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McLean 2.3.10
Promotion to Associate Professor at Harvard Medical School
Maureen T. Connelly, MD, MPH
McLean Hospital
February 3, 2010
McLean Hospital 2.3.10
Office for Faculty Affairs
Characteristics of HMS Faculty
Rank of Full Time Faculty
Instructor 52%
Professor 11%
Associate Professor
15%
Assistant Professor
22%
HMS promotions in 2008-9 50 Professors 384 Assistant and Associate Professors
10,316 Faculty members 7849 full time 2467 part time
McLean Hospital 2.3.10
Office for Faculty Affairs
Appointments at HMS
Appointment Title Length of Appointment
Recommended to the Dean by
Instructor One year Department Head
Assistant Professor Three-year term Promotions, Reappointments and
Appointments Committee (P&R)Associate Professor Five-year term
Professor PermanentSubcommittee of Professors (SOP)
Assistant and Associate Professor Promotion Process
Departmental Process
HMS Department Executive Committee
Institution
HMS
Submission to Faculty Affairs
Review by P&R Committee
Review by the ProvostReview by the Dean
Governing Boards
University
McLean Hospital 2.3.10
Office for Faculty Affairs
What arrives at the Medical School? Letter from the Department Chair
Educational background and training Contributions as a researcher, teacher, clinician,
administrative leader
Approval of the Department Executive Committee
CV in the Harvard format
Letters of evaluation/support Obtained by the Division Chief or Department Chair
Five self-selected best scholarly contributions (e.g., papers)
McLean Hospital 2.3.10
Office for Faculty Affairs
Review in the Office for Faculty Affairs HMS sends a letter to the faculty member
Promotion material has been received Expected timeline for review
Review of the CV to be sure the format is correct and the essential information is present and clear Department is contacted if changes needed
Search material present if needed
Confirm the number/ types of letters are appropriate Each packet must have an impartial letter from someone who
has not been the candidate’s mentor, close colleague (co-author) or supervisor
McLean Hospital 2.3.10
Office for Faculty Affairs
P&R Process for Review of Candidates Two reviewers from a different department and institution
Primary reviewer Secondary reviewer
Comments by the Department Representative
Committee discussion and vote
Recommendation advisory to the Dean
McLean Hospital 2.3.10
Office for Faculty Affairs
Final Steps
Sent to the Provost for review
Once approved by the Provost (generally 4-6 weeks following P&R meeting), the Department Head is notified
Department notifies the candidate
Letter from the University
McLean Hospital 2.3.10
Office for Faculty Affairs
Faculty Ranks at HMS
Instructor: “Promise”
Assistant Professor: “Demonstrated Promise” Reputation may be “within the walls” of HMS and the local
community only
Associate Professor: “Promise Realized” Broader reputation outside the local area (usually national) Significant accomplishments since promotion to assistant
professor Evidence of independence in role
Professor: “Extraordinary Accomplishment”
McLean Hospital 2.3.10
Office for Faculty Affairs
Creating a Promotion Profile
McLean Hospital 2.3.10
Office for Faculty Affairs
Objectives of the Promotion Criteria Recognize the broad range of activities performed by our faculty,
including those not previously rewarded with promotion
Allow consideration of the specific combination of activities and achievements of each faculty member
Allow the sum total of an individual’s achievements to contribute to his/her promotion
Recognize and reward participation in multidisciplinary, collaborative research
Increase the emphasis on teaching
Expand the definition of scholarship
Provide specific metrics to inform discussions of eligibility for promotion
McLean Hospital 2.3.10
Office for Faculty Affairs
Areas of Excellence Teaching and Educational Leadership
Examples Assistant Professor
Local roles and recognition, e.g., assistant course director or residency director
Development of teaching material that is adopted locally
Associate Professor Innovation in or novel application of teaching methods with
adoption regionally and, in some cases, nationally Development of educational materials that are adopted
regionally or nationally Service and often leadership role on national committees
developing educational guidelines Scholarship about education
McLean Hospital 2.3.10
Office for Faculty Affairs
Areas of Excellence Clinical Expertise and Innovation
Examples Assistant Professor
Key role in development or local adoption of innovative approaches to diagnosis or treatment or prevention of disease
Associate Professor Development of innovative approaches to diagnosis, treatment or
prevention of disease, that influence care at a regional, and most often national, level, such as development of a clinical care model, practice guidelines or an innovative application of an existing technology
McLean Hospital 2.3.10
Office for Faculty Affairs
Areas of Excellence Investigation
Examples Assistant Professor
Scholarship in collaboration with mentor, usually first author Usually some funding to conduct research, e.g., Career
Development Award
Associate Professor Scholarship since last promotion increasingly as senior author, not
involving mentor unless role of providing unique or critical expertise to the biomedical research team
Independent funding unless role of providing unique or critical expertise to the biomedical research team
Independent recognition on national level, e.g., roles on study section, editorial boards
McLean Hospital 2.3.10
Office for Faculty Affairs
McLean Hospital 2.3.10
Office for Faculty Affairs
McLean Hospital 2.3.10
Office for Faculty Affairs
McLean Hospital 2.3.10
Office for Faculty Affairs
Promotion to Associate Clinical Professor: Academic Part Time Criteria Professional activities outside Harvard or affiliated
institutions for more than 20% of one’s time Ongoing involvement in teaching, recognized by
students and peers for excellence High level of clinical competence May have administrative role Regional and often national reputation and
leadership roles Continued scholarship in the clinical field since prior
appointment
McLean Hospital 2.3.10
Office for Faculty Affairs
One man’s story…..
John Enders (1897-1985)
Joined the HMS faculty in 1930 as an instructor
In 1954, he won the Nobel Prize in Physiology or Medicine for his discovery that polio virus could be grown in a variety of tissues, laying the groundwork for development of the polio vaccine
In 1956, he was promoted to Professor at Harvard Medical School
McLean Hospital 2.3.10
Office for Faculty Affairs
Resources
Website: www.hms.harvard.edu/fa/promotion.htm Create “customized” criteria for their rank and activities
Dedicated e-mail and phone line for questions Phone: 617-432-7112 E-mail: [email protected]
Office for Faculty Development, McLean Hospital 617-855-3145