium that is not used and, within 30 days after receipt, is either returned to the donor or delivered to the District for donation into the general fund without being claimed as a deduction from income tax purposes.

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Representation (Government Code Section 87406.3) Elected officials and the [CEO] shall not, for a period of one-year after leaving their position, act as an agent or attorney for, or otherwise represent for compensation, any person appearing before that local government agency.

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BOARD POLICY 2710 CONFLICT OF INTEREST Reference: Government Code Sections 1090, et seq.; 1126; 87200, et seq.; Title 2, Sections 18730 et seq. Administrative Procedure 2712

Board members shall not be financially interested in any contract made by the Board or in any contract they make in their capacity as board members. Board members shall avoid conflicts of interest, or its appearance, between their obligations to the District and private business or personal commitments and relationships. A board member shall not be considered to be financially interested in a contract if his or her interest is limited to those interests defined as remote under Government Code Section 1091 or is limited to interests defined by Government Code Section 1091.5. A board member who has a remote interest in any contract considered by the Board shall disclose his or her interest during a board meeting and have the disclosure noted in the official board minutes. The board member shall not vote or debate on the matter or attempt to influence any other board member to enter into the contract. A board member shall not engage in any employment or activity that is inconsistent with, incompatible with, in conflict with or inimical to his or her duties as an officer of the district. A board member shall not simultaneously hold two public offices that are incompatible. Upon leaving the board, former members shall not, for a period of one year act as an attorney, agent or otherwise represent for compensation others appearing before the board. In compliance with law and regulation, the Superintendent/President shall establish administrative procedures to provide for disclosure of assets of income of board members who may be affected by their official actions, and prevent members from making or participating in the making of board decisions which may foreseeably have a material effect on their financial interest. Board members and all designated employees identified by Administrative Procedure 2712 shall file statements of economic interest with the filing officer identified by the administrative procedures. Board members are encouraged to seek counsel from the District’s legal advisor in every case where any question arises. Adopted 1/8/08 Reviewed 5/25/10

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Order of Election

(Education Code Sections 5000, 5018, 5304, 5322) RESOLUTION 14- 95 ORDERING GOVERNING BOARD MEMBER ELECTION

WHEREAS, the regular biennial election of governing board members is ordered by law pursuant to Section 5000 of the Education Code to fill offices of members of the governing board of Merced Community College District of Merced County, now be it RESOLVED that the County Superintendent of Schools for this county call the Election as ORDERED and in accordance with the designations contained in the following Specifications of the Election Order made under the authority of Education Code Sections 5304 and 5322.

SPECIFICATIONS OF THE ELECTION ORDER The election shall be held on Tuesday, November 4, 2014 The purpose of the election is to elect four members of the governing board of Merced Community College District. IT IS FURTHER ORDERED that the Clerk or Secretary of the district shall deliver not less than 123 days prior to the date set for the election, two copies of this Resolution and Order to the county superintendent of schools and one copy to the officer conducting the election. The foregoing Resolution and Order was adopted by a formal vote of the governing board of Merced Community College District of the County of Merced being the board authorized by law to make the designations therein contained on June 17, 2014. (Signed) Clerk/Secretary of the Governing Board Instructions: After the Order of Election is adopted by the board, the clerk or secretary should sign the Order and deliver two copies to the county superintendent of schools and one to the officer conducting the election not less than 123 days prior to the date set for the election (Ed. Code 5322). One of these copies is to be delivered by the county superintendent to the county clerk or registrar of voters, with a copy of the Notice of election, at least 120 days prior to the day of the election (Ed. Code 5324).

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Merced College Office of the President

Resolution 14-96

GOVERNING BOARD ELECTION PROCEDURE IN THE EVENT OF A TIE VOTE

WHEREAS a Governing Board election will be held November 4, 2014, to elect four board members to fill seats on the Board of Trustees for board members whose terms expire,

BE IT RESOLVED that in the event of a tie vote, the winner(s) shall be determined with a coin toss.

PASSED AND ADOPTED this 14th day of June, 2014, by the Governing Board of the Merced Community College District by the following vote: AYES: NOES: ABSENT: Approved

Ronald C. Taylor, Ph.D. Secretary to the Board of Trustees

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BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE JUNE 17, 2014 MEETING OF THE BOARD

Item: Request to Award Bid for Proposition 39 Project

Merced Campus: Virtual Desktop Infrastructure Equipment Presented By: Joanne Schultz For: Information Action X Background Information Proposition 39, the California Clean Energy Jobs Act, passed on November 6, 2012. SB 73 establishes that eleven percent of the funds deposited annually into the Clean Energy Job Creation Fund be allocated to the California Community College Chancellor’s Office to be made available to community college districts for energy efficiency upgrades and clean energy installations. On May 14, 2013, the Board of Trustees was advised about the passage of Proposition 39, the California Clean Energy Jobs Act. Administration worked closely with Merced Irrigation District and Pacific Gas and Electric Representatives to identify potential Proposition 39 projects. Whenever possible, Proposition 39 funding was offset by any allowable utility rebates, which provided additional funding for projects. Merced Community College District applied for and was approved for energy project funding in the amount of $279,143. Merced College received this funding on February 18, 2014. One of the approved projects was for Virtual Desktop Equipment for the Merced Campus. As required by Public Contract Code 20651, Administration conducted a competitive bidding for equipment and formal requests for bids were issued (Bid #2014-02) and advertised through the Merced Sun Star. Below are details of this project:

Project Budget Virtual Desktop Equipment (69 units) - A virtual desktop is an individual user’s interface in a virtualized environment. The virtualized desktop is stored on a remote server rather than local. The benefits of desktop virtualization include:

• Cost savings because resources can be shared and allocated on an as-needed basis.

• More efficient use of resources and energy. • Improved data integrity because backup is centralized. • Centralized administration. • Fewer compatibility issues.

$88,403.00

A public bid opening took place on Friday, May 30, 2014 at 2:00 p.m. and the project will deliver all equipment by Tuesday, June 30, 2014, as set forth in the Notice to Proceed. Recommended/Requested Action It is recommended the Board of Trustees award the Merced Campus Virtual Desktop Infrastructure Project to the lowest responsive and responsible bidder which was Insight at a cost of $70,355.36. Attachments Bid Tally Sheet

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Merced Community College DistrictMerced Campus, Virtual Desktop EquipmentBid/Quote: 2014-01 Date: May 31, 2014

Lowest Quote: $70,355.36

Responsive Selected Responsive SelectedYes Yes Yes No

$70,355.36 $71,546.45Tax $2,182.28 $2,081.81

$70,355.36 $71,546.45

Responsive Selected Responsive SelectedYes No Yes No

$72,026.79 $72,271.79Tax $2,119.68 $3,620.51

$72,026.79 $72,271.79

Responsive Selected Responsive SelectedYes No Yes No

$74,745.94 $77,838.00Tax $2,755.30 $5,765.76

$74,746.00 $77,837.76

Responsive SelectedYes No

$80,603.70Tax $6,448.32

$87,052.32

O & M OfiiceQuoter/Bidder G

Quoter/Bidder C Quoter/Bidder D

Zone Howard TechQuoter/Bidder E Quoter/Bidder F

Computer Land CDW-G

Insight New TechQuoter/Bidder A Quoter/Bidder B

Page 59


BOARD AGENDA BACKUP



Item: Request to Award Janitorial Supplies Presented By: Joanne Schultz For: Information Action X Background Information The purpose of the bid was to obtain competitive pricing for the janitorial supplies required for District’s daily operations as a cost savings measure. The District identified eighty (80) items to submit for bid pricing and they were identified in the bid specifications. The bids were written in a manner to allow the District to award the bid in its entirety or by individual items. Going forward this will be an annual process for the District. A public bid opening took place on Monday, June 2, 2014 at 2:00 p.m. and bids were received from seven (7) different vendors. The District will award each item separately and a breakdown is attached. Recommended/Requested Action It is recommended the Board of Trustees award the lowest bidder per item as shown on the attachment As required by Public Contract Code 20651, Administration conducted a competitive bidding for equipment and formal requests for bids were issued (Bid #2014-02) and advertised through the Merced Sun Star. Awarding Bid #2014-02 by each line item to several vendors, ensures that the District receives the best possible pricing for each item purchased. The Purchasing Manager reviewed seven bids and recommends a multiple award to the lowest responsive and responsible proposers meeting specifications.

NUMBER OF ITEMS AMOUNT OF AWARD (includes tax)

RANDIK 12 $ 12,841.20

SOUTHWEST 18 $ 9,880.31

CENTRAL 25 $ 38,396.82

P & R PAPER 13 $ 27,226.26

TRINITY 12 $ 6,563.78 Attachments Bid Tally Sheet

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RANDIK INTERBRO WAXIES TRINITY POLY STAR CENTRAL P & R PAPERS SOUTHWEST

Item # Item Description QTY Ext EXT EXT EXT EXT EXT EXT EXT EXT

1 Bleach 100 168.00 1397.65 151.00 152.00 158.00 P & R 152.00

2 Bravo Stripper 40 1631.20 2045.74 2531.60 RANDIK 1631.20

3 Bravo Stripper for Spot Building 20 1388.80 1410.33 RANDIK 1388.80

4 Broom, Household 50 180.00 253.00 194.00 219.00 99.00 S.W 99.00

5 Brush, Toilet Bowl Swab 100 650.00 55.65 202.00 223.00 49.00 S.W 49.00

6 Bucket, 10 Qt. 10 55.00 63.93 68.10 38.50 53.50 S.W 53.50

7 Bucket, 35 Qt. w/Casters 10 365.00 425.48 415.00 415.00 RANDIK 365.00

8 Dolly 20 440.00 833.15 400.00 399.80 427.20 P & R 399.80

9 Cleaner, Toilet Bowl, 1 Qt. Btl. 100 1974.82 2092.00 2509.00 TRINITY 1974.82

10 Cleanser, Cream Cleaner 50 1750.00 1529.65 1200.00 1656.00 CENTRAL 1200.00

11 Cob Web Brush 30 186.00 177.04 116.10 142.50 CENTRAL 116.10

12 Complete Wax 60 3270.00 3394.73 RANDIK 3270.00

13 Counter Brush, 8" 30 81.00 126.56 69.00 98.40 85.50 CENTRAL 69.00

14 Degreaser Cleaner 100 491.00 781.65 510.00 380.00 366.00 P & R 380.00

15 Deodorant Block, 8 oz. Wall 60 57.64 119.40 1042.80 TRINITY 57.64

16 Deodorant Block, Urinal 60 642.00 691.06 372.00 495.00 359.40 S.W 359.40

17 Doodlebug, 45 4-1/2 X 10, Brown 30 954.00 1076.96 882.00 1267.50 978.90 CENTRAL 882.00

18 Doodlebug, 45 4-1/2 X 10, White 30 587.40 1076.96 882.00 1194.60 978.90 RANDIK 587.40

19 Dust Cloth, Treated 25 yd. Roll 4 346.82 232.00 CENTRAL 232.00

20 Dust Pan, Metal 24 83.52 75.16 79.20 88.80 73.68 S.W 73.68

21 Dust Pan, Plastic 30 59.70 275.65 60.00 48.00 69.00 P & R 48.00

22 Eraser, Chalkboard, 18" Finney 24 714.35 433.92 S.W 433.92

23 Expo Dry Eraser 100 2004.59 1704.00 S.W 1704.00

24 Feather Duster 30 318.00 155.29 89.70 177.60 131.70 CENTRAL 89.70

25 Floor Neutralizer & Conditioner 10 513.50 211.64 185.20 424.80 TRINITY 211.64

26 Folded Towel, Scott 189 Recycled 200 4724.00 7951.06 4290.00 3338.00 2640.00 S.W 2640.00

27 Forward G.P. 40 1552.40 1564.33 2211.60 RANDIK 1552.40

BID AWARD

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28 Forward G.P. 10 976.90 391.08 1548.60 TRINITY 391.08

29 Glance Glass Cleaner 12 626.88 646.02 1041.00 150.00 S.W 150.00

30 Gum Remover 10 193.60 298.94 180.00 207.50 170.64 CENTRAL 180.00

31 Hand Soap, Bar Lava 12 466.80 564.80 450.24 493.92 CENTRAL 450.24

32 Hand Soap, Liquid, Gal Size 20 62.80 82.82 68.00 85.60 116.00 RANDIK 62.80

33 Hand Soap, Powder 20 140.00 129.41 71.80 107.40 135.00 CENTRAL 71.80

34 Latex Gloves (Disposable),Powde 120 552.00 492.00 613.41 456.00 480.00 642.00 CENTRAL 456.00

35 Liner, Trash Can, 23X10X39, 31-3 500 10485.00 9840.00 9910.00 12022.35 9910.00 9500.00 11295.00 13785.00 CENTRAL 9500.00

36 Liner, Trash Can, 12X8X21, 7 Ga 50 1135.00 1574.00 944.71 944.50 811.00 1425.00 P & R 811.00

37 Lotion, Hand,Sani-Fresh Gentle C 80 2800.00 6545.13 2720.00 8115.20 CENTRAL 2720.00

38 Marshall Trash Containers 12 1952.40 2130.64 1980.00 1777.20 1192.56 S.W 1192.56

39 Mop Handles, Quick Change 30 164.40 175.48 177.00 144.60 187.20 P & R 144.60

40 Mop Head, California Cotton, Web 100 310.00 685.88 399.00 494.00 862.00 RANDIK 310.00

41 Mop Head, Rayon 24 Oz, 8 Ply 50 350.00 278.88 160.00 306.00 460.00 CENTRAL 160.00

42 Mop Wringer, 16-24 Oz 10 580.00 423.69 730.00 411.20 509.40 CENTRAL 411.20

43 Napkins, Sanitary 10 246.70 305.80 225.00 245.00 CENTRAL 225.00

44 Over & Under Sealer 30 1939.80 2004.07 3014.70 RANDIK 1939.80

45 Playtex Tampons 10 521.10 630.88 490.00 CENTRAL 490.00

46 Polish, Stainless Steel 15 549.35 484.00 P & R 484.00

47 Polish, Wax, Furniture 12 288.00 361.21 275.88 325.80 299.52 CENTRAL 275.88

48 Push Broom, Floor 24" 12 181.44 130.45 87.60 110.52 130.32 CENTRAL 87.60

49 Push Broom Handle, 5' w/Metal T 30 61.20 120.74 56.70 82.20 79.50 CENTRAL 56.70



52 Roll Towel Scott, B1005 Recycled 500 32340.00 17945.00 10595.00 29100.00 P & R 10595.00

53 Rubbermaid Funnel Tops 12 235.20 253.91 227.88 256.56 222.96 S.W 222.96

54 Rubbermaid Funnel Tops 12 352.80 377.36 375.00 405.24 355.20 RANDIK 352.80

BID AWARD

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56 Rugbee Extraction 20 1584.00 TRINITY 1584.00

57 Sanding Screens, 18", 80 Grit 18 1507.50 1813.91 1475.56 2216.52 1517.22 CENTRAL 1475.56

58 Scouring Pad, Hand Green #96 30 297.90 116.47 1800.00 374.70 293.40 TRINITY 116.47

59 Scrubbing Pad, 20" White 10 263.00 121.52 255.00 327.50 273.50 TRINITY 121.52

60 Scrubbing Pad, 20" Red 10 263.00 150.12 255.00 336.90 273.50 TRINITY 150.12

61 Scrubbing Pads, Floor, 20" Black 20 541.00 259.86 510.00 692.80 542.00 TRINITY 259.86

62 Scrubbing Pads, Floor, 20" Green 10 263.00 129.93 255.00 336.90 312.40 TRINITY 129.93

63 Seat Cover, Toilet, Clark 0466A 200 4000.00 5305.88 3640.00 4196.00 4730.00 CENTRAL 3640.00

64 Spong, 4"X6"X1" 200 96.00 183.76 398.00 286.00 250.00 RANDIK 96.00

65 Spot Remover, Spray, Carpet 4 171.38 TRINITY 171.38

66 Spray Bottle, 24 Oz, w/Trigger 100 89.00 159.18 72.00 39.00 75.00 P & R 39.00

67 Tissue, Scott #07805 600 21120.00 17850.00 11340.00 P & R 11340.00

68 Trash Can, Brute, 32 Gal 10 188.90 203.31 230.00 162.70 211.30 P & R 162.70

69 Trash Can, Brute, 44 Gal 12 334.80 528.00 418.00 296.40 383.76 RANDIK 334.80

70 Trash Can, Brute, 55 Gal 6 336.60 403.76 324.00 358.86 295.50 S.W 295.50

71 Urethae Gym Floor Finish 5's 30 1527.60 1950.00 292.20 S.W 292.20

72 Urethae Gym Floor Finish Applica 4 199.68 184.18 104.00 CENTRAL 104.00

73 Virex 5 294.55 374.00 242.20 P & R 242.20

74 Wastebasket, Plastic, 7 Gal 60 213.00 310.86 306.00 959.40 233.40 S.W 233.40

75 Liner, Trash Can, 23X17X48 50 1451.00 1599.00 909.12 1330.00 1657.00 TRINITY 909.12

76 Air Freshener 240 453.60 884.40 477.60 669.60 446.40 S.W 446.40

77 Water Stain Remover 24 244.80 342.41 95.76 102.72 202.80 CENTRAL 95.76

78 Doodlebug Pad Holder 20 94.20 142.35 100.00 672.00 88.80 S.W 88.80

79 Enmotion Paper Towel 300 12942.00 24746.70 12840.00 13392.00 CENTRAL 12840.00

80 Fabuloso 100 605.00 1120.71 1020.00 818.00 448.00 S.W 448.00

BID AWARD

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BOARD AGENDA BACKUP



Item: Request to Award for Short Term Lease of Pasture Land Presented By: Joanne Schultz For: Information Action X Background Information For the past twenty-five years the District has leased out approximately four acres of pasture land for educational purposes. The intent is to allow the students in the Animal Science Program at Merced College to observe equines and genetics as a part of their instructional classes. Proposals were due on Tuesday, June 3, 2014 at 2:00 p.m. and only one proposal was received from Brooks Ranch. Recommended/Requested Action As required by Public Contract Code 20651, Administration conducted a competitive bidding for equipment and formal requests for bids were issued (Proposal #2014-03) and advertised through the Merced Sun Star. It is recommended the Board of Trustees award the short term lease for pasture land to Brooks Ranch at the price $55.00 a month, per mare/full pair the lowest/only bidder. Estimated start date is July 1, 2014. Attachments Bid Tally Sheet

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Merced Community College DistrictShort Term Lease Pasture LandBid/Quote: 2014-03 Date: June 3, 2014

Responsive SelectedYes Yes

$55 per pair/per month

$55 per pair/per month -$

Brooks Quarter HorsesBidder A

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BOARD AGENDA BACKUP



Item: District Five-Year Construction Plan

First Funding Year 2016-17

Presented By: Joanne Schultz

For: Information Action X Background Information Each year the District is required to submit to the Chancellor’s Office an updated District Five-Year Construction Plan, per Education Code Section 81800, et al. A brief summary of the individual projects included in the Five-Year Plan is attached for the Board’s review. This summary was reviewed and approved by the District’s Facilities Master Planning Committee on May 2, 2014. The Five-Year Construction Plan is due to the Chancellor’s Office July 1, of each year. Recommended/Requested Action It is recommended the Board of Trustees approve the Five-Year Construction Plan for the 2016-17 first funding year. Attachments Five-Year Plan Project Summary

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Merced Community College District Five-Year Construction Plan Summary What is the Five-Year Construction Plan? The Five-Year Construction Plan communicates to the State Legislature, through state control agencies, the capital outlay needs of a community college district over the next five years. It also serves as the base of capital outlay applications by delineating capacity to load ratios for five categories of space defined in Title V of the California Administrative Code: lecture, laboratory, office, library, and audio-visual/TV (media). The plan essentially merges five components into a “logical” and measurable statement of the District’s projected needs: educational plan statements, inventory of existing space, enrollments, FTE instructional staff, and projected facility projects. Initial Project Proposal (IPP) The purpose of the IPP is to introduce the concept and impact on space intended by each project proposal, so that effort can be made to determine which projects should continue into more detailed planning and development. Merced Community College District staff will not be resubmitting the Vocational Complex Renovation/Expansion IPP this year. Final Project Proposal (FPP) The FPP establishes the project justification, final scope and estimated costs for implementation of all acquisition, infrastructure, facility and systems projects. The District’s Agriculture and Industrial Technology Complex FPP has been approved for funding through the next California State Bond. Preliminary Plans (PP) The Preliminary Plans is a more detailed development of the project plans and involves the completion of environmental requirements and preparation, submission, and approval of preliminary plans by the Chancellor’s Office and State Public Works Board. Working Drawings (WD) Working Drawings, also known as “construction documents”, involves translation of the design documents by the architect, engineer, or other design professional into construction drawings and detailed specifications for use by the contractor for the construction project. Construction (C) and Equipment (E) Construction and Equipment are the last two funding cycles of a project.

The Life of a Capital Outlay Project Initial Project Proposal (IPP) Final Project Proposal (FPP) Preliminary Plans (PP) Working Drawings (WD) Construction (C) Equipment (E)

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Project Description Project Cost and

Funding Source

Status

Agricultural Science and Industrial Technology Complex Project This project is for the construction of a new Agriculture Science and Industrial Technology Complex in response to changing education and technical training requirements of persons entering and continuing employment in the agriculture and industrial technology sectors of Merced County and Statewide economy. Complementing the existing “dirty labs” for these programs, this project provides uniquely different “clean” technology oriented labs, which can be utilized for classes in agriculture business, animal science, electronics, mechanized agriculture, plant science and for college/industry collaboration. This project is funded by state (50%), and local (50%) bonds.

State $13,346,000

Local (Bond) $13,008,000

Total Project Cost: $26,354,000

Board of Governor’s (BOG) approved project for 2014-15 funding; waiting for passage of proposed November state bond.

Vocational Complex Renovation/Expansion Project Space vacated as a result of the Allied Health Complex Project will be renovated to provide updated instructional lecture, lab, and office space for the campus. Additional instructional space will be constructed by adding a two-story wing onto the east side of the building. This project is funded by state (80%), and local (20%) bonds.

State $8,944,000

Local (Bond)

$2,235,000

Total Project Cost: $11,179,000

Resubmitting as Initial Project Proposal (IPP) for 2016-17 funding.

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DRAWERNUMBER

FISCAL YEAR DESCRIPTION OF CONTENTSNUMBEROF ITEMS

1 2008-2009 ACCOUNTS PAYABLE: CATEGORICAL 124 - (A - O, STAPLES) 54

2 2008-2009 ACCOUNTS PAYABLE: CATEGORICAL 123 - (ROMAN A. MINOR - MISC Z) 30

3 2008-2009

ACCOUNTS PAYABLE: CATEGORICAL 124 - (MISC S - MISC Z)/CDC 330 - (A - MISC Z) COACHES FOLDERS, RAD-TECH FOLDERS, PREPAY REGISTER, COUNTY BACTCH REPORTS, AC404, CANCELLED CHECKS 26

4 2008-2009ACCOUNTS PAYABLE: CATERGORICAL 123 - (BPO A-E) (A-MERCED COLLEGE BOOKSTORE) 30

5 2008-2009 ACCOUNTS PAYABLE (MISC P - MISC S [SI-SN]) 42

6 2008-2009 ACCOUNTS PAYABLE (MISC S [SO-ST] - VISA) 32

7 2008-2009 ACCOUNTS PAYABLE (MISC V - MISC Z) (BPO F-Z) 39

8 2008-2009 ACCOUNTS PAYABLE (GALAN, DAVID - LOWE'S) 39

9 2008-2009 ACCOUNTS PAYABLE (MISC L - OFFICE DEPOT [MAY]) 35

10 2008-2009ACCOUNTS PAYABLE (OFFICE DEPOT[APRIL] - PUBLIC AGENCY LAW GROUP) 35

11 2008-2009 ACCOUNTS PAYABLE (AT&T LONG DISTANCE - AMERIPRIDE) 23

12 2008-2009 ACCOUNTS PAYABLE (APPLE INC. - CORPORATE PAYMENT SYSTEMS) 44

13 2008-2009 ACCOUNTS PAYABLE (COSTCO - MISC F) 36

14 2008-2009 GENERAL LEDGER POSTINGS INVOICES (NOVEMBER 2008-JUNE 2009) 9

15 2008-2009 ENCUMBRANCE JOURNALS (JULY 2008 - JUNE 2009) 24

16 2008-2009 GENERAL LEDGER POSTINGS INVOICES (JULY 2008 - NOVEMBER 2008) 8

17 2008-2009BOOKSTORE- V., ACCA REP,INVENTORY,MALP.INS., DCR APRIL - JUNE 2009 18

18 2008-2009 BOOKSTORE -DCR AUGUST - OCTOBER 2008 14

19 2008-2009 BOOKSTORE-DCR NOVEMBER - JANUARY 20, 2009 16

20 2008-2009BOOKSTORE-ACCOUNTS PAYABLE SUBSIDIARY, ACCOUNTS RECEIVABLE MISC 43

21 2008-2009 BOOKSTORE-DCR JULY 2008-AUGUST 21, 2008 12

22 2008-2009 BOOKSTORE-DCR JANUARY 27, 2009-MAY 2009 13

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DRAWERNUMBER

FISCAL YEAR DESCRIPTION OF CONTENTSNUMBEROF ITEMS

23 2008-2009G/L POSTINGS- CASH DISBURSEMENTS, GENERAL JOURNALS, FINANCIAL AID 23

24 2008-2009G/L POSTINGS- CASH RECEIPTS, NON REIMBURSE TRAVEL REQ, FINANCIAL AID/PAYROLL 20

25 2008-2009 DAILY C/R BACKUP (JULY 2008 - SEPTEMBER 2008) 16 BUNDLES

26 2008-2009 DAILY C/R BACKUP (SEPTEMBER 2008 - FEBRUARY 2009) 16 BUNDLES

27 2008-2009 DAILY C/R BACKUP (FEBRUARY 2009 - JUNE 2009) 20 BUNDLES

29 2008-2009 DAILY CASH RECEIPT POSTING REPORTS (JULY 2008 - JUNE 2009) 12

31 2008-2009

CERTIFICATE OF DEPOSIT, DUPLICATING, A/R BILLINGS, NSF'S, A/R COLLECTIONS, A/R CODES, TICKET AUDITS, ENCUMB., APPROP. XFRS., POSTAGE, BULK MAIL, BR MAIL 35

32 2008-2009 GENERAL JOURNALS (2008-2009): #25823-27499 11

33 2008-2009 GENERAL JOURNALS (2008-2009): #27500-28533 11

34 1999-2005

JOE'S FILES (OLD), 1999-2005 APPROXIMATELY: PROJECT BUDGET REC., BOARD OF TRUSTEE FINANCIALS, MC FINANCIALS, BOND RECEIPTS, RETIREE RECEIPTS, STUDENT R2T4 RECEIPTS, FINANCIAL AID REPAYS, COUNTY AUDITORS REPORT, STATE MANDATED TRANSMITTAL FORM, RTN OF TITLE FUNDS, CLOSING MTLS, ELECTRONIC FILING INFORMATION, COUNTY BANK STATEMENTS, 1099'S, VTEA RECEIPTS VARIED

35 2008-2009SUPPLIES BACKUP, JE LOTTERY, , CATERGORIAL 124 TRAVEL, SALARY, BUDGET, REPORTS 192

Page 70

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE June 17, 2014 MEETING OF THE BOARD Item: Classified Senate Constitution and Bylaws Presented by: Charlene Reed, President of Classified Senate X For Information For Action Background Information The Classified Senate Constitution and Bylaw committee has been working on updating our old Constitution and Bylaws form 1995. The Constitution and Bylaws being presented to you have been available to all classified employees for their review since May 30th. With suggestions and amendments from classified employees it is being presented to you as an informational item. Recommended Action These are informational items only for this meeting. The Classified Senate Constitution will be brought back to the Board at the August meeting for approval. Attachments Classified Senate Constitution Classified Senate Bylaws

Page 71

MERCED COLLEGE CLASSIFIED SENATE

CONSTITUTION

ARTICLE I. Name

The Merced College Classified staff hereby forms the Merced College Classified Senate.

ARTICLE II. Objective

The purpose of this organization is to provide a vehicle by which the classified staff is able to fully participate in the goals and mission of the college. It shall be the function of the classified Senate to participate in the governance of Merced Community College; to actively collect, evaluate and disseminate information for the classified staff; and to represent those non-bargaining interests before and on any governance or college committee.

ARTICLE III. Membership

The membership of the Senate shall include 15 members of the classified staff of the College District. Members may consist of full-time or part-time permanent staff, which are not administrators or certificated, as defined by Education Code Section 45104; 88003 and Merced Community College District Board Policy 4600.

ARTICLE IV. Officers

The Classified Senate Officers shall consist of President, Vice-President, Secretary, and Treasurer. These officers shall comprise the EXECUTIVE COMMITTEE whose primary function is to expedite the business of the Classified Senate. Duties and responsibilities shall be ascribed in the Bylaws and expanded as seen necessary by the Senate.

ARTICLE V. Duty of Officers

Duties of officers, committee chairs, and committee members shall be ascribed in the Bylaws and expanded as seen necessary by the Senate.

ARTICLE VI. Meetings

The regular meetings of the Senate shall be held each month from August to May inclusive unless otherwise ordered by the Classified Senate.

ARTICLE VII.

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Committees

The Senate shall have standing and ad hoc committees. Standing committees shall be permanent and conduct the business of the senate. Ad hoc committees shall be established by the president for special purposes and shall be of short duration. The President shall be an ex-officio member of all committees, except the Nominating Committee.

ARTICLE VIII. Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order – Newly Revised shall govern the Senate in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and any special rules of order the Senate may adopt.

ARTICLE IX. Amendments

Any classified staff member may recommend to the Senate, in writing, a proposed amendment to the Constitution. IX 1. Amendments to this Constitution may be put to a vote of the classified staff when meeting one or more of the following criteria:

A. A two-thirds vote of the Classified Senate present. B. A petition signed by not less than ten percent of the staff employees. C. The President of the College following his/her determination that some

portion(s) of the Constitution are at variance with the California State Law or the adopted rules and policies of the Trustees of the College District.

IX 2. Proposed amendments to this Constitution shall be presented to all classified employees at least ten working days before said amendment proposal is put to a vote. To be adopted, a proposed amendment must receive a simple majority of votes cast.

Additions to and/or changes in the Bylaws may be effected by the Executive Committee upon approval of a majority of the Senate body. The Bylaws and Constitution will be reviewed annually.

ARTICLE X. Elections

The Merced College Classified Senate Elections Committee will conduct a general election each spring prior to May 1. RATIFIED BY MERCED COLLEGE CLASSIFIED Date: APPROVED BY MERCED COLLEGE BOARD OF TRUSTEES Date:

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MERCED COLLEGE CLASSIFIED SENATE

Bylaws Ratified ?

Bylaw I. Senate Membership Section 1. The Classified Senate in accordance with its Constitution shall be an established organization promoting the interests of the classified staff at Merced College. Members of the Classified Senate shall be elected, the electorate being defined as those employees who are classified staff of the College District. All classified

Senate members shall follow the “Institutional Code of Ethics” BP/AP 3050, Appendix 1, attached to these Bylaws.

Section 2. Thirteen senators shall be elected, eleven from geographical and numerically balanced areas, designated sectors, and two senators at large. Geographical areas will be reviewed and adjusted by a senate committee and ratified by the senate once a year prior to the annual election. Section 3. All senators shall serve two-year terms. Terms shall begin on the day of the last general meeting of the academic year (May). Approximately one-half of the membership of the senate shall be elected each spring semester by the elections process outlined in Bylaw III Elections.

A. Duties and responsibilities of Senators and Senators At-Large (Alternates) 1. Attend regular Senate meetings and sign roll sheet 2. Serve on at least one shared governance committee, sign roll sheet,

report back to Senate at the Senate meeting. 3. Ratify all appointments made by the Senate President. 4. Poll Constituencies on items designated by the Senate. 5. Report constituencies’ concerns to the Senate. 6. Perform other duties as required.

Sector 1 Los Baños Sector 2 Custodial Sector 3 Grounds, Maintenance, and Transportation Sector 4 Admissions & Records, Cooperative Education/Job Opportunity

Services, Counseling Area, Disabled Student Program & Services, EOPS, and Online Education

Sector 5 Business & Fiscal Services, Economic Work-Force Development, Grants & Institutional Research, Institutional Advancement (MC Foundation), Instruction, Technology & Institutional Research, International Students, Student Personnel, Tutorial Center, Science Math & Engineering Area, and Mini Corp

Sector 6 CalWORKs Student Support Services, Career Center, Financial Aid, Office of Relations with Schools, Student Fees, and Transfer

Center Sector 7 Managers

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Sector 8 Audio Visual, Learning Resources Center/Library, Business & Public Safety Area, Computer Lab, English Area, Allied Health Area, Agriculture Area, and Industrial Technology Area Sector 9 Campus Police/Security, Information Technology Services, Mail Room, Purchasing and Warehouse, and Reprographics (Print Services) Sector 10 Business Resource Center (BRC), Community Services,

Noncredit Program, Child Development Center Sector 11 Bookstore, Human Resources, Payroll, Student Success, Theater, Veterans Resource Center, Student Health Services, Arts, Fine & Performing Arts, Athletics & Life Fitness Area, Social Science & Humanities Area

Section 4. Vacancies and Recalls A. Recalls

1. Any elected official of the Classified Senate may be removed from office by a 2/3 majority of votes cast within his/her area.

2. Any elected official of the Classified Senate may be removed from office by a 2/3 vote of no confidence by the members of the Classified Senate.

B. Vacancies 1. A Senator will notify the Senate of his/her resignation in writing. 2. The resignation will be publicly accepted at the next scheduled Senate

meeting. 3. In the event of a vacancy of the senate, the Classified Senate may, at

their option: a. Choose to elect a replacement according to the regular election

procedure; b. Authorize the president to appoint a classified staff member to fill

the vacant senate position; c. Decide to leave the seat vacant until the next regular election;

Section 5. Duties and responsibilities of the classified senators shall include, but not be limited to, Article II of the Classified Senate Constitution. Bylaw II. Executive Committee (officers) Section 1. The Executive Committee shall be comprised of the President, Vice President, and Secretary/Treasurer. Section 2. Elections and Term of Office The Executive Committee members shall be nominated and elected by the Senate body during the first meeting at which the newly elected Senators assume office in May (see Bylaw 1, Section 3). Terms shall be one year, with a limit of two consecutive terms. Section 3. Duties and responsibilities

A. Duties of the President shall include, but not be limited to, the following: 1. Serve as official representative of the Classified Senate in all venues. 2. Be responsible for all required reports and recommendations.

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3. Chair and facilitate all regular Senate meetings. 4. Administer and maintain the affairs of the Classified Senate between

meetings. 5. Serve as ex-officio member of all Senate committees. 6. Chair of Executive Committee. 7. Serve on college committees requiring the Classified Senate President

and other committees as time allows. 8. Meet regularly with the Superintendent/President. 9. Prepare and present retiree resolutions.

B. Duties of Vice President 1. Assume duties of President during the President’s absence, at the request

of the President or for the unexpired term in the event the President cannot serve.

2. Serve as coordinator of committee chairs. 3. Report on current status of committees activities to Executive

Committee and Senate in the absence of the Committee Chair. 4. Chair of the Nominations Committee and Chief Election Officer for all

Senate elections. 5. Perform those duties delegated by the President.

C. Duties of the Secretary/Treasurer 1. Assume duties of president in absence of President and Vice President in

regards to facilitating meetings. 2. Serve as official documentarian/historian of Classified Senate. 3. Shall be responsible for finances of the Classified Senate and all reports

pertaining thereto. 4. Be responsible for Senate correspondence and the dissemination of

information to all classified senators and staff. 5. Assume responsibility of recording all minutes of Classified Senate and

Executive Committee and distribution of such. 6. Monitor legislative information pertaining to college finances in general,

and classified staff in particular, and report on same to the Senate. 7. Be responsible for attendance roll and all records of the Classified

Senate. 8. Monitor and amend geographical employee roster via the Personnel

Office twice a year: immediately prior to annual elections, and 6 months thereafter.

9. Perform other duties as necessary. as delegated by the President or assigned by the Classified Senate.

Section 4. Executive Committee Functions A. The Executive Committee shall meet the week prior to the Senate meetings. B. The duties of the Executive Committee shall include, but not be limited to:

1. Develop agenda for Classified Senate meetings. 2. Review report/request from all other sources to determine if they should

be placed on the agenda. 3. Call special meetings of the Senate if necessary. 4. Authorize and approve expenditures.

Section 5. Vacancies and Removal from Office

A. Vacancies shall be consistent with Bylaw 1.4.B.1. and B.2.

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B. A member of the Executive Council may be removed from office consistent with Bylaw 1.4.A.2.

Bylaw III. Elections Election procedures shall be developed by the Classified Senate for yearly elections as outlined in the Constitution and Bylaws guidelines. An Elections Committee shall be appointed each year by the vice-president, chief election officer, and shall carry out the responsibilities and procedures in “Guidelines for Elections,” Appendix 3, attached to these Bylaws. Bylaw IV. Meetings Section 1. Meetings shall be open to the public and governed by Robert’s Rules of Order

as stated in Article VIII of the Constitution. Section 2. Meetings shall take place once a month from August to May inclusive pursuant to Article VI of the Constitution. Meetings shall be set on an academic calendar in conjunction with the Board of Trustee meeting to optimize flow of information. Section 3. A quorum shall be established as 51% of the Senate body. A lack of a quorum shall constitute discussion without action. Section 4. “Code of Conduct for Senate meetings,” Appendix 2, attached to these Bylaws. Section 5. A Classified Senate agenda shall consist of, but not be limited to:

A. Agenda Approval B. Approval of Minutes C. Public Comments D. Communications E. Old Business F. New Business G. Executive Committee Reports H. Committee Reports I. Other

Code of Conduct Bylaw V. Committees “Committees,” Appendix 4, attached to these Bylaws Section 1. Standing Committees of the Senate

A. Standing Committees shall be permanent and established or dissolved by the Executive committee and ratified by the Senate.

B. The Executive Committee shall establish the purpose of each Standing Committee, which will be clearly stated in the minutes.

C. The Senate President shall appoint the Standing Committee Chairs. Committee members shall not be limited to members of the Senate. A minimum number on any one standing committee shall be three.

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D. Committee membership shall not exceed the duration of the president’s term. Any appointee can be removed by a simple majority vote of the Executive Committee.

E. Standing committees shall meet a minimum of four (4) times a year unless otherwise specified by the Executive Committee and ratified by the Senate.

F. The Chair shall report committee activities at the regularly scheduled Senate meeting and to the Vice President of the Senate upon request by the same.

G. Standing committees include but are not limited to: 1. Appointments Committee.

a. Recommended Representative to Hiring Committees b. Bylaws and Constitution Committee c. Shared Governance Committees

2. Classified Staff Development 3. Classified Employee of the Year Committee

Section 2. Ad Hoc Committees

Ad hoc committees shall be established by the President for special purposes and be of short duration. The president shall be an ex officio member of all

committees, except the Nominating Committee. A. Ad Hoc Committees include but are not limited to:

1. Nominating Committee 2. Bylaws and Constitution Committee 3. Recommended Representative to Hiring Committee

Section 3. Campus-Wide College Committees

A. Requests and recommendations for classified staff appointments on campus-wide college governance committees may be made to the Appointments Committee or the Classified Senate President who will submit said request and recommendation to the Appointment Committee for approval.

B. The Appointments Committee shall make Committee member appointments unless unable to do so due to time constraints. In such circumstances, the Classified Senate President may make the appointment.

Bylaw VI. Amendments Section 1. Recommendations

Suggestions for amendment to these bylaws can be made by submitting a written request to the Executive Committee a minimum of 10 days prior to the next Senate meeting. The Executive Committee shall place all amendments recommendations on the next Senate agenda for discussion. Amendments to the bylaws shall be made with a simple majority vote of a Senate quorum.

Section 2. Action Upon no action by the Senate on a suggested bylaw amendment, the amendment may be resubmitted as an agenda item upon receipt by the President of a petition with 15 classified staff signatures. Updated 6-2-14

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APPENDIX

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Appendix 1

BOARD POLICY 3050 INSTITUTIONAL CODE OF ETHICS

Reference: Accreditation Standard III.A.1.d The District shall have and uphold a written code of professional ethics for all of its employees.

See Administrative Procedure 3050

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Appendix 1, cont. ADMINISTRATIVE PROCEDURE 3050 – Institutional Code of Ethics

Reference: Accreditation Standard III.A.1.d

The statement on professional ethics that follows sets forth those general standards of integrity and professionalism that serve as a reminder of the variety of duties and responsibilities assumed by all members of the campus community. These standards are intended as an ethical guide for professionals; they do not supersede already established laws or contractual agreements.

Guided by a deep conviction of the value and dignity of all members of the campus community, and the advancement of knowledge, all employees of the campus community recognize the special responsibility placed upon them. We hold before us the best ethical and professional standards of our assignments. We strive to:

1. Promote student access and success. 2. Promote democratic principles and good citizenship. 3. Demonstrate respect for others as individuals, and assume responsibility for our own

behavior. 4. Show due respect for the diverse opinions, values and traditions of others. 5. Be honest, open, fair, and trustworthy in our treatment of others. 6. Promote conditions of free inquiry, and further public understanding of academic freedom. 7. Avoid exploitation, harassment, or discriminatory treatment of others. 8. Maintain impartiality and confidentiality in evaluative activities involving students and

colleagues. 9. Actively partner with the community to respond to cultural, educational, technical, and

economic needs. 10. Observe the stated regulations of the institution. 11. Accept our share of responsibility for the governance of our institution. 12. Utilize responsible risk-taking to create our preferred future as stated in our strategic

plan. 13. Avoid creating the impression of speaking or acting for the college when

expressing personal opinions or acting as private citizens. 14. Recognize the effect of our decisions upon the program or the institution and give due notice

of our intentions when considering the interruption or termination of our service.

Adopted 2/7/12

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Appendix 2

Classified Senate

Code of Conduct

1. Be punctual, respect time limits for agenda items, and plan to stay for the entire meeting.

2. “3 Knock” rule if any member deviates from the agenda (this is when a person politely knocks on the table to provide an audio indicator that the speaker is going off track from the agenda topic being discussed)

3. Communicate openly and directly. One person speaks at a time.

4. Be courteous, listen attentively, and be respectful of other points of view.

5. Participate fully in the group exchange, and not engage in sideline conversations, cross talk, or

distracting behaviors.

6. Stay on task and not divert attention to other unrelated topics.

7. Strive for consensus in decision-making. Respect the decision, even if it is not your preference.

8. “Parking Lot” for out of scope ideas and discussions: a. Topics are placed for consideration on the next meeting agenda because they are not

appropriate for the meeting at hand. b. Discussions are off topic and if time allows can be discussed under the topic “Other.”

5/7/14

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Appendix 3

Guidelines for Elections

A. General Election Procedures 1. The Classified staff shall elect Senators from each Sector. 2. Elections shall be conducted during the spring semester of each school year. 3. Elections and balloting for Senators, Senators At-Large, and Senate officers shall be under

the supervision of the Elections Committee. 4. Elections shall be completed prior to April 30 each year.

B. Election of Segment Senators

1. Each spring prior to March 1, the Elections Committee will direct that an election for Senators be held in each sector needing representation on the following year.

2. Election as a sector Senator shall be by a simple majority of all ballots received from that sector’s members.

3. During the May meeting, the Senators-elect shall be installed. 4. Any elected official of the Classified Senate may be removed from office by a 2/3

majority of votes cast within his/her area. (Section 4.A.1.) 5. Any elected official of the Classified Senate may be removed from office by a 2/3 vote of

no confidence by the members of the Classified Senate. (Section 4.A.2.)

C. Election of Senators At-Large 1. Senators At-Large shall be elected by written ballot of all full and part-time classified

staff. 2. Nominations shall come from the Elections Committee or from any Senator during the

March Senate meeting. 3. Election as a Senator At-Large shall be by a simple majority of all written ballots received

from the classified staff as a whole. 4. Any elected official of the Classified Senate may be removed from office by a 2/3



D. Confirmation of Vice President 1. After the installation of the Senators-Elect in May, the newly constituted Senate shall

confirm the Vice President as President. The President-Elect will begin the duties of President as of August 1.

2. A majority of written ballots cast by the Senators present shall confirm the President-Elect.

3. The results of the vote shall be announced immediately.

E. Election of the Executive Committee 1. Any Senator of the Classified Senate shall be eligible for election as an officer.

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2. After installation of the Senators-Elect in the May meeting, the newly constituted Senate shall elect its new officers.

3. Election and balloting for officers will be under the supervision of the Elections Committee.

4. Nominations are presented by the Elections Committee or accepted form the floor. 5. Election to a Senate office shall be by a simple majority of Senators present. 6. The result of the vote shall be announced immediately. 7. Any elected official of the Classified Senate may be removed from office by a 2/3



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Appendix 4

Committees

A. Formation of Senate Committees 1. Committees formed will have a purpose related to the Constitution of the Senate. 2. Committees formed will state the following upon their formation:

a. The purpose b. The time involved c. The authority d. The length of time the committee will exist e. The way reporting is to be done f. The number and source of members g. The duties of the chair of the committee and of the committee members h. The type of committee (standing, ad hoc, task force, etc.)

B. Term of Office

1. The term of office for all committee appointments is one year except for committees where the established District committee policy dictates that the committee member will serve more than one year (e.g., Budget Development Committee).

C. Appointments Committee

1. Make classified appointment for: a. New and vacant positions on Classified Senate standing committee b. Shared Governance committees

2. Vice-President of Classified Senate and two Senate members 3. The Classified Senate Appointments Committee shall carefully observe the

following instructions in making its nominations and appointments to committees: a. Responsibility for serving on committees shall be spread amongst a wide

variety of classified members c. When possible, all members of a committee shall not be completely changed

from one year to the next d. All effort will be made to avoid having a classified member chair more than

one committee at the same time e. Classified chairs and co-chairs of committees will serve one year terms

D. Classified Staff Development 1. The Classified Staff Development Committee promotes unity for the classified

staff by providing training for personal and professional enrichment during our annual event held during spring break.

2. Event consists of: a. Continental breakfast b. Workshops c. Games d. Lunch

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e. Raffles

E. Classified Employee of the Year Committee 1. Requests nominations from classified employees, administrators, managers, and

supervisors. 2. Create a voting system and send it out by e-mail 3. Collect data and determine winner 4. Winner receives a certificate and award 5. All nominees receive a certificate

F. Nomination & Election Committee 1. To impartially solicit and receive nominations of candidates and conduct elections

to fill the positions of sector Senators and Senators At-Large 2. To impartially solicit and receive nominations of candidates from the Senators and

conduct the election of officers

G. Constitution/Bylaws Committee 1. Receive proposals for changes to the Constitution or Bylaws 2. Review the proposals for change with the Executive Committee 3. Prepare a written recommendation on the proposal to the President of the Senate 4. Request the proposal be placed on the Senate agenda for discussion and

appropriate action as outlined in the Classified Senate Constitution 5. Send out written ballots to all Senators concerning the proposed change 6. Announce the results at the next Senate meeting following the proposal 7. Proposals for changes to the Constitution or Bylaws can be made to this

Committee throughout the year 8. At least once a year this Committee will review the entire document and make

recommendation if needed

H. Recommended Representative to Hiring Committees 1. Send out e-mails to classified employees for volunteers to serve on a hiring

committee and include the process we are using. Add the following note: We hope this process will give everyone who would like to serve a fair opportunity to serve on a hiring committee.

2. Follow the following process for determining a Senate representative a. Request comes from Human Resources to Senate b. Senate send out the request Classified Senate-all c. Volunteer return their names to Senate Committee d. A Senate committee comes together e. A blind drawing chooses the name of the representative f. A Classified Senate-all e-mail will be sent to thank volunteers g. A specific e-mail will be sent to the chosen representative letting them know

they were chosen and sent forward to Human Resources

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I. Budget Committee 1. The Budget Committee shall be a standing committee of the Classified Senate to

obtain and allocate funds for operational expenses of the Classified Senate a. Fundraising b. Volunteer donations

J. Task Force Committee

1. The Classified Senate shall establish, when appropriate, Task Force Committees to assist in the development and implementation of policies and procedures relating to classified staff and to the operational and educational matters of the college. Task Force Committees may be established by the President of the Classified Senate, upon the advice and consent of the Executive Committee. Such committees shall be formed for special purposes and shall be of short duration.

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Memorandum

To: MCCDPOA From: Ron Taylor, Superintendent/President Date: June 5, 2014 Subject: Openers—Sunshine List for June 17 Board Meeting

Thank you for providing a memo listing your proposed “openers” for “sunshining” at the June 17, 2014, meeting of the MCCD Board of Trustees. As you know, we are obligated both under our local policy and under applicable law to “sunshine” our proposed articles on which to open negotiations.

Since we are in agreement with you that it is important to adopt formally the many “boilerplate” items that are necessary in a complete collective bargaining agreement, we necessarily have many articles to “open.” The representatives of the District are in complete agreement with you concerning your proposed list of “openers.” We believe it will provide a good basis for negotiating a first contract. We will therefore recommend this list as our (District’s) “sunshine” list at the Board meeting on June 17, 2014. Attachment: Memo from MCCDPOA

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• New and Returning Students who applied between March 1 and June 5, 2014

Apply

• Over 4,400 students completed the online orientation

Orient

• Over 2,500 students completed the Merced College assessment Assess

• Over 2,750 students attended a New Student Planning Session (MC-2,350 & LB-400)

New Plan: Planning Session

• Over 3,000 students had an individual counseling session and created an abbreviated Student Educational Plan (MC-2,600 & LB-400)

New Plan: Abbreviated Student Ed Plan Counseling Session

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BOARD AGENDA BACKUP


AT THE JUNE 17 2014, MEETING OF THE BOARD

Item: Information Technology Systems Department Transition Plan Presented By: Joanne Schultz For: Information X Action ____ Background Information The Information Technology Systems Department (ITS) is in the midst of significant change, some internal and some external.

• The Director is retiring. • The Internet Services Specialist (Web Master) is retiring. • The new position from the reorganization is not yet filled. • The technical side of online education has been permanently assigned to ITS. • There are two major projects that need immediate attention:

o SQL migration o Roll out of over 300 computers, lap tops, and Virtual Desktop

Infrastructure (VDI) units. • There is a backlog of projects that if implemented, will streamline workflow and

increase efficiency across campus. • And at the same time provide cost savings.

Because the impact that all of these changes will have on workload and where the gaps will be is difficult to discern, a temporary structure has been put into place to in order to allow time to complete projects and assess needed resources before a permanent structure is put in place: The temporary structure will:

• Provide more even oversight • Integrate the Distance Education staff • Hire three classified vacancies • Complete the critical projects • Develop project plans and implementation timelines for the backlog of projects • Provide enough flexibility to plan for the future

Summary of the transition plan:

• Incorporate the Director’s job description into the job descriptions of the Network manager and the Database manager and adjust salaries appropriately on an interim basis.

• Divide the staff reporting lines. • To assist with critical projects: continue the Network Technician reclassification

and add student help • Bring in outside help to develop, plan, and implement backlogged projects

This temporary plan will ensure a successful transition, implement critical projects and allow time to do strategic visioning for the future of ITS and the college.

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BOARD AGENDA BACKUP


AT THE JUNE 17, 2014, MEETING OF THE BOARD

Item: Quarterly Financial Status Report, 2013-14 Fiscal Year; Quarter Ended March 31, 2014 Presented By: Joanne Schultz For: Information X Action Background Information Title 5 of the California Code of Regulations (CCR), Section 58310 requires districts to prepare and submit a quarterly report on forms provided by the Chancellor’s Office. The information on this report is for the events known as of March 31, 2014. The following is a brief summary of the highlights of the report. The highlights include the following: The projected 2013-14 expenditures (Line B.1) is the expenditure budget for the

Unrestricted General Fund and does not reflect any possible budget savings that will occur.

The District’s unrestricted reserves (Line F.1) are currently in excess of the

Board’s designated six-percent reserve. The annualized attendance for credit and noncredit FTES (Line G.1) is currently

being projected at 9,557. The District’s cash (Line H.1) has been sufficient as to not interfere with its ability

to conduct the business of the District.

In Section IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance, the actual total revenue (Line I.3) and expenditures (line J.3) are both slightly less than expected.

In Section V, the District is reporting that it did not settle any employee contracts

during this quarter.

In Section VII, Does the District have significant fiscal problems that must be addressed? This year? No, the District is not reporting any significant fiscal problems that must be addressed. Next year? The District is reporting that the passage of propositions 30 and 39 has significantly improved the state’s financial outlook. The Governor’s 2014-15 proposed budget includes additional funding for the community college system as well as the elimination of all payment deferrals. It is further reported that the District still has a structural budget gap that must be addressed. The District will continue to identify areas of revenue enhancements and budget savings to balance the budget.

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The Administration will continue to provide the Board with monthly budget updates as the budget development process continues both at the state and District level. These updates will be posted on the college web site for review by the college community. Recommendation/Requested Action This is an information item; therefore, no action by the Board of Trustees is required. Attachments Quarterly Financial Status Report, 2013-14 for the Quarter Ended March 31, 2014.

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CHANGE THE PERIOD

Fiscal Year: 2013-2014 District: (530) MERCED Quarter Ended: (Q3) Mar 31, 2014

Line DescriptionAs of June 30 for the fiscal year specified

Actual

2010-11Actual

2011-12Actual

2012-13Projected2013-2014

I. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

A. Revenues:

A.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 53,097,819 48,123,203 49,948,878 51,676,562

A.2 Other Financing Sources (Object 8900) 208,986 163,974 166,570 141,221

A.3 Total Unrestricted Revenue (A.1 + A.2) 53,306,805 48,287,177 50,115,448 51,817,783

B. Expenditures:

B.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 50,046,519 49,254,481 49,485,214 48,139,847

B.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 3,169,745 2,157,179 2,804,714 4,174,733

B.3 Total Unrestricted Expenditures (B.1 + B.2) 53,216,264 51,411,660 52,289,928 52,314,580

C. Revenues Over(Under) Expenditures (A.3 - B.3) 90,541 -3,124,483 -2,174,480 -496,797

D. Fund Balance, Beginning 10,869,438 10,959,979 7,835,496 5,661,014

D.1 Prior Year Adjustments + (-) 0 0 0 0

D.2 Adjusted Fund Balance, Beginning (D + D.1) 10,869,438 10,959,979 7,835,496 5,661,014

E. Fund Balance, Ending (C. + D.2) 10,959,979 7,835,496 5,661,016 5,164,217

F.1 Percentage of GF Fund Balance to GF Expenditures (E. / B.3) 20.6% 15.2% 10.8% 9.9%

II. Annualized Attendance FTES:

G.1 Annualized FTES (excluding apprentice and non-resident) 10,470 9,599 9,241 9,557

III. Total General Fund Cash Balance (Unrestricted and Restricted)As of the specified quarter ended for each fiscal year

2010-11 2011-12 2012-13 2013-2014

H.1 Cash, excluding borrowed funds 3,677,871 -760,764 4,338,547

H.2 Cash, borrowed funds only 6,581,748 8,000,000 5,550,166

H.3 Total Cash (H.1+ H.2) 13,557,813 10,259,619 7,239,236 9,888,713

IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

Line Description

AdoptedBudget (Col. 1)

AnnualCurrent Budget (Col. 2)

Year-to-Date Actuals (Col. 3)

Percentage

(Col. 3/Col. 2)

I. Revenues:

I.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 51,416,471 51,676,562 35,944,378 69.6%

I.2 Other Financing Sources (Object 8900) 240,000 141,221 90,350 64%

I.3 Total Unrestricted Revenue (I.1 + I.2) 51,656,471 51,817,783 36,034,728 69.5%

J. Expenditures:

J.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 50,582,979 48,139,847 37,023,859 76.9%

J.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 2,532,743 4,174,733 850,534 20.4%

J.3 Total Unrestricted Expenditures (J.1 + J.2) 53,115,722 52,314,580 37,874,393 72.4%

K. Revenues Over(Under) Expenditures (I.3 - J.3) -1,459,251 -496,797 -1,839,665

L Adjusted Fund Balance, Beginning 5,661,014 5,661,014 5,661,014

L.1 Fund Balance, Ending (C. + L.2) 4,201,763 5,164,217 3,821,349

M Percentage of GF Fund Balance to GF Expenditures (L.1 / J.3) 7.9% 9.9%

V. Has the district settled any employee contracts during this quarter? NO

Page 1 of 2View Quarterly Data - CCFS-311Q (Quarterly Financial Status Report)

5/14/2014https://misweb.cccco.edu/cc311Q/view.aspx

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If yes, complete the following: (If multi-year settlement, provide information for all years covered.)

Contract Period Settled Management Academic Classified(Specify) Permanent TemporaryYYYY-YY Total Cost

Increase Total Cost

IncreaseTotal Cost Increase

Total Cost Increase % * % * % * % *

a. SALARIES:

Year 1:

Year 2:

Year 3:

b. BENEFITS:

Year 1:

Year 2:

Year 3:

* As specified in Collective Bargaining Agreement or other Employment Contract

c. Provide an explanation on how the district intends to fund the salary and benefit increases, and also identify the revenue source/object code.

VI. Did the district have significant events for the quarter (include incurrence of long-term debt, settlement of

audit findings or legal suits, significant differences in budgeted revenues or expenditures, borrowing of funds (TRANs), issuance of COPs, etc.)?

NO

If yes, list events and their financial ramifications. (Enter explanation below, include additional pages if needed.)

VII.Does the district have significant fiscal problems that must be addressed? This year? NO Next year? YES

If yes, what are the problems and what actions will be taken? (Enter explanation below, include additional pages if needed.) The passage of propositions 30 and 39 has significantly improved the state's financial outlook. As a result, the Governor's proposed 2014-15 budget includes additional funding for community colleges as well as the eliminiation of all payment deferrals. Additional funding and improved cash flows are welcome news for the community college system, including Merced College. However, this news is tempered by the reality that the District is still facing a structural budget gap. Although the budget deficit is improving, there is still much work to be done. Through the budget development process, the District will continue to identify areas of potential revenue enhancements and budget savings to further improve the District budget.

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5/14/2014https://misweb.cccco.edu/cc311Q/view.aspx

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BOARD AGENDA BACKUP



Item: Proposition 39 Bond Oversight Committee’s

2012-13 Annual Report

Presented By: Joanne Schultz

For: Information X Action Background Information Pursuant to Education Code Section 15278, the District established the Citizens’ Bond Oversight Committee at a Board of Trustees Meeting held on February 4, 2003, in order to satisfy the accountability requirements of Proposition 39. The Board of Trustees adopted the Citizens’ Oversight Committee Bylaws, setting forth the duties and rights of the Committee, at a meeting held on June 17, 2003. The Board of Trustees approved the current committee membership at its April 5, 2011 Meeting. The role of the Citizens’ Oversight Committee is to inform the public concerning the District’s expenditure of revenues received from the sale of bonds, authorized by the voters in the county primary election of November 2002. To satisfy one of the requirements of Proposition 39, the Bond Oversight Committee prepares and distributes an annual report. This annual report is for the fiscal year 2012-13 and reflects expenditures through June 30, 2013. Recommended/Requested Action This item is presented as information. Attachments Statement of Compliance Annual Report 2012-13 (provided as insert)

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