Marker Guide Notes 2017
NZ SCHOLARSHIP (NZS)
MARKER
GUIDE NOTES
and
INSTRUCTIONS
2020
INTENDED FOR INTERNAL DISTRIBUTION
NZ Scholarship Marker Guide Notes FOR INTERNAL USE ONLY – NOT
FOR DISTRIBUTIONPage 2
Contents1.Contact information42.Changes to the guide notes and
instructions made in recent years43.Marking calendar64.NZ
Scholarship marking overview85.Responsibilities8BEFORE
MARKING106.Watch the marker administration movie107.Updating
contact details online108.Pre-approval process for travel over 100
km129.Marker pack12DURING MARKING1310.Receive answer
booklets13Types and uses of courier boxes and bags1311.Identifying
answer booklets1412.Unusual answer booklets14Irregular answer
booklets14Answer booklets processed as irregular15Answer booklets
in a plastic bag with typed separate paper16Void answer
booklets16Misdirected or mislabelled answer booklets17Missing
answer booklets1713.Panel meeting1814.Marking1815.Marking
conventions (examples from NCEA)1916.Test marking2017.Check
marking20Sending answer booklets for check marking2118.Preferred
method for booking a courier pick up2219.Check marking pick up or
delivery issues2320.Re-marking2321.Marking home page2322.Marking
pages23A. Allocation Summary24B. Search for Candidate/Sort
Pages24C. Control Sheet Pages24D. Guinea Pig Pages24E.
Supplementary Pages25F. Additional Pages2523.View your
details2524.Entering results25Results entry25Mark Sheet Entries
page26Completion of marking and final submission of
results2625.Booklets requested by NZQA2626.Search for
Candidate27Locate a result entry line:27Transfer a result entry
line to yourself:2727.Cut score setting and ranking29AFTER
MARKING3028.Marker report3029.Marking evaluation3030.Final Pick-up
of answer booklets30Courier tracking3131.Remaining
materials3132.Marker claims31Completing your claim online3133.Test
Marking Summary Form3434.Supplementary Result Sheet / Change of
Result Sheet3535.Irregular Submission Marker’s
Report3636.Scholarship Marker report to Panel Leader37
Contact information
NZQA Marker helpline
8 am–5 pm weekdays
0800 222 230
And ask for marker helpline
[email protected]
NZQA physical address
Level 14, 125 The Terrace, Wellington 6011
NZQA postal address
PO Box 160, Wellington 6140
NZQA Freepost
Freepost 3221, PO Box 160, Wellington 6140
Return delivery address for answer booklets
Bluestar, 33 Jackson Street, Petone, Wellington 5012
CourierPost
0800 501 501
https://www.courierpost.co.nz
Changes to the guide notes and instructions made in recent
years
We have changed the colour coding of the courier boxes
Level 1 box colour = pink
Level 2 box colour = purple
Level 3 box colour = yellow
Scholarship box colour = blue
you will use coloured boxes as above (signature required) with
fluro stickers for selected markers only for sending you some of
your answer booklets to the panel leader at the end of marking
Void answer booklets identified at the exam centre have been
removed by the sorting vendor. If you receive a void booklet
contain it and mark it as usual.
Attach the Sender Tracking / For Customer Use part of the
courier tickets to the Answer Booklet Control Sheet. A separate
courier tracking sheet will not be provided
You must use the online Pre-approved Travel Form.
Markers must complete an Online Marker Evaluation Form.
Each box of answer booklets sent to you will generate an email
to you. The email will contain a tracking number and a link to the
CourierPost tracking website.
Courier pick-ups must be booked using the CourierPost online
tool.
Forms will be provided only in these Guide Notes and
Instructions. Separate versions of forms will not be provided
online.
NZQA sorting vendor is Blue Star
NSNs lead digits in examples have been blurred as a result of
NZQA privacy requirements.
Communication
NZQA may communicate with you by email, phone, text, or through
messages published on the Marker Home page.
If you contact the marker helpline, please have your marker code
and your standard number available.
If your enquiry is about a marker page, please have the page
number available.
If your enquiry is about specific lines on a marker page, please
have the data entry line number available.
Correctly labelled boxes can be dropped off at NZ post depots or
Post shops. Ensure you retain the tracking and the date location of
each box dropped off and email this information to
[email protected] or contact the marker helpline.
If you have any questions relating to the content of these guide
notes, please contact your national assessment facilitator on 0800
222 230 (Marker Helpline).
If you need courier bags, courier labels, stationery, or for
general administrative queries, contact the Marker Helpline on 0800
222 230.
The CourierPost contact number is 0800 501 501.
Marking calendar
July
Receive a contract for marking June onwards.
August
Check and update contact details on NZQA website.
Read Scholarship (NZS) Marker Guide Notes and instructions
2020.
28 October
Last date for changes to answer booklet delivery address online.
Changes made after this date will not reach the courier. Call the
Marker Helpline 0800 697 296.
Last day to submit Pre-approval Travel Request form to NZQA
online.
5 November
If Marker’s Pack has not arrived, contact Paul O’Connor on 0800
222 230.
Early November
Watch the marker movies online. The key points in these movies
are relevant even though not all of it applies to NZS.
DURING MARKING
November/December
Receive answer booklets in several consignments 3–7 days
post-examination.
Check off all answer booklets received on Answer Booklet Control
Sheets.
Return misdirected answer booklets to NZQA c/o Blue Star
immediatelyusing pre-addressed yellow courier bags.
Attend the panel meeting and receive authority to begin
marking.
All marking is on a NZ Scholarship Marking Sheet provided by the
Panel Leader, NOT directly on booklets until advised by Panel
Leader.
Test mark a sample of answer booklets following panel meeting
and provide results to Panel Leader. Wait for approval to
continue.
Begin marking, following the Panel Leader’s Marking
Timeline.
Provide daily results to Panel Leader for entry into temporary
spreadsheet until the scholarship cohort is available. When advised
(December) enter results daily online using the Marking Pages.
Send check marking to Panel Leader or check marker.
Act on feedback changing results, if required, on NZ Scholarship
Marking sheet, and to Panel Leader or online if advised by Panel
Leader.
When instructed by Panel Leader enter separate questions and
total results on booklet cover.
Send booklets as requested to Panel Leader for boundary and
ranking checking.
13 December
Additional Pages, if required, will appear online.
Your Panel Leader must receive approval from the Manager,
Secondary Examinations, via your National Assessment Facilitator
(NAF) before the Final Submission button for NZS results may be
clicked and then your booklets can be returned.
15 December
Last day answer booklets delivered to a school or workplace
address.
After this date, all deliveries will be to a home address.
AFTER MARKING
CourierPost collects answer booklets:
14, 15, 16, 17,18, 21 and 29 December
Call CourierPost collect answer booklets if approval has been
given by NAF to do so.
Same day bookings for 14, 15,16, 17, 18 December collections,
book pick-ups before 12.00 pm for pick-up by 5.30 pm.
Advance bookings for 21 December collection, book pick-ups
before 12.00 pm on Friday 18 December
Advance bookings for 29 December book before 12.00 Thursday 24
December
21 December
Marking Evaluation Form completed online.
NZ Scholarship Marker Report emailed to the Panel Leader.
All NZS marking, including checking and ranking, must be
completed and signed off by the Manager Secondary Examinations.
29 December
Final pick up of answer booklets. If booked pickup has not
happened by 12.00pm, please phone 0800 501 501
Claim online as soon as possible after all administrative
responsibilities are completed. E.g. all answer booklets collected
by the courier, forms completed and returned.
January 2021
Return all unused stationery and courier items to NZQA.
Destroy all other examination-related materials after checking
for answer booklets.
17 January 2021
Last day for submitting marker claims online for payment by 1
March.
NZ Scholarship marking overview
Benchmarking, marking, and monitoring are usually carried out as
separate processes during NCEA marking but may be carried out
simultaneously if the cohort size is small. This is more common in
NZS. For example, if there are only 120 candidates entered,
benchmarking may involve marking half of the answer booklets, with
monitoring carried out while marking the other half.
The purpose of the NZS marking panel, with the NAF, is to:
mark all answer booklets against the performance standard using
the assessment schedule
identify the Top Scholar
rank the top ten candidates
establish the recommended cut scores for gaining Outstanding
Scholarship and Scholarship
identify the Outstanding Scholarship candidates: the top 0.30%
of the level 3 subject cohort
identify the Scholarship candidates: the top 3% of the level 3
subject cohort
check that all answer booklets awarded Outstanding Scholarship
and Scholarship show sufficient evidence of meeting the appropriate
performance descriptors in the performance standard for the
subject.
Responsibilities
National Assessment Facilitator (NAF) has overall responsibility
for:
all marking processes associated with their subjects
appointment and contracting of all markers.
Business Liaison Officer has responsibility for:
responding to marker administration enquires
the administration of marking processes.
Panel Leader has responsibility for:
quality control of marking through the consistent application of
the assessment schedule by markers on the panel
conducting the benchmarking process
organising and conducting the benchmarking meeting, panel
meeting, cut score and ranking meeting
liaising with the NAF and if required the examiner
the organisation, briefing, and operation of a panel of
markers
permitting markers to start marking
requiring markers to stop marking
monitoring the quality and progress of marking
writing the final assessment schedule and sending to NZQA for
publication and writing the NZS Panel Leader’s Report for the
examiner
fulfilling their check marking and marking responsibilities.
Co-ordinating Panel Leader if present has additional
responsibility for:
the organisation and operation of multiple linked panels to
ensure that interpretations made for the same achievement standard
are applied by all panels.
Marker has responsibility for:
ensuring that all answer marking is on NZS Marking Sheets until
go-ahead is given by the Panel Leader to transfer marking to
booklets
recording question and total marks on NZS Marking Sheets for
each answer booklet
ensuring that all answer booklets are marked consistently and
fairly
ensuring that all answer booklets are marked according to the
assessment schedule, benchmarks, marking conventions, and any other
instructions provided by the Panel Leader
ensuring that answer booklets and result entries, whether
provided to Panel Leader or later entered online, are free from
marker errors and omissions
submitting results daily
following all processes and procedures in these guide notes and
instructions
attending all panel meetings
responding immediately to instructions and advice given by the
Panel Leader or check marker regarding check marking, and
re-marking if required
undertaking and completing any re-marking as necessary
meeting all deadlines
writing and emailing the NZS Marker Report to the Panel
Leader
maintaining the security and confidentiality in relation to all
marking personnel, all answer booklets, associated marking
material, and all marking processes.
Check marker, if present, has additional responsibility for:
supporting the Panel Leader in the organisation, briefing, and
operation of a panel of markers
completing check marking as specified by the Panel Leader.
BEFORE MARKINGYou must view the marking processes administration
support resources.
Marker pack breakdown
Receiving answer booklets
Marking conventions
Irregular answer booklet
Check marking
Result entry
These resources provide a guide to the administrative processes
required for marking.
Updating contact details online
You are required to check or amend your addresses via your
Marker Home page, so that NZQA is assured these addresses meet
CourierPost’s requirements (primarily based on your post code).
Your delivery address is critical and if it is not accurate, this
poses a risk to the delivery of your answer booklets. The address
must be a physical address and include a post code.
CourierPost will not leave answer booklets at an address if
nobody is available to sign for the delivery.
For those currently teaching, we strongly recommend that you use
an urban school address for answer booklet deliveries before
9 December. After 9 December, any further answer booklet
deliveries will be made to your home address. Rural area deliveries
may take up to three days.
You must use the address validation tool to enter your address.
You can find the tool by following the Contact details page link on
your Marker Home page.
On your Contact details page select Add an address.
Use the radio buttons to select the School or Other address
type. For school addresses select the school name from the pop-up
menu and the address field auto completes. Click Save.
Choose, Other. Start typing; the field auto completes. Select
the correct address and save.
If an address does not appear in the drop-down list, contact the
Marker Helpline for assistance.
Repeat the process above for entering your Delivery, Guinea Pig,
Home, Pickup and Work addresses.
28 October is the last date to check and update your answer
booklet delivery address. From 28 October, the file does not
automatically update after any changes that you make online.
To ensure you receive your answer booklet, you must notify the
Marker Helpline of delivery address changes from 28 October
onwards.
Check marking
It is highly desirable that the confirmed address used for
check-marking pick-up and delivery is an urban school address.
Deliveries to urban school addresses should occur within 24 hours.
Rural deliveries may take three or more days.
Pre-approval process for travel over 100 km
The marking incidental fee covers the first 100 km of travel to
panel and any other marking meetings. If your travel is likely to
exceed 100 km and you require payment for the extra kilometres, you
must request pre-approval from your NAF. Complete the online
Pre-approval Travel Request form by 28 October.
Payment is conditional on pre-approval being recorded by NZQA.
Where you claim for travel over 100 kilometres, and a Pre-approval
Travel Request Form has not been completed your claim may be
delayed.
Marker pack
A marker pack containing stationery and courier materials will
be sent to your home address in early November. It contains:
a cover letter
adhesive tape for resealing answer booklet boxes
envelopes and labels
two small and two large Freepost envelopes for returning
materials to NZQA
ten pink courier bags for sending answer booklets to and from
the check marker or NZQA
two yellow courier bags pre-addressed to NZQA c/o Blue Star for
misdirected answer booklets
two Saturday Delivery prepaid tickets and two fluoro Saturday
Delivery stickers for courier bags.
If anything is missing, or if a pack is not received by 5
November, contact the marker helpline.
Panel Leader Guide Notes 2020 FOR INTERNAL USE ONLY – NOT FOR
DISTRIBUTION
Page 4 of 39
DURING MARKING
Receive answer booklets
CourierPost will send you an email each time a single box or bag
of answer booklets is sent to you. Each email will have a tracking
number and a link to their online tracking service.
Call CourierPost immediately if there are any courier problems.
If there is a recurring problem, call the Marker Helpline.
CourierPost will deliver the answer booklets 3–7 days
post-examination. They are likely to arrive in several
consignments. If a person is not available to sign for a
consignment, CourierPost will not leave the booklets but will leave
instructions to arrange delivery. If unmarked booklets are left
without a signature, advise the NZQA co-ordinator at
CourierPost.
Scholarship markers may receive answer booklets in three
ways:
most in blue boxes
late answer booklets in pink courier bags
some by hand from the Panel Leader.
As soon as you receive your answer booklets do the
following:
· Count the number of boxes and compare to the number expected
shown on the box label.
Locate the Answer Booklet Control Sheets in the first box of
each consignment and check the answer booklets off in the received
column, keeping them in the same order for marking and entering
results.
Return any misdirected booklets to Blue Star immediately.
Keep the Answer Booklet Control Sheets as your record of receipt
and for recording results before sending answer booklets for check
marking Note: this is your only record if a booklet has not arrived
as listed on your Answer Booklet Control Sheets
Keep the contents of any plastic bag together, and after
processing return answer booklets in plastic bags at the top of a
box.
Call the Marker Helpline immediately if any answer booklets are
damaged in transit.
Stick the NZQA c/o Blue Star return courier label over your
address label.
Keep the boxes to send answer booklets back when marking is
complete.
Keep all answer booklets safe and secure.
Types and uses of courier boxes and bags
Pink courier bags (signature required) used to:
send you late answer booklets for marking.
Blue boxes (signature required) used to:
send you the bulk of your answer booklets
return your answer booklets at the end of marking.
Pink courier bags (non-signature required) used to:
send and return check marking
return marked answer booklets requested by NZQA
send irregular answer booklets to your Panel Leader.
Yellow courier bags (non-signature required) use to:
return misdirected answer booklets to NZQA via Blue Star.
Identifying answer booklets
All answer booklets used by candidates will be personalised with
a barcode. The example below shows the data contained on the
barcode for a question and answer booklet.
The Exam Centre Code consists of the number of the examination
centre where the candidate sat the examination, followed by an Exam
Code for a specific candidate at that centre.
Your Marker Code consists of four numbers and the letter A (this
letter can be ignored).
The Candidate Sort Code assists with the sorting of answer
booklets back to candidates.
The NSN (National Student Number) is the candidate’s unique
identification number.
The Booklet Code indicates the achievement standard number.
Unusual answer bookletsIrregular answer booklets
An irregular answer booklet is one with disturbing content, or
one in which you suspect collusion, copying, or other misconduct
(e.g. offensive language, use of additional pieces of paper). An
answer booklet you believe is irregular should be sent to your
Panel Leader immediately.
If you find an irregular answer booklet complete the following
steps:
Mark it as usual and enter the result online.
Download and complete an Irregular Answer Booklet Form (ensuring
your comments are professional and based on evidence, as they could
later be read by the candidate).
Print and sign the form and send it with the answer booklet to
your Panel Leader immediately using a pink courier bag.
Your Panel Leader will investigate and tell you what action they
are taking; the answer booklet will not be returned to you.
Answer booklets processed as irregularDamaged answer
booklets
If an answer booklet is damaged in transit or during marking,
complete the following steps:
Mark it as usual and enter the result online.
Download and complete an Irregular Answer Booklet Form and send
it with the answer booklet to your NAF at the address on the form,
using a pink courier bag.
Non-personalised answer booklets
A non-personalised answer booklet is one with no barcode and
will usually have the candidate’s NSN, Exam Centre Code, and Exam
Code written on the cover instead. You should not normally receive
these but, if you do:
Mark it as usual.
Use the Search for Candidate function to enter the result
online, if possible.
Download and complete an Irregular Answer Booklet Form.
Use a pink courier bag to send the form with the answer booklet
to Logistics, Level 14, NZQA, 125 The Terrace, Wellington 6011.
If you cannot find a result entry line download a Supplementary
Result Sheet/Change of Result Sheet, complete this and enclose with
the booklet.
Supplementary paper enclosed in a plastic bag with answer
booklet, complete the following steps:
Any supplementary paper must have the exam supervisor’s name or
signature on it and look like the example below.
Mark both as usual, enter the result online, and return to the
plastic bag.
If the supplementary paper does not have the exam supervisor’s
name or signature on it, download and complete an Irregular Answer
Booklet Form, and send it with the answer booklet and supplementary
paper to your NAF using a pink courier bag.
Two answer booklets enclosed in a plastic bag, one with and one
without a bar code, complete the following steps:
If both have been written in mark both as usual, record the
result on the front cover of both answer booklets, enter the result
online, and return to the plastic bag. Do not staple or clip
booklets together.
If only the barcoded answer booklet has been written in; mark it
as usual, enter the result online, and return to the plastic bag,
and then destroy the non-barcoded answer booklet.
If only the non-barcoded answer booklet has been written in:
write the candidate’s NSN on the cover, mark it as usual and enter
the result online. Download and complete an Irregular Answer
Booklet Form. Use a pink courier bag to send the form with both
answer booklets to Logistics, Level 14, NZQA, 125 The Terrace,
Wellington 6011.
Answer booklets in a plastic bag with typed separate paper,
complete the following steps:
Check to see that the candidate NSN has been typed at the top of
each printout, and that it matches the NSN on the booklet.
If there is no NSN on any printout, write it on the top of each
page
Mark the answer booklet and separate paper as usual and enter
the result online.
Place the separate paper inside the answer booklet and return to
the plastic bag do not staple.
If the NSN does not match the answer booklet or the work is for
another standard, download an Irregular Answer Booklet form,
complete this and forward form and booklet to your Panel
Leader.
Void answer booklets, complete the following steps:
Void answer booklets are either blank inside, or the whole
response has been completely crossed out by a candidate. They
should be marked using the following conventions:
Contain each page by putting a diagonal line across it with red
pen.
On the front cover write Void and write V in the total box with
red pen, as shown below.
Enter the result as V on your Marking Pages.
Misdirected or mislabelled answer booklets
For a standard you are not marking, use one of the pre-addressed
yellow courier bags to send to the booklet to NZQA c/o Blue star
immediately.
For your standard but has another marker code, mark it as normal
and enter the result online using the Search for Candidate
function.
Booklet answered in Te Reo Māori but has your marker code, send
it to your Panel Leader using a pink courier bag.
Answer booklet is not on your marking pages, has your marker
code, and is for your standard, complete the following steps:
Mark it as usual.
Use the Search for Candidate function to enter the result.
Record the result manually on your Answer Booklet Control
Sheet
Missing answer booklets
If answer booklets are missing from your boxes complete the
following steps:
Record as Z on your Answer Booklet Control Sheet.
Enter the result online as Z.
If you receive the answer booklet, mark it as normal and enter
the correct result online by overwriting the Z result.
If a Y appears on your Marking Pages, it indicates the candidate
did not sit this exam; do not overwrite this.
Panel meeting
You must attend the panel meeting. The Panel Leader will confirm
details for the meeting. Take along a red pen, these Guide notes,
and your Marker Pack.
You must not begin marking until approval has been given by the
Panel Leader.
The purpose of the panel meeting is to:
ensure that you have a clear understanding of the performance
standard and assessment schedule
establish consistency in marking using benchmarking scripts
provided by the Panel Leader.
Give you authority to start marking. You must not start marking
before the Panel Leader has given you permission.
The Panel Leader will provide a marking timeline, examination
paper, performance standard, current assessment schedule, and
benchmarking scripts at the meeting.
Marking
Each question is awarded a single score out of 8.
0,1,2
3,4
5,6
7,8
Not at scholarship although 1,2 may show limited aspects of
scholarship.
Below scholarship level although increasing evidence towards
scholarship.
Scholarship – based on assessment schedule.
Outstanding scholarship – based on assessment schedule.
The score for each question, and then the total score is written
on a separate NZS Marking Sheet for each booklet. These are
transferred to the cover of the answer booklets only when the Panel
Leader approves the final results. Using the sheet will enable
check marking and re-marking decisions to be clear and the final
results written on the cover of the booklet will be
unambiguous.
You must check that the entry is accurate. There is no further
check upon the accuracy of the transfer of results from inside the
booklet to the cover and then to the online record that is provided
to the candidate.
Marking conventions (examples from NCEA)
Record the question score in the box at the end of each
question. Use a red pen for marking (but if a candidate has written
in red then use a blue pen).
Do not use correcting fluid or pencil.
Do not write any words or codes, unless specifically directed to
by the Panel Leader.
The following containment conventions prevent candidates from
altering answer booklets submitted for reconsideration. You must
use these conventions.
Put a diagonal line through all blank spaces and blank pages in
answer booklets, and both sides of any supplementary paper.
Double slash // as close as possible to the end of the
candidate’s responses.
Circle where a candidate has used pencil or correcting fluid and
write this adjacent to the response and on the front cover of the
answer booklet.
If you change any score, cross it out, write the corrected
result and initial it.
Check each question is correctly entered and that the total is
correct.
Correct any online results already entered.
Comments for the check marker will only be written on the NZS
Marking Sheet.
Test marking
Following the panel meeting, markers test mark a sample of
answer booklets and send the results to the Panel Leader. NZS
results may be entered online if requested by the Panel Leader but
the Spread of Performance is not available until the cohort has
been released in December. You must follow the Panel Leader’s
instructions about early marking. If you rush ahead you might be
required to mark again all answer booklets using the altered
schedule.
For multi-question answer booklets, email the result of this
marking to your Panel Leader on the Test Marking Summary Form
(downloaded from the Forms and Guide Notes section of Marking Home)
so they can see the spread of scores for each question.
Check marking
Check marking is the process that ensures consistent
marking.
Your Panel Leader will explain the check marking procedures and
provide the marking and check marking timeline at the panel
meeting.
All markers, including Panel Leaders, are required to submit a
percentage of answer booklets for check marking.
After sending answer booklets for check marking, continue
marking.
Feedback from your Panel Leader or check marker may require you
to go back over earlier marking and make changes to answer booklets
already marked. This must be done to ensure you are marking to the
same standard as the other members of the panel. This is a normal
part of marking. If check marking changes a total score, the check
marker / Panel Leader will enter the result on the NZS Marking
Sheet. This is the result you must enter inside the booklet and on
the cover of the booklet and as the online result when you are
given approval to enter.
Sending answer booklets for check marking
Follow the instructions from your Panel Leader to select a group
of consecutive answer booklets that are ‘live’ (i.e. contain
responses) from an Answer Booklet Control Sheet to send for check
marking.
Send a NZS Marking Sheet with each booklet. You may make any
notes for the check marker on the sheet.
Tick the CM Sent column and record the result of each answer
booklet (all questions) you are sending on your Answer Booklet
Control Sheet.
Attach the Sender Tracking / For Customer Use portion of the
courier tickets to your Courier Tracking Sheet.
Book a courier pick up by 12 noon for pick up by 5.30 pm on the
same day, or after 12 noon for pick up the next day.
You can only contact CourierPost to arrange a pickup between
Monday and Friday.
If the Panel Leader requires Saturday delivery, you must make a
booking before 10.00 am on Friday at the very latest. Pickup will
occur before 5.30 pm. You must attach a Saturday delivery sticker
to the courier package. If a Saturday delivery sticker is not
attached, the package will not be delivered on Saturday.
Saturday delivery is only available in metropolitan areas.
Saturday delivery will not happen in a rural area. You can check
whether Saturday delivery is possible at
www.courierpost.co.nz/tools/address-checker.
Couriers will not collect answer booklets on a Saturday.
Preferred method for booking a courier pick up
The preferred option for markers to book check marking pick up
and final pick is the Online booking tool. If for some reason you
cannot use the booking tool please phone 0800 501 501. The online
booking tool is easily accessible and available 24/7.
Step
Instructions
Screen shot
1.
Visit www.courierpost.co.nz
2.
Select Book a Pick Up in the drop-down menu.
Select Book a Pick Up by Address.
Do not use the Site ID option.
3.
Enter information in each field.
You can request an email confirmation of your job booking. This
will be useful in case you need to query the pick-up.
You can also click on Remember me option, so the next time you
enter your name, the system will remember your pick-up details.
Pick-ups booked by phone require you to repeat all your
details.
You must complete all required fields as shown by an
asterisk.
Please enter NZQA under the ‘Company name’ for CourierPost
performance reporting purposes.
Other fields are optional. For example, ‘Pick up instructions’
is not required.
Click on “BOOK PICK UP” button at the bottom.
You will see a pop-up window with the job booking number.
This job booking number is to be used for any query for this
pick-up.
Check marking pick up or delivery issues
Call CourierPost immediately if there are any courier problems.
If there is a recurring problem, call the Marker Helpline.
Re-marking
In the unlikely event that the final results across all markers
for a standard are unjustifiable, all answer booklets may need to
be re-marked either fully or in part.
The decision to re-mark is made solely by the Manager, Secondary
Examinations, after consultation with the NAF and the Panel
Leader.
Markers will be paid on a pro rata basis depending on how many
individual questions or total answer booklets need to be re-marked,
and how long this takes.
Re-marking around the scholarship and outstanding scholarship
boundaries, and for ranking is paid separately. See Scholarship
Panel Leader Guide notes.
Marking home page
When you log in and click on Marking Home, the top area of the
screen displays messages to markers which you should always check.
From the Marking Home page, you will see the link to your marking
pages.
Marking pages
Below is an example of the online Marking Pages, with
explanations this is best read in association with the open marking
page.
A
C
D
E
B
F
A. Allocation Summary
This table provides a summary of the entries which should appear
on your Marking Pages.
B. Search for Candidate/Sort Pages
The Search for Candidate link finds the location of a result
entry line on your Marking Pages.
Do not use the Sort Pages function unless your NAF asks you to,
because the sort cannot be undone. It re-sorts the entries on the
Marking Pages into Exam Centre Code/Exam Code order.
This can be useful for NZS where the booklets are no longer in
Marking Page order. Talk to your Panel Leader before considering
this.
C. Control Sheet Pages
Each Control Sheet Page shows as one line. To access entries,
click on the page number link. The number of entries per page is up
to 40, shown in the Entries column.
The Page Order column shows either C if the entries are in
Answer Booklet Control Sheet order, or E if they are in Exam Centre
Code/Exam Code order.
As marking progresses, new pages may appear. NZQA may reallocate
pages to you from another marker; they will appear at the end of
your Control Sheet Pages, highlighted with a red asterisk.
D. Guinea Pig Pages
These pages list entries that have not been through the main
sorting process. They went directly to the Panel Leader and will be
given to you at the panel meeting.
Sort these manually into Exam Centre Code/Exam Code order
because they will be listed like this on your Guinea Pig Pages.
If you do not receive a booklet for one of the entries on a
Guinea Pig page, enter Z as soon as possible. If the answer booklet
arrives later, mark it and change the Z to the correct result.
E. Supplementary Pages
Supplementary Pages will only appear when you reallocate an
entry line from another marker to yourself.
F. Additional Pages
Additional Pages may appear from 13 December. If any additional
pages appear and you do not have answer booklets corresponding to
the entries on the page, enter Z results.
Other result entry lines may be for answer booklets you have
marked but could not enter elsewhere.
All pages, including Additional Pages, must show as Complete
before the Final Submission button will appear. Even when this
button appears only click when your Panel Leader has given
approval.
View your details
Change personal details such as email, phone numbers, and
addresses using this screen. After30 October notify the marker
helpline of any change of address. Online changes made after
30 October will not change the address to which your answer
booklets will be delivered.
Entering results
To enter results, click on Result Pages for Marker Code xxxx on
your Marking Home page to display your allocated Marking Pages.
Results entry
Check the results inside the booklet are the same as those on
the NZS Marking Sheet; transfer the results to the front cover of
the booklet. Check the addition is the same
Enter results online from the front cover of the answer
booklet.
To enter results, click on Not started or In Progress on the
relevant page. This will display the Mark Sheet Entries page (see
below).
Enter candidate results for each question. Results less than 10
require a zero for double figure entry i.e., 03, 06, 09.
Check the total the system has calculated is the same as the one
on the booklet. There is no double entry; the total is the check
the question scores are correct.
Some pages may have an initial status of In Progress where NZQA
has entered a Y for a candidate who was absent for the
examination.
If there are two separate lines on your Marking Pages for the
same answer booklet, enter the actual result on one line and enter
a Z (missing) on the other line.
Any results entered on a page must be saved by clicking on
Save.
When you have entered a full page of results and clicked on
Save, the status on the Marking Pages screen will show as Complete.
You may save a page at any point and return to it later.
Pages showing as Complete are still updatable.
Mark Sheet Entries page
Completion of marking and final submission of results
The Final Submission button will appear on screen from 13
December when all your Marking Pages, including any Additional
Pages, are completed.
Your Panel Leader will discuss final entry with you and give
approval to click the Final Submission button.
When you are certain no more edits are required, click the Final
Submission button. You are asked to confirm, and if you answer Yes,
your entries are complete. The message ‘The final submission is now
complete. Pages can be viewed but not edited.’ will appear. If you
need to unlock the pages call the Marker Helpline.
All results must either be entered online or recorded using a
Supplementary Result Sheet/Change of Result Sheet (downloaded from
the Forms and Guide Notes section of Marking Home). The
Supplementary Result Sheet/Change of Result Sheet should be sent
with the answer booklet to NZQA c/o Blue Star at the completion of
marking. Keep a copy for your records.
The final results submission date for all examinations is 20
December.
NZS must be completely signed off by 21 December for Technical
Overview Group Assessment (TOGA) to be able to determine the top
NZS awards at its meeting in January.
Booklets requested by NZQA
Answer booklets may be requested by NZQA about possible breaches
of examination rules.
The message ‘NZQA requires the return of booklets’ will appear
beside the Booklets returned to NZQA link on your Marking Home
page. This message will disappear once the requested answer
booklets have been checked off in the Booklets returned to NZQA
screen.
You will also be sent a letter and prepaid envelope to follow up
this online request.
If you receive this request, you must immediately complete the
following steps:
Find the answer booklet in your allocation by using the Search
for Candidate link.
Mark as usual.
Record the result as appropriate, depending on the stage in NZS
marking. Retain the NZS Marking Sheet for the booklet and keep it
with your Answer Booklet Control Sheet.
Send the answer booklet to NZQA using the prepaid envelope.
If you have not yet received the booklet, wait until the final
week of marking and if it still has not arrived, complete the form
at the bottom of the letter and return it in the prepaid
envelope.
Search for Candidate
Use the Search for Candidate link to locate:
an answer booklet requested by NZQA
to transfer a result entry line from another marker’s allocation
to your allocation to enter a result.
Locate a result entry line:
Click on Search for Candidate.
Enter either the candidate’s NSN or both their Exam Centre Code
and Exam Code.
Select the relevant standard number from the drop-down list.
Click on Search.
If the candidate is located, you will see their entry on the
Control Sheet Page.
If the candidate is not located, there will be a notification
message.
Transfer a result entry line to yourself:
Click on Search for Candidate.
Enter either the candidate’s NSN or both their Exam Centre Code
and Exam Code.
Select the relevant standard number from the drop-down list.
Click on Search.
If the candidate is located, the details of the requested answer
booklet will appear.
Click on Accept.
The result entry line will be transferred (your name and marker
code will appear) and you can add a result by clicking on Edit and
then on Save. When you transfer a result entry line from another
marker to yourself a Supplementary Page will be created on your
Marking Pages.
Additional answer booklets transferred from other markers to you
will appear on this Supplementary Page until there are 40 result
entry lines, when a new Supplementary Page will be created.
When you transfer a result entry line from another marker to
yourself warning messages might appear.
‘Warning: forbidden learner’ or ‘Warning: forbidden provider’
mean the result entry line belongs to a specific candidate
indicated as forbidden, or a candidate from a school indicated as a
forbidden provider.
Do not mark the answer booklet.
Send it to your Panel Leader who will reallocate the result
entry line.
‘Reallocation failed: result code already present’ means a
marker has already entered a result for this candidate for the same
standard.
Check that you have entered the NSN correctly.
If you are still unable to transfer the result entry line, mark
the answer booklet as normal and email the result and the NSN to
your NAF.
Download and complete an Irregular Answer Booklet Form and
include the other marker’s code, the candidate’s NSN, and the
standard number.
Send the form and answer booklet to your NAF using a pink
courier bag.
If you cannot find a result entry line on the Marking Pages
after using Search for Candidate, wait until after 13 December when
Additional Pages may appear. If there is still no result entry
line, download and complete a Supplementary Result Sheet/Change of
Result Sheet, copy it for your records, then email it to your
NAF.
Cut score setting and ranking
Your Panel Leader will request booklets for cut score setting
and ranking to establish the successful scholarships, outstanding
scholarships, and top scholar in your subject. Follow the Panel
Leader’s instructions precisely for this process.
AFTER MARKING Marker report
Download and complete a Scholarship Marker Report Form (from the
back of these Guide notes) and email it to your Panel Leader by
20 December (or earlier if requested). Keep notes during
marking to assist with the completion of this report.
Marking evaluation
Complete a Marker Evaluation Form, online.
If you have experienced any specific issues with the courier
service, include your marker code and address in your feedback.
Final Pick-up of answer booklets
The Panel Leader will give approval for the courier collection
of marked answer booklets. Booklets and NZS Marking Sheets that
have been sent to your Panel Leader will not be sent back to
you.
Before couriering, remove and retain any NZS Marking Sheets,
align spines, do not crease or fold answer booklets before
repacking them in boxes. At this stage, with all results entered,
the answer booklets can be in any order. Place answer booklets in
plastic bags at the top of one of the boxes.
Attach the customer portion of the courier tickets to your
Courier Tracking Sheet. Keep the Courier Tracking Sheet until the
end of March.
If you use extra boxes, address them to NZQA c/o Blue Star. The
courier will apply the return ticket for you. Make certain that the
original delivery address is covered or defaced. If your delivery
address is not crossed out the box of answer booklets will be
returned to you.
CourierPost will collect on 14, 15, 16, 17,18, 21, and 29
December.
Arrange before noon with CourierPost for all answer booklets to
be collected before 5.30 pm. After noon, you can only arrange for a
next day pick up.
Courier arrangements
Same day bookings for 14, 15, 16, 17,18, December collections,
book pick-ups before 12.00 pm for pick-up by 5.30 pm.
Advance bookings for 21 December book before 12.00 Friday 18
December
Advance bookings for 29 December book before 12.00 Thursday 24
December
If your boxes are not picked up by 21 December, you must arrange
pick-up before noon on 29 December for collection by 5.00pm the
same day.
Correctly labelled boxes can be dropped off at NZ post depots or
Post shops. Ensure you retain the tracking and the date location of
each box dropped off and email this information to
[email protected] or contact the marker helpline.
Do not return split consignments. All boxes of answer booklets
for return must be picked up at the same time by CourierPost or
dropped off at CourierPost in one consignment.
Courier tracking
To track the courier consignments, complete the following
steps.
Log on to on to www.courierpost.co.nz
Enter the consignment number (from the Sender Tracking Label
portion of the courier ticket) in the Track & Trace field.
Click on Trace Now.
View the date and time of pick-up, the courier identification,
and delivery status.
Keep tracking numbers used for check marking.
Remaining materials
Return all unused stationery and courier items to NZQA during
January 2020.
Check for live answer booklets and then destroy all other
examination-related materials.
Marker claims
Payment for marking will be made under the terms of the marker’s
contract.
Marker claims can be made online, and if accurately submitted by
17 January 2021, should be paid by 1 March 2021. You can print a
copy of your claim from your Marking Home page at any time. If a
marker claim is not complete, payment may be delayed.
Any claims for postage, couriers, telephones, and meals covered
in your contract must have a GST receipt.
NZQA is unable to pay for items that are classified as capital
expenditure (e.g. filing cabinets and computers) or tax deductible
(e.g. printer paper and cartridges).
Completing your claim online
Log in, go to Marking Home, and click on Claim Details (this
button will appear towards the end of marking) and then on Start
Claim.
If the contract drop-down list is not Panel Leader, Marker, or
Check Marker call the Marker Helpline.
If you have different marking roles on separate panels (e.g.
Panel Leader on one panel, marker on another) call the Marker
Helpline before you make the second claim.
Enter your claim entitlements on the Payment Information page,
as below.
Claim type
If you are submitting a GST invoice for your services, select
the GST Invoice option.
Otherwise, leave the Normal Claim option selected and choose the
payment method.
Booklet marking
If you marked more than one standard, there will be a line for
each.
The Returned box will contain the number of answer booklets for
which you entered results (including V booklets). Z booklets are
not included.
If you were a check marker, enter the number of answer booklets
you check marked in the Marked box, and note this in the Notes
box.
Marking Fees
Tick the Marker Administration fee and Marking Incidentals
boxes.
Completion of administrative responsibilities
Tick the ‘Completed administrative responsibilities…’ to confirm
all tasks related to your role as a Marker has been completed. This
includes clicking the final submit button, all answer booklets are
collected by CourierPost and submission of the Marker report and
marking evaluation. Claims submitted without this confirmation will
not be processed.
Claim Summary
Click on Save. A summary of the claim will appear for you to
check.
If you need to change any details, click on Edit Claim
Information, make the changes, and click on Save again.
Check the accuracy of all information to avoid delays in your
claim being processed.
When the claim is correct, tick the confirmation box, and then
click on Submit Claim.
A confirmation message will appear. You cannot edit the claim
any further. If you need to change something, call the Marker
Helpline.
If you have receipts to submit, print out a copy of your
completed claim form, attach the receipts and post to NZQA in an
envelope from your Marker Pack.
Receipts must be itemised and include the GST number. EFTPOS
receipts without a GST number will not be accepted. This might
delay payment of your claim.
Tracking claims
To track your claim, log in and click on Claim Details. A
message will appear which indicates the status of your claim.
The initial status will be Submitted, which changes to Approved,
and then to Sent for Payment.
If NZQA requires additional information you will be contacted,
and the status will be On Hold. This might delay payment of your
claim.
Test Marking Summary Form
Marker:
Code:
Answer booklet
Q1
Q2
Q3
Q4
Total
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
xx
xx
40
Supplementary Result Sheet / Change of Result Sheet
This form is to be used to Notify any result(s) which you were
unable to enter on-line.
Please complete this form.
Either post it to: Secondary Examinations – NZQA PO Box 160
Wellington 6140
or
email it to [email protected]
NCEA level 1
NCEA Level 2
NCEA Level 3
Scholarship
Standard Number:
Examination Name:
Marker Code:
Marker Name:
Centre No.
Examination Code
NSN
Result on Web Result Page
(if applicable)
Final Result
Comments (if applicable)
Marker Initial:
Date:
NAF signature:
Date:
SDM Team action:
Date:
NZQA Action:
Irregular Submission Marker’s Report
· Complete all sections of this form electronically.
· Print out a copy of the completed form and sign it.
· Place a printed, signed copy of this report with the
folder/submission and send it to the Panel Leader or NAF.
· Note: A copy of this completed form will be included in any
NZQA correspondence with the candidate
I have marked the folder/submission / bookletY/N
I have entered the result onlineY/N
Candidate NSN: Subject: Standard:
Outline of the irregularities found in the submission, including
page number where appropriate.
Marker’s initials: Marker Code: Date:
Panel Leader comments:
Panel Leader action:(delete or cross out what does not
apply)
No further actionSent to NAF
(Courier the report with the folder/submission to your NAF at
NZQA, Level 13, 125 The Terrace, Wellington 6011. Use a signature
required pink courier bag and stick the Customer Copy label onto
the Courier Tracking Sheet Appendix E.)
Panel Leader’s initials: Date:
NAF Action
NFA Referred to Breaches Team
Other
Scholarship Marker report to Panel Leader
Click here to enter subject. Scholarship Click here to enter
standard number.
Marker details
Surname
First name(s)
Marker code
Email your completed report to your Panel Leader by 21
December.
Please read the Writing Reports guidelines on the Marking Home
page.
Part A: Report on processes & support
1. Marking process
Select if you agree or disagree with the comments below. You may
add a comment.
a
Marking timeframe was suitable and the workload manageable.
Click here to enter comment.
Choose an item.
b
I would be prepared to mark again.
Click here to enter comment.
Choose an item.
c
List any administrative procedure(s) you feel we at NZQA could
improve.
Click here to enter comment.
d
Do you have any further comment?
Click here to enter comment.
Part B: Report on the examination & candidate
performance
1. Quality of the examination
Quality of the examination
What worked well and/or what could have been improved?
Click here to enter comment. Ideas for improvement may relate to
working, layout or validity.
1. Assessment Report
Scholarship
Candidates who were assessed as Scholarship:
·
Outstanding scholarship
Candidates who were assessed as Outstanding Scholarship:
·
Not scholarship
Candidates who were assessed as not reaching scholarship
level:
·
Other subject specific comments
