Meeting Packet - Target Range School · Meeting Packet General School Board Meeting Monday, December 16, 2019 06:00 PM Packet page 1 of 46

Meeting Packet

General School Board Meeting

Monday, December 16, 2019

06:00 PM

Packet page 1 of 46

Target Range School District #234095 South Avenue WestMissoula, Montana 59804

Phone: 406-549-9239Fax: 406-728-8841

www.target.k12.mt.us

General School Board MeetingGeneral School Board MeetingGeneral Board Meeting

Library

Monday, December 16, 2019 06:00 PM

11. . CALL TO ORDER/PLEDGE OF ALLEGIANCECALL TO ORDER/PLEDGE OF ALLEGIANCE

22. . ROLLROLL

Ms. Jennifer Long, Chair

Mr. Thomas Buchholz, Vice-ChairMr. Evan Rosenberg, TrusteeMr. Bob Carter, TrusteeMrs. Sharon Sterbis, Trustee

33. . BOARD APPROVAL OF AGENDABOARD APPROVAL OF AGENDA

44. . OFFICIAL GUESTSOFFICIAL GUESTS

Dr. Corey Austin, SuperintendentMrs. Barbara Droessler, Principal Ms. Megan Hopper, Assistant Principal Ms. Elaine Higuera, Tech DirectorMrs. Charity Weaver, Interim District Clerk

55. . COMMUNITY ENGAGEMENTCOMMUNITY ENGAGEMENTaa. . PTO UpdatePTO Update

bb. . TREA UpdateTREA Update

66. . PRESENTATIONSPRESENTATIONS

77. . PUBLIC COMMENT ON ITEMS NOT ON AGENDAPUBLIC COMMENT ON ITEMS NOT ON AGENDA

88. . BOARD APPROVAL OF MINUTESBOARD APPROVAL OF MINUTESaa. . Agenda Item 1Agenda Item 1

Special School Board Meeting - Minutes- 10-30-19 (p. 4)

Special Meeting Minutes - November 7, 2019 (p. 5)

General Meeting Minutes November 18, 2019 (p. 7)

99. . DISCUSSION ITEMSDISCUSSION ITEMS

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https://app.eduportal.com/documents/view/737969



aa. . Update on Business Manager SearchUpdate on Business Manager Search

1010. . CONSENT AGENDACONSENT AGENDANovember 2019 Payroll Warrants Totaling $368,963.78 (p. 11)

November 2019 Claim Warrants #58156- 58182 Totaling $96,871.90 (p. 16)

1111. . ACTION ITEMSACTION ITEMSaa. . Approval of TREA Memorandum of Understanding for Extended/Emergency LeaveApproval of TREA Memorandum of Understanding for Extended/Emergency Leave

Revised 2019-2020 MOU for Extended_Emergency Leave Donation (p. 19)

bb. . Approval for 5th Grade to travel to Lookout Pass on 2/5/20 and 2/12/20 for SkiingApproval for 5th Grade to travel to Lookout Pass on 2/5/20 and 2/12/20 for SkiingField Trip.Field Trip.

cc. . Approval for Band Trip to Disneyland Spring 2021Approval for Band Trip to Disneyland Spring 2021

dd. . Approval to add Keon Gallagher to Active Substitute ListApproval to add Keon Gallagher to Active Substitute ListSubstitute List as of December 11, 2019 (p. 21)

ee. . Review and Approval of Interim District Clerk ContractReview and Approval of Interim District Clerk ContractContract Packet - Interim District Clerk (p. 22)

ff. . Review and Approval of Interim District Secretary ContractReview and Approval of Interim District Secretary ContractContract Packet - Interim District Secretary (p. 27)

1212. . ITEMS FOR INFORMATIONITEMS FOR INFORMATIONaa. . Principals ReportPrincipals Report

bb. . Superintendents ReportSuperintendents Report

cc. . Business Managers ReportBusiness Managers Report

ii. . Election InformationElection Information

SCHOOL ELECTION CALENDAR 2020 (p. 32)

iiii. . Reports for November 2019Reports for November 2019

Budget vs. Actual November 2019 (p. 36)

Object Summary Budget vs. Actual November 2019 (p. 37)

Claims Detail for November 2019 (p. 40)

1313. . ADJOURNMENTADJOURNMENT

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Phone: 406-549-9239Fax: 406-728-8841www.target.k12.mt.us

Special Board MeetingSpecial Board MeetingMeeting MinutesMeeting Minutes

10/30/2019 06:00 PMConference Room


Ms. Jennifer Long, Chair, called the meeting to order at 6:00 p.m. and led everyone in the Pledge of Allegiance.

22. . ROLLROLL

Ms. Jennifer Long, Chair - present

Mr. Evan Rosenberg, Vice-Chair - absentMr. Thomas Buchholz, Trustee - absentMr. Bob Carter, Trustee - presentMrs. Sharon Sterbis, Trustee - present


Chair Long made the motion to approve the agenda2nd by: Trustee SterbisVote: 3-0


Dr. Corey Austin, Superintendent - presentElizabeth Kaleva, District Attorney - present


Kathleen Harvey discussed her concerns about District communication and lack of transparency. She is concernedabout the situation with the Clerk/Business Manager and the District’s inability to maintain this position.

66. . EXECUTIVE SESSION - SUPERINTENDENT PERFORMANCEEXECUTIVE SESSION - SUPERINTENDENT PERFORMANCE

Chair Long found that the matter to be discussed implicates a matter of individual privacy that outweighs the public’s right to know.The meeting was closed to the public at 6:11 pm. The meeting reconvened in open session at 7:15 p.m.


Without any objections, the meeting was adjourned at 7:16 p.m.

___________________________________ ______________________________________Ms. Jennifer Long, Chair Mrs. Kristen Weingart, District Clerk

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Target Range School District #23 4095 South Avenue West Missoula, Montana 59804

Phone: 406-549-9239 Fax: 406-728-8841

www.target.k12.mt.us

Special Board Meeting Minutes Library

11/7/2019 06:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL

o Ms. Jennifer Long, Chair - Present o Mr. Thomas Buchholz, Vice-Chair - Absent o Mr. Evan Rosenberg, Trustee – 6:10 arrival o Mr. Bob Carter, Trustee - Present o Mrs. Sharon Sterbis, Trustee - Present

3. OFFICIAL GUESTS

o Dr. Corey Austin - Superintendent o Mrs. Barbara Droessler, Principal o Ms. Megan Hopper, Assistant Principal o Elizabeth Kaleva Esq., District legal counsel

4. BOARD APPROVAL OF AGENDA

o Trustee Sterbis made the motion to approve the Agenda as presented. o 2nd by: Trustee Carter o Vote: 3-0

5. PUBLIC COMMENT ON ITEMS NOT ON AGENDA

o Nancy Botchek regarding Reserve Levy and Out of District students o Kathleen Harvey regarding Business Manager position and concerns o Tabetha Fackler regarding concerns of staff and letter from Ryan Delany

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6. BUSINESS MANAGER POSITION UPDATE AND DISCUSSION o Not open for public comment o Trustee Carter updated that all Claims and Payroll are audited through end of October. o Board discussed Business Manager position, advertising with Missoula Job Services, timing and

qualifications. Chair Long appointed Trustee Rosenberg as point of contact for all Business Manager applications. Elizabeth Kaleva defined usual Clerk responsibilities and described how Interim Clerk and Consulting Clerk would split duties (records vs. financial).

o Chair Long allowed public comments regarding business manager. o Administration (along with input from T. Watkins) will provide a functional job analysis of front office

staff to determine if Charity Weaver has time to be Acting Clerk in addition to District Secretary by next board meeting.

7. APPOINT INTERIM/ACTING CLERK-CHARITY WEAVER

o Chair Long made motion to appoint Charity Weaver as Interim/Acting Clerk in addition to District Secretary position, but to be reviewed at next board meeting on November 18 pending functional job analysis.

o 2nd by: Trustee Carter o Vote: 4-0

8. POSSIBLE ACTION-ADDENDUM TO TODD WATKINS CONSULTING SERVICE CONTRACT

o Tabled 9. CLOSED SESSION-SUPERINTENDENT PERFORMANCE

o Board went into Executive Session with Superintendent at 7:12 p.m. and came out at 8:16 p.m. 10. POSSIBLE ACTION- SUPERINTENDENT PERFORMANCE

o Resumed meeting at 8:20 p.m. o Chair Long made motion for Elizabeth Kaleva, District legal counsel, to draft Performance Plan of

Improvement for Superintendent Austin. o 2nd by: Trustee Rosenberg o Vote: 4-0

11. ADJOURNMENT

o Meeting adjourned at 8:21 p.m Ms. Jennifer Long, Chair Mrs. Charity Weaver, District Clerk

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Phone: 406-549-9239Fax: 406-728-8841www.target.k12.mt.us

General MeetingGeneral MeetingMeeting MinutesMeeting Minutes

11/18/2019 06:00 PM

Library


Chair Long called the meeting to order at 6:03 p.m. and led everyone in the Pledge of Allegiance.

22. . ROLLROLL

Jennifer Long, Chair - present

Thomas Buchholz, Vice-Chair - presentEvan Rosenberg, Trustee - presentBob Carter, Trustee - presentSharon Sterbis, Trustee - present


Corey Austin, Superintendent - presentBarbara Droessler, Principal - presentMegan Hopper, Assistant Principal - presentElaine Higuera, Technology Director - presentCharity Weaver, Interim District Clerk - present


Chair Long amended agenda – Elizabeth Kaleva, Esq. not available as an official guest tonight.Chair Long made the motion to approve the agenda.2nd by: Trustee CarterVote: 5-0


Tabetha Fackler expressed concerns about front office coverage. There was also an expectation that a discussionwould be on this agenda and is urging an action from the Board. Explained why the proposedParaprofessional/Health Aide position will not be sufficient for needs of our students and staff.

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Shelby Midboe presented a letter of support for Kristen Weingart and expressed great need for qualified staff in thefront office.Trustee Sterbis addressed previous public comment by Kathleen Harvey that seemed to have a confusing timelineover the summer in the agendas and minutes. Trustee Sterbis reviewed agendas and minutes online and has seenerrors in postings, so she will be reviewing these issues with the hard copies of the agendas and minutes so that theonline postings can be corrected. Any mistakes that need to be officially approved by the board will be brought backat future meetings.

66. . BOARD CORRESPONDENCEBOARD CORRESPONDENCE

Written Correspondence is included in the agenda packet

77. . COMMUNITY ENGAGEMENTCOMMUNITY ENGAGEMENT

aa. . PTO UpdatePTO Update

Bethany Morris provided a PTO update:Trunk or Treat event in October had a big turnout.Many teachers have had requests this year and the forms are available on IC portal.MCT play in January, sign up will be in mid December.Discussions about possible talent show in spring.

bb. . TREA UpdateTREA Update

Melody Paulson provided the TREA update:Met at Quarterly meeting w/Admin in October, next meeting is in JanuaryMod Pizza Fundraiser $350.00Food Drive before ThanksgivingTrustee Buchholtz asked about Regional Rep to help with communications between the Board andTREA.

Shelby Midboe had met with Regional Rep but as of last week a new Rep was assigned

88. . PRESENTATIONSPRESENTATIONS

aa. . Band Trip to Disneyland Spring 2021 Presentation by Mr. McGlynn.Band Trip to Disneyland Spring 2021 Presentation by Mr. McGlynn.

Brendan McGlynn presented details of a 7th grade Band Trip to Disneyland in Spring of 20213 general quotes for 4 day based on unknown actual dates.

Preferring a Thursday-Sunday schedule during 2021 Spring BreakDiscussion about with and without airfare and bus options.Total trip could be up to 7 days with travel.

Many ideas about fundraising so that it is inclusive to all students.Seeking pre-approval to chaperone students out of state before pursuing actual quotes for spring break2021.This will be an Action item at the next general board meeting December 16, 2019

99. . BOARD APPROVAL OF MINUTESBOARD APPROVAL OF MINUTES

Trustee Rosenberg made the motion to approve the Minutes with corrections:Correct Name to Evan Rosenberg to 10a.Add signature lines to Minutes

2nd by: Trustee SterbisVote: 5-0

1010. . CONSENT AGENDACONSENT AGENDA

Trustee Carter made the motion to approve the Consent Agenda as presented.Kathleen Harvey requested to see credit card details and Trustee Sterbis referred to Claim Details underBusiness Manager’s Report in Agendas.

2nd by: Trustee SterbisVote: 5-0

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1111. . DISCUSSION ITEMSDISCUSSION ITEMS

aa. . TREA Memorandum of UnderstandingTREA Memorandum of Understanding

TREA presented this MOU to their CBA to extend the deadline to add to the Emergency Leave Bank up to two weeks after itis verified who has already added to the leave bank, which has been delayed due to the transitions in fulfilling the businessmanager functions. This MOU will be an action item at the next general board meeting and will include a signature line forthe board chair.

bb. . Interim/Acting Clerk Functional Job Analysis.Interim/Acting Clerk Functional Job Analysis.

The board discussed the functional job responsibilities of district office staff, provided by Principal Droessler, asking inputfrom staff in attendance. The board with told by Principal Droessler that it was not reasonable to add the district clerk dutiesand the business manager functions needed by contractor Todd Watkins to the district secretary position held by CharityWeaver. The board discussed the likelihood of finding an experienced school business manager in the middle of the schoolyear. The board came to the conclusion that the best scenario would be to transition Charity Weaver into an interim clerkposition that would include business manager functions directed by contractor Todd Watkins until the end of the schoolyear. The board also directed the superintendent to change the job postings for the business manager position to begin July1, 2020. Trustee Rosenberg asked the superintendent to send the links for the job postings to the board.

cc. . Paraprofessional-Health Aide Position and Job DescriptionParaprofessional-Health Aide Position and Job Description

The discussion then turned to the need for an interim district secretary until the end of the school year to replace CharityWeaver. This discussion incorporated the need for a health aide that could be included in this interim district secretary jobdescription. Droessler offered to prepare the new job descriptions for the two new interim positions. The board thendiscussed getting input from the district lawyer in following this plan, including a possible path for making Kristen Weingartthe interim district secretary. The board will need to have a special meeting to vote on the final decisions.

1212. . ACTION ITEMSACTION ITEMS

aa. . Amend District Secretary, Interim/Acting Clerk (Charity Weaver’s) job descriptionAmend District Secretary, Interim/Acting Clerk (Charity Weaver’s) job description

Tabled

bb. . Instruct Superintendent to advertise for a Paraprofessional-Health Aide positionInstruct Superintendent to advertise for a Paraprofessional-Health Aide position

Tabled

1313. . ITEMS FOR INFORMATIONITEMS FOR INFORMATION

aa. . Principals ReportPrincipals Report

Written Report Submission"November 18, 2019: Principal’s ReportNovember is the month of Gratitude at Target Range. On Friday, November 15, 2019 all students participatedin a house meeting where they created centerpieces for our Thanksgiving lunch and played a gratitude game. Currently we are participating in a food drive and have turned it in to a little competition between houses. Students are encouraged to bring non-perishable food items and place them in their respective house collectionbox in the main hallway. As previously mentioned, we are celebrating Thanksgiving here with our TR family on Friday, November22nd. A complete schedule for the day can be found on the front page of our website. A meal ticket can bepurchased at the front office for $3.75. This week Ms. Farley and I will meet with the folks from MCPS to learn more about the process of 9th gradetransition. Each year, around this time, we are invited to speak with the area high school principals and learnmore about the expectations moving forward. Next week our Science Olympiad team will be traveling over to Bozeman for competition. I wanted to take amoment to wish them luck as well as Thank Ms. Paulson and Mrs. Swentik, along with all our volunteercoaches, for all their support and dedication to this activity.Our first trimester is coming to an end. Teachers will be utilizing this week’s early out time to work on gradingand report cards. All report cards will be sent home with students the week we return from the Thanksgivingholiday break.

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Moving into to December, the district will be conducting Child Find. This early identification process typicallyhappens in the spring; however, we feel as though we may not be reaching all students that may benefit fromthis event, so we are going to try and conduct two this school year to see if this will help with the process. December also means holiday concerts at TR. We will continue to have a separate concert for each disciplineas well as a 3rd grade concert, a 4 th grade concert, a preschool / kindergarten concert and a 1 st/2nd gradeconcert. The dates and times are all on our school calendar and will be on the reader board in the next fewdays. "

bb. . Superintendent's ReportSuperintendent's Report

ii. . 2019 MSPLIP property liability report2019 MSPLIP property liability report

Kevin Smith from Montana Schools Property & Liability Insurance Plan reported only one safety concern from theinspection regarding a worn seam on corkscrew slide.

iiii. . 403(b) third party administrator update403(b) third party administrator update

Target Range School now has a 403(b) Administrator, TSA, that will be handling all employee contributions to403(b) retirement plans. This is at no expense to the district or to the employees.

iiiiii. . OPI School Safety Professional Development Grant informationOPI School Safety Professional Development Grant information

Application submitted for a special OPI Grant for up to $10,000 which could supply Stop Bleed Kits, AED, andSuicide Prevention Professional Development.

iviv. . Thanksgiving lunch updateThanksgiving lunch update

cc. . Business Manager's ReportBusiness Manager's Report

Next Board Meeting Monday December 16th, 2019 at 6:00 p.m. in the Library.

1414. . EXECUTIVE SESSIONEXECUTIVE SESSION

aa. . Performance Improvement Plan Review for SuperintendentPerformance Improvement Plan Review for Superintendent

Chair Long found that the matter to be discussed is a matter of individual privacy that outweighs the public’sright to know. The meeting was closed to the public at 8:29 pm. The meeting reconvened at 9:35 p.m.

bb. . Legal StrategyLegal Strategy


Without any objections, the meeting was adjourned at 9:35 p.m.

___________________________________ ___________________________________Jennifer Long, Chair Charity Weaver, Interim District Clerk

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September 23, 2019

Memorandum of Understanding

Between TREA and Target Range School District General agreement intended for the 2019-2020 School year only. Explanation: Per 14.1.E in the CBA, Association members must contribute to the Extended/Emergency Leave Bank annually in the month of September (ie. by September 30). TREA internal rules state that if there are 60 days (480 hours) left in the bank at the beginning of a school year, a person who donated in the previous year does not have to donate in the current year in order to be eligible to use days from the Bank. At this time, the District is unable to verify the number of hours remaining in the Emergency/Extended Leave Bank, or provide a list of the individuals who donated in the prior year. This MOU allows members and extended opportunity to make the decision to donate until two weeks after that information is verified and shared with the Association membership. Article 14: LEAVES 14.1: Sick Leave

E. Extended/Emergency Leave Bank - Employees may contribute 1 sick day to the Extended/Emergency Leave Bank in the 2019-2020 school year up to two weeks after the number of hours in the Bank and individuals who have contributed to the bank has been verified and agreed upon by the District and the Association. (The remainder of 14.1.E remains the same.)

Melody Paulson, TREA Co-President Date ____________________________________________________________________________ Shelby Midboe, TREA Co-President Date

Jennifer Long, Board Chair Date



As of December 11, 2019Last First Date Added

Black Joe 01/21/19

Bowditch* Whitney 09/23/19

Corbett James 12/10/13

Davison Janet 12/19/16

Dawes Casey 03/12/13

Erickson Russ 03/16/15

Gallagher Keon 12/11/19

Grados Shelley 10/17/16

Grobe Albert 11/21/16

Hall Wendall 10/14/13`

Hansen Taylor 03/11/19

Harvey * Frances 04/15/19

Higbee Alan 09/24/18

Hopper Marie 09/21/16

Jaques Rita 12/11/17

MacKinnon Maehl Gail 09/24/18

Miller Cathy 09/23/19

Mountjoy Jim 01/21/19

Ortega Kate 01/19/16

Pasyuk Olga 03/12/18

Prange Chris 10/01/18

Rase Lamar 01/24/17

Shinn (Maloney) Erin 11/17/14

Stewart Diann 03/11/19

Stirling Nikol 01/21/19

Thompson Bret 09/24/18

Williams Paula 12/08/14

Worster Samantha 10/21/19

Needs board approval

Hasn't been hired yet

* PENDING


INTERIM DISTRICT CLERK EMPLOYMENT CONTRACT

This agreement is made and entered into by and between the Board of Trustees (“the Board”) of the Target Range School District (the “District”) and Charity Weaver (the “Interim District Clerk”).

Now therefore, the Board and the Interim District Clerk, for and in consideration of the terms hereinafter established and pursuant to § 20-3-324, MCA, have agreed, and do hereby agree, as follows: 1. TERM

The Board, by and on behalf of the District, does hereby employ the Interim District Clerk, and the Interim District Clerk does hereby accept employment as the Interim District Clerk for the District for a term commencing on November 7th, 2019 and ending on June 30, 2020. The parties agree that there is no contractual obligation or expectancy of continued employment beyond the contract term. 2. EMPLOYMENT

The Interim District Clerk shall faithfully perform the duties of the Interim District Clerk for the District as prescribed in the job description and as may be assigned by the Board, and shall comply with all Board directives, state and federal law, district policy, rules and regulations as they exist or may hereafter be adopted or amended. The Interim District Clerk shall perform the duties of the Interim District Clerk for the District with reasonable care, skill and expertise and in a thorough, prompt and efficient manner.

3. COMPENSATION

3.1 Salary and Benefits The District shall provide the Interim District Clerk with an hourly salary at the rate of $20.19 per hour. This compensation shall be paid to the Interim District Clerk in installments consistent with the Board’s policies. The Board will contribute the following monthly amounts toward health insurance:

2019-2020 Year District Single $ 523.95 Two Party $ 888.40 Family $1,120.47

3.2 Salary Adjustments At any time during the term of this Agreement, the Board may, in its discretion, review and adjust the salary of the Interim District Clerk, but in no event shall the Interim District Clerk be paid less than the salary set forth in Section 3.1 of this Agreement.

3.3 Sick Leave, Vacation Days and Bereavement Leave The Interim District Clerk shall

receive sick and vacation leave benefits under Title 2, Chapter 18, Part 6, MCA. The Interim District Clerk shall inform the Superintendent in advance of use of vacation leave, which shall be taken at such time or times as will least interfere with the performance of her duties as set forth in the Contract. The Interim District Clerk shall be granted five (5) days of non-accumulative bereavement leave for a death in the immediate family, in addition to sick and other forms of leave. For the purposes of bereavement leave only, “immediate family” is defined as the employee’s husband, wife, children, brother, sister, mother, father, mother-in-law, father-in-law, and grandparents on either side of the family.


3.4 Reimbursement for District Business The Interim District Clerk is entitled to

reimbursement for pre-approved, reasonable and necessary expenses incurred in conducting district business, to include travel, lodging, meal(s) and mileage for the use of her personal car.

3.5 Professional Dues and Growth The District will pay professional dues for the Interim District Clerk’s membership in such local, state and national organizations as are approved by the Board of Trustees. In addition, the District encourages and will sponsor, within the discretion of the Superintendent, the professional growth of the Interim District Clerk through her participation in continuing education courses. 4. REVIEW OF PERFORMANCE

4.1 Time and Basis of Evaluation The Superintendent shall evaluate and assess in writing the performance of the Interim District Clerk at least once each year during the term of this Agreement. The basis of the evaluations will be performance related to the written job description provided the Interim District Clerk.

4.2 Evaluation Format and Procedure The evaluation format and procedure shall be in accordance with the Board’s policies and state and federal law. 5. RENEWAL/NONRENEWAL

Renewal or nonrenewal shall be in accordance with Board policy and applicable law.

6. TERMINATION OF EMPLOYMENT CONTRACT

6.1 Mutual Agreement This Agreement may be terminated by the mutual agreement of the Interim District Clerk and the Board in writing, upon such terms and conditions as may be mutually agreeable. After the Interim District Clerk has returned the signed contract, the Interim District Clerk will not be released from the Agreement without the written consent of the Board.

6.2 Death, Retirement, Disability This Agreement shall be terminated upon the death of the

Interim District Clerk or upon the Interim District Clerk’s retirement under the Public Employee’s Retirement System of Montana. If, in the opinion of the Board, the Interim District Clerk becomes unable to perform the duties of the job after the District has made a reasonable accommodation for a disability, this Agreement shall be terminated.

6.3 Dismissal for Good Cause The Board may dismiss the Interim District Clerk at any time for good cause, as the term is defined in §39-2-903, MCA.

6.4 Termination Procedure In the event that the Board terminates this Agreement for good cause, the Interim District Clerk shall be afforded all rights set forth in the Board’s policies and state and federal law. If a discharge from employment is found by a court to be wrongful, the Interim District Clerk is limited to the damages under this Agreement, but not to exceed what could be recovered under §39-2-905, MCA, as amended.


7. MISCELLANEOUS

7.1 Controlling Law This Agreement shall be governed by the laws of the State of Montana.

7.2 Amendment This Contract embodies the entire agreement between the parties and cannot be amended except by written agreement of the parties.

7.3 Savings Clause In the event that any one or more of the provisions contained in this Agreement shall, for any reason, be held invalid, illegal or unenforceable, such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. All existing agreements and contracts, both verbal and written, between the parties hereto regarding the employment of the Interim District Clerk have been superseded by this Agreement, and this contract constitutes the entire agreement between the parties unless amended pursuant to the terms of this Agreement.

EXECUTED this 16th day of December 2019

TARGET RANGE SCHOOL DISTRICT

_______________________________________ _______________________________________________ Charity Weaver, Interim District Clerk Date Chairman, Board of Trustees Date Target Range Elementary School District, Missoula, MT

ATTEST: _______________________________________ District Clerk Date


Target Range School District Position Description

Position Title: Interim District Clerk Reports to: Superintendent and Board of Trustees

Summary: Under the direct supervision of the Superintendent and the Board of Trustees, the Interim District Clerk supports district-wide financial management activities involving all school funds. The Interim District Clerk, under direction of the Offsite Business Manager Contractor, further functions as a resource person in the areas of school finance, revenue structures, business management systems, and human resource (salary/benefits) information maintenance. Essential Duties and Responsibilities: Other duties may be assigned.

• Under the direction of the Offsite Business Manager Contractor, maintain accounts and accounting procedures that are necessary to prepare the reports on expenditures, revenues and financial affairs of the District as are required by auditors, laws, the Board of Trustees and the Superintendent.

• Draw and countersign all warrants for expenditures that have been approved by the Board of Trustees.

• Process payroll including gross pay, net pay and the processing of all payroll liabilities. • Communicate monthly with the County after each payroll and claims run have been

completed. • Manage credit card receipts, invoices and payments as well as purchase orders and

requisitions. • Make all preparations legally required for the notice and conduct of all District elections.

May serve as the District’s elections administrator. • Prepare all Board meeting agendas together with the Superintendent and Chair of the

Board. • Attend all Board meetings and maintain an accurate and permanent record of the

proceedings of each meeting. • Process paperwork for new and current employees, substitutes and volunteers. • Maintain District Personnel Files. • Assume responsibility for any other duties as Clerk of the Board as prescribed by law or

assigned by the Superintendent or Board of Trustees.

Supervisory Responsibilities: None QUALIFICATIONS REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience: A minimum of three years successful school district business office experience. Experience with school finance, school accounting, and payroll preferred. Strong communication and interpersonal skills. Certificates, Licenses, Registrations: None. Skills and Abilities: Ability to calculate figures and amounts such as discounts, interest, proportions and percentages. Ability to read, analyze, and interpret general school district forms, policies, procedures and paperwork. Ability to write correspondence, letters and assignments. Ability to effectively present information and respond to questions from students, staff, parents and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be met to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this position varies. When in the office, quiet, and at meetings, moderate.


INTERIM DISTRICT SECRETARY EMPLOYMENT CONTRACT

This agreement is made and entered into by and between the Board of Trustees (“the Board”) of the Target Range School District (the “District”) and Kristen Weingart (the “Interim District Secretary”).

Now therefore, the Board and the Interim District Secretary, for and in consideration of the terms hereinafter established and pursuant to § 20-3-324, MCA, have agreed, and do hereby agree, as follows: 1. TERM

The Board, by and on behalf of the District, does hereby employ the Interim District Secretary, and the Interim District Secretary does hereby accept employment as the Interim District Secretary for the District for a term commencing on November 25th, 2019 and ending on June 30, 2020. The parties agree that there is no contractual obligation or expectancy of continued employment beyond the contract term. 2. EMPLOYMENT

The Interim District Secretary shall faithfully perform the duties of the Interim District Secretary for the District as prescribed in the job description and as may be assigned by the Board, and shall comply with all Board directives, state and federal law, district policy, rules and regulations as they exist or may hereafter be adopted or amended. The Interim District Secretary shall perform the duties of the Interim District Secretary for the District with reasonable care, skill and expertise and in a thorough, prompt and efficient manner.

3. COMPENSATION

3.1 Salary and Benefits The District shall provide the Interim District Secretary with an hourly salary at the rate of $17.53 per hour. This compensation shall be paid to the Interim District Secretary in installments consistent with the Board’s policies. The Board will contribute the following monthly amounts toward health insurance:

2019-2020 Year District

Single $ 523.95 Two Party $ 888.40 Family $1,120.47

3.2 Salary Adjustments At any time during the term of this Agreement, the Board may, in its discretion, review and adjust the salary of the Interim District Secretary, but in no event shall the Interim District Secretary be paid less than the salary set forth in Section 3.1 of this Agreement.

3.3 Sick Leave, Vacation Days and Bereavement Leave The Interim District Secretary shall

receive sick and vacation leave benefits under Title 2, Chapter 18, Part 6, MCA. The Interim District Secretary shall inform the Superintendent in advance of use of vacation leave, which shall be taken at such time or times as will least interfere with the performance of her duties as set forth in the Contract. The Interim District Secretary shall be granted five (5) days of non-accumulative bereavement leave for a death in the immediate family, in addition to sick and other forms of leave. For the purposes of bereavement leave only, “immediate family” is defined as the employee’s husband, wife, children, brother, sister, mother, father, mother-in-law, father-in-law, and grandparents on either side of the family.


3.4 Reimbursement for District Business The Interim District Secretary is entitled to reimbursement for pre-approved, reasonable and necessary expenses incurred in conducting district business, to include travel, lodging, meal(s) and mileage for the use of her personal car.

3.5 Professional Dues and Growth The District will pay professional dues for the Interim District Secretary’s membership in such local, state and national organizations as are approved by the Board of Trustees. In addition, the District encourages and will sponsor, within the discretion of the Superintendent, the professional growth of the Interim District Secretary through her participation in continuing education courses. 4. REVIEW OF PERFORMANCE

4.1 Time and Basis of Evaluation The Superintendent shall evaluate and assess in writing the performance of the Interim District Secretary at least once each year during the term of this Agreement. The basis of the evaluations will be performance related to the written job description provided the Interim District Secretary.

4.2 Evaluation Format and Procedure The evaluation format and procedure shall be in accordance with the Board’s policies and state and federal law. 5. RENEWAL/NONRENEWAL

Renewal or nonrenewal shall be in accordance with Board policy and applicable law.

6. TERMINATION OF EMPLOYMENT CONTRACT

6.1 Mutual Agreement This Agreement may be terminated by the mutual agreement of the Interim District Secretary and the Board in writing, upon such terms and conditions as may be mutually agreeable. After the Interim District Secretary has returned the signed contract, the Interim District Secretary will not be released from the Agreement without the written consent of the Board.

6.2 Death, Retirement, Disability This Agreement shall be terminated upon the death of the

Interim District Secretary or upon the Interim District Secretary’s retirement under the Public Employee’s Retirement System of Montana. If, in the opinion of the Board, the Interim District Secretary becomes unable to perform the duties of the job after the District has made a reasonable accommodation for a disability, this Agreement shall be terminated.

6.3 Dismissal for Good Cause The Board may dismiss the Interim District Secretary at any time for good cause, as the term is defined in §39-2-903, MCA.

6.4 Termination Procedure In the event that the Board terminates this Agreement for good cause, the Interim District Secretary shall be afforded all rights set forth in the Board’s policies and state and federal law. If a discharge from employment is found by a court to be wrongful, the Interim District Secretary is limited to the damages under this Agreement, but not to exceed what could be recovered under §39-2-905, MCA, as amended. 7. MISCELLANEOUS

7.1 Controlling Law This Agreement shall be governed by the laws of the State of Montana.


7.2 Amendment This Contract embodies the entire agreement between the parties and cannot

be amended except by written agreement of the parties.

7.3 Savings Clause In the event that any one or more of the provisions contained in this Agreement shall, for any reason, be held invalid, illegal or unenforceable, such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. All existing agreements and contracts, both verbal and written, between the parties hereto regarding the employment of the Interim District Secretary have been superseded by this Agreement, and this contract constitutes the entire agreement between the parties unless amended pursuant to the terms of this Agreement.

EXECUTED this 16th day of December 2019

TARGET RANGE SCHOOL DISTRICT

_______________________________________ _______________________________________________ Kristen Weingart, Interim District Secretary/Date Chairman, Board of Trustees Date Target Range Elementary School District, Missoula, MT

ATTEST: _______________________________________ District Clerk Date


Target Range School District Position Description

Position Title: Interim District Secretary Reports to: Principal and Superintendent

Summary: Performs all secretarial responsibilities in the operation of the school in a manner which assures the professional, smooth and efficient operation of the school office.

Essential Duties and Responsibilities: Other duties may be assigned

Punctual and professional attendance. Type correspondence, letters, and memos as directed by the Principal or Superintendent. Answer telephones, responds to routine questions, sets appointments or routes calls to appropriate persons. Receive visitors, new parents, and students. Serve as a confidential secretary to the Principal and Superintendent. Maintains confidentiality at all times. Manage the District's enrollment and student records system. Enroll new students using District's enrollment procedures (i.e. Infinite Campus). Complete all state reporting, state data collection, creates and updates all district schedules, student schedules, locker assignments, reports cards and necessary grading task, immunization records utilizing District’s student record system (i.e. Infinite Campus). Organize and maintain school building use calendar for outside groups and organizations. Communicate on a regular basis regarding scheduling, fee collection and appropriate paperwork. Maintain and update accordingly the board approved district school calendar. Support the District Secretary in attendance procedures daily. Support the Principal in the tracking and following-up of overall attendance. Administer student’s medications (when appropriate), respond to students related accidents and illness. Create and update student’s with health concerns (i.e. allergies) document and distribute to staff accordingly. Communicate with families and the Missoula City/County Health Department in regard to communicable diseases (i.e. head lice, chick pox, whooping cough, etc.) Assist, when directed by the Principal, in the creation and updating of student health plans. Assist District Secretary when necessary Assist District Clerk when necessary.

Supervisory Responsibilities: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience: High school diploma or general education degree (GED); plus, three to five years in general office work and/or training; or equivalent combination of education and experience. Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Skills and Abilities: Must type 55 words per minute. Ability to operate office machines and personal computer and related software. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all District requirements and Board of Trustees policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must he met by an employee to. successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision and depth perception. Occasionally the employee will lift up to 10 lbs. such as to lift files and paper. The employee must be able to perform repetitive hand movements such as typing.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.


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SCHOOL ELECTION CALENDAR 2020

Days From Election Deadlines Event

(Special Instances Identified in Green) MCA

Citation No earlier than

145 days, or later that 40 days before

Thursday, December 12

through Thursday, March 26

Trustee candidates file for election. A Declaration of Intent and Oath of Candidacy must be filed with district clerk (regardless of who is running the election). NO CANDIDATE MAY APPEAR ON THE BALLOT UNLESS THE CANDIDATE MEETS THIS DEADLINE. Candidate should be registered to vote at the time the Oath is filed.

13-10-201

20-3-305

At least 70 days before

Tuesday, February 25

Trustees call for an election. The trustees must pass a resolution stating: 1) the date of the election; 2) the purpose of the election; 3) whether the election will be by mail or poll; 4) the voting locations and boundaries for each location, if there are multiple locations within a district (if changed from a previous school election the new locations must be specifically noted); and 5) the time the polls will open, if before noon. The trustees do NOT have to set levy amounts at this time; however, they must be set in time for the clerk to certify the ballot (not less than 30 days before the election). The resolution must be delivered to the county election administrator within 3 days of passage, but it need NOT be posted. The trustees must also appoint three election judges per precinct.

• Bond Elections are subject to additional requirements (see 20-9-422, MCA).

• Request for a mail ballot election must be sent from trustees to the election administrator. Exception: Even if no request is received, the election administrator could decide to request a mail ballot election.

13-19-202

13-19-203

20-9-422

20-20-201

20-20-203

At least 67 days before (within 3 days of passage of the election

resolution)

Friday, February 28

Last day to file resolutions for school election with county election administrator. To assist with the provisions of late registration, include the name and best contact number for the district’s election administrator with the resolution.

20-20-201(2)(a)


Friday, March 6

Election administrator sends mail ballot election plan/timetable/sample instructions to the Secretary of State's Office so that it is received by this deadline (e.g., fax, mail, or e-mail to SOS office (not post marked)). One plan must be submitted for each election. As soon as the plan (and any amendments are approved), forward a copy of the mail ballot plan to the county election administrator. Link to instructions: Mail Ballot Plan Timetable and Instructions

13-19-205

4 weeks preceding the

close of regular registration

Monday, March 9

Notice of close of regular registration. The county election administrator publishes the notice of close of regular registration for school districts at least 3 times in the 4 weeks preceding the close of regular registration. Contact the county election administrator to coordinate that publication.

13-2-301

Not later than 5pm the day before ballot certification

Thursday, April 2

(by 5 p.m.)

Last day trustee candidates may withdraw from the election. Any candidate that has already filed for election, but wishes to withdraw their name, may do so by sending a statement of withdrawal to the election administrator.

20-3-305(3)(a)

Not later than 5pm the day before ballot certification

Thursday, April 2

(by 5 p.m.)

Deadline for write-in candidate for a trustee position on a school board to file Declaration of Intent (must be filed with the district clerk, regardless of who is running the election).

20-3-305(2)(b)

No later than the 30th day

before

Friday, April 3

Deadline to notify election judges of appointment. 13-4-101


2 | P a g e



Citation Not less than 30

days before Friday, April 3

Election administrator certifies ballot. The election administrator prepares the final ballot form, listing all candidates and propositions to be voted upon. The ballot must then be delivered to the election administrator, if other than the clerk. Trustees must pass a resolution stating exact levy amounts by this date for the clerk to certify the ballot. This resolution must include the durational limit, if any, on the levy.

20-20-401

15-10-425

Not less than 30 days before

Friday, April 3

Election by Acclamation and Cancellation of Election - Notice. If the number of candidates filing a nomination petition or filing a declaration of intent to be a write-in candidate is equal to or less than the number of open trustee positions to be elected, the trustees may cancel the election. They must then give notice that a trustee election will not be held. The trustee election may not be declared by acclamation until all candidate filing deadlines have passed. Send a copy to the county election administrator to aid with the provisions of late registration. **A trustee election held in single-member or trustee nominating district is considered a separate trustee election for declaring the election by acclamation.

20-3-313

30 days before any election

Monday, April 6

Close of regular voter registration. Registration forms postmarked by this date and received within 3 days are accepted for regular registration. Late registration must be completed at the county election office.

13-2-301

Not more than 30 days before

Monday, April 6

Contact your county election administrator for the absentee ballot list. 13-13-212

20-20-312 Day after Close

of Regular Registration

Tuesday, April 7

Start of Late Registration. Late voter registration starts and continues through the close of polls on election day, except that late registration is closed from noon to 5 pm on the day before the election. Late registration must be completed at the office of the county election administrator.

13-2-304

Not less than 10 days, or more than 40 days

before

Thursday March 26 Through

Saturday, April 25

Notice of election is posted. The election notice must be published in a newspaper of general circulation in the district, if available, posted in at least three public places in the district AND posted on the district’s website for the 10 days prior to the election, if the district has an active website. Notice using any other recognized media may be used to supplement the posting. The notice must include: 1) the date and voting locations for the election; 2) voting location hours; 3) each proposition to be considered by the electorate; 4) the number of trustee positions, if any, subject to election and the length of the terms for those positions; 5) where and how absentee ballots may be obtained; and 6) where and how late registrants may obtain a ballot on election day.

• If the polling place has changed from the previous school election, that change must be referred to in the notice.

• If more than one proposition will be considered in the same district, each proposition must be set apart and identified, or placed in separate notices.

20-20-204


Wednesday, April 15

Absentee ballots available. The election administrator prepares ballots for absentee voters. Remember to enclose four things in the absentee package. ● The ballot (with stubs removed); ● Instructions for voting and returning the ballot; ● A secrecy envelope, free of marks that would identify the voter; and ● A self-addressed, return envelope with affirmation printed on the back.

13-13-214

20-20-401

Not before the 20th day nor

later than the 15th day

Wednesday, April 15 through

Monday, April 20

Mail ballots mailed. If mail ballot election is used, all ballots must be mailed on the same day (the day noted in the district’s mail ballot plan), except that if an inactive elector reactivates after the ballots are mailed, the elector should be provided with or mailed a ballot. If the elector reactivates after noon on the day before election day, the elector must come in on election day to receive a ballot.

13-19-207


3 | P a g e



Citation Not more than 10 days or less

than 2 days before

Saturday, April 25 through

Sunday, May 3

Absentee/Mail Ballot Counting Notice. Districts must publish in a newspaper of general circulation in the county a notice indicating the method that will be used for counting absentee/mail ballots and the place and time that the absentee/mail ballots will be counted on election day. If the district publishes their notice of election on the 10th day prior to the election, in a newspaper of general circulation in the county, this information may be included in that notice.

13-15-105

Day before (By Noon)

Monday, May 4

Deadline for absentee ballot requests. Voters who wish to vote absentee may request an absentee ballot in writing or in person until noon the day before the election.

13-13-211

13-13-214

Day before Monday, May 4

Deliver certified copy of the lists of registered electors. Before the day of election, the county election administrator shall deliver a certified copy of the lists of registered electors for each voting location to the district. The district shall deliver them to the election judges prior to the opening of a voting location.

20-20-313

Day before (between noon

and 5pm)

Monday, May 4

Late registration closed. Late registration is closed between noon and 5pm the day before the election. Electors may late register on election day at the office of the county election administrator.

13-2-304

Election Day

Tuesday, May 5

ELECTION DAY. The election administrator must prepare the polling places, printed ballots, ensure election judges are present, and conduct a fair and unbiased election. Notify election judges of the names of write-in candidates

Title 13

20-20-105

20-20-401

20-20-411

No sooner than 3pm on the 6th day after the

election

Monday, May 11

The first date that provisional ballots may be counted. Following the election, unresolved provisional ballots are sealed. These ballots may not be opened until after 3pm on the 6th day after election. The election judges convene, and a determination is made as to whether the ballots are counted. If there are provisional ballots in a school election, the canvass may not occur until after all provisional ballots are resolved.

13-15-107

Following receipt of the

tally sheets from all polls and within 25 days after the

election

By Friday, May 29

Trustees canvass the votes, issue certificates of election, and publish results. Trustees review the tally sheets compiled by the election judges to ascertain their accuracy. Recounts are ordered, if necessary. If tally is complete and accurate, trustees issue certificates of election to successful candidates. The canvassed results shall be published immediately in a newspaper that will give notice to the largest number of people in the district. If the election was called by acclamation the trustees should still cavass results and issues certificates of election at this time.

20-20-415

20-20-416

Within 5 days after the official

canvas

Monday, May 11 through

Wednesday, June 3

Deadline for filing a petition for recount. When a question submitted to a vote of the people is decided by a margin not exceeding ¼ of 1% of the total votes cast for and against the question, a petition for recount must be filed within 5 days after the official canvas.

13-16-201

Within 5 days of receipt of notice

from the election

administrator

Monday, May 13 through

Monday, June 8

Deadline for convening the School Recount Board. When a tie vote has been certified to the election administrator or conditions have been met for filing a recount petition, the board shall convene at its usual meeting place to perform a recount. The recount must be completed within 5 days of receipt of official canvas or recount petition.

13-16-204

20-20-420

Within 25 days of election

By Friday, May 29

Deadline for trustees to hold organizational meeting to elect chair and appoint clerk.

20-3-321


4 | P a g e



Citation June 1 Monday, June

1 Deadline for trustees to request county election administrator to conduct school elections for next year. The school district clerk/election administrator is designated the election administrator for school elections. However, the trustees of any district may request the county election administrator (EA) to become the election administrator for school elections. The request must be made by a resolution of the board of trustees. If the county EA accepts, then he/she must perform all the duties the school clerk would have. The school district must assume all costs of the election.

20-20-417

Within 15 days after receipt of

certificate of election

By Friday, June 12

Candidate completes and files Oath of Office with the County Superintendent. *Newly elected trustees may not be seated until the oath is filed. The issuance and the oath may be administered at the organizational meeting, but must be completed within 15 days of issuance. **In the event of a recount, the deadline for a candidate to complete and file the oath is 15 days from receipt of the certificate of election.

20-3-307

20-1-202

1-6-101

1-1-307, MCA. Postponement of day appointed for an action when it falls on a holiday or Saturday. Whenever any act of a secular nature, other than a work of necessity or mercy, is appointed by law or contract to be performed upon a particular day, which day falls upon a holiday or a Saturday, such act may be performed upon the next business day with the same effect as if it had been performed upon the day appointed. If the deadline, as read in statute, is phrased "not later than…" the deadline does not move to a later date but an earlier one. Additional References: Sample forms can be found at this address: School Finance Election Webpage Election Manual: School Election Handbook MT Secretary of State’s Office: Secretary of State's Election Webpage NOTE: Candidates for trustee positions in (1) a first-class district located in a county with populations of 15,000 or more, OR (2) a county high school district with an enrollment of 2,000 or more are required to file a C-1-A Statement of Candidate within 5 days of becoming a candidate. For reporting dates and instructions contact the Montana Commissioner of Political Practices at: Commissioner of Political Practices Webpage.


12/10/19 TARGET RANGE SCHOOL Page: 1 of 1

09:29:39 Statement of Expenditure - Budget vs. Actual Report Report ID: B100F

For the Accounting Period: 11 / 19

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

Committed Committed Original Current Available %

Fund Current Month YTD Appropriation Appropriation Appropriation Committed

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

101 GENERAL 293,251.77 1,066,026.82 3,902,640.00 3,902,640.00 2,836,613.18 27 %

110 TRANSPORTATION 12,061.43 95,275.78 259,964.00 259,964.00 164,688.22 37 %

112 FOOD SERVICES 13,756.22 79,679.32 253,820.00 253,820.00 174,140.68 31 %

113 TUITION 788.48 1,601.60 23,889.33 23,889.33 22,287.73 7 %

114 RETIREMENT 43,361.34 141,913.56 490,000.00 490,000.00 348,086.44 29 %

115 MISCELLANOUS PROGRAM 44,440.34 159,360.52 448,245.00 448,245.00 288,884.48 36 %

117 ADULT EDUCATION 0.00 0.00 67,001.00 67,001.00 67,001.00 0 %

121 COMPENSATED ABSENCES 0.00 16,727.34 43,132.00 43,132.00 26,404.66 39 %

128 TECHNOLOGY 4,197.05 12,073.84 24,995.00 24,995.00 12,921.16 48 %

129 FLEXIBILITY FUND 0.00 0.00 17,095.15 17,095.15 17,095.15 0 %

161 BUILDING RESERVE 0.00 7,300.00 119,969.00 119,969.00 112,669.00 6 %

189 HEALTH INSURANCE CLEARING/RETIREE 3,723.79 3,723.79 0.00 0.00 -3,723.79 *** %

Grand Total: 415,580.42 1,583,682.57 5,650,750.48 5,650,750.48 4,067,067.91 28 %



09:32:33 Object Summary Budget vs. Actual Query Report ID: B100SO


Funds 101- 101

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————


Object Current Month YTD Appropriation Appropriation Appropriation Committed

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

100 SALARIES 0.00 0.00 0.00 0.00 0.00 0 %

111 REG SALARY-ADMINISTRATION 23,909.71 126,719.10 281,665.00 281,665.00 154,945.90 45 %

112 REG SALARY-TEACHERS 150,329.13 442,876.69 1,806,017.00 1,806,017.00 1,363,140.31 25 %

113 REG SALARY-PROFESSIONAL 23,975.41 92,343.75 294,952.00 294,952.00 202,608.25 31 %

114 REG SALARY-MAINTENANCE 11,968.06 52,228.71 149,303.00 149,303.00 97,074.29 35 %

115 REG SALARY-OFFICE/CLERICAL/TECHNICAL 5,315.12 14,522.85 32,131.00 32,131.00 17,608.15 45 %

116 REG SALARY-COOKS 0.00 0.00 0.00 0.00 0.00 0 %

117 REG SALARY-AIDES 18,558.98 39,704.90 144,300.00 144,300.00 104,595.10 28 %

120 SUB/TEMP SALARY 3,064.05 5,492.30 64,000.00 64,000.00 58,507.70 9 %

122 SUBSTITUTE SALARY 0.00 0.00 0.00 0.00 0.00 0 %

125 TEMP CLERICAL 0.00 0.00 0.00 0.00 0.00 0 %

128 TERMINATION BONUS 0.00 0.00 0.00 0.00 0.00 0 %

150 EXTRACURRICULAR STIPEND 9,500.00 9,500.00 19,000.00 19,000.00 9,500.00 50 %

154 TECHNICAL STIPEND 0.00 0.00 0.00 0.00 0.00 0 %

160 SICK LEAVE TERMINATION 0.00 0.00 0.00 0.00 0.00 0 %

170 VACATION LEAVE TERMINATION 0.00 0.00 0.00 0.00 0.00 0 %

1XX Object Group Total 246,620.46 783,388.30 2,791,368.00 2,791,368.00 2,007,979.70 28 %

210 FICA CONTRIBUTION 0.00 0.00 0.00 0.00 0.00 0 %

220 TRS CONTRIBUTION 0.00 0.00 0.00 0.00 0.00 0 %

230 PERS CONTRIBUTION 0.00 0.00 0.00 0.00 0.00 0 %

240 UNEMPLOYMENT INSURANCE 0.00 0.00 0.00 0.00 0.00 0 %

250 WORKERS COMPENSATION 2,355.51 7,018.23 23,901.00 23,901.00 16,882.77 29 %

260 HEALTH INSURANCE 33,832.15 114,841.66 409,714.00 409,714.00 294,872.34 28 %

261 HEALTH INS RETIREMENT PAYOUT 0.00 0.00 0.00 0.00 0.00 0 %

270 LIFE & DISABILITY INSURANCE 0.00 0.00 0.00 0.00 0.00 0 %

280 OTHER EMPLOYEE BENEFITS 0.00 4,500.00 4,500.00 4,500.00 0.00 100 %

2XX Object Group Total 36,187.66 126,359.89 438,115.00 438,115.00 311,755.11 29 %

300 PURCHASED PROFESSIONAL AND TECHNICAL 0.00 0.00 0.00 0.00 0.00 0 %

310 OFFICIAL/ADMIN SERVICES 0.00 0.00 0.00 0.00 0.00 0 %

320 PROFESSIONAL-EDUCATIONAL SERVI 0.00 0.00 0.00 0.00 0.00 0 %

330 OTHER PROF. SERVICES 3,797.50 15,384.08 96,960.00 96,960.00 81,575.92 16 %

340 TECHNICAL SERVICES 0.00 0.00 0.00 0.00 0.00 0 %

350 CONTRACTED SERVICES 0.00 0.00 0.00 0.00 0.00 0 %

355 TECHNOLOGY CONTRACTED SERVICES 0.00 0.00 0.00 0.00 0.00 0 %






Funds 101- 101

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————



————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

411 GAS 0.00 1,343.24 15,000.00 15,000.00 13,656.76 9 %

412 ELECTRICITY 0.00 11,194.56 35,000.00 35,000.00 23,805.44 32 %

413 UTILITY TAX 0.00 0.00 0.00 0.00 0.00 0 %

421 WATER/SEWAGE 0.00 2,200.00 3,600.00 3,600.00 1,400.00 61 %

431 DISPOSAL 797.15 2,558.13 13,000.00 13,000.00 10,441.87 20 %

432 GROUNDS MAINTENANCE 0.00 0.00 0.00 0.00 0.00 0 %

440 REPAIR & MAINTENANCE SERVICES 995.48 3,682.10 30,501.00 30,501.00 26,818.90 12 %

442 REPAIR COMPUTERS 0.00 0.00 0.00 0.00 0.00 0 %

451 RENTAL OF LAND & BUILDINGS 0.00 0.00 0.00 0.00 0.00 0 %

452 RENTAL OF EQUIPMENT 0.00 200.00 500.00 500.00 300.00 40 %


500 OTHER PURCHASES SERVICES 0.00 0.00 0.00 0.00 0.00 0 %

513 CONTRACTED SERVICE-PRIVATE CON 0.00 0.00 0.00 0.00 0.00 0 %

514 INDIVIDUAL CONTRACTS 0.00 0.00 0.00 0.00 0.00 0 %

516 INSTRUCTIONAL FIELD TRIPS 1,116.96 2,061.68 4,300.00 4,300.00 2,238.32 48 %

520 INSURANCE 0.00 16,235.00 18,000.00 18,000.00 1,765.00 90 %

531 TELEPHONE 716.04 3,768.76 13,400.00 13,400.00 9,631.24 28 %

532 POSTAGE 0.00 2,313.69 3,525.00 3,525.00 1,211.31 66 %

534 VEHICLE GASOLINE 0.00 0.00 0.00 0.00 0.00 0 %

535 COMPUTER SERVICES 0.00 15,235.56 23,360.00 23,360.00 8,124.44 65 %

540 ADVERTISING 0.00 38.93 1,700.00 1,700.00 1,661.07 2 %

550 PRINTING & DUPLICATION 0.00 0.00 1,700.00 1,700.00 1,700.00 0 %

582 OUT OF DISTRICT TRAVEL 396.72 2,206.15 22,350.00 22,350.00 20,143.85 10 %


607 CURRICULUM/TRAINING 0.00 0.00 0.00 0.00 0.00 0 %

608 GENERAL SUPPLIES 2,233.02 38,987.07 117,410.00 117,410.00 78,422.93 33 %

609 7-8 SUPPLIES 0.00 0.00 0.00 0.00 0.00 0 %

610 K - 6 SUPPLIES 0.00 0.00 275.00 275.00 275.00 0 %

611 ASSESSMENT TOOLS 0.00 7,015.00 14,000.00 14,000.00 6,985.00 50 %

612 PROMOTIONAL MATERIALS/SUPPLIES 0.00 0.00 0.00 0.00 0.00 0 %

615 REPLACEMENT SUPPLIES & PARTS 0.00 0.00 0.00 0.00 0.00 0 %

616 SURVEYS 0.00 0.00 0.00 0.00 0.00 0 %

617 INSTRUMENT ACQUISITION 0.00 0.00 800.00 800.00 800.00 0 %

624 VEHICLE/EQUIPMENT FUEL 0.00 151.34 500.00 500.00 348.66 30 %

630 FOOD 0.00 0.00 0.00 0.00 0.00 0 %

631 CLASS/OFFICE FURNITURE 0.00 0.00 0.00 0.00 0.00 0 %

640 TEXTBOOKS K-5 0.00 0.00 0.00 0.00 0.00 0 %

641 TEXTBOOKS 6-8 0.00 0.00 0.00 0.00 0.00 0 %

645 CONSUMABLES 0.00 0.00 0.00 0.00 0.00 0 %

650 PERIODICALS 0.00 0.00 400.00 400.00 400.00 0 %

660 MINOR EQUIPMENT NEW 0.00 3,087.00 7,500.00 7,500.00 4,413.00 41 %

670 MINOR EQUIPMENT - REPLACEMENT 0.00 0.00 0.00 0.00 0.00 0 %

680 COMPUTER HARDWARE 0.00 0.00 0.00 0.00 0.00 0 %

681 MAJOR COMPUTER SOFTWARE 0.00 0.00 0.00 0.00 0.00 0 %

682 SUPPLIES - TECHNOLOGY RELATED 0.00 390.75 7,150.00 7,150.00 6,759.25 5 %





Funds 101- 101

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————



————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

683 SOFTWARE LICENSE 0.00 3,153.00 6,185.00 6,185.00 3,032.00 51 %

684 MINOR COMPUTER EQUIPMENT 0.00 0.00 35,900.00 35,900.00 35,900.00 0 %


715 LAND IMPROVEMEWNTS 0.00 11,400.00 50,000.00 50,000.00 38,600.00 23 %

720 BUILDING 0.00 0.00 0.00 0.00 0.00 0 %

725 MAJOR CONSTRUCTION SERVICES 0.00 5,135.00 86,000.00 86,000.00 80,865.00 6 %

730 MAJOR NEW EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0 %

733 FURNITURE 0.00 0.00 0.00 0.00 0.00 0 %

734 NEW EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0 %

740 MAJOR NEW EQUIPMENT - REPLACEM 0.00 0.00 0.00 0.00 0.00 0 %

7XX Object Group Total 0.00 16,535.00 136,000.00 136,000.00 119,465.00 12 %

800 OTHER EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0 %

801 WAGE CONTINGENCY 0.00 0.00 9,146.00 9,146.00 9,146.00 0 %

810 DUES AND FEES 308.38 8,455.19 54,895.00 54,895.00 46,439.81 15 %

820 LEGAL 0.00 0.00 0.00 0.00 0.00 0 %

830 SPECIAL ASSESSMENTS 82.40 82.40 100.00 100.00 17.60 82 %

840 PRINCIPAL ON DEBT 0.00 0.00 0.00 0.00 0.00 0 %

860 FEES 0.00 0.00 0.00 0.00 0.00 0 %

8XX Object Group Total 390.78 8,537.59 64,141.00 64,141.00 55,603.41 13 %

910 RESIDUAL EQUITY TRANSFER 0.00 0.00 0.00 0.00 0.00 0 %

911 SCHOOL SAFETY TRANSFER 0.00 0.00 0.00 0.00 0.00 0 %

9XX Object Group Total 0.00 0.00 0.00 0.00 0.00 0 %

Grand Total: 293,251.77 1,066,026.82 3,902,640.00 3,902,640.00 2,836,613.18 27 %



09:34:30 Check/Claim Details Report ID: AP100W

For the Accounting Period: 11/19

* ... Over spent expenditure

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

Warrant Claim Vendor #/Name Amount

------- ------ --------------------------------------- ---------- Acct/Source/

Line # Invoice #/Inv Date/Description Line Amount PO # Fund Org Prog-Func Obj Proj

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

----

58157S 102418 DROESSLER, BARBARA

961699 99.90

1 10/5/19 BA 10/07/19 DOUGHNUTS FOR BAND KIDS/PA 99.90 101 593 100-2401 608

Total Check: 99.90

58161S 102302 HOPPER, MEGAN

961700 396.72

1 OCT 2019 M 10/29/19 MILEAGE MCEL 684 MILES 396.72 101 593 100-2400 582

Total Check: 396.72

58162S 101418 KALEVA LAW OFFICE

961697 2,587.50

1 2740 11/01/19 OCTOBER LEGAL FEES 2,587.50 101 593 160-2300 330

Total Check: 2,587.50

58163S 101659 MASTER CARD

961698 2,331.15

1 CC-7759 10/01/19 INTERNET 10/1/19 - 10/31/19 474.00 101 625

CC Accounting: 101-593-160-2500-531

0264336100119

SPECTRUM BUSINESS

2 CC-7760 10/09/19 ICE MELT / BIO ZYME 187.88 101 625

CC Accounting: 101-593-160-2600-608

54797

ENCOMPASS SUPPLY

3 CC-7761 10/04/19 SEWER/DRAIN ORDER 33410 75.00 101 625

CC Accounting: 101-593-160-2600-440

74046

SWEET PEA SEWER & SEPTIC

4 CC-7762 10/01/19 MILK PRODUCTS SEPTEMEBR 2019 1,594.27 112 625

CC Accounting: 112-593-910-3100-630

MEADOW GOLD GREAT FALLS


58165S 101731 VISA (CHASE)

961701 1,106.20

1 CC-7669 07/29/19 COMPUTER POWER CORD 56.76 101 625

CC Accounting: 101-593-160-2500-608

BUSINESS MGR SUPPLIES

BEST BUY

2 CC-7669 07/29/19 COMPUTER POWER CORD 8.57 101 625

CC Accounting: 101-593-160-2500-608

BUSINESS MGR SUPPLIES

BEST BUY

3 CC-7713 08/19/19 SHOP VAC FILTER 24.97 101 625

CC Accounting: 101-593-160-2600-608

HOME DEPOT

4 CC-7764 08/29/19 INTEREST 12.78 101 625

CC Accounting: 101-593-160-2500-810

VISA (CHASE)






————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————


------- ------ --------------------------------------- ---------- Acct/Source/


————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

----

5 CC-7764 09/26/19 INTEREST AND LATE FEE 46.35 101 625

CC Accounting: 101-593-160-2500-810

VISA (CHASE)

6 CC-7764 10/25/19 INTEREST AND LATE FEE 49.25 101 625

CC Accounting: 101-593-160-2500-810

VISA (CHASE)

7 CC-7765 08/27/19 FOOD 198.39 112 625

CC Accounting: 112-593-910-3100-630

COSTCO WHOLESALE

8 CC-7765 09/12/19 FOOD 79.34 112 625

CC Accounting: 112-593-910-3100-630

SMART FOOD SERVICE (CASH & CARRY)

9 CC-7765 09/12/19 FOOD 138.05 112 625

CC Accounting: 112-593-910-3100-630


10 CC-7765 09/16/19 FOOD 179.51 112 625

CC Accounting: 112-593-910-3100-630


11 CC-7766 08/12/19 GIFT CARD - MARCHELLO 200.00 101 625

CC Accounting: 101-593-100-2401-608

AMAZON.COM

12 CC-7763 08/08/19 SUPPLIES 37.00 101 625

CC Accounting: 101-593-160-2500-608

ENCOMPASS SUPPLY

13 CC-7763 08/15/19 SUPPLIES 15.28 101 625

CC Accounting: 101-593-160-2500-608

AMAZON.COM

14 CC-7763 09/24/19 SUPPLIES 24.95 101 625

CC Accounting: 101-593-160-2500-608

MALWAREBYTES

15 CC-7763 10/04/19 SUPPLIES 35.00 101 625

CC Accounting: 101-593-160-2500-608

AMAZON.COM


58166S 103062 ARTS MISSOULA

961714 500.00

1 102219 10/22/19 SUPAMAN PERFORMANCE-TR SCHOOL 500.00* 101 593 365-1000 516

Total Check: 500.00

58167S 27 BEACH TRANSPORTATION CO

961707 3,156.64

1 45954 10/25/19 2ND GRADE TO TRAVELLERS REST 308.48 101 593 100-2700 516

2 45970 10/25/19 KINDERGARTEN TO BENSONS FARM 77.12 101 593 100-2700 516

3 46081 11/01/19 5TH GRADE TO MSLA ART MUSEUM 77.12 101 593 100-2700 516



6 20 10/30/19 SPECIAL MOVES (AUG,SEP,OCT) 2,376.44 110 593 100-2700 513






————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————


------- ------ --------------------------------------- ---------- Acct/Source/


————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

----

7 24 11/07/19 OCTOBER 2019 FUEL REIMB 163.24 110 593 100-2700 513


58168S 101559 DAHLSEID, JANEICE

961710 127.30

1 11/07/19 OCTOBER 2019 MILEAGE 34.80 112 593 910-3100 582

2 10/23/19 FORKS FOR THANKSGIVING 92.50 112 593 910-3100 608

Total Check: 127.30

58169S 102544 GARDEN CITY SPRINKLERS

961704 275.00

1 3990 10/24/18 SPRINKLER WEATHER WINTERIZATIO 275.00 101 593 160-2600 440

Total Check: 275.00

58170S 103061 GOLDSTAR PRODUCTS, INC

961713 522.69

1 0073163 10/03/19 LIQUID ICE MELT 522.69 101 593 160-2600 608

Total Check: 522.69

58171S 102435 HAY, JAMES

961706 21.98

1 09/28/19 BLEACH/LAUNDRY SOAP 21.98 101 593 160-2600 608

BLDG & OPER SUPPLIES

Total Check: 21.98

58172S 101759 INFINITE CAMPUS

961716 5,605.85

1 028364 11/01/19 STUDENT SOFTWARE LICENSE 4,197.05* 128 593 160-1450 535

2 028364 11/01/19 FOOD SERVICE LICENSE 1,408.80 112 593 910-3100 535


58173S 101404 J & M ELECTRIC, INC.

961715 645.48

1 19-1234 05/13/19 POWER OUTAGE SERVER ROOM 80.00 101 593 160-2600 440

2 19-1654 10/28/19 REPLACE WALL PACK/H2O DAMAGE 565.48 101 593 160-2600 440

Total Check: 645.48

58174S 308 MCPS

961712 1,088.34

1 1420 10/24/19 WAREHOUSE SUPPLIES ORD #16096 1,038.34 101 593 100-2410 608

1331

2 1420 10/24/19 SHIPPING ORD #16096/-1 50.00 101 593 100-2410 608

1331







————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————


------- ------ --------------------------------------- ---------- Acct/Source/


————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

----

58175S 336 MISSOULA COUNTY TREASURER

961708 82.40

3 25634 12/02/19 SEWER WTR 3210403 1ST HALF 11.95 101 593 160-2600 830

25590

5 25634 12/02/19 SEWER WTR 3210403 2ND HALF 11.95 101 593 160-2600 830

25590

7 48509 12/02/19 SEWER WTR 5905296 1ST HALF 46.55 101 593 160-2600 830

47938

9 48509 12/02/16 SEWER WTR 5905296 2ND HALF 11.95 101 593 160-2600 830

47938

Total Check: 82.40

58176S 361 MONTANA MEDICAL BILLING

961703 593.09

1 4930 10/01/19 CLAIM SUBMIT CHR JULY ^ AUG 19 593.09* 115 593 280-1000 330 25

Total Check: 593.09

58177S 30 REPUBLIC SERVICES #889

961711 797.15

1 10/28/19 GARB NOV 2019 639.00 101 593 160-2600 431

889-0005686

2 10/28/19 GARB NOV 2019 106.00 101 593 160-2600 431

889-0005686

3 10/28/19 GARB NOV 2019 52.15 101 593 160-2600 431

889-0005686

Total Check: 797.15

58178S 102783 ROTARY CLUB OF MISSOULA CENTENNIAL

961717 200.00

1 2 07/01/19 DUES/MEETINGS 7/19 THRU 12/19 200.00 101 593 160-2300 810

Total Check: 200.00

58179S 100857 VERIZON WIRELESS

961705 242.04

1 9840972769 10/26/19 SERVICE 9/27/19-10/26/19 43.51 101 593 160-2500 531

406-214-7537

2 10/26/19 SERVICE 9/27/19-10/26/19 43.51 101 593 160-2500 531

406-552-3403

3 10/26/19 SERVICE 9/27/19-10/26/19 68.00 101 593 160-2500 531

SHARED PLAN

4 10/26/19 SERVICE 9/27/19-10/26/19 43.51 101 593 160-2500 531

406-370-2784 -disconnecting

5 10/26/19 SERVICE 9/27/19-10/26/19 43.51 101 593 160-2500 531

406-830-0384-disconnecting

Total Check: 242.04






————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————


------- ------ --------------------------------------- ---------- Acct/Source/


————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

----

58180S 103048 WATKINS, TODD

961709 1,210.00

1 #TR111219 11/12/19 CONSULTING FEES 1,210.00 101 593 160-2500 330


58181S 102793 WESTERN MONTANA MENTAL HEALTH

961702 18,599.12

1 3216002 09/24/19 CSCT TEAM #4 - 428519 400.07* 115 737 280-1000 330 20

2 3254543 10/08/19 CSCT TEAM #4 - 428519 171.92* 115 737 280-1000 330 20

3 3267147 10/14/19 CSCT TEAM #3 - 429131 52.04* 115 797 280-1000 330 20

4 3267148 10/14/19 CSCT TEAM #4 - 428519 6,245.25* 115 737 280-1000 330 20

5 3306984 10/29/19 CSCT TEAM #4 - 428519 1,755.53* 115 737 280-1000 330 20

6 3330349 11/12/19 CSCT TEAM #4 - 428519 1,352.36* 115 737 280-1000 330 20

7 3340579 11/19/19 CSCT TEAM #3 - 429131 52.04* 115 797 280-1000 330 20

8 3340578 11/19/19 CSCT TEAM #4 - 428519 8,569.91* 115 737 280-1000 330 20


58182S 102510 PACIFIC SOURCE ADMINISTRATORS,

961718 3,723.79

1 112619 11/26/19 NOV.19 BALANCE GR#G0035894 3,723.79* 189 593 160-1000 260


# of Claims 22 Total: 43,912.34



09:34:30 Fund Summary for Claims Report ID: AP110


————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

Fund/Account Amount

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

101 GENERAL

101 $10,533.95

110 TRANSPORTATION

101 $2,539.68

112 FOOD SERVICES

101 $3,725.66

115 MISCELLANOUS PROGRAM

101 $19,192.21

128 TECHNOLOGY

101 $4,197.05

189 HEALTH INSURANCE CLEARING/RETIREE

101 $3,723.79

Total: $43,912.34



09:34:30 Claim Approval Signature Page Report ID: AP100A


______________________________________________________

Business Manager Clerk Date

______________________________________________________

Board Approval Date


Documents

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