MELJUN CORTES Sales and Distribution Master Data

Unit 15

Sales and Distribution (SD)

- Master Data -

January 2008© SAP AG - University Alliances and The

Rushmore Group, LLC 2008. All rights reserved.

2

Business Process Integration

Master Data

SD



3

Master Data

• Master data is relatively fixed– Material Master Data– Vendor Master Data– Purchasing Information Record– General Ledger Master Data

• Before making the Master Data configurations, you must have completely defined the organizational structures



4

R/3

FIFinancialAccounting

COControlling

PSProjectSystemWF

WorkflowISIndustrySolutions

MMMaterials Mgmt.

HRHumanResources

SDSales and Distribution

PPProductionPlanning

QMQualityMgmt.PM

Plant Maintenance

SMServiceMgmt.

Client / ServerIntegrated BusinessSolution

ECEnterpriseControlling

AMFixed AssetsMgmt.




5

Master Data Core Elements

Material

Customer

Pricing

Master Data



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Material Master – Sales Views

• Sales: sales org. 1• Sales: sales org 2• Sales: general/plant• Foreign trade export• Sales: text

Sales Org. 1

View Sales Org. 2View

Barrel Pen



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Material Master – Sales: Sales Org. 1 View

• General Data– Base Unit of Measure

• The Base Unit of Measure is the unit of measure in which stocks are managed within your company.

– Division• You may enter the Division which your product is in for sales (defaults if

entered in the Basic data screen).

– Material Group• A key that’s used to group several materials or services for

analysis/reporting as well as search by match code.

– Sales Unit• The unit of measure in which the material is sold, if left blank then uses

the base unit of measure.



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Material Master – Sales: Sales Org. 1 View (continued)

– Delivering Plant• Plant from which the material is available for sale.

– Cash discount• Indicator used for materials, which allow for a cash discount.

– Conditions• Pricing procedure for the material

• Tax Data– Tax classification material

• The indicator with which the system determines output tax for the material when processing sales and distribution-specific documents



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• Quantity Stipulations– Minimum Order Quantity

• Minimum quantity a customer may order.– Minimum Delivery Quantity

– Minimum quantity that may be delivered to a customer

– Delivery Unit• The delivery unit consists of a number and a unit of

measure. In the case of a delivery unit of 30 pieces, 30, 60, 90, and so on pieces can be delivered, but not, however, 100 pieces.



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Material Master – Sales: Sales Org. 2 View

• Grouping Terms– Material Statistics Group

• Determine which data the system updates in the logistics information system

– Material Pricing Group• A way of grouping materials to which you want to apply

the same conditions – Volume Rebate Group

• Group definition used for rebate settlement. – General Item Category Group

• Materials grouping that helps the system to determine item categories during sales document processing.



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• Grouping Terms– Item Category Group

• A grouping of materials that the system uses to determine item categories during the processing of sales documents.

– Commission Group• Commission group to which the material is assigned.



12

Material Master Sales: General/Plant View

• General Data– Base unit

• The unit of measure in which items are managed in the company

– Gross weight• Used to check storage capacity in warehouse

– Net weight• Weight excluding packaging and extras – this is

needed for sales and distribution– Avail. Check

• Option to do an availability check for orders and MRP



13

Material Master Sales: General/Plant View (continued)

• Shipping Data (times in days)– Transportation Group

• Group materials that have the same transportation requirements. For example, bulk stock materials

– Loading Group• Loading groups define materials that have the same

loading requirements, such as forklift truck, or crane.



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Material Master Sales: General/Plant View (continued)

• Packaging Material Data– Material group Pack Materials

• Materials that require similar packaging materials• General Plant Parameters

– Negative stock• Indicates if negative stocks of the material are allowed

at the plant – Profit Center

• Identifies the profit center in the current controlling area



15

Material MasterSales: Sales Texts View

• Sales Texts – Exchange of information throughout the logistics

chain– In sales and distribution, this exchange of

information is supported by texts in master records and documents

– You can define as many text types as you require (sales texts, shipping texts, internal notes, supplement texts etc.) for master records and documents



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127. Create Sales Views for Trading Goods128. Create Sales Revenue Account129. Create Sales Revenue Deduction Account

Unit 15, Group 1 – Exercises



17


Material

Customer

Pricing

Master Data



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Customer Master

Customer Master Data is created by Sales Area

• Sales Organization • Distribution Channel• Division

US SalesS000

DistributionChannel - RE Division - 01

Sales Area



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Customer Master - (continued)

General Data:

AddressSales Data:

Sales

Customer 43

General Data

Company Code DataFinancial Accounting (FI)

Sales DataSales and Distribution (SD)



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Customer Master

• A master record must be created for every customer

• General data, Company Code data (Financial Accounting - FI), and Sales Org. data (Sales and Distribution - SD)

Sales Org. data Sales Shipping Billing Partner Usage

Company Code data Account Mgmt Payment transactions Correspondence

General data Address Control data Payment transactions



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General Data – Address

Address Customer Name Search Term Street address City, Region Postal code Country

CommunicationLanguageTelephone, Fax, E-Mail

Customer Master General Data – Address



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Customer Master General Data – Control Data

• Account Control – Vendor number– Authorization Group– Trading partner– Group key

• Tax Information– Tax codes– Fiscal address– Country code– City code

• Reference Data / Area



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Customer Master General Data – Payment Transactions

• Bank Details– Country – Bank Key– Account holder– Bank Account– Control Key– Collection



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Customer Master General Data – Marketing

• Classification– Nielsen ID– Customer classification– Industry– Industry codes

• Operating Figures– Annual sales– Number of employees– Fiscal year variant

• Sales Prospecting– Legal status



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Customer Master General Data – Foreign Trade

• Export Data– Country key– TDO Date (Table of Denial Orders)– SDN Date (Specially Designated Nationals)– Boycott Date

• Usage– Mainly civilian usage– Mainly military usage

• Classification– Biochemical warfare– Nuclear nonproliferation– National security



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Customer Master General Data – Unloading Point

• Unloading Points– Unloading point– Default– Calendar key– Default Unloading Point – Goods receiving hours



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Customer Master General Data – Contact Persons

• Contact Person– Name– First name– Department– Function



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Customer Master Company Code – Acct Information

• Accounting Information– Rec. Account– Sort key– Head office

• Interest Calculation– Interest indicator– Interest cycle – Interest calculation frequency in months– Last interest run

• Reference Data– Previous account number– Buying group



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Customer MasterCompany Code – Payment Transactions

• Payment Data– Terms of Payment– Tolerance group

• Automatic Payment Transactions– Payment methods– Payment block– Alternative payer– Grouping key– Lockbox



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Customer MasterCompany Code – Correspondence

• Dunning Data– Dunning procedure– Dunning block– Dunning recipient

• Correspondence– Accounting clerk– Acct at customer– Customer user

• Payment Notices To– Customer – Sales– Accounting – Legal



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Customer Master Company Code – Insurance

• Export Credit Insurance– Policy Number– Institution Number– Amount Insure– Valid Until– Lead Months– Deductible



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Customer MasterSales and Distribution – Sales

• Sales Order– Sales District– Sales Office– Sales Group– Order Probability– Item Proposal

• Pricing / Statistics– Price Group– Customer Pricing Procedure– Price List Type– Customer Statistical Group



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Customer MasterSales and Distribution – Shipping

• Shipping– Delivery Priority– Shipping Conditions– Delivering Plant– Order Combination

• Partial Delivery– Complete Delivery Required By Law– Partial Delivery per Item– Max Part Deliveries– Under/Over delivery Tolerances

• General Transportation Data– Transportation Zone



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Customer MasterSales and Distribution – Billing

• Billing Section– Subs. Invoice Processing– Rebate– Price Determination– Invoicing Dates

• Delivery and Payment Terms– Incoterms– Payment Terms

• Accounting– Account Assignment Group

• Taxes– Tax Classification



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Customer MasterSales and Distribution – Partner Functions

• Partner Functions– Partner Function (PF) – Number – Partner Description

• Sample Listing of Partner Functions Types• SP – Sold-to-party• BP – Bill-to-party• PY – Payer• SH – Ship-to-party



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Business Partners

• Defines all of the parties involved in a business transaction

• Differentiates between their roles– Customer– Carrier– Employees– Etc.



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Business Partners

• The system will automatically assign a business partner to the customer master and to any transaction

• There are four default business partner – Sold-to– Ship-to– Bill-to– Payer

• They may be the same or different.• More business partners can be added to carry out

additional business transactions



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Customer Account Group

• Customer masters are assigned to a customer account group

• Through field status maintenance, account groups can be setup for one-time customers, regional customers, internal …

• The customer account group controls both type and number range assignment for customers



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Field Status

• Field status controls the use of each field within the customer master determining whether a field is required, optional, suppressed or display only

• Field status controls are also relevant to a specific activity — create, change, or display



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Business PartnersSold-to Party

• Customer who orders• Can default for all partner

functions — sold-to, ship-to, payer, bill-to

• Primary type of business partner

• Independent and cannot be linked to other sold-to partners

Sold-to

Ship-to

Bill-to

Payer



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Business Partners Ship-to Party

• Receive delivery• Can be linked to more

than one sold-to address

Sold-to

Ship-to

Bill-to

Payer



42

Business Partners Bill-to Party

• Partner who is delivered the invoice

• Can be linked to more than one sold-to address

Sold-to

Ship-to

Bill-to

Payer



43

Business PartnersPayer

• Partner who pays the bill• Can be linked to more than

one sold-to address

Sold-to

Ship-to

Bill-to

Payer



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Single and MultipleShip-to Parties

Single ship-to

Multiple ship-to’sSingle payer

Payer: 10Bill-to: 10Ship-to: 10

Sold-to: 10

Payer: 10Bill-to: 10Ship-to: 10

Sold-to: 10

Ship-to: 11



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Business Partners

Sold-to

Bill-to

Payer

Ship-to

Ship-to

Ship-to

Ship-to

Ship-to

Ship-to

Sold-to



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130. Review Sold-to, Ship-to, and Bill-to Account Groups131. Create Customer132. Create Ship-to Party133. Assign Ship-to Party to Customer

Unit 15, Group 2 – Exercises

Unit 16


- Master Data -



48

Business Process Integration

Master Data

SD



49

Master Data

• Master Data is relatively fixed– Material Master Data– Vendor Master Data– Purchasing Information Record– General Ledger Master Data

• Before making the Master Data configurations, you must have completely defined the organizational structures



50

R/3

FIFinancialAccounting

COControlling

PSProjectSystemWF

WorkflowISIndustrySolutions

MMMaterials Mgmt.

HRHumanResources

SDSales and Distribution

PPProductionPlanning

QMQualityMgmt.PM

Plant Maintenance

SMServiceMgmt.

Client / ServerIntegrated BusinessSolution

ECEnterpriseControlling

AMFixed AssetsMgmt.




51


Material

Customer

Pricing

Master Data



52

Pricing

• Highly touted “World-class” functionality• Very easily tailored to meet business needs• A very robust module in SAP• Gross to net pricing for material



53

Standard Pricing Process

• Standard Pricing– Calculates the gross price– Then applies

– Discounts– Surcharges – Applicable Taxes

– Calculates the final price

• Final price = gross price - discounts + surcharges + taxes



54

Cost-Plus Pricing Process

• Cost-plus pricing– Captures the base cost– Then applies

– Markup– Discounts– Surcharges– Applicable Taxes

– Calculates the final price

• Final price = cost + markup - discounts + surcharges + taxes



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Pricing Components

• Pricing uses tables to match the condition of order to the applicable pricing routine

• These routines can – Add/Subtract amounts, percentages– Give dollar, weight, quantity breaks/additions– Accrue



56

Pricing Procedure

• Pricing uses one of possibly many procedures based upon – Item– Customer– Order type– Sales Area

• The procedure will then apply– Prices (Gross)– Discounts & Surcharges– Freight– Taxes



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Pricing Procedure – (continued)

• Pricing conditions for each item on the order • Pricing condition uses

– Pricing procedure– Access sequence– Conditions type

• Determines adjustments and price



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Line Item in Sales Order

Pricing ProcedureDetermination

Pricing ProcedureContains List ofCondition Types

Condition TypesPoint toAccess Sequence

Access SequenceProvides the SearchOrder for Pricing

Sales AreaS000-RE-01

Doc. Pric. Proc.OR=A

Cus. Pric. Proc. 43 = 1

PPEN000

Condition Type PR00 = Price

Access Sequence PR02 = Price10 – Customer/material20 – Price list cat./currency/material30 – Material

30 – Material Price = $9.50

Pricing Procedure = RVAJUS

Pricing Process



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Sales Org.

Dist. Chan.

DivDoc. PP

Cust. PP

Price Prod.

0001 01 01 A 1 RVAA010001 01 01 A 2 RVAB010001 01 01 B 1 RVWIA10001 01 01 C 1 RVCA01S000 RE 01 A 1 RVAJUSS000 WH 01 A 1 RVAJUS

Price Prod. Ctyp Description

Acces seq.

RVAJUS PR00 Price PR02PB00 Price (Gross)KA00 Sales deal K305K007 Customer Discount K307K004 Material K304K005 Customer/Material K305

Access Seq.

Access No. Description

PR02 10 Customer/material with release status20 Price list cat./cur/mat with rel status30 Material with release status

K305 10 Customer/material with release statusK307 10 Customer with Release StatusK304 10 Material with release status

Line Item

Pricing Proced. Det.

CTyp points to Access Seq.

Access Seq. points to Cond. Tbls.

Cond. Tbls. contain the Item Pricing

PPEN000Sales AreaDoc. PPCust. PP

PR00Points toPR02

PR02Points to Cond. Tables

Cust. / Mat.Price List / Cur / Mat. Material

N / A N / A$ 9.50

Pricing Process



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Credit Limits and Checking

• Define automatic credit limit checks to your company’s requirements

• You can also define at what point the system carries out these checks (order, delivery, goods issue, and so on)

• A credit representative is automatically alerted to a customer’s critical credit situation as soon as order processing starts

• Employees can be automatically notified of critical credit situations via internal mail



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Credit Limits and Checking – (continued)

• Credit representatives are able to check a customer’s credit situation to decide whether the customer should be granted credit

• Works in distributed systems– Central financial accounting– Non-central sales and distribution on several sales

and distribution computers



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Credit Check

• You can use this function at any time within service processing to call up information about the current credit status of a customer

• Credit limit can be checked manually or automatically

• The system generally checks the planned costs without tax

• If a customer has exceeded their credit limit, the system issues a warning



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Credit Check – (continued)

• The checks can be carried out at various times during the sales order cycle, from order receipt to delivery

• You can define a credit check for any valid combination of the following data:• Risk category• Document credit group• Credit control area



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Unit 16 – Exercises

134. Create Material Prices135. Create Customer Specific Material Price136. Create Customer Discount137. Establish Credit Limit for Customer

Documents

MELJUN CORTES Sales and Distribution Master Data