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Stonegate HOA Board MeetingApril 9 th, 2009

6:30 PMCaldwell Free Methodist Church

1. Openinga. 6:38pm Roll Call

i. Present: Brent Orton, Jim Porter, Amanda Gigray, Karla Bakerii. Apologies: Jennifer Scott, Alicia Brown

2. Neighborhood Foruma. No non-board/officer homeowners present

3. Minutesa. Approval of February 12 th, 2009 minutes

i. Asked to resend these minutesb. Approval of February 26 th minutes

i. Motion : Mr. Orton motioned the approval of the February 26 th 2009 Annualmeeting minutes with the edits provided by Mr. Orton and Mr. Porter. Second:Mr. Porter. Vote: Unanimously approved.

c. Approval of March 19 th minutesi. Mr. Orton will email Ms. Baker with the meeting notes to distribute

4. Financial Reporta. XXXX is current with payment of $380b. XXXX is current with payment of $245.55c. XXXX was a recent sell, Ms. Gigray will check if transfer fee was paidd. XXXX was a recent sell, Ms. Gigray will check if transfer fee was paid; it was also in the

rears $325 but was a HUD forclosuree. XXXX is bank owned, Ms. Gigray will contact bank in Dallas Texas about collecting

back duesf. Ms. Gigray called collection agencies

i. One returned her call and left a messageii. The other that responded said that they dont work with HOAs and that it was

cheaper to go to small claims courtg. The question was asked as to how much it costs to file a lean on a propertyh. The question was asked if the Board wants to file leans on property or go to small claims

courti. Ms. Gigray asked to not be directly names in a legal matter, it was decided that legal

matters should be addressed by as the Board j. The HOA still has still 8 homes that are in arrears and Ms. Gigray will send out certified

letters (There are a few more that are only $60 past due)k. MGM closure

i. The MGM bank account was not closedii. The Board received a check for $3781.99iii. MGM withdrew funds on March 19 th, and 2 checks came through after thativ. Ms. Gigray will talk to MGM about being refunded the overdraft charges and to

verify this account is closedl. The ICB account balance was $17,2995. Old Business / New Business

a. Retention pond update Mr. Orton is looking at hiring an environmental geologist for astrata analysis. The original engineer is willing to redesign the pond.

i. Motion : Mr. Porter motioned to give Mr. Orton permission to retain theseservices for up to $200. Second: Ms. Gigray. Vote: Unanimously approved.

b. A new photo cell was installed at the entrance light

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c. XXXX payment plan was set up with MGM, waiting to see if this months paymentarrives

d. XXXX payment plan currente. XXXX Having issues with neighbors dog; Board discussion on how to handle thisf. Neighborhood cleanup day coming soon May 16 th g. Newsletter ready to mailh. Discussion of whether to purchase ink cartridges or an inexpensive printeri. Ms. Gigray reported that her vehicle was broken into

j. Some one removed dead trees from the southern retention pondk. The board needs to get a count for dead trees that need removal

6. Closea. The next scheduled meeting will be May 14 th, 2009 at the Caldwell Free Methodist

Church.b. 7:44 P.M. Motion: Mr. Orton motioned to adjourn the meeting. Second: Mr. Porter.

Vote: Unanimously approved.