Marine Corps Systems Command Program Manager (PMM 110)Information Systems and Infrastructure

Total Force Administration System Drill Management

Module (TFAS DMM)

Mr. Gary JohnsonTFAS DMM Project Manager

PM Information Systems and InfrastructureMarine Corps Systems Command

July 2013

Agenda

Roles Overview System Overview/Paid Drill Process Policy Updates Helpful Tools Nice to Know Information Previous Enhancements New Enhancements Demo Questions?

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Role Overview

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User Role Explanation Held By*DM Manager Grants or removes user roles. E8 or HigherSchedule Creator Generates the schedule for Unit and on behalf of

another MarineE6, GS-5 or Higher

Reviewer Reviews RIDT (Rescheduled Individual Duty for Training) and APD (Additional Paid Drill) requests for an individual Marine.

E4, GS-6 or Higher

Proxy Submits individual requests on behalf of another Marine.

E4, GS-4 or Higher

Muster Official Substantiates attendance at a drill. E4, GS-4 or HigherMuster Manager Prepares the muster and exports transactions to

MCTFS. Submits individual requests on behalf of another Marine. Initiate Corrective Action Requests

E6, GS-5 or Higher

Approver Certifies the unit schedule, individual requests, and the muster sheet.

Commanding Officer or Operational Sponsor

Trusted Agent Acts as the Approver in his absence. Officer, E8 or GS-6 or Above

APD Manager Manages distribution of Additional Paid Drills for a unit.

E6 or Higher

System Overview

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APD ModuleAPD Module

Scheduling Module

Scheduling Module

Mustering Module

Mustering Module

Debit APD

Schedule APD

Drill Event

Drill DayDrill Period

Drill Detail

Output to MCTFS

Input from User

Input from User

Paid Drill Process

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Marine Creates Drill Request

Request Denied Request Approved

Request Returned for Edits

Muster Official Saves Muster

Muster Official Submits Muster

Muster CertifiedMuster Returned

for Edits

Muster Exported

Notification to Requestor

Notification to Approver

Notification to Requestor

Notification to Muster Official

Notification to Requestor

Notification to Muster Official

Notification to Approver

Notification to Muster Manager

Notification to Muster Official

Alternate Path

Primary Path

Paid Drill Matrix

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Required Documentation

Commanding Officer /OpSponsor (Approver) - Assumption of Command Letter

I-I, OIC, Det Commander (Trusted Agent) - DD Form 577 APD Manager - DD Form 577 Muster Manager - DD Form 577 Muster Official, Proxy, Schedule Creator and Reviewer - DD Form 577

Reporting Required via DM

APDs will no longer be reported via UDMIPS effective 15 June 12

FHDs no longer authorized if balance is less than zero

Policy Updates

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Helpful Tools Reports

Drills Created Never Mustered

Drill Certified Not Exported

All reports exportable in PDF or Excel

Notifications

Notifications on Landing Page

Notifications sent via email

Corrective Actions(Muster Manager Initiate Action, See Paid Drill Matrix)

Delete Attendee

Change Drill Attendance on Exported Muster Sheet

Change EDP Determination

Research Failed Validation Muster Manager

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AAU Guidance/Nice To Know Ensure if Marine is absent for a day that reason is the same for both absences

Be sure to verify over 48 IDT’s for current FY prior to export

Do not change auto status for over 48 unless verified in MCTFS

Corrective Action Research Failed Validation, Units are not submitting

Pay Audit Drill Roster still required

Research Transaction Submitted By DM functionality

Verify Drills prior to Transfer

Unit Funded ADOS

Bring Marine Back

If member is schedule to make up a missed drill (EA/UN) and does not show up for the drill, the only action that can be taking is to canx the drill. Policy change is being reviewed.

Do not submit QUAD for payment without authorization from MARFORRES G-1

MFRAAU@usmc.mil

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QR 1-11

Email Notifications

Update Attachment Capability

View Individual Drill History Reserve Viewer

Muster Official View Reports

Draft Drill Warning Message

24 Hour Time on Muster Sheet

Last Name Sorting Available From List View

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QR 2-11

CC functionality

Drill Created In Past Justification

Decertify Muster Sheet

New Reports

Drills Certified Not Exported

User Contact Info

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QR 1-12

Grade Restriction Warning

Over 48 Drill Notification For Approver

Drill Outside Current FY Notice

Reinstate Declined Drill

Edit Drill Dates For Muster Saved

Cancel Drill Muster Saved

Return User To Previous Filter Details To List View

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QR 1-12 Cont.

DD577 (Muster Official, Trusted Agent)

Assumption of Command Letter (Approver)

Modification To Individual Drill Summary Report(Submitted By)

Drill Management Announcements

Aggregate Notices for Platoon Level(IMA)

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QR 2-12

Scheduling Wizard Multiple Attendee APDs(Proxy, Schedule

Creator)

Corrective Action Redesign HHQ Role Report MSC APD Report View Permission Requests APD Request Comments DM Training Link

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QR 2-12 Cont.

Muster Sheet 4 Periods

Role Expiration

SMCR Hierarchy View

10 Time-out Pop Up

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QR 3-12

Validation Check on Export(Invalid Pay Status and Strength Cat will not be sent until Marine’s status has been fixed)

Resubmission of Failed Validation

Nightly Scrub of Muster Sheet

EDIPI Search Account Management

Change EDP Determination

Static Notifications

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QR 1-13

Regular IDT allowed on same date as Full Unit Regular IDT if Regular IDT Exported on Date

Pagination of Account Management Pagination of List View FHDs for IRR Marines FHDs on No Drill Dates Auto-Populate Muster Sheet 60 Days Post

Mobilization with NS

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QR 2-13

APD Manager can view Child and Parent APD Managers

QR 2-13 was released to production on June 27th

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QR 3-13

FHDs only managed by FHD Manager at MARFORRES

APD Allocation History

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DEMO

Demonstration

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Q&A

Questions and Answers

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