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Mentoring Clinical Faculty: An Online Model. Objectives. Describe a process to use for determining mentoring needs of clinical faculty Discuss the sequence for implementing an online mentoring course - PowerPoint PPT Presentation
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Mentoring Clinical Faculty: An Online Model
Mentoring Clinical Faculty: An Online Model
ObjectivesDescribe a process to use for determining mentoring needs of clinical faculty
Discuss the sequence for implementing an online mentoring course
Describe the Preceptor Education Program (PEP) multidisciplinary online course and it’s components
Discuss the tools and resources available to clinical faculty through the Clinical Educator Resource online course
Overview of Kirkwood PTA Clinical Education ProgramEach student participates in 4 clinical experiences during program at different locations Two 9 day and two 6-8 week experiences
ACCE assigns students to sites, tracks student progress during clinical experiences and clinical instructor performance
Overview of Kirkwood PTA Clinical Education ProgramUnpaid clinical instructors Have a minimum of one year of clinical experience prior to
taking students Ability to review and apply KCC clinical policies and
procedures Be familiar with KCC clinical evaluation tools Be an APTA credentialed instructor Have access to a mentor for clinical education (CCCE or
other staff member) Be responsive to feedback Have a desire to work with students
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Overview of Kirkwood OTA Clinical Education ProgramLevel 1’s Students attend 4 clinic experiences
Three 3 day and 1 two day experience
Level II Students attend two 8 week clinic experiences
Academic Fieldwork Coordinator’s role includes assigning students to sites, tracking student progress and clinical faculty performance
Overview of Kirkwood OTA Clinical Education ProgramUnpaid clinical instructors Have a minimum of one year of clinical experience prior to
taking students Ability to review and apply KCC clinical policies and
procedures Be familiar with KCC clinical evaluation tools
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Determining Mentoring Needs of PTA Clinical Faculty
Identification of clinical instructors Student calls 3-4 weeks prior to start of clinical
experiences ACCE receives form and follows up with any new
clinical instructors Determines any mentoring needs prior to start of
experience and checks with CI throughout the experience
Determining Mentoring Needs of PTA Clinical Faculty
Clinical experience evaluation forms 4 clinical experiences Form asks comfort level with 10 different items ACCE compiles data and tracks trends
Yearly clinical educator workshop Component of clinical education – based on
feedback from CI evaluation forms Evaluation form asks for feedback on topics of interest
and this is used for future presentations
Determining Mentoring Needs of PTA Clinical Faculty
Changes mandated by our accrediting body – CAPTE
Individual CI needs Student or CI self
evaluation form Remediation plan
created and implemented
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Determining Mentoring Needs of OTA Clinical Faculty
ThroughPaperwork sent to clinic sitesPhone conversations with sites and clinical
facultyEvaluation forms Interaction with fieldwork sites
Discussion -Determining Mentoring Needs of Clinical Faculty
DiscussionWhat methods have been used? Ideas for additional ways to determine
needs of clinical faculty?
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Types of Mentoring Available
In person: One on one mentoring with CI Site mentoring
Lunch and learn example: supervision requirements
Offsite Phone calls
Check with each CI at least once during each clinical experience
Online Clinical Education Course *
Types of Mentoring Available
Written and video resources Library of reference materials available to any
clinical instructor
Yearly clinical education workshop offered to all CI’s
Has clinical education topic thirdplacebooks.com
Discussion -Types of Mentoring
DiscussionWhat types of mentoring are available? Ideas for additional methods of mentoring?
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Sequence for Implementing an Online Clinical Education Course
Process:Determine needs of PTA clinical education
facultyThrough methods previously discussed
Collaborated with OTA program to determine similar needs
Explored online clinical education coursesPEP*
Sequence for Implementing an Online Clinical Education Course
Process continuedMet with IT department and discussed options
availableMultiple meetings needed to address which system
would be the best Considerations:
• Log in• Tracking time spent in course• Availability
Decision made to use ANGEL system Requested ANGEL development shell
Sequence for Implementing an Online Clinical Education Course
Process continued Determined which course content needed to be
included Accreditation Faculty input
Contacted PEP course mediators and obtained permission to link their course materials within our course
Sequence for Implementing an Online Clinical Education Course
Process continued Created a “map” of how content would be
presented New content to be developed PEP content to supplement units
OTA and PTA faculty divided up material, researched and created course content
Shared content Specific to each program
Material entered into ANGEL course
Sequence for Implementing an Online Clinical Education Course
Process continuedCreated website and registration process
for courseCreated email response to cliniciansClinic sites notified of new online resource
Information included in mailings to clinic sitesPhone conversations with clinical faculty
Sequence for Implementing an Online Clinical Education Course
Process continued Clinical faculty utilized
online course starting spring 2009
Obtained feedback from users
Since that time modifications have been made to content as needed
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Overview of Registration Process
Registration Process Sample
Go to www.kirkwood.edu/clinicaleducator
This site will give you instructions to request a username and password to access this online course.
After you have completed the request form, allow 5 business days for your account to be set-up.
The website for the clinical educator course is located at: https://elearning.kirkwood.edu/
This site is the Kirkwood online program which allows students to access all online courses. You will have access to the specific clinical educators’ course.
After you login to the course, we recommend that you complete a system check of your computer in order to access all the information.
Components for Request Form
Request form will ask: First name Last name Phone number Email address Place of employment OTA/PTA supervisor User Name ( 1st letter of first name; 1st 6 letters of last name Password ( use a familiar password)
Response Email to Registration Process Sample
Response form sent to Clinical Instructor - example You are registered for the Clinical Educator’s
course through Kirkwood. Please allow 24 hours for your account to be updated. When you login for the 1st time, the course will be listed “DEV Clinical Educator’s Course for PTA and OTA”. If you are unable to log in after this time, please contact me again. Thank you for taking students.
Preceptor Education Program (PEP) Multidisciplinary Online Course
The Preceptor Education Program (PEP) is a web based, on-line education program created through a grant by an inter-professional research group at the University of Western Ontario and Fanshawe College in 2007 www.preceptor.ca.
Preceptor Education Program (PEP) Multidisciplinary Online Course
The course is set up in modules
Modules use:Multimedia technology with tipsReferencesReflection notesQuizzes Video
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Preceptor Education Program (PEP) Multidisciplinary Online Course
The modules include: Module 1 – Orientation – Welcoming the Student, Role and
Expectations Module 2 – Developing Learning Objectives Module 3 – Giving and Receiving Informal Feedback Module 4 – Understanding and Fostering Clinical Reasoning Module 5 – Fostering Reflective Practice Module 6 - Dealing with Conflict Module 7 – The Formal Evaluation Process
Preceptor Education Program (PEP) Multidisciplinary Online Course
Some of the content within the modules is more applicable to students and some to preceptors Most are useful to both
Students and clinical faculty may find it beneficial to go through some of the modules together during the first weeks of placement
Preceptor Education Program (PEP) Multidisciplinary Online Course
Each module takes approximately 30 minutes to complete, not including the optional learning activities. All of the content is printer friendly
The focus of the modules is on practical tips For those who wish to delve deeper into the
topics, there are links to websites and articles to further learning
PEP Practice
Practice with course content
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Clinical Educator Resource Online Course
Course is divided into sections which include:A. Clinical EducatorB. Clinical Education ResourcesC. StudentD. PEP Online Course E. Reference sections
Clinical Educator Resource Online Course
The Clinical Educator section is divided into: PTA Clinical Instructor OTA Clinical Supervisor Health Science Compliance Guidelines
sections.
Clinical Educator Resource Online Course
The Clinical Education Resources section is divided into:New Clinical EducatorResources for Clinical EducatorsBenefits for Clinical Educators sections
Clinical Educator Resource Online Course
The Student section is divided into several categories OTA PTA Clinical expectations and goal setting Clinical reasoning Reflective practice Communication Dealing with conflict Learning styles Clinical compliance Treatment ideas – discussion board
Clinical Educator Resource Online Course
PEP Online Course for Health Care Professionals
Reference
Discussion - Clinical Educator Resource Online Course
Review “map” of the course content
Identify any other information that could be included in the course
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Clinical Educator Resource Online Course Usage DataData on usage from PTA Clinical faculty Introduced last clinic 2009 = 58% 2010 – 29% 2011 – 5%
Data on usage from OTA Clinical faculty Current usage is 40% of clinic sites have
used/signed up for access to the course
Unable to track usage after initial creation of sign on
Suggestions for Improved Use of Course
Encourage sites to use online courseAll paperwork accessed through course
versus mailing to the siteExpand discussion board within course for
clinical instructors to use and seek feedback from other instructors
Have students orient clinical instructors to online course at the start of each experience
Suggestions for Improved Use of Course
Provide CEU’s for utilizing materials within the course
No way to track time spent within course makes this difficult
Suggestions for Improved Use of Course
Encourage students to use online courseAll paperwork accessed through the course
versus being handed out in classExpand discussion board within course for
students to useStudents currently using facebook
Use PEP course for course assignments
Discussion – Suggestions for Improved Use of Course
Identify any additional methods that may be used to increase use of the online course
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Resources
www.kirkwood.edu/clinicaleducator Clinical course website - registration
https://elearning.kirkwood.edu/Access to clinical course – ANGEL
www.preceptor.caAccess to PEP course