Mary Ann Wallner

What can Word 2013 do?

Provide the right tool for:

Every aspect of document creation

Desktop publishing

Web publishing

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Windows 7:

Click Start

Choose Microsoft Office > Microsoft Word

2013 from the All Programs menu.

Windows 8:

Locate the Word 2013 tile on the Windows

Start screen.

Click the tile to start Word.

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All Programs menu

Office Suite menu

Recently used programs list

Set programs

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The Start button gives you menus from which to start programs

The Quick Launch toolbar allows you to start programs with a single mouse click

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In this class we will start the program from the Desktop

You can begin by working on a recent document or

by opening another document you saved earlier.

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Quick Access toolbar

Insertion point

The

Ribbon

File tab

Zoom control

Tip! The insertion

point is also

referred to as the

cursor.

Title bar

Status bar

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Quick Access toolbar

Insertion point

The

Ribbon

File tab

Zoom control Tip! The insertion point is also referred to as the cursor.

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1. Click File tab

2. Click Open icon

3. Navigate to your file

4. Double-click to open

Viewing open documents on the Windows Taskbar

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Active document (lighter than others)

Image of each open document displays when you hover the

mouse pointer over the taskbar button

The Ribbon (tabs, groups, commands)

Quick Access toolbar

Frequently used commands such as copy and

paste

Upper-left corner of the screen

Contains frequently used commands

Customizable

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Home tab Paragraph group Increase Indent

command

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Navigating with the Scroll Bar

Lets You Browse Through Documents

Does Not Move The Insertion Point

Navigating with the Keyboard Arrow keys navigate one space or line at a time

[Page Up] and [Page Down] to go up or down one screen

[Home] and [End] to go to the beginning or end of a line

[Ctrl]+[Home] and [Ctrl]+[End] to go to the beginning or end of the document-

FROM THE RIBBON

File > New

FROM THE KEYBOARD

[Ctrl]+[N] to open a new document

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FROM THE RIBBON

File > Save As

File > Save

FROM THE KEYBOARD

(Ctrl)+(S) to save

Quick Access toolbar

Save

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FROM THE KEYBOARD

[F1] to open Help

UPPER-RIGHT CORNER

Click Help button

ToolTips

Search

A variety of ways to get help Ask a Question text box

Office Assistant

Help task pane

Online Help – in lieu of

Microsoft reference manuals

Type a question in the speech balloon in plain English and the Office Assistant displays a list of related help topics

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Compatibility Mode

Edit documents from previous versions of Word

New Word 2010 features are not available

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Appear in context with the task being performed

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Additional commands for the group

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Previewing the Comic Sans MS font

Select the text, and then preview it.

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Create more room on the screen to work

Expanded view

Collapsed view

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Customize

Move

Add a button Remove a button

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Frequently used formatting commands Fades in when you select text

The Mini toolbar fades away if you ignore it.

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Scroll line by line

Scroll box

Scroll bar

Previous page Next page

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Start by clicking the File tab Choose the New command for a blank

document

[Ctrl]+[N] is the new document shortcut

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Viewing open documents on the Windows Taskbar

Active document is lighter

Hover for a preview

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A template is a file that serves as a starting point for a new document

When you open a template, it is pre-formatted in some way

They allow you to focus on the content of the document and leave the formatting up to the

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To locate Templates Click on the File then “New” Move through the Template list Then double-click the one you want

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The old 2003 version of Word had the following set style:

Font: Times New Roman

Size: 12

Margins: Top/Bottom-1”

Left/Right-1.25”

Styles: Very Limited with color, easy of use

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The new version of Word had the following set styles:

Font: Cambria

Size: 11

Margins: Top/Bottom-1”

Left/Right-1.25”

Styles: Unlimited with color, styles, easy of use

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Minimize

Maximize

Restore

Close

Restore button appears when a window is maximized

Maximize button appears when a window is restored

Restore button reappears when a window is maximized again

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Document Authoring Program

Memos, letters, reports

Mail merge

Desktop publishing

Web pages

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Word Wrap When you reach the end of a line, Word

automatically wraps the cursor to the next line

The Enter Key To end a paragraph Add lines between paragraphs

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When you start Word, you see the page in print layout view. This view shows the document as it will look when you

print it In Word you now have several new ways to the

documents

Suggestion: Switch between each of the new Views

View Ribbon

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Now to start a new document Remember the default setting for are:

Font: Cambria

Size: 11

Margins: Top/Bottom-1” & Left/Right-1.25”

Let’s modify the Normal Template to be more user friendly

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Click the Show/Hide button

Tab characters

Paragraph marks

Space characters

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Methods for selecting text

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Use the mouse Use the keyboard Select noncontiguous regions

Hold down the (Ctrl) key to select noncontiguous text.

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Ways to navigate:

One character at a time

One word at a time

Up/down a line

Up/down a screen

Beginning/end of line

Beginning/end of document

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You can undo steps in reverse order they were originally enacted

Place the mouse pointer over the Undo button on the Quick Access toolbar

Located in the Quick

Assess Toolbar

Or use Shortcut Keys Undo ~ Ctrl + Z Redo ~ Ctrl + Y

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Cursor

Where you type to insert text

Cursor

You must position the insertion point at the desired location before inserting text.

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Red squiggly underline – word not in dictionary

Green squiggly underline – grammar questioned

Blue underline – corrects word usage

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Using the Spelling checker Word suggests replacements

Can ignore once or in all instances

Add a word to the dictionary

Word’s Dictionaries Grammar Checker Thesaurus

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Dictionary options Adding/Deleting words in a

Custom Dictionary

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Display words in

the chosen dictionary

Add to the

dictionary

Delete from

the dictionary

Checks grammar as you type The Spelling and Grammar task panes

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LET’S PRACTIVE Open the Spelling

and Grammar Letter

Standard Margins

1 inch page margin at the top and bottom of the page

1.25 inch margin on the left and right sides of the page

Using the Same Letter

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Starting with Word 2007+ introduces a change in traditional line spacing

New 1.15; Traditional 1.0 Extra 10pt space at end of paragraph

Use the No Spacing style to achieve traditional spacing

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Open a new blank On the Home ribbon, in the

Editing group, click Select, and then click Select All

From the Clipboard group, click on the Copy button

Select the new blank document then click on Paste

LET’S PRACTICE Open the Select, Copy, Paste Letter

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How text aligns between document margins Home tab > Paragraph group Left –straight left and ragged right margin

Center – usually applied to headings

Right – straight right and ragged left margin

Justify – straight left and right margin

Left

Right Center

Justify

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Select text to be formatted

If no text is selected, settings take effect from that point forward

Change the font, font size, and color

Use common options on the Ribbon

Select text and the Mini toolbar appears

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Boldface Select the text to be Bolded Click on the “B” button located in the Font

group on the Home ribbon

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Copy text formats from one location to another

Convenient if you want the same format(s) applied to text in different locations

Create consistent formatting throughout a document

Save time

Single-click the format painter icon to copy to single location. Double-click the format painter to copy to multiple locations.

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Apply Bullets or Numbering Select the items that you want to add bullets or

numbering to. On the Home tab, in the Paragraph group, click

Bullets or Numbering

Don’t forget to check out the MULTILEVEL LIST

Let’s Practice

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In 2003 you had to go to click several times to fix this issue

In 2007+ there is now a new button found on the Home Ribbon

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AutoComplete

Word recognizes certain phrases (like dates or company names) and offers to complete them for you

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Deleting and Backspacing

Used to remove text from a document

(Delete) erases to the right

(Backspace) erases to the left

←(Backspace) erases to the

left

(Delete)→ erases to the right

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Undo

Reverses last command

Can undo multiple actions

Redo

Reverses Undo

Not available until Undo has been used

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Margins Set for entire document

or a selection

Orientation Vertical (portrait) or

Landscape (horizontal)

Paper size Letter, legal, or custom

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Envelope size and more

options are available

Return address

Print separate envelope

or add to document top

Word recognizes the

delivery address

Styles are an additional way to format your document

They save you a tremendous amount of time

Make your document look good

One of the great things about using a word processor is that you can create documents that look professionally typeset

Headings are in a font that contrasts with body text.

Paragraphs are separated with just enough white space.

Elements such as bulleted lists are indented.

Emphasized text is in a contrasting color.

Direct Formatting is using the formatting command buttons to change how your document appears

Word provides several ways for you to achieve each of these effects in your document

Formatting directly to your document is time consuming

By contrast, when you use styles to quickly and easily format your document, you can quickly and easily apply a set of formatting choices

A style is a set of formatting characteristics: Font name

Size

Color

Paragraph alignment

Spacing

Some styles even include borders and shading

1. The Quick Styles that you see in the gallery of styles are designed to work together

2. The body text of your document is automatically formatted with the Normal Quick Style

3. Quick Styles can be applied to paragraphs, but you can also apply them to individual words and characters

4. When you format text as part of a list, each item in the list is automatically formatted with the List Paragraph Quick Style

Character and paragraph styles determine the look of most of the text in a document

List styles determine the look of lists, including characteristics such as bullet style or number scheme & indentation

Table styles determine the look of tables such as the header row, gridlines, and accent colors for rows and columns

How to use them:

Type your ‘normal’ document

Then highlight the text your want to ‘format’ on the

▪ Home tab

▪ Styles group click on the Styles Gallery

▪ More Button to locate all available styles

Styles Gallery

Collapse heading topics

Styles Task Pane

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Style in effect

New Style

button

Display style

name formatted

with its style

Display entire gallery

Now let’s change the Theme of your document Themes are an additional ways to create

cohesive, professional-looking documents Themes are what you see in the Themes

Gallery

Themes do not contain text or data, but theme colors, theme fonts, or theme effects

Which are then applied to all parts of your document ~ that can be themed

Click on Page Layout Tab > Themes Group > Themes command button

This tab takes controls that were previously on the Page Layout and Insert tabs and expands them

It is primarily about themes

The new Themes found on the Design tab makes formatting easy

WordArt is a gallery of text styles that you can add to your documents to create decorative effects

Shadowed

Mirrored (reflected) text

Wrapping around objects

Use the WordArt tools on the Format tab to change this and other options

Sizing WordArt

Use handles to drag and change size

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You may want to insert various types of illustrations into your documents to make them more visually appealing

One such image is called Clip Art

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Select Insert tab Then Online Pictures Finally, search for clip art via online

graphic search

Enter Keyword

Search for images in Clip Art task pane

Some results of the holidays search above

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Sizing handles

Rotate handle

Move, resize, and rotate objects

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From the Contextual Format tab you

can:

Adjustments

Styles, effects, layouts

Arrangements (stacking)

Resizing and cropping

Work with scaling and proportions

Drag handles

Corner handles scale proportionally

Side handles move in direction handle is moved

You must select the picture first – just click it!

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Sizing and rotating

Use handles

Moving

Use the four-pointed arrow to drag

Use alignment buttons to orient to text

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Click object to select it

Click arrow on Fill Color button

Choose a color from palette

Choose Fill Effects to access Shading Styles

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Used for organizing and formatting

Text

Numbers

Graphics

A powerful way to communicate information

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Drag in the grid to select the desired

number of columns and rows

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Use Insert Table button Select desired number of columns and rows

(Tab) moves one cell right (Shift) + (Tab) moves one cell left

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Insert

Merge and split

Distribute columns

Set alignment and

text direction

Sort, calculate, and

more

How To Makes Changes: Once your table is created – (and you are in the table)

click on “layout” tab

Using the new Table Styles option

Pre-Set

Styles

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Use Live Preview to test a variety of table styles.

Customize table styles

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Add borders and shading

You can also apply borders and shading to a table

through the Borders and Shading dialog box.

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Insert or delete rows above or below existing rows

Insert or delete columns to the right or left of existing columns

To insert two or more rows, select two or more rows and choose Table Insert Rows Below (or Above)

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Adjust widths and heights by dragging

You can quickly and easily AutoFit a column to fit the widest entry in the column by double-clicking a column gridline

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Sorts rows using entry in Sort By column

Choosing Header Row prevents first row from being sorted

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Perform calculations just got easier in Word Once the Table is insert, click on the Layout

Tab Then click on the Formula button from the

Data group

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Click the File Button The Save As dialog

box appears Then choose where

you want to save your document and it’s name

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Save immediately saves a file with whatever name has already been assigned

The first time you save a file, Windows displays the Save As dialog box

Save As lets you create a new file with a new name

If the file was already named, the old file and name remain

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New *.docx Traditional *.doc

Users of older versions can download compatibility pack

from Microsoft website to work with files in *docx format.

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Set number of

copies to print,

choose a

printer, and

view printer

properties

Change page

layout options

Preview the

document before

printing.

Note! You can no longer edit while

previewing.

Print & Print Preview combined in Word 2010

File tab > Print Print options Layout options

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Toolbar

Address bar

Shortcuts to locate files

Folder and Device list

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You can create new folders to build your own file system

You can create folders in the Documents folder, on a USB flash drive, etc.

Win XP Win Vista

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The Folders panel displays a

hierarchical view of the

computer system

The Address bar indicates the open folder

The right panel displays the contents of the selected folder

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Document Closing From the File Button click Close

If you have not saved the document previously, you will be prompted to save prior to closing

Program Closing Close button at right end of Title Bar. Looks like an

“X”

Should return to desktop

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