Measure TT Un-Prioritized Projects Nelson Cayabyab, Chief of … · Nelson Cayabyab, Chief of Facilities UN-PRIORITIZED MASTER PLAN SITES September 28, 2017 Priority # Location Project

September 28, 2017

Measure TT Un-Prioritized Projects

Nelson Cayabyab, Chief of Facilities

UN-PRIORITIZED MASTER PLAN SITES September 28, 2017

Priority # Location Project Construction cost 60/40

contribution

Scope of work Contractor &

% Complete

10 Pasadena High School (Criteria 2)

Campus Identity $1.8 Million • Modernize the curb appeal along Sierra Madre Blvd.

• New addition to create a Grand entry to the administration building .

• Complete new Irrigation system throughout the campus along with new landscape.

Contractor: TBD % Complete: 0%

11 Don Benito (Criteria: 1, 2 & 3)

Modernization $3.8 Million Expand existing building to modernize the (new construction) admin building, library and computer labs. Kitchen mod on hold that includes HVAC and FFE

Contractor: Waiting DSA approval % Complete: Pending DSA approval Kitchen Mod on hold

Board Member questions (1) What is the nature of the PHS Curb appeal and identity project? And is it related to

water wise projects completed by the district at other school sites?

PHOTOS/PHS/PHS CAMPUS SHOTS.pdf

PHOTOS/PHS/PHS CAMPUS SHOTS.pdf

PHOTOS/DON BENITO/DBES_FSC_presentation.pdf

Priority # Location Project Construction cost 60/40

contribution


% Complete

12 Don Bento (Criteria: 1, 2 & 3)

Interim Housing $100k Move and provide interim housing for the Don Benito Modernization

Contractor: n/a % Complete: On-hold till summer 2018

13 Pasadena High School (Criteria:2 &3)

Pool Replacement & Interim repair on the fiberglass

Complete Olympic size pool Replacement Interim Interim repairs underway with expected completion date of October 15, 2017

Contractor: The Nazarian Group % Complete: Plans at DSA Interim fix underway %Complete: 85%

14 Roosevelt ES (Criteria 2 & 3 )

Modernization $5.2 Million New kitchen and shade structure

Contractor: Waiting for back-check approval from DSA. % Complete: Dec. 2017 project modernization start date

Board Member questions (1) What is the description of the work for the PHS pool replacement project?

PHOTOS/ROOSEVELT/Roosevelt 2.jpg

Priority #

Location Project Construction cost 60/40

contribution


% Complete

15 Longfellow ES (Criteria: 1, 2 & 3)

Kitchen & Shade Structure

$2 Million New kitchen and shade structure

Contractor: Planning in Process by WLC % Complete: at 80% DD

16 Longfellow ES (Criteria: 1, 2 & 3)

Chiller & Plant Replacement

$1.3 Million New chiller plant and its ancillary supporting systems.

Contractor: Envise/Southland Design-Build-Contracted % Complete: To start summer 2018 – at 30% DD

17 Wilson MS Auditorium Upgrade

$1 Million $322,582 (district match)/ $881,721(state funding available) & Prop 39 funds (?)

Required for ADA code compliance. Plans still needs to be started. Purely at the conceptual stage in planning

Contractor: n/a % Complete: n/a

17 a Wilson MS Auditorium HVAC/ HAZMAT

$1.5 Million $630,324/ $420,882

Design of HAZMAT Removal and HVAC mod. (#17a & #17b -projects can be bid separately, not suggested- one building)

Contractor: Schneider (DM) % Complete: Conceptual – design build project of delivery

Priority #


contribution


% Complete

17 b San Rafael ES

Parking Expansion & Modernization Plans

$2 Million New parking design to meet the immediate need during drop-off, etc. Modernization Plans on hold until funding can be approved


18 Linda Vista New Construction Plans and A&E Services only

$2 Million A&E RFQ needs to be done so that the A&E services can be awarded. Historic Survey Completed CEQA contract awarded.


19 Linda Vista

New Construction Plan and A&E Services only

$900k

Plans for new construction at this site.


Board Member question: (1) What would be the design costs associated with the San Rafael Playground and drop- off improvements? TBD (2) What is the estimated timeline for plan approval be before, bidding, contracting and construction would occur? The time frame would be at

least 12 to 16 months prior to bidding and contracting or construction would occur on the site. It will take 24 months to go through the DSA Process

PHOTOS/SAN RAFAEL/SAN_RAFAEL-PARKING LOT RENDERING.pdf

Priority #


contribution


% Complete

20 Madison ES Madison Access and Phase One (plans Only)

$51k, $282,374/ S198,916

Required for ADA code compliance.


21

Jackson ES

Parking Lot Drop- off/ Expansion

$1.8 Million

Expansion of parking and drop-off area.


21 a Jackson ES (3 new portables)

Feasibility of adding three new portables and keep the footprint of the playground and the proposed parking and drop-off.

See attached proposed site map.


22 Franklin ES Franklin Structural Drainage

$1.7 Million / $13,496/ $8,997

Canopy structural and site drainage repairs.


PHOTOS/JACKSON/Jackson Parking Lot Expansion.pdf

PHOTOS/JACKSON/Jackson Portables Addition_2017-08-30.pdf




Priority #


contribution


% Complete

23 Willard ES Campus Drainage and Bldg. Rain

Scuppers

$50k Repair drainage system and add rain scuppers.

Contractor: n/a

% Complete: 90-

100%

24 McKinley Basement Damage Repair , Start Mod with State Funding

$45k, $4,001/ $667,671

Repair ruptured pipe in the basement

Rejected all bids:”

One bid at very high cost

Contractor: n/a

% Complete:

Project will be rebid

25 Don Benito ES HVAC/Kitchen & HVAC (Plans Only)

$152K Design of the upgrade of the

kitchen and HVAC installation.

Contractor: n/a

% Complete: Plans in DSA

Awaiting Review

26 Willard ES Auditorium HVAC $1.2 Potential Prop 39 Funding

HVAC Installation in the auditorium.

Contractor: n/a

% Complete:

n/a

27 John Muir MS Culinary Labs $460K Convert a regular classroom to a kitchen facility

suitable for teaching space.

Contractor: n/a

% Complete:

n/a

Priority #


contribution


% complete

28 Elliot MS Track & Field $700K Rehab of the DG field to an artificial track.


28b Elliot MS Gymnasium Building B

Building does not meet the Life-Safety performance objective of ASCE 41-13, and the building is deficient


28c Elliot MS EMS/HVAC Upgrade- Energy Saving Project

$1,490,254 ($693,645 from Proposition 39, $796,609 from TT)

Chiller Upgrade, EMS Upgrade, Exterior LED Lighting, Utility Meters with Energy Dashboard. Plug Load Management

Contractor: Schneider Electric % Complete: 0 % Construction to begin Oct 2017

29 Washington MS Track & Field $700K Rehab of the DG field to an artificial track.


30 Hodges & Peoria/ Burbank ECD

Hodges & Peoria EDC project Note: Funding source will be from Developer Fees and Y & H(donations)

$?Million - Funded from Fund 25.0 Developer Fees and $30,000 Young & Healthy Donation

Site modifications and upgrades to accommodate EDC staff and Washington CC program to H&P.

Contractor: n/a % Complete: DSA design Process

*See critical site assessment *

Seismic Retrofit suggestion for Gymnasium building Eliot.pdf

Priority #


contribution


% Complete

31 a Jefferson ES Auditorium & Cafeteria HVAC

$1.8 Million HVAC Installation in the auditorium.


31b Jefferson ES Fire Alarm Fire alarm upgrade required for HVAC upgrade.


32 Madison Central Plant (HVAC) $1.6 Million Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.


33 Pasadena HS Central Plant (HVAC) Future Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.


34 Webster EMS/ HVAC Upgrade $198,240/ $132,16.0

HVAC Installation in the auditorium.


Board Priority


contribution


% Complete

35 Hamilton EMS/ HVAC Upgrade

$258,320/ $172,213 Fire alarm upgrade required for HVAC upgrade.


36 Edison Modernization $393,501/ $262,334 Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.


37 Altadena Modernization $293,367/ $195,578 Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.


38 Loma Alta/ Audoban ES

Modernization $1,686,967/ S1,124,645

Modernization Contractor: n/a % Complete: n/a

Staff’s proposal plan on addressing the @$20million left in MTT

• In View of the 72% approval rating for a new bond in November 2018

• Complete the approved construction priorities to include the Don Benito and Roosevelt proposed projects.

• The remaining @$20million to be spent on: – Access plans (ADA Compliance on selected schools)

– Upgrade/Replace/Build HVAC systems on school sites that do not have HVAC and/or old units for the comfort of our students and staff.

– Selective expenditure on plans to take advantage of the State approve 60/40 funding opportunity

District Wide HVAC Equipment Replacement Projects

PUSD District Wide HVAC Equipment Replacement.pdf

PUSD District Wide HVAC Equipment Replacement.pdf

Pasadena Unified School District Energy

Program September 2017

15

“PASADENA USD FACILIITIES VISION”

Upgraded Facilities District-wide with

Proactive Maintenance Operations

New LED lighting

High efficiency upgraded HVAC w/EMS Control

Efficient Windows

Background

16

• District’s vision to achieve energy savings, get priority projects completed and maximize bond funds

• Awarded Design Build Energy Contract via Gov Code 4217

• Southland Energy selected as 1 of the Energy Companies

Energy Program Process

17

Final Phase

Implementation

Project Development

Audit/Analysis

Study to determine magnitude and nature of the opportunities

Detailed engineering to finalize scope, savings, and pricing for project

Planning, installation, project management of

turnkey, design-build project

Energy saving, measurement

verification, operations and maintenance,

including training of staff

18

Preliminary Energy Savings Analysis

Preliminary Energy Measures

September 20, 2017 19

LED Interior Lighting Retrofits

LED Exterior Fixture Upgrades

Lighting Occupancy / Daylighting / Demand Response

Controls

Upgrade Chilled Water Central Plants

Conversion of DX Air Conditioning to Chilled Water

Add Economizer Capability to Existing Fan Coils / AHUs

Integrate Classroom Occupancy State to DDC

Install Lower Flow Toilets / Urinals / Faucets

Implement Advanced Irrigation Controls

Energy Program Value

Objectives

• Self funding

• Address key infrastructure

• Free-up ~$12M in bond

money to address mission

critical District needs

• Start generating savings

sooner

• Accelerate path to Net Zero

20

Financial Analysis for ESPC Program Without Early Work

Pasadena USD

Total Proposed Project Cost 12,982,100$ Capital Cost Avoidance

Rebates Incentive/Prop 39 429,052$ Financing Rate 3.25%

Construction Period Savings 331,434$

Customer Cash Contribution Energy Savings Escalation4.00%

Financed Amount 12,555,000$ O&M Savings Escalation3.00%

Construction Period Interests 884,975$

Financing Fees 175,025$ Annual O&M Savings % of Project Cost2.00%

Total Financed Amount 13,615,000$

2018

Year

Annual

Savings

Energy

Annual O&M

Savings

Program

SavingsOn-Going M&V

Grand Total

Savings

Annual Payment

Debt Service - PP @

3.25%

Net Savings

Capital Cost

Avoidance

(CCA)

Net Savings

with CCA

2019 0 331,434$ 0 331,434$ -$ 331,434$

2020 1 662,868$ 107,714$ 770,583$ 55,638$ 714,945$ 405,614$ 309,332$ 179,524$ 488,855$

2021 2 689,383$ 110,946$ 800,329$ 57,307$ 743,022$ 442,488$ 300,535$ 179,524$ 480,058$

2022 3 716,958$ 114,274$ 831,232$ 59,026$ 772,207$ 442,488$ 329,719$ 179,524$ 509,243$

2023 4 745,637$ 117,702$ 863,339$ 60,797$ 802,542$ 442,488$ 360,055$ 179,524$ 539,579$

2024 5 775,462$ 121,233$ 896,696$ 62,621$ 834,075$ 442,488$ 391,587$ 179,524$ 571,111$

2025 6 806,481$ 124,870$ 931,351$ -$ 931,351$ 897,488$ 33,864$ 179,524$ 213,387$

2026 7 838,740$ 128,617$ 967,356$ -$ 967,356$ 932,700$ 34,656$ 179,524$ 214,180$

2027 8 872,289$ 132,475$ 1,004,764$ -$ 1,004,764$ 971,288$ 33,477$ 179,524$ 213,001$

2028 9 907,181$ 136,449$ 1,043,630$ -$ 1,043,630$ 1,008,088$ 35,543$ 179,524$ 215,067$

2029 10 943,468$ 140,543$ 1,084,011$ -$ 1,084,011$ 1,048,100$ 35,911$ 179,524$ 215,435$

2030 11 981,207$ 144,759$ 1,125,966$ -$ 1,125,966$ 1,086,163$ 39,804$ 179,524$ 219,327$

2031 12 1,020,455$ 149,102$ 1,169,557$ -$ 1,169,557$ 1,127,275$ 42,282$ 179,524$ 221,806$

2032 13 1,061,273$ 153,575$ 1,214,848$ -$ 1,214,848$ 1,171,275$ 43,573$ 179,524$ 223,097$

2033 14 1,103,724$ 158,182$ 1,261,907$ -$ 1,261,907$ 1,218,000$ 43,907$ 179,524$ 223,430$

2034 15 1,147,873$ 162,928$ 1,310,801$ -$ 1,310,801$ 1,262,288$ 48,513$ 179,524$ 228,037$

2035 16 1,193,788$ 167,815$ 1,361,604$ -$ 1,361,604$ 1,314,138$ 47,466$ -$ 47,466$

2036 17 1,241,540$ 172,850$ 1,414,390$ -$ 1,414,390$ 1,363,225$ 51,165$ -$ 51,165$

2037 18 1,291,201$ 178,035$ 1,469,237$ -$ 1,469,237$ 1,414,550$ 54,687$ -$ 54,687$

2038 19 1,342,850$ 183,376$ 1,526,226$ -$ 1,526,226$ 1,472,950$ 53,276$ -$ 53,276$

2039 20 1,396,563$ 188,878$ 1,585,441$ -$ 1,585,441$ 1,528,100$ 57,341$ -$ 57,341$

2040 21 1,452,426$ 194,544$ 1,646,970$ -$ 1,646,970$ 1,646,970$ -$ 1,646,970$

2041 22 1,510,523$ 200,380$ 1,710,903$ -$ 1,710,903$ 1,710,903$ -$ 1,710,903$

2042 23 1,570,944$ 206,392$ 1,777,336$ -$ 1,777,336$ 1,777,336$ -$ 1,777,336$

2043 24 1,633,782$ 212,584$ 1,846,365$ -$ 1,846,365$ 1,846,365$ -$ 1,846,365$

2044 25 1,699,133$ 218,961$ 1,918,094$ -$ 1,918,094$ 1,918,094$ -$ 1,918,094$

2045 TOTAL 27,605,752$ 3,927,186$ 31,532,937$ 295,387$ 31,568,984$ 19,991,189$ 11,577,795$ 2,692,859$ 14,270,654$

Assumptions:

1. Avoided Capital Cost is estimated at 50% of total District HVAC to be replaced over next 15 years with l ike-for-l ike units

2. O&M Savings estimated at 2% of total cost of Water, HVAC, and Lighting upgrades 21

CASH FLOW Through

Traditional Financing

Project Development Agreement

(PDA)

• Authorizes proceeding with next phase of the Energy Program

• Project is engineered sufficient to determine a fixed price and savings

that can be guaranteed

• Project is then ready for implementation

• Financing is secured

• District is then at a decision point for implementation of the project


District has no out-of-pocket cost as these engineering costs are rolled into the implementation unless:

• We fail to meet the mutually agreed upon criteria established upfront (financial, technical, etc)

• Or the District decides to not go forward with implementation

Next Steps


1

Meeting with Financial Advisor

2

Deliver IGA Proposal to Board for Approval

3

SI to start IGA process

4

Collaboration with PUSD on final project scope and financing options through workshops

5

SI to Deliver final IGA report to PUSD

6

Deliver Report with Implementation Contract to Board for Approval

7

SI to start Implementation

Our Children • Learning Today • Leading Tomorrow

2012 Approved Projects

Project Scope

Completed as

of 8/28/2017

In current plan Master

Plan

2010 Approved

Master Plan

Budget

Shade Structure Yes

modernization Café/ Kitchen Multipurpose No

Modernize classroom building A, B, C & Pre-k No

Window Replacement No

New middle School Building Yes

Modernized Main Building- Design Yes

Construction of new 9th grade wing Yes

Lunch Shelter Shade Structure Yes

Hodges Move Yes

Replacement old electrical panel Yes No

New classroom wing and Modernization No

Modernize Kitchen No

New Shade Structure Yes

Water meter separation Yes

New Administration Building Yes

Playground structure Yes yes


No, Included in the

modernization

Lunch Shelter Yes No

Auditorium/ Café Modernization Yes

Kitchen modernization No

Bleachers for field No

Field ES Modernization design 2,020,294.00$

8,075,115.00$

40,554,828.00$

1,868,628.00$

4,603,197.00$

4,497,170.00$

6,525,394.00$

Blair

Altadena ES

Burbank

Cleveland

Don Benito

Eliot MS

Project Scope

Completed as

of 8/28/2017


Plan

2010 Approved

Master Plan

Budget

Library shade structure Yes No

Modernize cafeteria/ Kitchen / MPR Yes

Modernization MPR/Café design Yes


Modernize and improve administration area Yes

Administration building Window replacement Yes

Modernization Design Yes

New child care center design Yes


New shade structure Yes

New retaining wall/ offsite improvements Yes

ADA Path of travel, fire sprinklers enclosure Yes

Prop 39 & State funding

Available TBD

Window replacement Yes

Child care center modernization Yes

New Kitchen building/ Lunch shelter and

Auditorium Design Yes

Window replacement Yes

School pre school family center site

improvement Yes

Kitchen modernization design No

3,941,403.00$

14,397,039.00$

2,398,558.00$

4,172,014.00$

3,666,372.00$

9,076,050.00$

1,538,402.00$

Longfellow Es

Madison

Franklin

Hamilton

Jackson ES

Jefferson ES

Loma Alta ES

Project Scope

Completed as

of 8/28/2017


Plan

2010 Approved

Master Plan

Budget

Library modernization and site improvement Yes

Exterior painting and window replacement Yes

Electrical upgrade No

Sports Complex design/Electical update Yes

Kitchen upgrade design No

Phase 1 new school construction Yes

Phase 2 modernization design Yes

HS Modernization Design Yes

Artificial Track & Field Yes

Building G window replacement Yes

Campuses security system design Yes

Kitchen Modernization design Yes

Classroom/ Administration building Design Yes

Shade structure and playground improvements Yes Yes

Water meter separation design Yes

EMS Upgrades Yes Yes

Modernization of Gym Complex Design Yes

Restroom upgrades design Yes

Security system upgrade Yes

Artificial track and Field Yes

ADA upgrades design Yes

*Campus identity design* Yes

Water meter separation Yes Yes

Drainage correction at field Yes Yes

Fire Alarm Corrections design Yes

27,071,375.00$

18,342,415.00$

36,159,741.00$

18,167,462.00$

3,963,358.00$

Marshall FS

McKinley

John Muir

Norma Coombs ES

PHS

Project Scope

Completed as

of 8/28/2017


Plan

2010 Approved

Master Plan

Budget

Construct new MPR/ Cafeteria/ Kitchen Yes

Automatic Door Openers Yes Yes

New Lunch shelter Yes No

Exterior paint and trim Yes No

New Classroom construction yes Yes

HVAC upgrades affecting classroom and

auditorium design Yes Yes

Restoration of staff Parking Lot design Yes Yes

6,779,854.00$

5,255,876.00$

4,707,433.00$

Roosevelt ES

San Rafael

Sierra Madre

Note: * Linda Vista Surplus

Questions & Comments

Our Children • Learning Today • Leading Tomorrow

Documents

Measure TT Un-Prioritized Projects Nelson Cayabyab, Chief of … · Nelson Cayabyab, Chief of Facilities UN-PRIORITIZED MASTER PLAN SITES September 28, 2017 Priority # Location Project