MELJUN CORTES Microsoft Word 2007 Lesson Plan

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Microsoft Ofce Word 2007:Lesson Plans

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eparing to teach courses on Microsoft Ofce 2007 for the rst time can be a challenge requiring careful planning and organization.he Microsoft IT Academy provides these lesson plans to help you save time, skillfully manage the teaching environment and success-lly communicate the intended lesson.

he lesson plans are exible and have been created in a concise format of small teachable units to allow you to use them with anyxtbook. To support a textbook independent teaching style, each lesson plan contains suggested demonstrations and explanations.

he lesson plans have been developed to be independent of a predened lesson schedule. Whether the course is taught in eithersemester or quarter term format, we suggest the following class format: a 60 minute lesson lecture followed by a 120 minute labands-on performance) session. This model is recommended in order to increase student performance and enhance the knowledge

nd skills gained through active participation in the course.

aig Gal for each lesson.

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la/lab stup suggestions to help you prepare the classroom each day.

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t Ky, or keyboard shortcuts, are introduced in the lesson plan to be used at your discretion.

iui quti at the conclusion of each teachable unit engage students and promote critical thinking.

uik Quiz of multiple choice and true/false type questions.

Pjt are provided that directly connect the student with the materials that were provided in the lesson. The projectsay be used independent of a textbook or as an assessment to determine skill mastery. To simplify the scoring process, an anno-ted answer key for each project is included to adequately determine if the learning objective was accomplished through processf lecture and activity.

Multimdia u at the end of each unit pull together a wide variety of online demos, videos, tutorials, quizzes, and E-Learn-g resources all available for classroom use at no charge through your IT Academy membership. These resources can be used inass or by students as self paced instruction and lesson reinforcement outside of class.


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IT Aadmy Pgam Lesson PLAn: MIcrosofT offIce 2007 //Microsoft Wor

Describe the importance of productivity software and word processing inthe workplace and how Microsoft Word 2007 can increase productivity.Completed word processing projects such as letters, memos, newsletters,or yers may be helpful to use as examples.

Instructors should demonstrate to students the following methods forstarting Word:

1. Start Word using the Ofce Start button. (Explain that this is the most

common method.) Microsoft Word 2007 may then be located underthe programs grouping.2. Start Word using the desktop shortcut. If this option is not available,

demonstrate how to create the desktop shortcut.3. Start Word using the Most Frequently Used Programs list on the left

side of the Start menu.

Alternative Methods:

4. Start Word by right-clicking a Word document and left-clicking Open.5. Start Word by double-clicking a document that was created in Word.

Discussion Question:

Ask students which method they prefer. After a brief discussion, explainthe benets of using each method. Examples of possible explanations arelisted below.

Method 2: The Word program window opens, displaying a blank docu-ment so that the user can begin working immediately.This method is the quickest way to open the Word program window andimmediately begin working in a blank document. The shortcut is alwaysavailable on the desktop for quick and easy access to Word.

esson 1: Understandingthe Word Window and

Creating a NewDocument

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Learning Goals// The goal of this lesson is for students to successfully

explore and describe the Word window and to create a new document.

The student will save the document and properly exit the program.

On completion of this lesson, students will be able to do the following:

Successfully start Microsoft Ofce Word 2007 using a variety of methods.

Explore the Word window and identify various features in the window.

Navigate the Word window.

Use the Ribbons in Word.

Navigate the various menus associated with each Ribbon.

Create a new document.

Insert text in a document using various methods.

Save a document using the Save and Save As commands.

Close a document and properly exit the Word program.


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Method 4: Right-click a Word document and left-click Open.This method starts Word and opens a specic document. It eliminates extrasteps that must be taken after opening the Word window to open a docu-ment that was previously created in Word.

Instructors should do the following:

Demonstrate the different areas of the Word program window by pointingwith the mouse or by using a laser pointer on the presentation area. Be sure

to move the pointer to each feature as you discuss it.

Title BarWhen pointing to the title bar, explain that the title bar text changes todisplay the name of the active document. Demonstrate this task by openinga document and then closing the document. Now open a blank document,and point to the title bar to show the change in the le name.

Ofce ButtonWhen pointing to the Ofce Button, explain that it allows access to theWord Options dialog box and provides control to create new documents,save and print documents, as well as several other features.

RibbonOn the Ribbon, point to the commands and explain to students that the Rib-bon is grouped according to the task being performed.

TabsPoint and click the individual tabs demonstrating how the tabs allow accessto various groups of commands on the Ribbons.

Quick Access ToolbarDemonstrate how this toolbar provides access to commonly used tasks likesaving a document.

Insertion PointShow the insertion point. Also discuss the various forms the mouse pointercan take based on the function being performed and the location to whichthe mouse is pointing.

RulerPoint to the ruler and explain the uses of rulers in the Word window.

Tech TipIf students do not nd that the ruler is active, demonstrate how to

use the Ruler checkbox on the View tab to make the ruler active. Use thisopportunity to explain that the ruler is an optional component in the Wordprogram.

Scroll BarsDemonstrate the use of scroll bars. Drag the scroll bar throughout the Worddocument and click inside the scroll bar to make an area of the documentvisible. Use scroll bars to move the window up or down one line or left andright, one section at a time. While discussing scroll bars, demonstrate thenavigation buttons that are located on the bottom of the vertical scroll bar.

View ButtonsThe view buttons for the Word window appear on the lower right side of thewindow. These buttons allow the user to determine the way that the docu-ment is viewed.


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Topic Video Tutorials or Demos:

VideoTour the Ribbon in Word 2007 (HP Learning center)

Show the class the information for this video and explain that the videodemonstrates how to use the Ribbon, the new, tabbed navigation system inMicrosoft Word 2007.


Discuss the use of Ribbons and tabs in Word.Show the location of Ribbons in Word.Explain that the most often used Ribbon groups will show rst on themenu. (Instructors should also display this feature.)Explain and conrm how to expand a Ribbon group to see all availableoptions.Explain and demonstrate how to reduce the Ribbon group to a singleline to conserve space.Explain that dimmed tabs are unavailable.Explain and demonstrate the Launcher button that appears with somemenu options.

Discuss the use of Quick Access Toolbars and demonstrate a Quick Ac-cess Toolbar.Discuss the use of shortcut keys and demonstrate how to use a shortcutkey.


Demonstrate how to enter text into a document window.Explain that pressing the ENTER key at the end of each line is not neces-sary because of the word wrap feature.Type a complete paragraph of information, demonstrating the wordwrap feature.

Illustrate the editing options that can be changed with commands onthe Home Ribbon.Illustrate how to correct errors in Word by pressing the BACKSPACE keyonce to delete text to the left of the insertion point or by pressing theDELETE key to delete text to the right of the insertion point.Discuss the default margins in Word.Explain the use of margins in Word.

Discussion question:

Discuss how word wrap deals with any long word that appears at the end ofa line.


(Students should view the Word window in the Print Layout or Web Layoutview before attempting this lesson.)

Demonstrate how to change the view using the View Ribbon or usingthe View buttons on the lower-left corner of the Word window.Demonstrate the use of the Click and Type method to enter text in ablank document window.Ask students to double-click a location of their choice and type in theirname.

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Explain that Click and Type is not available in every location.

CautionIf a mistake is made, use the Undo Typing button on the Quick Ac-

cess Toolbar.If students click in the wrong location, have them choose a new location andtype their information in the new location.


Discuss the purpose of saving a document and how editing a saveddocument rather than recreating it can save time.Show the various areas of the Save and Save As dialog boxes foundunder the Ofce Button.Discuss the ability to save les with long le names and the importanceof being descriptive with le names.Discuss characters that cannot be used when naming a document.Describe how to create folders to organize documents into logical cat-egories.Explain the necessity of saving a document often.Demonstrate how to save a document for the rst time with the Save

command found under the Ofce Button.Demonstrate how to save a document using the Quick Access Toolbar.Demonstrate how to save a document with a new name.Demonstrate how to save a document in a new location.Explain that after saving a document, the Save command no longeroffers the option of entering the le name or the choice of the storagelocation.Discuss the AutoSave and AutoRecover options and demonstrate howto change the document AutoSave time intervals through the Word Op-tions button under the Ofce Button.


Demonstrate how to create a folder while working in the Save or theSave As dialog box.Discussion Questions:

Discuss folder categories that might assist in keeping documents orga-nized.Discuss the idea of using a storage device as if it were a le cabinet andfolders with the le cabinet to quickly access documents. Students maybe able to easily identify with the

HOT KEYSave a leSHIFT+F12

Save a leCTRL+SInstructors should do the following:

Demonstrate how to close a document using the Close command underthe Ofce Button.Explain how to close the document using the document control buttonslocated at the right end of the title bar.Illustrate that the Microsoft Word popup option will offer to save adocument only if the document has been edited.Demonstrate how to exit Word 2007 using the Exit Word option locatedunder the Ofce Button.


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Show how to exit Word 2007 using the Close button located at the rightend of the title bar.Explain that the Microsoft Word popup option will ask to save anydocuments that were edited.

HOT KEYExit WordALT+F4


Discuss how the Microsoft Word popup option can help in closing docu-ments or exiting Word by offering to save any edited work.

True/False

1. There are only two methods to start Microsoft Ofce Word 2007.

2. The basic Microsoft Ofce Word 2007 window includes seven Ribbon tabsthat maybe selected to view various command groupings.

3. By double-clicking a Ribbon tab, the Ribbon will be reduced to a singleline to conserve space in the workspace.

4. The only way the user can begin typing at a location in the documentother than the rst line, rst space is to use the ENTER key or TAB key tomove the insertion point to an alternate location.

5. The Save option on the Quick Access Toolbar may not be used the rsttime that you save a document.

Multiple Choice

1. Each ____ on the Ribbon is a collection of groups, and each group contains related items.

a. Areab. Unitc. Tabd. Dialog box

2. _____ is the tab that contains the most commonly used commands.

a. Viewb. Homec. Insert

d. Start

3. The _____ provides quick access to frequently used commands.

a. Shortcut menub. Start menuc. Mini Toolbard. Quick Access Toolbar

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4. The ___________ feature allows typing to continue on a new line when thecurrent line is full.

a. Word wrapb. Edit Barc. Continuous Breakd. Line Break

5. Which of the following characters are allowed in a lename?

a. ? question markb. * asteriskc. _ underscored. : colon

Quiz Answers:

True/False

1. False, three methods are discussed and two alternative methods provided.2. True

3. True4. False, Click and Type may be used to place the insertion point at any location within the document window.

5. False, regardless of the method selected to save a le, if it is the rst timeyou are saving the document, the Save As dialog box will open to enablethe user to provide a lename.

Multiple Choice

1. C (Tab)2. B (Home)3. D (Quick Access Toolbar)4. A (Word wrap)

5. C ( _ Underscore)

Hands-On Projects

Lesson 1Exercise 1

As an ofce assistant, you are required to create announcements for thestaff. A recent ofce procedural change was adopted, and the staff must benotied. Create a brief announcement in Word 2007 that may be distrib-uted to the staff.

Open Word 2007 using the Start menu and create a new blank document.Using the Click and Type method, insert the announcement title Annual/Va-

cation Leave Request Procedural Change in the center of the rst one-thirdof the page.

Again, use the Click and Type method to key in the following left-alignedparagraph:

Employees must submit the request for Annual/Vacation Leave no less than10 working days prior to the leave period. The leave request must be submit-ted to the employees immediate supervisor for approval. The approving su-pervisor reserves the right to decline the leave request based upon adequatestafng for the department affected.

Save the document with the lename Lesson1ex1 in the appropriate storage


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location. Close the document and Word 2007.

Lesson 1Project 1

You are employed as the word processing specialist in a local business.Your rst order of business is to introduce ofce support staff to the newfeatures of Word 2007. To prepare for the class, you need to practiceeverything that you intend to demonstrate to the ofce staff. Begin byopening the Word 2007 program using the preferred method discussed

in class. Take a moment to navigate all of the tabs allowing the individualRibbon groupings to display. Review each grouping to familiarize your-self with the Ribbons in preparation for staff questions.

In a new document, prepare your documentation by typing in the head-ing Introduction to the Word 2007 Window in the center of the docu-ment window.

Next, create a list of a minimum of ve Word window locations that maybe helpful for the staff to know. On the line under each term, include abrief explanation of each area listed. This document may be utilized as ahandout or notes for the demonstration.

Explore the various view options found in the View button area on thelower-right side of the Word window. The staff will need to understandhow to change the window View options, and you should be prepared toexplain each of these.

Save the document with the lename Lesson1project1 in the appropriatestorage location. Close the document and Word 2007.

Microsoft Ofce Online provides online training, demonstrations, andquizzes that include detailed explanations, preferred methods, and lessontutorials for each Microsoft Ofce program. These resources are sug-

gested to engage students in hands-on experience, self-paced lessonparticipation, and lesson reinforcement.

E-Learning Courses from Microsoft Learning

Course 50126A: Learn Microsoft Ofce Word 2007 Step by Step, Level 1Show the class the information for this course and explain that the courseis intended for novice information workers who want to learn beginning-level Word 2007 skills.

Course 5258: Core Training for Microsoft Ofce Word 2007Show the class the information for this course collections and explain thatthis collection covers the core skills and knowledge needed to get the

most out of Microsoft Ofce Word 2007.

Video Basics

VideoTour the Ribbon in Word 2007 (HP Learning center)

Show the Tour the Ribbon in Word 2007 (HP Learning center)Show the class the information for this video and explain that the videodemonstrates how to use the Ribbon, the new, tabbed navigation systemin Microsoft Word 2007.

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To effectively teach students how to use Microsoft Ofce Word 2007,show examples of the following documents that incorporate the tasksdiscussed in the lesson.

MemosFaxesLettersChartsNewsletters

Give examples of the need to be exible in the workplace and offerdocuments in various formats to satisfy the needs of all users. Explainsituations where items that are deleted from a document may need tobe restored within the same work session. Examples of completed wordprocessing projects such as letters, memos, newsletters, or yers may behelpful with the introduction.


Describe the difference between opening a previously created docu-ment and opening a new document.Explain that Word 2007 will display a list of the most recently openeddocuments in the right pane of the Ofce menu list. Clicking on thele name will open the le from the location in which it is saved.Demonstrate and describe the Open dialog box. Point out the fol-

lowing areas of the dialog box:+ Previous locations drop-down list.+ Navigation pane.+ Look-in list.+ Change View button.+ New Folder button.+ Open options drop-down list.+ File Name box.+ Organize button.+ Tools button.+ Files of Type drop-down list.

Demonstrate the methods used to change the viewable location.

Lesson 2: Editing aDocument

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Learning Goals// The goal of this lesson is for the students to success-

fully open, navigate, and modify a document. The student will save

the document, with a new name or in a different format, and properly

organize a storage location for future reference.


Open a le.

Navigate through a document.

Scroll through text.

Insert text in a document.

Select text.

Edit a document by deleting and restoring text.

Create a folder.

Save a le with a different name.


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Demonstrate how to open a le directly from the My Computer window.

HOT KEYSOpen an existing le CTRL+O

Open an existing le CTRL+F12Open an existing le CTRL+ALT+F2


Ask students to verbally list the different methods that can be used to opena le in Microsoft Word 2007. Demonstrate examples of the methods listedbelow.

1. Open a le from the Ofce Button menu.2. Open a le using the Open Button menu and choose from the list of

recently documents.3. Open a Word document from the My Computer area of Windows.

CAUTIONStudents might choose the wrong le to open. If this occurs, ask stu-

dents to close the le by clicking the Ofce Button and clicking Close. Directstudents to open the instructed le using the method of their choice.


Point out and describe the locations of the following items in the Wordprogram window:

+ Scroll box+ Horizontal scroll bar+ Scroll arrows+ PAGE UP/PAGE DOWN keys+ Arrow keys on the keyboard

Demonstrate the methods for minimizing and maximizing the Word

2007 Window.Demonstrate navigating through the Word 2007 program window usingthe PAGE UP and PAGE DOWN keys.Demonstrate navigating through the Word 2007 program window usingthe arrow keys.Demonstrate navigating through the Word 2007 program window usingthe HOME and END keys as well as combining these keys with the CTRLkey.Demonstrate how to return to the last location that was visited by usingthe SHIFT+F5 keys.Describe and demonstrate the various forms that the mouse pointertakes when a user navigates through specic areas of the Word 2007window.Explain that the amount of text that appears on the screen is based onthe size of the screen and the viewable area.Explain the various scroll bars that appear in the Word 2007 window.Demonstrate how to use the scroll bars and scroll arrows to navigatethrough the Word 2007 window.Demonstrate using the scroll box to navigate through the Word 2007window.Demonstrate how scrolling will not change the location of the mousepointer. To begin editing the document, click the location where the editmust take place.Describe the use of the scroll wheel that appears on some pointingdevices.

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CAUTIONIf students are working in a new document, they will not be able

to move the insertion point with the arrow keys. Explain that the docu-ment must contain text before the arrow keys are available for use.

HOT KEYSMove to top of a documentCTRL+HOME

Move to top of current pageCTRL+PAGE UPMove to bottom of current pageCTRL+PAGE DOWNMaximize the document windowCTRL+F10

Maximize the program windowALT+F10Restore the program window sizeALT+F5


Enable and disable overtype in Word 2007Show the class the information for this online demo and explain

that the video demonstrates how to enable and disable overtype in Word2007.


Describe and demonstrate the Overtype and Insert modes of editingtext.Demonstrate how to control the Overtype or Insert mode throughthe Word Options, Advanced dialog box.Explain to students that the Insert mode is the default mode forWord 2007.Demonstrate that the Insert mode allows you to type and repositionall text to the right of the new entry.Demonstrate that the Overtype mode deletes all text to the right ofthe insertion point as you type.

CAUTIONIf students mistakenly leave the Overtype mode on while editing

text, some of their information might be erased. Be sure to point out thatthe Undo Typing button (or CTRL+Z) can be used to recover the lost text.

Discussion Questions:

1. Discuss with students why the Insert mode is the default mode for typ-ing in Word 2007 and the most popular method with users.

2. Discuss with students how the Overtype mode can easily cause prob-lems if the document area is not properly set up prior to beginning ona document. Review the Word Options area to determine the defaultoption selections for Word 2007.


Show how to select a single character of text using the press anddrag method.Demonstrate how to select an entire word by pressing and draggingor by double-clicking the word.Show how to select an entire paragraph of text with the press anddrag method or by triple-clicking the paragraph of text that needs tobe selected.Demonstrate how to select an entire sentence in a document byholding down the CTRL key and clicking any portion of the sentencethat should be selected.
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Show how to select nonadjacent blocks of text by using the CTRL key asblocks of text are selected.Demonstrate how to deselect text by clicking once anywhere on thedocument.Demonstrate how to select all text in the document by clicking SelectAll from the Select drop-down menu in the Edit group on the HomeRibbon.


As an alternative to using the mouse for text selection, use the keyboard ar-row keys in conjunction with the SHIFT key to select text.

Demonstrate how to select text using the keyboard by holding down theSHIFT key and pressing the RIGHT ARROW key to select text to the right ofthe insertion point. Hold down the SHIFT key and press the LEFT ARROWkey to select text to the left of the insertion point.

Demonstrate that using the DOWN ARROW key with the SHIFT key allowsfor entire lines of text to be selected at one time.

Demonstrate the method for selecting multiple paragraphs of text using theselection bar to the left of the document text.

Demonstrate how to select an entire document by triple clicking the selec-tion bar to the left of the document text.

Students who prefer to use the quick keyboard commands can also use thekeystroke combination of CTRL+A to select all text in the document.

Instructors should point out the location of the following items in the Wordprogram window:

Undo Typing button on the Quick Access Toolbar.Redo Typing button on the Quick Access Toolbar.Overtype feature in the Word Options, Advanced dialog box.


Demonstrate how to select a block of text and then remove the text bypressing the Delete key on the keyboard.Explain and demonstrate that an operation can be undone by clickingthe Undo Typing button on the Quick Access Toolbar.Demonstrate the process of deleting text to the left of the insertionpoint by pressing the BACKSPACE key.Demonstrate the process of deleting text to the right of the insertionpoint by pressing the DELETE key.Explain to students that using the Undo Typing button will undo theirlast action.


Demonstrate to the students that they can use the BACKSPACE key in lieu ofthe DELETE key when deleting a selected block of text.

As discussed earlier in this lesson, students can choose a block of text anduse the Overtype mode to delete the text and insert new text at the sametime.

CAUTIONStudents might not be able to locate the Undo Typing or Redo

Typing buttons on the Quick Access Toolbar. The buttons can be added to

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the Quick Access Toolbar by right clicking on the Quick Access Toolbar andchoosing to customize the toolbar.

Tech TipStudents must know that actions such as saving and printing cannot

be undone.


Discuss with students the importance of the Undo Typing and Redo Typing

buttons. Explain that more actions can be undone by choosing the drop-down arrow that appears to the right of the Undo button on the QuickAccess Toolbar. Discuss situations in which the use of the Undo button caneliminate careless errors.


Discuss the importance of using le organization in any program toquickly access les.Dene the terms folder and subfolder.Demonstrate how to create a new folder using the Save As dialog box.Show how to delete a previously created folder using the Save As dialog

box.Demonstrate how to delete a previously created folder using the Opendialog box.Show how to create a subfolder inside a folder.


Demonstrate how to create a new folder in the Computer area of Windows.Students should know that this task can be performed prior to openingWord 2007.

Explain and show that folders can be viewed through the application and inthe Computer area.

CAUTIONStudents could accidentally misspell the folder name. Explain how to

rename a folder to correct the error.Instructors should do the following:

Discuss and point out the areas of the Save As dialog box.Explain that a le can be saved using a new le name in the Save Asdialog box. Emphasize that assigning a new name preserves the originalle and also creates a new version of the le.Explain the methods of creating a backup copy of important les.

Tech TipExplain to students that renaming a le from the Computer area of

Windows does not make a copy of the le. Instead, the le name is changed.Discussion Question:

Discuss the loss of important les. Ask students to describe an occasionwhen they lost a le because of poor backup procedures or a virus attack.Explain and discuss various le backup technologies that exist.

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Word 2007 Work with documents created in earlier versionsShow the class the information for this online demo and explain

that the video demonstrates what to expect when you open Word docu-ments from earlier versions in Word 2007.


Dene le format and le extension. Explain to students that Word allows documents to be saved in variousformats, depending on the program with which the le will be used.Explain the term Rich Text Format (RTF).Demonstrate how to save a le in a format other than .docx using theSave As Type drop-down list.Explain and demonstrate the use of document properties found underthe Prepare option of the Ofce Button.

CAUTIONIf students attempt to open les that have formats other than .docx

or .rtf in Word, unreadable text might appear in the document window.Explain that saving les in .rtf format allows numerous application programs

to utilize the same le.


Ask students to provide examples of situations in which keying in the docu-ment properties might eliminate confusion in identifying a le.

True/False

1. To erase a character to the left of the insertion point, press the BACK-SPACE key once.

2. To save a le with a new name or new le format, click the Save button on

the Quick Access Toolbar.

3. A new folder may be created on the selected storage device after theSave As command is selected.

4. To quickly move to the top of a document, use the keystroke combinationof CTRL+UP ARROW.

5. To undo the last action, click the Restore button on the Home Ribbon.

Multiple Choice

1. An entire paragraph of text may be selected quickly by ____.

a. Using the left-click, drag methodb. Double-clicking the paragraph of textc. Triple-clicking the paragraph of textd. Using the shift and drag method.

2. The following are all methods of navigating through a document except:

a. Using the PAGE UP and PAGE DOWN keys on the keyboard.b. Using the keyboard arrows.c. Using the Shortcut menu.d. Using various Hot Key combinations

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3. An existing document may be opened by _____

a. Viewing the Home Ribbon, and choosing the Open buttonb. CTRL+0 (zero)c. Selecting the Open button found on the Quick Access Toolbar.d. Selecting the Open option found under the Ofce Button menu.

4. Which of the following is not a part of the File Open dialog box?

a. Change view buttonb. New folder buttonc. Open options buttond. Delete button

5. Which of the following is not a le format in which a Word document maybe saved?

a. .text (plain text le format)b. .rtf (rich text format)c. .html (hypertext markup language)d. .pdf (portable document format)

Quiz Answers:

True/False

1. True2. False, this option will save the document using the current lename and

current le format. Use the Save As option on the Ofce Button menu.3. True4. False, CTRL+Home is the correct combination.5. False, click the Undo button on the Quick Access Toolbar.

Multiple Choice

1. C (Triple-clicking the paragraph of text)2. C (Using the Shortcut menu)3. D (Select the Open option found under the Ofce Button menu)4. D (Delete button)5. A (.text plain text format)

The class projects provide the student with the opportunity to practice skillsthat were taught in the lesson. The projects may be utilized as class, indi-vidual, or assessment activities. Completion of projects helps provide lessonreinforcement and verication of skill mastery.

Data les to accompany the project are found in the student data les. Each

project may be veried for accuracy using the annotated project answer keysfound in the instructor s resource les.

Hands-On Projects

Lesson 2 - Exercise 1

As the Education and Training Coordinator for American Marketing, youcontinually train new employees in various areas. You are preparing for atraining session beginning Microsoft Word 2007 users. Using the studentdata le Lesson2project1.docx, make the following revisions to prepare thedocumentation for your training session.

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1. Open the le Lesson2ex1 from the student data les.2. Navigate to the bottom of the document.3. Place the insertion point at the end of the last paragraph in the docu

ment.4. Press the ENTER key twice.5. Type your name.6. Create a new folder on your student data diskette or on your student

network drive. Name the folder Lesson2.7. Save the current le as Lesson2ex1a.docx in the folder.8. Navigate to the top of the document and place the insertion point to the

left of the rst character in the rst paragraph.9. Type the title of the document: Microsoft Ofce Word 2007.10. Press the ENTER key twice.11. Save the le in the Lesson2 folder as a Rich Text Format (.rtf ) le, with

the name Lesson2ex1b.12. Save the le in the Lesson2 folder with the name Lesson2ex1c as a Mi-

crosoft Word 2007 document le format (.docx).13. Close all open les.14. Open the le named lesson2ex1b from the Lesson 2 folder.15. Select the subtitle (second) line of the document and delete the text.16. Print the le.17. Restore the document title.

18. Select the word release in the rst line of the rst paragraph and replaceit with the word version.19. Save the le in the Lesson 2 folder with the name Lesson2ex1d.20. Close the le.21. Exit Microsoft Word 2007.

Lesson 2 - Project 1

As the Education and Training Coordinator for American Marketing, youcontinually train new employees in various areas. You have recently discov-ered a policy that requires numerous revisions. Using the student data leLesson2project1.docx, make the following revisions:

1. Add a new document title: American Marketing.2. Chance the subtitle to Education and Training Policy.3. Replace all instances of the word assistance with the words education and

training.4. Change the job title education coordinator to education and training

coordinator.5. Delete the statement union and worker.6. Save the le as Lesson2project1complete.docx and place it in a new folder

named Lesson 2 Project 1.7. To ensure that all employees may review the le no matter what word

processing software they have installed, save the le as a Rich Text Format(.rtf) le and save it in the Lesson 2 Project 1 folder.

8. Close the le and exit Word 2007.

Microsoft Ofce Online provides online training, demonstrations, andquizzes that include detailed explanations, preferred methods, and lessontutorials for each Microsoft Ofce program. These resources are suggestedto engage students in hands-on experience, self-paced lesson participation,and lesson reinforcement.

Microsoft Ofce ELearning Course

Course 50126A: Learn Microsoft Ofce Word 2007 Step by Step, Level 1Show the class the information for this course and explain that the course isintended for novice information workers who want to learn beginning-levelWord 2007 skills.

Vid ad Taiigru Lik
http://www.microsoft.com/learning/en/us/Course.aspx?ID=50126A&Locale=en-ushttp://www.microsoft.com/learning/en/us/Course.aspx?ID=50126A&Locale=en-us


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Online Training Resources

Up to speed with the 2007 Ofce SystemShow the class the information for this course and explain that the course isintended to provide an introduction to the new look in the Microsoft Ofce2007 system.

Up to speed with Word 2007Show the class the information for this course and explain that the course isintended to provide an introduction to Microsoft Word 2007. Participants

will learn the best ways to use the new Ribbon, get a handle on ndingpopular commands, and understand what the new le format does.

Get to know Word 2007 I: Create your rst documentShow the class the information for this course and explain that the courseis the rst in a three-part series, shows how to create your rst document inWord.Get to know Word 2007 II: Edit text and revise your documentsShow the class the information for this course and explain that the coursedemonstrates how to add and delete text and how to move text from oneplace to another.

Enable and disable overtype in Word 2007Show the class the information for this online demo and explain that thevideo demonstrates how to enable and disable overtype in Word 2007.

Online Demos Word 2007 Work with documents created in earlier versionsShow the class the information for this online demo and explain that thevideo demonstrates what to expect when you open Word documents fromearlier versions in Word 2007.

Video Basics Tour the Ribbon in Word 2007 (HP Learning center)

Show the class the information for this video and explain that the videodemonstrates how to use the Ribbon, the new, tabbed navigation system inMicrosoft Word 2007.

Microsoft Ofce Online HelpMicrosoft Ofce Online provides access to help using the latest informationavailable from Microsoft. Each Microsoft Ofce program has its own helpresource list and step-by-step instructions that can be accessed by searchingfor a specic subject or command.
http://office.microsoft.com/en-us/training/the-new-office-made-for-you-RZ010148252.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/help/get-to-know-the-ribbon-RZ010066490.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/training/meet-the-document-RZ010227511.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/word-help/makes-changes-to-your-document-RZ010227692.aspx?lc=en-us&section=2http://office.microsoft.com/video.aspx?assetid=ES010344108&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010201971&vwidth=884&vheight=540&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010201971&vwidth=884&vheight=540&CTT=11&Origin=http://h30187.www3.hp.com/tutorials/popupHowTo.jsp?courseSessionId=174000&sponsorId=41&courseId=14763http://h30187.www3.hp.com/tutorials/popupHowTo.jsp?courseSessionId=174000&sponsorId=41&courseId=14763http://office.microsoft.com/en-us/support/?redir=0http://office.microsoft.com/en-us/support/?redir=0http://h30187.www3.hp.com/tutorials/popupHowTo.jsp?courseSessionId=174000&sponsorId=41&courseId=14763http://office.microsoft.com/video.aspx?assetid=ES010201971&vwidth=884&vheight=540&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010344108&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/en-us/word-help/makes-changes-to-your-document-RZ010227692.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/training/meet-the-document-RZ010227511.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/help/get-to-know-the-ribbon-RZ010066490.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/training/the-new-office-made-for-you-RZ010148252.aspx?lc=en-us&section=2


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Give examples of the need to be exible in the workplace and providedocuments vary in format based upon the context of the work. Discusshow the use of document formatting may be used to highlight specicinformation or enhance the overall appearance of the document. Ex-amples of completed word processing projects such as letters, memos,newsletters, or yers may be helpful with the introduction.

Topic Video Tutorials or Demos: Make Documents look great in Word 2007Show the class the information for this online demo and explain that thevideo demonstrates how easy it is to give a plain document a profes-sional-looking makeover, and then give it a nal polish with headers andfooters and a cover page.


Point out the location of the Formatting Groups in the Home Rib-bon.Demonstrate how to use the Launcher button to expand the Com-mand Groups.Explain to students the purpose of the buttons and other controlslocated on the Home Ribbon.Demonstrate ToolTips, which indicate the name of each formattingbutton.Dene text attributes.

Lesson 3: FormattingText

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fully apply formatting to a document. The student will save, preview,

and print the document.


Use the Home Ribbon to format text

Apply character effects to text

Align text

Cut and paste text

Use the Paste Special command

Drag and drop to edit text

Collect and paste multiple items

Apply styles

Create a border

Add shading to a paragraph

Preview a documentPrint a document
http://office.microsoft.com/video.aspx?assetid=ES010201954&vwidth=884&vheight=540&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010201954&vwidth=884&vheight=540&CTT=11&Origin=


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Explain that the buttons on the Home Ribbon toggle between on andoff modes for selected text.Illustrate the value of and how to use the Show/Hide Button in the Para-graph Group on the Home Ribbon.Demonstrate to students how to turn the Show/Hide button on and off.Explain the term font to students and dene point size. Remind studentsthat one point is equal to 1/72 of an inch.Demonstrate to students how to adjust the font type and font size byusing Font Group buttons on the Home Ribbon.Explain to students that the most commonly used font types will appearat the top of the list and the remainder will appear in alphabetical order.Students should also know that this depends upon the document theme.Explain and illustrate to students that the font names appear in theirrespective styles.Explain and point out to students that the font size appears on the tool-bar as a whole number. Students can key in alternative font sizes of theirchoice.Demonstrate to students how to apply and remove the text attributes ofbold, italics, and underlining on selected text.


Explain to students that all of the options found on the Home Ribbon canalso be found on the Font and Paragraph Dialog Boxes after the Launcher isselected.

HOT KEYSApply Bold Attribute to selected text CTRL+B

Apply Italic Attribute to selected text CTRL+IApply Underline Attribute to selected text CTRL+UChange Font Face Attribute of selected text CTRL + Shift +FChange Font Size Attribute of selected text CTRL + Shift +PGrow Font Size Attribute of selected text CTRL + >Shrink Font Size Attribute of selected text CTRL + >


Ask students to explain a situation in which the Show/Hide button might beuseful.


Change the default font and line spacing in Word 2007Show the class the information for this video and explain that the

video demonstrates how to quickly change these default styles.

Single-space your lines in Word 2007Show the class the information for this video and explain that the

video demonstrates how to single-space lines of text without a lot of hassle.


Describe and demonstrate various character effects that can be appliedto selected text. Remind students that these effects are found only inthe Font dialog box that is displayed after the Font Group Launcher isselected.Remind students that text attributes can be changed at any time.


Demonstrate to students how to set up a font effect prior to keying in any
http://office.microsoft.com/video.aspx?assetid=ES010337778&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/en-us/word-help/video-single-space-your-lines-in-word-2007-VA101852178.aspxhttp://office.microsoft.com/en-us/word-help/video-single-space-your-lines-in-word-2007-VA101852178.aspxhttp://office.microsoft.com/video.aspx?assetid=ES010337778&vwidth=1024&vheight=768&CTT=11&Origin=


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text. Font effects can be applied at any time during document creation. Fonteffects can be removed by launching the Font dialog box and removing thecheck from the effect box.


Point out the location of the alignment buttons in the Paragraph Groupon the Home Ribbon.Explain to students that the default alignment for the blank document

template is left aligned.Describe and illustrate all alignment options.Remind students that alignment affects all text from the point at whichthe alignment is altered or all selected text.


All alignment options can be found by launching the Paragraph Group onthe Home Ribbon.

CAUTIONWhen using templates, alignment will be predened. To remove a

specic alignment, the text to be affected must be selected.


Ask students to explain how understanding alignment can help in creatingdocuments for other classes. You might also choose to explain how align-ment is used in MLA (Modern Language Association) or APA (AmericanPsychological Association) document styles.


Explain to students that word processing programs gained popularitybecause they could be used to rearrange text without retyping the text.Dene cutting and pasting text.

Point out to students that cutting and pasting text is essentially movingselected text to a new location.Point out the location of the Cut, Copy, and Paste buttons in the OfceClipboard Group on the Home Ribbon.Demonstrate how to use the Cut and Paste commands found in the Of-ce Clipboard Group on the Home Ribbon.Dene copy and paste.Explain to students that copying and pasting text creates a duplicatecopy of the selected text.Demonstrate how to use the Copy and Paste commands found in theOfce Clipboard Group on the Home Ribbon.Demonstrate to students that by right-clicking on selected text, the Cut,Copy, and Paste options are available on the shortcut menu.Dene the Ofce Clipboard.Demonstration how to control the appearance of the Ofce Clipboard.Demonstrate the method of opening and closing the Ofce Clipboardtask pane.Explain that all cut or copied items are placed on the Ofce Clipboardfor future use.Demonstrate cutting or copying an item and point out its placement onthe Ofce Clipboard.Explain to students that only 24 items can be stored on the Ofce Clip-board.Explain to students that large items that are cut or copied might reducethe amount of space available on the Ofce Clipboard.

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Demonstrate to students how to paste items directly from the OfceClipboard.Students should know that the Ofce Clipboard is available in all Micro-soft Ofce applications.

HOT KEYSCut a selected item CTRL+ X

Copy a selected item CTRL+ CPaste an item CTRL+ V

CAUTIONRemind students that if they cut the wrong item, they should click

the Undo button on the Quick Access Toolbar. If students copy an incorrectitem, ask them to select the correct item and choose to copy it again. Theitem in error that appears on the Ofce Clipboard can be deleted from thetask pane by right-clicking on the item and then choosing Delete from theOfce Clipboard shortcut menu.


Ask students to recall all possible methods of using the Cut, Copy, and Paste

commands in Word 2007.


Explain paste options.Demonstrate how to paste information into a document and point outthe paste options that appear near the newly pasted text.Point out the three options that appear on the paste options link.Explain that the option to keep source formatting will not alter thepasted text.Explain that the option to Match Destination Formatting will change thetext to the formatting options that are applied in the paste location.Explain that the option to Keep Text Only will discard any original for-

matting and only paste the text from the Ofce Clipboard.


The Paste Special Option may also be located on the Home Ribbon in theOfce Clipboard Group under the Paste dropdown option.

CAUTIONRemind students that if the Paste Special option to keep text only

is selected that any content other that text will be discarded. This includespictures, tables, and formatting such as bullets or numbered list items.


Explain that the option allow drag and drop text editing may be selectedin the Word Options Advanced dialog box.Demonstrate how to enable or disable this option.Demonstration how to use drag and drop text editing.

CAUTIONExplain to students that when enabled, drag and drop text editing

can cause text to be moved in error when slowly dragging the mouse overselected text. Remind student to use the undo button on the Quick AccessToolbar to undo any dragging errors.

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Explain the benets of collecting and pasting multiple items from theOfce Clipboard.Explain that multiple items may be copied and stored on the OfceClipboard, up to a maximum of 24 items.Demonstrate that if students continue to copy items that the capacityof the Ofce Clipboard will display above the status area, if the ShowStatus Near Taskbar.

When Copying option is selected in the Word Options Dialog box.Explain that items will remain on the Ofce Clipboard until you exit allOfce 2007 programs that are running on your computer.Demonstrate how to paste all items from the Ofce Clipboard by select-ing the Paste All button in the Clipboard task pane.Demonstrate how to delete unwanted items from the Ofce Clipboardby choosing the arrow next to the item and clicking the delete option.Demonstrate how to located styles that are not displayed in the QuickStyles Gallery by opening the Apply Styles Task Pane.

HOT KEYSOpen the Apply Styles Task Pane CTRL + SHIFT + S

CAUTIONExplain that if a 25th item is copied to the Ofce Clipboard, the rst

item on the clipboard will be deleted.


Explain that styles are predened formatting combinations of fonts,colors, and paragraph formatting that are designed to save time.Explain the advantages of using styles to format text.Demonstrate how to preview available styles in the Quick Styles galleryfound on the Home Ribbon.Demonstrate how to apply a style found in the Quick Styles gallery on

the Home Ribbon in the Styles Group.Demonstrate how to customize a style by modifying a built-in style.Explain that the undo button on the Quick Access Toolbar may be usedto undo any style selection.Demonstrate how to change any style back to the Normal style tem-plate found in the Quick Styles gallery on the Home Ribbon in the StylesGroup.


Point out that the styles option may also be located on the Shortcut Menuby Right-Clicking the mouse.

CAUTIONExplain that unwanted styles may be removed immediately us-

ing the undo button on the Quick Access Toolbar or the normal style type,found in the Quick Styles gallery can be applied to the text area.Discussion Question:

Discuss how styles can be used to re-create formats that must be the samethroughout several documents.


Dene borders.

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Explain to students that paragraph borders make text stand out in adocument.Explain that borders can be placed around selected text or around anentire document.Explain that borders can be created with a combination of line styles.Demonstrate how to use the border option in the Paragraph Group onthe Home Ribbon.Demonstration how to access the Borders and Shading Dialog box in theParagraph Group on the Home Ribbon.

Point out and explain the function of the various options on the Bordersand Shading Dialog box.Demonstrate how to remove a paragraph or page border.


Point out how borders other than an outline border may be used in a docu-ment.

Demonstrate how to easily remove borders using the Border Button in theParagraph Group on the Home Ribbon.

CAUTION

Warn students that the last outline border style that was applied willappear on future selections. To apply a different border style, students mustuse the Borders and Shading Dialog Box.

In cases of extreme difculty in removing a border, select the text area andthen choose Clear Formatting button found in the Font Group on the HomeRibbon. This command will remove all formatting that is applied to theselected text.


Explain that shading can emphasize text in a document.Explain that shading can be added in a color or in gray.

Explain to students that when printing color shading on a black-and-white printer, the shaded area will print in gray regardless of the colorthat was selected.Demonstrate how to apply shading using the Shading button found inthe Paragraph Group on the Home Ribbon.Remind students that the Borders and Shading Dialog box was used inthe last section.Point out how to change the shade color using the drop-down optionon the Shading Button.Demonstrate how to select text and apply shading to the selected textusing the Shading Button in the Paragraph Group.Explain that the Shading Color button will change to the last color used.

This color will be used for the next shading that is applied unless thecolor is changed by selecting a new color from the drop-down list.Demonstrate how to remove shading from selected text by using theUndo button on the Quick Access toolbar or by changing the shadecolor using the drop-down on the Shading button in the ParagraphGroup.


Demonstrate how to add shading using the Borders and Shading Dialog boxthat may be accessed in the Paragraph Group on the Home Ribbon.

Demonstrate how to remove shading using the Borders and Shading Dialog

box.

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CAUTIONExplain to students that Word will automatically adjust the color of

the text to white if a dark color shade is applied. This adjustment is made forbetter readability.


Explain that all documents should be checked prior to printing to con-serve resources or to make edits prior to sending the document elec-

tronically.Explain that the Print Preview window will show the document exactlyas it will appear when it is printed.Point out how to access the Print Preview option in the Print Commandof the Ofce Button.Point out the various options located in the Print Preview window.Demonstrate how to preview multiple pages of a document at the sametime.Demonstrate how to toggle the ruler bar while previewing a document.

CAUTION:Warn students that the mouse pointer toggles for zoom in or zoom

out while in the Print Preview window.

Discussion Questions:

Discuss the importance of conserving materials and how the Print Previewwindow can assist in accomplishing this goal.

Discuss the importance of using the Print Preview window to proofread adocument before sending the document electronically.


Explain that a printed document is sometimes referred to as a hard copy.Explain that an electronic document is referred to as a soft copy.Explain that the Print Command is located on the Ofce Button Menu.Explain that the Print Dialog Box will appear allowing the Print Optionsto be changed.Demonstrate how to change the selected printer using the Print com-mand on the Ofce Button Menu.Demonstrate how to print multiple pages of a document, selectedpages of a document, or a single page of a multipage document.Demonstrate how to print a selected area of a page.


Point out the location of the Print command on the File menu.

HOT KEYSOpen the Print Dialog Box CTRL + P

CAUTION:Students should be cautioned that the only way to change the

default printer is to use the Printers Option box in Windows Control Panel,which is opened from the Start menu. Students might need administrativeprivileges to make this change.

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True/False

1. The default printer that is selected for your computer system affects Wordwrap.

2. A point size is equivalent to approximately 1/72 of an inch.

3. The default typing mode for Word 2007 is insert mode.

4. The Ofce Clipboard stores the last 25 items copied.

5. Print preview is a suggested method for proong a document prior toprinting.

Multiple Choice

1. Changing the appearance of letters, numbers, and symbols is considered______ formatting.

a. Documentb. Specialc. Paragraph

d. Character

2. ____ is the appearance and shape of letters, numbers, and characters.

a. Symbolsb. Fontc. Character formattingd. Font size

3. Moving and inserting a selected item to a new location is ______.

a. Drag and dropb. Clip and pastec. Cut and pasted. Drag and paste

4. With each click, the _____ button increases the font size of selected text.

a. Font sizeb. Enlargec. Grow fontd. Increase font

5. Which button would you choose to change a selected text color back toblack?

a. Defaultb. Font colorc. Standardd. Automatic

Quiz Answers:

True/False

1. False, Word wrap is not affected by the printer.2. True3. True

L Quiz


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5. Change the last sentence in paragraph two so that it is the rst sentencein paragraph three.

6. Place a paragraph border of your choice around the title of the document.Apply light yellow shading to the border area.

7. Save the le as Lesson1project1a_complete.docx in the Lesson 3 Wordfolder.

8. Apply the Heading I style to the title of the document.9. Apply the Subtitle Emphasis style to the author s name and date.10. Place your name anywhere below the last paragraph of the document.

11. Apply any two character effects to your name.12. Save the document as lesson3project1b_complete in the Lesson 3 Wordfolder.

13. Close the document.



Course 5421: Formatting Documents in Microsoft Ofce Word 2007Show the class the information for this course and explain that the coursecovers the skills and knowledge you will need to format documents in Mi-crosoft Ofce Word 2007.

Online Training Resources

Get to know Word 2007 III: Make documents look greatShow the class the information for this video and explain that the videodemonstrates how to change the look of your Microsoft Ofce Word 2007documents.

Decorate documents with backgrounds, borders, and text effectsShow the class the information for this video and explain that the videodemonstrates how to create a more polished document using decorativeelements in Microsoft Ofce Word 2007.

Change the default font and line spacing in Word 2007Show the class the information for this video and explain that the videodemonstrates how to quickly change these default styles.

Insert text from another le in Word 2007Show the class the information for this video and explain that the videodemonstrates how to import text from one document into another.

Online Demos

Make Documents look great in Word 2007Show the class the information for this online demo and explain that

the video demonstrates how easy it is to give a plain document a profession-al-looking makeover, and then give it a nal polish with headers and footersand a cover page.

Video Basics

Video: Single-space your lines in Word 2007Show the class the information for this video and explain that the

video demonstrates how to single-space lines of text without a lot of hassle.

Vid ad Taiigru Lik
https://www.microsoftelearning.com/eLearning/courseDetail.aspx?courseId=72731&tab=overviewhttps://www.microsoftelearning.com/eLearning/courseDetail.aspx?courseId=72731&tab=overviewhttps://www.microsoftelearning.com/eLearning/courseDetail.aspx?courseId=72731&tab=overviewhttp://office.microsoft.com/en-us/word-help/format-text-and-apply-styles-RZ010228299.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/word-help/format-text-and-apply-styles-RZ010228299.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/word-help/add-a-watermark-or-background-RZ010231130.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/word-help/add-a-watermark-or-background-RZ010231130.aspx?lc=en-us&section=2http://office.microsoft.com/video.aspx?assetid=ES010337778&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010337778&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010350531&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010201954&vwidth=884&vheight=540&CTT=11&Origin=http://office.microsoft.com/en-us/word-help/video-single-space-your-lines-in-word-2007-VA101852178.aspxhttp://office.microsoft.com/en-us/word-help/video-single-space-your-lines-in-word-2007-VA101852178.aspxhttp://office.microsoft.com/video.aspx?assetid=ES010201954&vwidth=884&vheight=540&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010350531&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/video.aspx?assetid=ES010337778&vwidth=1024&vheight=768&CTT=11&Origin=http://office.microsoft.com/en-us/word-help/add-a-watermark-or-background-RZ010231130.aspx?lc=en-us&section=2http://office.microsoft.com/en-us/word-help/format-text-and-apply-styles-RZ010228299.aspx?lc=en-us&section=2https://www.microsoftelearning.com/eLearning/courseDetail.aspx?courseId=72731&tab=overview


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Microsoft Ofce Online Help

Microsoft Ofce Online provides access to help using the latest informationavailable from Microsoft. Each Microsoft Ofce program has its own helpresource list and step-by-step instructions that can be accessed by searchingfor a specic subject or command.
http://office.microsoft.com/en-us/support/?redir=0http://office.microsoft.com/en-us/support/?redir=0


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Give examples of the being efcient in the workplace. Discuss how revis-ing documents can be necessary as the work environment progressesand that document revision enables a word processor to be productive.Examples of completed word processing projects such as letters, memos,

newsletters, or yers may be helpful with the introduction.


Dene the different views of a document (Print Layout, Full ReadingScreen, Web Layout, Outline, and Draft).Point out the Document View group is found in the on the View Rib-bon.Demonstrate how to change the document view by using the docu-ment view buttons in the Document Views Group.Ask students to practice changing the document view.Explain that multiple documents can each be opened in a differentview.Explain the difference between the Print Layout view and Print Pre-view. Discuss that Print Layout view enables you to view the docu-ment as it would be printed as well as make changes to the docu-ment. The document cannot be edited while in Print Preview.

Tech TipExplain to students that more information can be obtained

about any view from Word Help. F1 Key on the keyboard.


Discuss how Print Layout view is important when attempting to see the

document as it would be printed.

Lesson 4: Revisiting theDocument Layout

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fully revise the layout of a document. The student will change docu-

ment views, revise margins and alignment, modify tab settings, create

page numbers as well as apply headers and footers to the document.


Switch between different views of a documentAdjust page margin settings

Set paragraph alignment, indentation, and spacing

Change tab settings

Insert and clear tabs

Add page numbers to a document

Create and customize headers and footers

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Topic Video Tutorials or Demos: Set page margins or change themShow the class the information for this online demo and explain that thevideo covers how to set or change margins in Page Setup and how you canuse either inches or centimeters as the unit of measurement for margins.

Hide or display the rulers in Word 2007

Show the class the information for this video and explain that thevideo demonstrates how to enable or disable the rulers.


Dene the term margin.Explain the differences between the left, right, top, and bottom margins.Describe the Word 2007 default margin settings.Dene the horizontal ruler and the vertical ruler.Explain that rules are displayed in Print Layout view.Demonstrate how to change page margins using the ruler bar, whichappears at the top of the document area.Indicate that the mouse pointer appears as a horizontal double-headed

arrow when it is positioned over the page margin.Point out the areas of the ruler bar that allows for rst line, hanging, left,and right indents to be changed.Explain that holding down the Alt key while dragging the margins onthe ruler bar will display the margin measurements in a ScreenTip.Demonstrate how to change page margins using the Page Setup Groupfound on the Page Layout Ribbon.Explain that you can apply changes to margins for the whole documentor for sections of a document.


Demonstrate to students how to use the default margin selections found in

the Margins drop-down on the Page Setup Group.

Demonstrate how to create custom page margins using the Margins drop-down on the Page Setup Group.


Discuss the various report style measurements for APA and MLA documentstyles.


Dene vertical alignment and horizontal alignment.Explain that horizontal alignment options are found in the ParagraphGroup on the Home Ribbon. Vertical alignment is found only on the Ar-range Group on the Page Layout Ribbon.


Discuss how vertical alignment allows text to be aligned with the bottom ofthe page.


Dene indentation.

Describe how indentation is used to enhance the look of a document.

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Explain the four types of indents: left, right, hanging, and rst line.Describe how indents may be changed or created using the ParagraphGroup on the Page Layout Ribbon.Point out and demonstrate the use of the Increase Indent and DecreaseIndent Commands in the Paragraph Group.Demonstrate how to create an indent using the Paragraph Group on thePage Layout Ribbon.


Demonstrate how to create an indent using the Ruler Bar.


Discuss how indentation is used in the APA and MLA document styles.

Topic Video Tutorials or Demos: Change the default font and line spacing in Word 2007Show the class the information for this video and explain that the videodemonstrates how to quickly change these default styles.


Dene line spacing and paragraph spacing.Describe how is used to enhance readability in a document.Explain the line spacing options that are predene in Word 2007.Explain how spacing before and after a paragraph can be used to im-prove the look of a paragraph.Demonstrate how to change line spacing using the Line Spacing Com-mand found in the Paragraph Group on the Home Ribbon.Demonstrate how to access the Line Spacing Options using the LineSpacing Command found in the Paragraph Group on the Home Ribbon.Point out that the Paragraph Spacing options are located in the LineSpacing Options Dialog Box.Explain that spacing may be adjusted for an entire document or only a

portion of a document.


Explain and demonstrate how to set the default spacing for all new docu-ments using the Change Styles Command in the Styles Group on the HomeRibbon.


Discuss preferred spacing this is used for most professional document as wellas spacing for APA and MLA document styles.


Dene the terms paragraph and paragraph mark.Explain that paragraph marks are nonprinting character marks.Point out the location of the Show/Hide command for paragraph marksin the Paragraph Group on the Home Ribbon.Explain that when a paragraph is selected formatting is applied up tothe paragraph mark, and that formatting from the current paragraph isapplied to the next paragraph that is typed.Describe the default paragraph settings.Point out the Paragraph Group on the Home Ribbon and remind stu-dents that other commands for this group were previously discussed.

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Explain to students that paragraph formatting can be applied before orafter typing the paragraph.


Explain and demonstrate how to set the display default to show formattingmarks on the screen using the Word Options dialog box.


Set tab stops or remove themShow the class the information for this online demo and explain that thevideo covers how to insert and delete tab stops and how to see and use theruler.


Dene the terms tab and tab stop.Explain that tab stops are set by default at every half inch and are leftaligned.Point out that tab stops can be viewed on the ruler bar at the top of thedocument window.Explain the signicance of the symbols that appear on the left side of

the ruler bar.Dene the ve types of tab stops that can be created in Word 2007 (left,right, center, decimal, and bar).Explain the advantages of using tab stops in lieu of spacing betweensections of text.Dene the term leader tab.Demonstrate how to change or delete tab settings using the Tabs com-mand found in the Paragraph Dialog Box.Demonstrate how to change tab stops by altering tab stops on the rulerbar.Point out that tabs can be deleted by dragging the tab stop down intothe document area.Point out that tabs can be changed by selecting the affected area and

dragging the tab stop to a new position on the ruler bar.Remind students of the other uses of the ruler bar; for example, chang-ing indentation.


Discuss the advantages of using tab stops in lieu of spacing between sec-tions of text.

Topic Video Tutorials or Demos: Get the page numbers you wantShow the class the information for this online demo and explain that the

video covers how to get the page numbering you want in your Word 2007documents without having to set it up manually and how to select the for-matting you want.


Discuss the importance of page numbers.Demonstrate how to insert page numbers by using the Page NumberCommand found in the Header & Footer Group on the Insert Ribbon.Explain that page numbers can be positioned in various locations on thedocument.Demonstrate how to change the position of the page numbers usingthe Page Number Command.

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Demonstrate how to format page numbers using the Page NumberCommand in the Header & Footer Group.


Discuss the placement of page number in various types of formal documentsas well as in APA and MLA document styles.


Headers and footers made simpleShow the class the information for this online three-part demo and explainthat the video demonstrates how headers and footers can make your worklook more professional and help readers keep their bearings.

Scenarios for using headers and footers in Word 2007Show the class the information for this online demo and explain that

the video covers some common questions from customers, such as when touse a page number design versus a header or footer design, how to set up acover page, and how margins and headers and footers work together.


Dene the terms header and footer.Explain how page numbers are inserted in the header and footer area.Explain the uses of the header and footer area.Demonstrate how to display the Header or Footer Command found inthe Header & Footer Group on the Insert Ribbon.Explain the function of the buttons on the Header and Footer toolbar.Demonstrate how to make headers and footers visible in the documentwindow.Demonstrate how to enter text in the header and footer area.Explain and demonstrate customization of the header and footer area.Demonstrate how to control headers and footers using the Page SetupDialog Box.Explain and demonstrate how to create headers and footers that do

not appear on the rst page of a document by using Headers or FooterCommand in the Header & Footer Group.


Discuss the use of headers and footers in various types of formal documentsas well as in APA and MLA document styles.


Dene page orientation.Describe portrait and landscape page orientation.Demonstrate how to change the page orientation using the OrientationCommand found in the Page Setup Group on the Page Layout Ribbon.Explain that you can view the whole page by using the Zoom drop-down list on the Standard toolbar.


Discuss how page orientation is typically dictated by the type of documentthat is being prepared.

True/False

1. Text is right aligned by default in Word 2007.

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Multiple Choice

1. D (all of these)2. C (Paragraph)3. B (0)4. C (.5 inch)5. A (Single)

The class projects provide the student with the opportunity to practice skillsthat were taught in the lesson. The projects may be utilized as class, indi-vidual, or assessment activities. Completion of projects helps provide lessonreinforcement and verication of skill mastery.

Data les to accompany the project are found in the student data les. Eachproject may be veried for accuracy using the annotated project answer keysfound in the instructor s resource les.

Hands-On Projects

Lesson 4Exercise 1

You are the Human Relations Specialist for Woodland Health Clinic andyour job requires you to provide information to employees regarding theirbenets package. You have recently received the new company sponsoredhealth insurance benet package information from the company provider.This information must be distributed to the clinic employees but you preferto present it in a more formal format. Using the information below, formatthe document appropriately:

1. Open the le Lesson4ex1 from the student data disk.2. View the document in Page Layout view.3. Adjust all page margins to 1 inch.4. Apply the Heading 1 style to the title and subtitle of the document and

center align the headings text.

5. Apply the Heading 1 style to all paragraph headings.6. Apply a .5-inch rst line indent to text paragraphs.7. Set a 1.5-inch left tab stop for the criteria items that appear in paragraph

3.8. Add page numbers to the bottom of all pages of the document and cen-

ter align the page numbers.9. Insert your name in the page footer, right aligned.10. Insert the current date in the top-right document header.11. Create a folder on your student drive called Lesson 4 Word.12. Print the document.13. Save the document as lesson4ex1complete.

Lesson 4Project 1

The position of Safety Ofcer for the Georgian Trucking and TransportCompany requires that you to provide information to employees regardingvarious safety issues. You have recently prepared an update for the emer-gency preparedness information. This information must be distributed toemployees but you prefer to present it in a more readable format. Using theinformation below, format the document appropriately:

Open the le Lesson4project1 from the student data disk.Adjust Page margins to .5 inch for the whole document.Set Page orientation to Landscape.Double space the document.

Center the document heading and apply the Heading 1 style.

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Create bullets for all items that appear under the Be Prepared sectionand indent to .75 inch.Set the subheading Be Prepared to Intense Emphasis style.Indent the rst lines of all paragraphs to .5 inch.Insert page numbers that are positioned at the bottom of the documentand centered.Insert your name in the header section, centered.At the end of the fth bulleted item, insert the following statement:Basic rst aid kits must include the following:

Create a single spaced, non-bulleted list with a 3-inch left tab for items in the rst-aid kit. Insert the items in the kit as follows: bandages, steriledressing, alcohol pads, antiseptic towels, sting relief pad, ointment, latexgloves, scissor, and rst aid instruction guide.Save the document as test4item1complete in the Lesson 4 Word folder.Print the document.



Course 5420: Editing and Proofreading Documents in Microsoft OfceWord 2007Show the class the information for this course and explain thatthe course covers the skills and knowledge you will need to create and edithigh-quality docume