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Event Approval Form
Student Organizations wishing to host an event on or off campus must submit this completed form at least two weeks prior to the event date. This form is needed to secure approval of your event date, time, location and activity from campus departments and officials. Use the Programming Guide for Student Organizations packet to help organize your event.
Your event can not take place without this completed form! Answer each question below completely and accurately:
1. Name of Student Organization:
2. Program/Event title:
3. Description of program/event:
4. Program/Event date: (month, day, year)
To select the best date, use the events calendar on facebook.com/marymountpvstudentactivities and the “Marymount Events Calendar” in Outlook (your advisor has access to this). Once this form is submitted, your event will be added to these calendars by Student Life staff.
5. Program/Event start time: am/pm (circle one)
6. Program/Event end time: am/pm (circle one)
7. Program/Event location: (room number & campus)
8. Will you be hiring a vendor (food, professional speaker, DJ, snow plow) for this program/event? Yes No
If yes, who is the vendor? (Name, service.) Marymount College must approve all vendor contracts before entering into an agreement – please contact Kelly Krusee regarding ANY vendor contracts at [email protected].
9. Has the location for your event been reserved in Resource Scheduler by your advisor? Yes No Resource Scheduler is the system used by the College to request and reserve space, facilities and equipment. Advisors can access it through the Intranet home page where instructions for use are listed. Note that all requests for reservations and equipment must be done at least two weeks prior to the event.
10. Program/Event coordinator first & last name*:
11. Program/Event coordinator cell phone #: ( )
12. Program/Event coordinator email: @marymountpv.edu *Program/Event coordinator is the student in charge and on site for the entire program, set up & tear down.
13. How many people do you expect? (Provide an estimated number of attendees.)
14. If you have not done so already, submit your funding request for this event to ASMC through Orgsync:
https://orgsync.com/13296/forms/show/37413. Funding requests take two weeks to process after approval received from ASMC.
Event Request Form, pg 2
15. Don’t forget to publicize your event. Get creative! Use unique strategies to advertise your event in addition to flyers. Use the “Campus Advertising Policy” provided in the Programming Guide for Student Organizations to help you create flyers approved for campus. All flyers must be approved prior to posting!
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After completing the above portion, bring this form to each of the following for signatures. Office location and email provided to help you contact individuals to arrange a meeting time.
Student Organization Advisor (signature below, print name here): Date: Campus Safety: Matthew Broderick, Oceanside 104, [email protected] Date: Residential Life: Michael Fileta, PVN RD Office, [email protected] Date: Student Life: Justin Carter, Student Center 102, [email protected] Date:
Once this form is signed and completed, submit to Justin Carter in the Office of Student Life, Student Center Office 102 (put in the box on the door if he is not in the office).
