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AM
SA’S
2020 EDUCATION CONFERENCE &
EXPO
ORLANDO
Your exclusive resource for increasing visibility with the largest group of decision-makers in the $85.7 billion per year moving and storage industry.
Exhibitor & Sponsor Prospectus
March 15-17, 2020 rosen centre – orlando, fl
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table of contents
ABOUT THE EVENT ......................................................... 3
CONFERENCE ATTENDEE PROFILE .............................. 4
2019 CONFERENCE MOVER ATTENDEES ....................5
2019 CONFERENCE EXHIBITORS ...................................7
EXHIBITOR TESTIMONIALS ............................................8
EXHIBITING OPPORTUNITIES ...................................... 10
BEST BOOTH AWARDS ................................................. 13
EXPO FLOORPLAN ........................................................ 15
OUTDOOR EXHIBITS .................................................... 16
RULES & REGULATIONS ................................................. 18
SPONSORSHIP OPPORTUNITIES ................................ 21
HOTEL & TRAVEL INFORMATION ..............................30
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AMSA’s annual conference is the moving and storage industry’s largest and best-attended premier event. Our conference provides an unparalleled environment to effectively introduce new offerings, increase brand awareness, engage with customers and prospects, and connect moving companies to industry suppliers. No other event offers such a unique combination of exhibit displays, high-quality educational sessions, a dynamic keynote speaker, unmatched networking opportunities and events, and a world-class Expo – all under one roof. Take advantage of this opportunity to develop strategic partnerships and achieve ongoing awareness for your organization.
RAISE your organization’s profileGENERATE business opportunities with current and prospective customersSHOWCASE current products and servicesLAUNCH new products and servicesPARTICIPATE in networking opportunities with industry leadersESTABLISH your organization as a strong supporter of the moving and storage industry
AMSA welcomes exhibitors, sponsors and advertisers who support our mission and offer products and services that advance the moving and storage industry.
Who Attends
Nearly 700 decision-makers in the moving and storage industry: presidents, CEOs, senior staff and department directors in operations, business development, sales and marketing, and many more. All aspects of the industry are represented — from small, community-based independent movers to the nation’s largest van lines.
Choose Your Visibility!
Through membership benefits such as the latest industry information, popular face-to-face conferences, in-demand industry certification programs, a powerful federal advocacy agenda, and info-packed print and email communications, AMSA gives industry leaders the tools they need to succeed in their business, which provides exhibitors with targeted marketing solutions to drive their business throughout the year. AMSA offers suppliers three opportunities to maximize their exposure at our annual conference – exhibit in the Expo, become a sponsor or participate in the marketplace!
About the Event
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The exhibitor and sponsorship conference prospectus provides complete marketing and advertising opportunities available at AMSA’s 2020 Annual Education Conference & Expo, March 15-17, 2020, at the Rosen Centre in Orlando. Read on for all the ways to position and create brand recognition for your organization.
EXPERIENCE THE ENTIRE MOVING AND STORAGE INDUSTRY All UNDER ONE ROOF
Nearly 35,000 square feet of exhibit space
700+ Attendees, 80+ Exhibitors45 States
By partnering with AMSA for this annual event, you will connect to our extensive network of moving and storage professionals.
Conference Attendee Profile
* ProMovers are fully licensed and insured professional moving companies, and meet high standards for safety and professionalism. Each ProMover is highly rated by the Better Business Bureau.
ProMovers*
Owner or C-Level Executive
Business Development/Sales
Operations Driver Safety
+Interstate Movers may also perform local moves.
Interstate Movers+
Suppliers
International Movers
Local Movers
Other
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21st Century Moving
A-1 Freeman Relocation, Inc.
Able Moving & Storage, Inc.
Ace Relocation Systems, Inc.
Ackley Moving Services
Action Moving Services, Inc.
Advance Relocation Systems
Alaska Terminals, Inc.
Alisons Relocations, Inc.
All American Relocation, Inc.
All My Sons Moving & Storage
All My Sons M&S of Louisville, Inc.
Allegiance Relocation Services
Allied Van Lines, Inc.
Aloha International Moving Services
American Group Logistics
American International
American Moving & Storage
Apex Moving & Storage
Armstrong Relocation Co.
Arpin Van Lines, Inc.
Atlas Transfer and Storage Co.
Atlas Van Lines, Inc.
Atlas World Group, Inc.
Atmosphere Enterprises LLC
B & B Relocation Services Inc.
Bekins Moving Solutions, Inc.
Berger Transfer & Storage, Inc.
Black Tie Moving, Inc.
Blue Men Moving LLC
Bluestar Corporate Relo Services
Booth Movers, Ltd.
Buehler Companies
Burnham World Forwarders, Inc.
Carlyle Van Lines, Inc.
Cartwright International
Celina Moving and Storage, Inc.
Chipman Relocation & Logistics
Coleman Worldwide Moving
Continental Transp. & Dist. Services
Continuum International Logistics
Cooper & Cooper Moving, Inc.
Cord North American
Cornerstone Moving & Storage LLC
Crown Relocations
Crown Worldwide Moving & Storage
Daryl Flood Relocation & Logistics
Denali Moving Systems
DeWitt Companies LTD., LLC
Dial-A Move Inc.
Dircks Mayflower
Dircks Moving & Logistics
DMS Moving Systems, Inc.
DN Van Lines Inc.
Don’s Moving & Storage, Inc.
Double Duty Movers & Portable Storage
E. E. Ward Moving and Storage
Eagle Van Lines, Inc.
East End Transfer & Storage, Inc.
Empire Movers LLC
Established M&S of Seattle Inc.
Eyring Movers
Firefighting’s Finest M&S
First Class Moving Systems, Inc.
FlatRate Moving
Fry-Wagner Moving and Storage
Gateways International Inc.
Gentle Giant Moving & Storage
Get Your Move On, LLC
Gold Medal Moving and Storage
Gridiron Forwarding Co., Inc.
Grow Your Moving Company Podcast
Guardian Moving Systems
Hampton Roads Moving & Storage
Heavenly Care Moving
2019 moving company attendees
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Hi-Line Moving Services, Inc.
Hilldrup Moving & Storage
Horne Moving and Storage
Humboldt Storage and Moving
Imlach & Collins Brothers, LLC
Imlach Group
Interconex Inc
Interstate Van Lines, Inc.
InterWest Moving and Storage
JK Moving & Storage, Inc.
Joe Moholland Moving
Just-In Time Moving & Storage
Krupp Moving Services LLC
Lambert Enterprises
Lee Moving & Storage, Inc.
Lexicon Relocation
Lincoln Moving & Storage, Inc.
Little Joe Movers and Storage, LLC
Lone Star Relocation Services Ltd.
Merchants Moving & Storage
Mesa Moving & Storage
Mid-West Moving & Storage, Inc.
MiniMoves, Inc.
Mod MOVERS
Moishe’s Moving
Morse Moving & Storage, Inc.
Move Management, Inc.
MoveCo.net LLC
MovHer
Movin’ On Movers, Inc.
Moving is Easy
Moyer & Sons Moving & Storage
Mudanjiang Bailida Overseas
Trading Co. Limited
Naglee Moving & Storage, Inc.
National Forwarding Co., Inc.
National Van Lines, Inc.
New World Van Lines of Illinois
New World Van Lines, Inc.
Nilson Van & Storage
North & South Logistics, Inc.
North Western Warehouse Co.
Oler Relo Group
Olympia Moving & Storage
Our Great Around Town Movers
Palmer Moving Services
Paramount Transportation Systems
Paxton Van Lines, Inc.
Pioneer Van Lines, Inc.
Plus Relocation
Prager Moving & Storage Co.
Professional Movers.Com
Relax Relocations Inc.
Republic Moving & Storage
Royal Alaskan Movers, LLC
Sandhills Moving & Storage Co.
Sheridan Brothers Moving, Inc
Shur-Way Moving & Cartage Co.
SIRVA, Inc.
Sitterly Movers
Slidell Moving
SML Relocation
Solomon & Sons Relo Services Inc.
Sorensen Moving and Storage Co.
Sourdough Express, Inc.
Spirit Movers, Inc.
Star International Movers, LLC
Stewart Moving And Storage
Still Transfer Company, Inc.
Texas Moving Co., Inc.
The Moving Connection LLC
The Pasha Group
The Suddath Companies
Tippet-Richardson Limited
Town & Country Movers, Inc.
Twin Oaks Moving Company, Inc.
UniGroup
University Moving & Storage, Inc.
Virginia Varsity Transfer, Inc.
Walters Relocations, Inc.
Westar Moving & Storage, Inc.
Western Express, LLC
Wheaton|Bekins
Williams Moving Co.
Willis Permian Movers Inc.
Wirks Moving & Storage
Yucca Moving & Storage, Inc.
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1-800-Packouts
Accelerated International Forwarders
ACME Car Shipping
Aegis Insurance Services, Inc.
Alliance Relocation Services
Anderson Trucking Service
Arrow Truck Sales
Arrivy
Arthur J. Gallagher & Co.
Atlas Terminal Inc.
Audit & Information Services, Inc.
Cang Nan Top Textile Co., Ltd.
CarsArrive Network
CastleBranch
CDS Moving Equipment
Champion Risk
Chris Lapi Moving Supplies, Inc.
Claims Prevention & Procedure Council
Cordell & Company Insurance Agency
CSNS Relocation Services
Custom Movers Services, Inc.
Dell
DeWitt Companies
Dispatch Track
DriverTech LLC
Executive Movers Service
FatIvan
FMCSA
Gallagher Transport
GLT Logistics
Harper Trucks, Inc.
Hino Trucks
HUB International Transportation
Insurance Services, Inc.
J.E. Kelleher
Kentucky Trailer
Kenworth of Indianapolis
Logical Position
MarketersForMovers.com
MiniMoves
Morgan Corporation
Motel 6
Move For Hunger
Move Management Group
MoveEasy
Movegistics CRM
MoveHQ
MoveitPro Software
Mover’s Choice Insurance Program
MoversSuite by EWS Group
Moveware Ltd.
Moving.com
Mr. Car Shipper
MSS
National Van Lines
Nationwide Auto Transport
New Haven Moving Equipment
North & South Logistics, Inc.
Penske Truck Rental
Permit Puller
Pioneer Packaging
Podium
Portable Storage Box Company
PSI Tire Inflation
Rand McNally
Reindeer Auto Relocation
Relo Solutions Group
ReloTrans Auto Relocation
Remedy Payment Solutions
Rush Truck Centers (Dallas, TX)
Rush Truck Centers (Columbus, OH)
Ryder Truck Rental
Sakari
Shanghai Tongmin Packaging
Technology Co., Ltd
Ship Smart
SmartMoving Software
SSR Logistics
Text Request
Thumbtack
TransGuard Insurance Company
TSYS Merchant Solutions
U Pack It Co.
United Brokerage Packaging
US Cargo Control
USA Home Listings
Vanliner Insurance Company
Victory Packaging
Virtual Moving Technologies
Wreaths Across America
Yembo, Inc.
2019 exhibiting companies
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“The AMSA conference gives us access to potential attendees and also provides direct contact with our current customers who utilize our services.”
Erin Almand Director, Business Development
CarsArrive Network
“The AMSA conference is the preeminent gathering of industry leaders. We look forward to many years of working together and I know that I can count on the annual conference as a great way to deepen our relationships and book new business.”
Randy Doering VP - Sales, Marketing & Business Development
Kentucky Trailer
“It was our second time exhibiting at AMSA’s annual conference and the event exceeded our expectations. Everything went very smoothly, plus we made many connections! Thanks for voting us the best technology booth for 2018 and 2019!”
Siddharth MohanCo-founder & CEO
Yembo
proven success
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“We had a fantastic time at the AMSA annual conference and it turned out to be very rewarding and lucrative for our company. With that being said, we’d like to reserve our spot for next year’s conference as an exhibitor ASAP!”
Alex DimitracopoulosRegional VP & Partner O.C.
Chosen Payments
“The AMSA conference is a can’t miss opportunity for me and my company. Exhibiting at the AMSA conference is great way to maximize our company’s resources. We can meet with hundreds of attendees in one setting.”
Kayla Perrine Chief Operations Officer
MoveitPro Software
“The AMSA education conference & expo is on the top of our list for must attend conferences. It’s a well-run event that gives us the opportunity to interact and talk with senior-level staff of moving companies about our Household Goods Program.”
Shashunga ClaytonDirector, Outreach and Education,
Federal Motor Carrier Safety Administration
TM
proven success
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Don’t miss exciting opportunities to showcase your company’s products and services and connect face-to-face with senior executives and decision-makers in the moving and storage industry. Exhibiting gives you the competitive edge you need!
Exhibit Booth Fees
Additional Booth staff Fees
Booths are priced by booth size and attendee traffic benefits. *Premium location booths are expected to draw larger amounts of foot traffic than standard location booths.
Exhibitor Benefits
• Direct access to nearly 700 moving and storage industry professionals• 10’ x 10’ booth: 8’ high draped back wall, 3’ high draped side walls, 6-ft. topped and skirted table, company ID sign, two chairs and one wastebasket• Carpeted exhibit space• Full conference registration for one (1) individual from your company (per 10’x10’ booth)• More than 9 hours of exclusive exhibit time• Overnight security to protect and secure your valuable exhibit items• Networking opportunities that include lunches, receptions and refreshment breaks• Your company’s logo listed on the AMSA website linked to your website• On-site recognition during the opening General Session• Pre/post roster of attendees’ complete contact information for one-time use • Company listing in the conference app (subject to conference deadlines)• Company name, 50-word products/services description and key contact info promoted to attendees
All booths are shown on the floorplan (page 14) as single booths; any two adjacent booths can be combined to form a double booth. Pricing varies on premium/standard hybrids.
Standard Location Premium Location*
Single Booth: 10’x10’ $2,200 $3,000
Double Booth: 10’x20’ $4,200 $5,000
Early Bird Rate (ends 11/29/2019) $750
Regular Rate (11/30/2019 - 3/14/2020) $900
Late/On-site Rate (from 3/15/2020) $1,000
exhibiting opportunities
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• Conference signage • Exhibitor ribbon• Participate in the scavenger hunt and draw traffic to your booth
Please note: This event offers premium and standard booth pricing and benefits based on booth location in the Expo Hall. Booths are assigned on a first-come, first-serve basis, and priority will be given accordingly in the below order: Chairman’s Circle members, Member Discount partners, top sponsorship level supporters from the prior conference, supplier committee members and top prior years’ exhibitors. Booths will then become open for general selection by AMSA members. AMSA reserves the right to deny exhibit space to companies that have overdue account balances with AMSA or any of its affiliates. Exhibit booth does not include any furnishing or utilities which must be ordered from the Arata Expositions, Inc. exhibitor service manual.
To Reserve Space
Contact Racquel Codling at (703) 706-4965 or [email protected].
Sunday, March 15
4:30 - 7:00 p.m.
Welcome Reception, Expo Grand Opening & MSI Silent Auction
Monday, March 16
7:30 - 8:30 a.m.Breakfast & MSI Silent Auction
12:00 - 2:00 p.m.Lunch & MSI Silent Auction
5:00 - 7:00 p.m.Reception, AMPAC Pinewood Derby & MSI Silent Auction
Tuesday, March 17
12:00 - 2:00 p.m.Lunch & MSI Silent Auction
*subject to change.
Expo Hours*
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Exhibitor Move-in
Sunday, March 1510:00 a.m. – 4:00 p.m.All Exhibit Booths
Exhibitor Move-out
Tuesday, March 17
2:00 – 4:30 p.m.
All Exhibit Booths
Dismantling of booths includes packing equipment, literature, display materials, graphics, giveaways, or in any way altering the appearance of an exhibit. Dismantling exhibits or “preparing to dismantle” before the show closes is prohibited. Exhibitors that dismantle their booths before close of conference will be charged $500 for this action.
Exhibitor’s Checklist
December 6, 2019
Last day to cancel a registration and receive full refund for exhibits
February 13, 2020
Last day to register and get company name and booth number listed in the conference app
Company description and logo due
Hotel room deadline – reserve hotel rooms online or by phone
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The Best Booth Awards were created to recognize AMSA exhibitors for their booth design, creativity and branding. All AMSA Expo exhibiting companies are eligible for the AMSA Best Booth Award. The categories and their respective criteria are listed below:
• Best Overall Booth – an enticing booth with the best overall structure and appearance, product display, marketing message and materials
• Best Booth Technology – the best use of innovation and integration of technology• Best Green Booth – the best use of renewable materials
Take advantage of this additional exposure and compete in the Best Booth Award competition. Judging takes place on the afternoon of Monday, March 16, and the winners will be announced during Tuesday’s General Session on March 17.
Best Booth Award Winners 2019
Best Overall - MSS
Best Technology - Yembo
Best Green - U.Pack.It
best booth awards
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Scavenger Hunt
Back by popular demand! In an effort drive traffic to the Expo, there will be a “scavenger hunt” administered via the conference’s mobile app. Attendees will have to find the exhibitor who matches each question for a chance to win great prizes.
Arata Expositions, Inc.
Enhance your booth by adding furniture, custom carpeting, or create a customized booth. Arata is the official exhibitor service contractor for the Expo.
Confirmed exhibitors will receive access to an online exhibitor kit 90 days prior to the conference (you will need to create a profile online). The exhibitor kit highlights the rules, regulations
and services provided by Arata, and includes information on shipping your items and the necessary forms required as it relates to your booth set-up. If you are using Arata for shipping your booth items, or have a question regarding your booth set-up, please contact Arata’s Roxanne Leholm at (407) 422-3636 or [email protected].
Marketplace Opportunities
The marketplace was created to provide suppliers who don’t want to exhibit with the opportunity to attend and receive visibility at the conference. For only $2,000, suppliers may display up to 100 copies of their company brochure/flyer in this exclusively assigned area in the Expo, and will also receive additional benefits:
• Full conference registration for ONE individual from your company • Company listing in the conference program guide• Company name and website link listed on the AMSA conference website
To register for the Marketplace, contact Racquel Codling at (703) 706-4965 or [email protected].
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To view the most up-to-date floorplan and list of exhibitors, visit:
https://shows.convomaps.com/amsa2020/
expo floorplan
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AMSA reserves the right to consider if trucks, equipment and/or containers are to be excluded from exhibit due to size or legal ramifications, etc. Sometimes specific placement is determined based on sizes of all pieces.
view outdoor exhibits floorplan
$750 per space (applies only to AMSA members exhibiting in Expo)$1,750 per space (applies only to AMSA members not exhibiting in Expo)
Exhibitor Move-in
Sunday, March 15
10:00 a.m. – 4:00 p.m.All Exhibit Booths
Exhibitor Move-out
Tuesday, March 17
2:00 – 4:30 p.m.All Exhibit Booths
Exhibitor’s Checklist
December 6, 2019
Last day to cancel a registration and receive full refund for exhibits
February 13, 2020
Last day to register and get company name and booth number listed in the conference app
Company description and logo due
Hotel room deadline – reserve hotel rooms online or by phone
Monday, March 16
2:30 – 3:30 p.m. Afternoon Break in Outdoor Exhibits
Tuesday, March 17
8:30 – 9:30 a.m.Networking Breakfast in Outdoor Exhibits
outdoor exhibit Hours*
outdoor exhibits information
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to hotel
40belowcommunity serviceproject: bike build
truckdetailing
area
amsa 2020 education conference & expooutdoor truck exhibits2020
ORLANDOoutdoor exhibits floorplan
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DEFINITIONS – AMSA, as used in these rules, means the American Moving and Storage Association and its authorized agents and
representatives acting within the scope of their authority. Exhibitor, as used in these rules, means any person or company exhibiting at
AMSA’s Annual Education Conference & Expo.
CODES AND AGREEMENTS – Exhibitor hereby agrees to be bound by the Rules and Regulations of the Exhibition, and all amendments
thereto. Exhibitor further agrees to adhere to and be bound by: (a) all applicable fire, safety, utility and building codes and regulations;
(b) any rules or regulations of the facility where the Exhibition is held; (c) the terms of all leases and agreements between AMSA and any
other party relating to the Exhibition.
ASSIGNMENT OF SPACE – Booths are assigned on a first-come, first-serve basis, and priority will be given accordingly in the below
order: Chairman’s Circle members, Member Discount partners, top sponsorship level supporters from the prior conference, supplier
committee members and to prior years’ exhibitors. Booths will then become open for general selection by AMSA members. AMSA
reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary without notice. Space may
be assigned or reserved until contract and full payment has been received and accepted by AMSA. AMSA reserves the right to deny
exhibit space to companies that have overdue account balances with AMSA or any of its affiliates. A booth that is reserved is considered
a binding agreement between the exhibiting company and AMSA.
PAYMENT – The cost of each booth is as indicated on the front of this space application and contract under “Exhibit Booth Fees.” Full
payment must accompany the exhibit space application/contract. No application for exhibit booth space will be considered without
full payment.
BOOTHS – Standard booth will have a uniform two-line sign (7” x 44”) provided without charge. If needed, a six-foot draped table and
two chairs will also be provided to the Exhibitor without charge. No display may exceed a height of 10 feet from the building floor in the
area with five feet forward from the rear background of each booth without written permission from AMSA. In any portion of the booth
beyond five feet from the rear background of the booth, all parts of the exhibit shall be placed not to exceed four feet from the building
floor. The minimum space that any exhibitor may occupy is required footage they have occupied. The booth portion of the exhibit hall
is carpeted.
BOOTH PERSONNEL – All Exhibit personnel must be a registered attendee either as (a) complimentary registration available at one
for every 10 feet deep by 10 feet wide booths (10’ x 10’) or footage leased; (b) as a registered attendee at the appropriate fee and
category, as set as the official rates for the AMSA 2020 Education Conference & Expo. AMSA DOES NOT offer booth personnel only or
partial registrations.
EQUIPMENT – Booth equipment provided by AMSA and Arata Expositions, Inc. shall be returned to AMSA at the end of the term of the
lease, complete and in good condition, normal wear and tear excepted. Exhibitor shall have no right, title or interest in such equipment
but only the right to use it under this lease. All other equipment shall be provided by Exhibitor at its own expense. All draping and
decorative materials used by Exhibitor shall be flameproof. All booth equipment shall be in keeping with and consistent with all rules,
codes and regulations referred to under Codes and Agreements above. Exhibits not conforming to the outlined specifications, or which, in
design, operation, or otherwise are objectionable in the opinion of AMSA, will be prohibited.
rules & regulations
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HANDLING AND STORAGE – AMSA and the owners or managers of the facility where the Exhibition is to be held shall not accept or
store display materials or empty crates. Exhibitor shall make arrangements for shipment, delivery, receipt and storage of materials through
the Official General Service Contractor (Arata).
INSTALLATING AND DISMANTLING – All booths must be erected and ready for viewing by one hour prior to the date and hour
announced as the opening of the Exhibition or the official inspection time announced by AMSA. AMSA reserves the right to engage
labor on behalf of the Exhibitor if in the opinion the exhibitor is unlikely to meet pre-designated deadlines. Exhibitor will pay any invoices
relating to set-up of booth. Goods received by Exhibitor after the Exhibition opening must be delivered to the official decorator or exhibit
hall manager, who shall be designated by AMSA, and set up during times when the Exhibit Hall is closed. Exhibit booth materials and
displays may not, without approval by AMSA, be removed from the Exhibit Hall until the hall has been officially closed. The deadline
for clearance of materials from the hall will be indicated in the official decorator kit provided by AMSA and will be enforced. It is the
responsibility of the exhibitor to have display dismantled, packed, identified, and cleared for shipment by such time.
IMPORTANT: Exhibitors that dismantle their booths before close of conference will be charged $500 for this action.
EXCLUSION OR REMOVAL OF THE EXHIBITOR’S PROPERTY – AMSA reserves the right to remove from the hotel or Exhibit Hall
premises any or all of the property of exhibitor should the exhibition be canceled, relocated or should the Exhibitor violate any of the
conditions of the Exhibit Application/Space Contract. AMSA shall have the right to exclude, remove at Exhibitor’s expense, or to require
modification of any display or demonstration, which, in its sole discretion considers unsuitable to or not in keeping with the character of
the exhibition. AMSA shall have the right to demand modification of the appearance or dress of persons or mannequins used relating to
displays or demonstrations. If exhibitor refuses AMSA’s demands, AMSA reserves the right to exclude or remove, at Exhibitor’s expense,
the entire display or demonstration. AMSA assumes no liability for damage to said property or obligation to return Exhibitor’s booth
payment or any part thereof.
DEFAULT OCCUPANCY – Failure to occupy space contracted for shall not relieve Exhibitor from the obligation of paying for such
space at the full rental price, and AMSA shall have the right to use such space as it seems fit to eliminate blank space in the Exhibit Hall,
provided such booth space is not set up and occupied two hours before the official show opening.
HOSPITALITY SUITES AND PRIVATE PARITIES – Hospitality suites and private parties shall not be open during regularly scheduled
hours of meetings, exhibits or other AMSA functions. Please coordinate such events with AMSA.
LIABILITY – The relationship between AMSA and Exhibitor shall be that of independent contracting parties and this Agreement shall not
be construed as creating a partnership, employer-employee relationship, joint venture or agency between AMSA and Exhibitor. AMSA, its
employees, its members, their service contractors, agents, building and ground officials are not responsible for the safety of the Exhibitor,
its agents, employees and representatives; or for the loss or damage to the property of Exhibitor from theft, fire, accident, vandalism or
other causes. Any protection to persons or property provided by AMSA, including but not limited to provision of security guards and other
precautions that AMSA may take to protect property during installation, show periods and removal, shall be deemed purely gratuitous
and shall not give rise to any duty by AMSA or any liability on its part. AMSA shall not be liable for the fulfillment of this agreement as to
delivery of space, if non-delivery is due to any one of the following causes; destruction of or damage to the building or the exhibit area by
fire or act of God; acts of public enemy; strikes; the authority of the law; or any cause beyond AMSA’s control. AMSA will, however, in
the event it is not able for any of the above-named causes to complete its exhibit period, reimburse Exhibitors for any exhibit rental fees to
be determined at AMSA’s sole discretion.
INSURANCE – All property of the Exhibitor will remain under Exhibitor’s custody and control during transit to and from and within the
confines of the Exhibit Hall. Exhibitor is advised to carry appropriate insurance coverage for property and liability against injury to the
public. Exhibitor agrees to indemnify, hold harmless, and defend AMSA, its employees, its members, and its agents from all claims, suits
or liability of any nature arising from the activities of the Exhibitor or any of his representatives or from the display or use of property
of Exhibitor.
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CANCELLATION/RELOCATION OF EXHIBITION – In the event that the Exhibition is postponed due to any occurrence not caused
by the conduct of AMSA or Exhibitor, whether such occurrence be an act of God or the common enemy or the result of war, riot, civil
commotion, sovereign conduct, or the act of conduct of any person or persons not party or privy to this lease, then the performance of
the parties under this Agreement shall be excused for such period of time as is reasonable necessary after such occurrence to remedy
the effects thereof, and in any event for the duration of such postponement. If such occurrence results in cancellation of the Exhibition,
the obligations of the parties under this Agreement shall be automatically terminated and all rental payments under this lease shall be
refunded to the Exhibitor, less a pro rate share of expenses incurred by AMSA in connection with the Exhibition.
CANCELLATION OF EXHIBIT BOOTH SPACE – Exhibit space may be canceled by the Exhibitor up to Friday, December 6, 2019. All
cancellations must be in writing and an original document delivered to AMSA by the close of business on December 6, 2019. A refund of
all sums, less a $500 per booth service fee, will be made. No refund will be made if cancellation is received after December 6, 2019. In
the event of cancellation by Exhibitor at any time, AMSA shall have the right to rent the space to anyone else, without obligation to return
the amount already paid, and the right to retain such amount as liquidated damages. Booths rented after December 6, 2019, will not be
able to cancel their booth and no monies will be refunded to the company that rented the space.
EXHIBIT HALL ACCESS – AMSA will have sole control over admissions to the Exhibit area of all persons including Exhibitor personnel
and/or registrants. All persons visiting the Exhibit area will be admitted according to the Rules and Regulations of the Exhibition as issued
or amended (with or without advance notice) by authorized representatives of AMSA. AMSA makes every effort to attract the maximum
number of attendees to its Exhibition, but does not guarantee specific volumes or levels of attendance. Traffic by a specific booth is a
function of the particular exhibit and not a responsibility of AMSA.
USE OF SPACE – All demonstrations, sales activities, and distribution of circulars and promotion materials must be confined to the limits
of the exhibitor’s booth. Exhibitor shall not assign, sublet or share the space assigned, nor display articles or materials not manufactured
or sold normally by Exhibitor without prior written consent of AMSA.
RESERVED RIGHTS – No food or beverage, samples or otherwise, may be served or distributed by exhibitor without the prior consent
of AMSA and the Rosen Centre Orlando’s catering department.
LIVE OR RECORDED MUSIC – Exhibitors wishing to have either live or recorded music, or display video, must submit to AMSA either
evidence of ownership of such music or copyright license agreements permitting the use of such music. In the absence of such agreements,
the performance of live or recorded music is prohibited. Exhibitor agrees to indemnify AMSA for any liability arising from the unlicensed
performance of such music.
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Your AMSA sponsorship offers important benefits allowing your company to achieve its marketing and sales objectives, including increased visibility, leadership status, special access and reputation as an industry supporter. As a sponsor, your company is showcased to decision-makers in all facets of the moving and storage industry. AMSA works with each sponsor, creating a sponsorship package that fits the needs of the organization. As a sponsor, your company will receive the following benefits:
• Full conference registration for ONE individual from your company*• Recognition (your logo) on the AMSA website with a link to your website• Recognition onsite• Signage at the conference• Attendee mailing labels in Excel format (three weeks prior to event)• Sponsor ribbon• Your company name and description of your business will be made available to attendees• Right of “first refusal” for the same event/item the following year (good for one year)
*A complimentary full conference registration for sponsorships opportunities greater than $4,000.
Sponsor’s Checklist
January 10, 2020
Last day to cancel* sponsorship and receive full refund for sponsorship
February 13, 2020
Last day to register and get sponsoring company name/logo listed in the app
Company description and logo due
Hotel room deadline – reserve hotel rooms online or by phone
*CANCELLATION OF SPONSORSHIP – Sponsorship may be canceled by January 10, 2020. All cancellations must be in writing and an original document delivered to AMSA by the close of business on January 10, 2020. A refund of all sums, less a $500 administrative fee, will be made. No refund will be made if cancellation is received after January 10, 2020. Sponsorships that are confirmed and paid for after January 10, 2020, will not be able to cancel their sponsorship and no monies will be refunded to the sponsoring company.
as of September 15, 2019
sponsorship opportunities
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40Below Community Service Project $5,000
After-Party Networking Event (Tuesday; includes open bar) $15,000
Badge Lanyards $7,500
Branded Notepads with Pens $5,000
Breakfasts (Monday & Tuesday) $4,000 each
Breaks (may have multiple sponsors) $1,000 each
Conference Bags/Totes $7,500
Conference Mobile App $10,000
Conference Mobile App Banner Ad $350 each
Conference Mobile App Push Notification $250 each
Cordials & Cigars $4,500
Evening of the Stars Awards Dinner (may have multiple sponsors) $2,500 each
Evening of the Stars Awards Reception (may have multiple sponsors) $1,500 each
Exercise & Wellness Activity: Boot Camp $1,000
Exercise & Wellness Activity: Yoga Flow $1,000
Extended Refreshment Break (Monday) $3,000
First Time Attendee Orientation & Lunch $2,000
Fleet Safety Awards – Under 5 Million Miles $1,000
Fleet Safety Awards – 5-10 Million Miles $1,000
Fleet Safety Awards – Over 10 Million Miles $1,000
Fleet Safety Awards – Intrastate $1,000
Fleet Safety Awards – Safety Improvement $1,000
Independent & Small Movers Forum $5,000
Hotel Room Key Cards $9,000
Hydration Stations $4,000
Industry Segment Awards – Independent Mover $1,000
Industry Segment Awards – Agent of the Year $1,000
Industry Segment Awards – Enterprise $1,000
Industry Segment Awards – Summit Award $1,000
Industry Segment Awards – Young Professional Model of Excellence $1,000
Keynote Speaker $8,500
Lunch (Monday & Tuesday) $5,000 each
NEW – Massage Station (Monday) $4,000
Networking Activity – Airboat Tour $2,000
Networking Activity – Golf Tournament (may have multiple sponsors) $5,000 each
Shoe Shine Stand (Tuesday) $3,500
Super Van Operator Awards – Watches $5,000
Super Van Operator Awards – Jackets $3,000
Super Van Operator Awards – Plaques $1,000
Super Van Operator Awards – Patches $1,000
Super Van Operator Awards – Truck Decals $1,000
Wi-Fi in Conference Space $10,000
Women in Moving Reception (may have multiple sponsors) $6,000
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Conference Mobile App Banner Ads – $350
Place your banner advertisement in the conference app with a link to your website. (limited to one banner one per company).
Artwork specifications: 640 pixels wide x 160 pixels high, at 72 dpi (PNG, JPG or GIF).
Conference Mobile App Push Notification – $250
Take advantage of the opportunity to get your message in front of attendees more directly with push notifications. These can be used to promote your booth, new product or services or even a giveaway. (limited to only one push notification per company, per conference day; notificaiton limited to x characters.)
Essential for every conference attendee, the AMSA mobile app allows users to stay connected throughout the week. Sponsor receives your logo and booth number exclusively on the splash page, a banner ad on the homepage, and exclusive signage, providing hundreds of impressions over the course of the week. The app offers attendees access to the agenda, speaker details, attendee, sponsor and exhibitor listings, and social media interactivity.
Conference Mobile App (exclusive) – $10,000
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40Below Community Service Project: Bike Build – $5,000
Associate your company with this very special and exclusive sponsorship that promotes you as a socially-conscious company. All conference attendees are invited to participate in this team building activity combined with community service and fun! Attendees will work in teams to build and customize bicycles, which will then be given to local and well-deserving children. Sponsor will have the opportunity to provide remarks during the Evening of the Stars Awards Dinner and receive additional visibility with promotional t-shirts.
40Below Mix & Mingle – $3,500
Show your support for the next generation of moving and storage leaders. 40Below members and conference attendees are invited to attend the Mix & Mingle for cocktails and networking.
After-Party Networking Event – $15,000(may have three sponsors at $5,000 each) Partner with AMSA in ending the conference with a bang! Become the exclusive sponsor for this must-attend Tuesday themed event. This high-energy, large-scale event includes an open bar, dessert station and lots of dancing, with live entertainment provided by a local band or DJ.
Badge Lanyards – $7,500
Want your company’s logo in the hands of each conference attendee? You can make it happen by having your company’s logo printed directly onto the lanyards. Your company logo or name will be visible on the lanyard for conference name badges. Every attendee will receive a name badge.
Branded Notepads with Pens – $5,000
Provided in every conference tote bag, the notepad is a great way to provide marketing material while providing a useful tool for attendees. If you want high visibility for your company, this ensures your company’s name stands out not only during the event, but long after the event.
Breakfasts (Monday & Tuesday) – $4,000 each
Breakfast is the most important meal of the day! Help start the morning off right with an extensive breakfast buffet. Meeting up with colleagues, customers and friends during breakfast is also an excellent networking opportunity.
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Breaks – $1,000 each (may have multiple sponsors)
Be front and center at EVERY refreshment break as conference attendees seek a “pick-me-up.”
Hydration Stations – $4,000
Maximize your visibility by helping attendees stay hydrated during the conference with easily accessible water coolers. Sponsor will receive prominent signage with company’s name and logo.
Cordials & Cigars – $4,500
Attendees will indulge in tasting experiences that will entice their senses – sipping on fine cordials and enjoying a fine cigar. Cordials & Cigars is the ultimate night cap experience.
Evening of the Stars Awards Dinner – $2,500 each (may have multiple sponsors)
Sponsor the premier event for AMSA’s Education Conference & Expo, which showcases all of the hard work and success of honored AMSA industry leaders and their drivers.
Evening of the Stars Awards Reception – $1,500 each (may have multiple sponsors)
Help kick off the Evening of the Stars Awards Dinner by sponsoring the Evening of the Stars Awards Reception. The reception allows sponsors a networking opportunity to connect with industry leaders and the recipients of various industry awards.
Exercise & Wellness Activity: Yoga Flow – $1,000
Attendees will get a jumpstart to their morning by participating in baptiste based yoga! Your sponsorship will facilitate their experience of rejuvenation and relaxation.
Exercise & Wellness Activity: Boot Camp – $1,000
The AMSA boot camp will give conference attendees a complete body workout. Your company’s sponsorship will provide visibility and an early morning boost!
Extended Refreshment Break (Monday) – $3,000
Provide attendees with the fuel they need to be energized during an hour-long afternoon break in the Expo on Monday.
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First Time Attendee Orientation & Lunch – $2,000
Join AMSA’s leadership to welcome first-time attendees who are new to the conference. The sponsor will receive the opportunity to welcome the participants and provide marketing materials.
Fleet Safety Awards
These coveted annual awards recognize overall safety, improvement in safety, and creativity and leadership in safety program design. The below are the following categories (subject to change).
Under 5 Million Miles – $1,0005-10 Million Miles – $1,000Over 50 Million Miles – $1,000
Hotel Room Key Cards – $9,000
Unlock a unique range of exposure by associating your brand with the hotel door keys that attendees will use multiple times every day! Because they’re always on-hand, this in-demand sponsorship provides exclusive added value.
Conference Bags/Totes – $7,500
Make a lasting impression and imprint your company logo on the conference bag. The bag will include your promotional item, and will be given to ALL attendees. If you want high visibility for your company, this ensures your company’s name stands out not only during the conference, but long after the event.
Independent & Small Movers Forum – $5,000
This sponsorship provides a unique opportunity to increase your visibility and reach key decision-makers of independent and small moving companies. Your sponsorship will demonstrate your support and commitment to nearly 100 attendees – CEOs and C-level executives that meet to discuss pressing industry challenges, with a goal to identify common solutions. The forum is approximately a 3-hour program that includes a committee meeting, topical roundtable discussions, a 30-minute refreshment break, and unparalleled networking opportunities.
Industry Segment Awards (subject to change)
Independent Mover of the Year – $1,000
Honors outstanding performance among independent movers in community service, employee relations, innovative operations or customer service practices.
Moving & Storage Agent of the Year – $1,000
Honors a van line agent’s exemplary customer service to the industry.
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Enterprise Award for Small Movers – $1,000
Recognizes a small mover’s significant contribution to the community and enhancing the image of our industry.
Summit Award – $1,000
Recognizing an industry supplier’s support of our industry: leadership, visionary or out-of-the-box thinking, customer focus, and development of an innovative product or service that advances the moving and storage industry.
Young Professional Model of Excellence – $1,000
Celebrating the most accomplished and innovated young businessmen and women who have been making headlines in their field and who share a commitment to business growth, professional excellence, the industry, and in the community.
Keynote Speaker – $8,500
Sponsor the most attended event at our conference! Take advantage of this highly-visible opportunity to gain special recognition and promote your company in front of hundreds of attendees. Your logo will be on-screen and your company will receive acknowledgement of your sponsorship during the session.
Lunch (Monday & Tuesday) – $5,000 each
Lunch breaks are a wonderful time for networking while enjoying local cuisine. This opportunity offers you the chance to attach your company logo to that experience!
NEW Massage Station (Monday) – $4,000 each
After continuous learning during education sessions at the conference, attendees will need to be rejuvenated. Attendees will eagerly take advantage of a massage service that provides a 10-minute upper body massage compliments of your organization. Certified massage therapists will deliver massages in a specifically designed chair during the lunch and reception on Monday.
Networking Activity – Airboat Tour – $1,000
Attendees will take an exciting Marsh Landing Adventures Airboat Tour, gliding through a beautiful natural paradise of swamps, marshes and incredible wildlife.
Networking Activity – ProMover Classic Golf Tournament – $5,000(may have multiple sponsors)
Golf is back! Attendees participate in the AMSA 2020 ProMover Classic Golf Tournament to network with other attendees while enjoying a competitive round of golf at the Shingle Creek Golf Club. This networking opportunity offers you the chance to provide the ultimate visibility for your company.
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Shoe Shine Stand (Tuesday) – $3,500
Ensure our attendees are polished and ready to network with industry colleagues. Your company logo will be displayed at the station and each attendee will receive their own personal shoe shine kit emblazoned with your logo.
Super Van Operator Awards
What better way to recognize the accomplishments of the four Super Van Operators than to sponsor one of the special gifts that they receive during the awards ceremony?
Watches – $5,000 Jackets – $3,000 Plaques – $1,000Patches – $1,000 Truck Decals – $1,000
Wi-Fi in Conference Space – $10,000
Wi-Fi at events is no longer a “nice to have”— it’s a critical tool to maximize productivity and networking opportunities. Enjoy high-profile brand exposure while providing attendees with necessary Wi-Fi to keep the conference connected.
Women in Moving Reception – $6,000 (may have multiple sponsors)
Attended by almost all the female conference attendees, this is an excellent way to promote your company as championing diversity and leadership by women within our industry.
get increased visibility for your support!
If your organization’s total marketing dollars (exhibit, sponsorship, advertising, and auction donation) spent at the conference falls within the sponsorship levels below, your organization and staff will receive increased visibility and conference perks – exclusive signage and additional recognition onsite during the Monday General Session.
PLATINUM: $14,000+*
SILVER: $6,000-$7,999**
GOLD: $8,000-$13,999*
BRONZE: $5,000-$5,999**
Sponsorship Levels
* Sponsorship total $8,000+ includes complimentary banner ad and one push notification in the conference app, speaking opportunity as an education session ambassador, a reserved VIP table at the Evening of the Stars Awards dinner and an additional full conference registration.
** Sponsorship total $5,000 - $7,999 includes complimentary banner ad in the conference app.
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2019 platinum sponsors
To Become a Sponsor Contact Racquel Codling at (703) 706-4965 or [email protected].
Education Session AmbassadorIncrease your visibility and reach key decision-makers of moving companies. Session ambassadorships provide an exclusive opportunity for our top sponsors and partners to briefly introduce themselves and their company, then present the speakers during an assigned breakout education session. No need to worry, you will be prepared - AMSA provides each ambassador with the speaker’s bio and several sample introductions.
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Rosen Centre
The Rosen Centre, located at 9840 International Drive, Orlando, Fla. 32819, is holding a limited number of rooms for conference attendees until February 13, 2020. Rooms may sell out before this date, so make your reservations early. The room rate is starting at $199 per night for single/double occupancy, U.S. funds. This rate does not include taxes (12.5 percent state and local taxes and a 1 percent Orange County Convention Center district tax). Check-in is at 3:00 p.m. and check-out is 11:00 a.m. The special conference group rate will be in effect three days before and after the conference for those arriving early or extending their stay to enjoy the area. To make your reservations, please visit the hotel’s reservations website, or contact the Rosen Centre at (800) 204-7234 and be sure to mention “AMSA” or the “American Moving and Storage Association 2020 Education Conference & Expo” to get the group rate. Please note: Complimentary internet in guest rooms is available for all attendees staying at the property.
The Rosen Centre is 13 miles away (18-minute drive) from Orlando International Airport (Airport Code: MCO). Please note: The hotel does NOT offer complimentary shuttle to/from airport.
The approximate cost of a taxi from the Orlando International Airport to the hotel is $37-$45/one way (depending on traffic). Alternative transportation includes SuperShuttle (shared ride) at $20-$25 one way per advanced request. In addition, taxicabs are located nearby, offering efficient service locally and to/from both nearby attractions.
Great news! There is complimentary overnight self-parking for all conference attendees during the conference dates, based on availability.
United Airlines Discount
United Airlines is the official carrier for AMSA's 2020 Education Conference & Expo. United offers discounted fares for any United Airlines, Inc. flights, including first class. To take advantage of these discounted fares, make your reservations by calling United Reservations Meetings Desk at (800) 426-1122 or by booking your reservations online via United.com/MeetingTravel and enter ZHPE553769 in the offer code box to receive your discount. Booking fees are waived for meeting reservations. You or your travel agent should make your airline reservations today as seats may be limited. MileagePlus members receive full credit for all miles flown when attending this conference.
Cheap Airport Parking
Save up to 20% on airport parking reservations with CheapAirportParking.org at over 30 major airports across the U.S. To book, enter promo code AMSA and select your dates and home airport. Complimentary shuttle to and from your selected airport is included with all reservations.
hotel & travel information
AM
SA’S
2020 EDUCATION CONFERENCE &
EXPO
ORLANDO
American Moving & Storage Association2800 Eisenhower Avenue, Ste. 200, Alexandria, VA 22314
(703) 683-7410 | ProMover.org/Conference
