MARAC Spring 2009 Meeting ▲ April 16–18, 2009

Holiday Inn Charleston House ▲ Charleston, West Virginia

surveying archives:

Wild and Wonderful

The Program and Local Arrangement Committees for the Spring 2009 MARAC meeting invite you to join us April 16–18 in beautiful Charleston, West Virginia.

The theme of our conference, Surveying Archives: Wild and Wonderful, recognizes the ever-changing face of archives as we take on the challenges of both paper and electronic records. This three-day meeting will include workshops, sessions, and tours in this southwestern corner of the MARAC region.

Charleston in April can be lovely with the rhododendron and other spring flowers in bloom. Take a stroll along the Kanawha River, a short distance from our river-front conference hotel. You will have the opportunity to explore Charleston, either on your own by walking along the river to the historic East End and the Capitol Complex, or by attending one of the organized tours which include a walking architectural tour as well as a tour of several historic churches. A tour of the Capitol Building and a behind-the-scenes tour of the newly-renovated West Virginia State Museum will also be held. Enjoy a baseball game with the West Virginia Power, our Class A baseball team, on Thursday evening at Appalachian Power Park or plan a visit to the Clay Center for the Arts and Sciences, where you can view art displays, experience an IMAX film or planetarium show, or enjoy the hands-on science center.

The plenary address will feature Dr. Kenneth Thibodeau, Director of the Electronic Records Archives (ERA) Program at the National Archives and Records Administration. The ERA system launched last year and in its initial stage supports the basic process of determining how long Federal agencies need to keep records and whether the records should be preserved in the National Archives afterwards. Dr. Thibodeau will report on the progress by ERA and discuss what lies ahead. The luncheon program features Fred Armstrong, former West Virginia state archivist, speaking on the topic: “You Know You’re in West Virginia When…”

The program features twenty sessions to select from, with topics that will appeal to both seasoned and new archivists. Sessions include a wide range of topics such as regional collaborative projects, web harvesting, wikis, introducing archives to students, Web 2.0, as well as a unique pairing of sessions on the role of general and specialized knowledge in the archival profession. We are certain that the sessions will be wonderful and maybe even sometimes wild.

Our reception will be held at the West Virginia Capitol Complex at The Cultural Center, where attendees and guests can enjoy hors d’oeuvres while listening to traditional music. Afterwards, explore downtown Charles-ton’s many dining options.

There’s something for everyone on the program in Charleston; we look forward to seeing you there!

Welcome!

Laura Drake Davis Arian D. Ravanbakhsh Co-Chairs, Program Committee

Debra Basham Rebecca L. Ebert Co-Chairs, Local Arrangements Committee

Please bring a copy of this program with you, as it is the only one that you will receive!

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Thursday, April 168:00 am–6:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . .Registration

9:00 am–5:00 pm . . . . . W1—ABC’s of Archival Management

9:00 am–12:30 pm . . . W2—Project Management for Archival Processing

10:30 am–10:45 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Break

12:30 pm–1:30 pm . . . . . . . . . . . . . . . . . . Lunch (on your own)

1:00 pm–6:00 pm . . . . . . . . . . . MARAC Committee Meetings

1:30 pm–5:00 pm . . . W3—Introduction to Video Preservation

1:30 pm–4:30 pm . . . . . T1—Capitol Complex/State Museum

2:00 pm–4:00 pm . . . . . . . . . . . . .T2—Downtown Charleston Walking Tour

2:00 pm–4:00 pm . . . . T3—Downtown Charleston Churches

3:00 pm–3:15 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Break

6:30 pm–10:00 pm . . . . . . . . . . . .Steering Committee Meeting

8:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Hospitality Suite

Friday, April 177:00 am–5:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . .Registration

7:45 am–8:45 am . . . . . . . . . . . . . . . . . . . . Continental Breakfast

7:45 am–5:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . Exhibitors

8:00 am–8:45 am . . . . . . . . . . . . . . State Caucus Meetings and New Member Orientation

9:00 am–10:30 am . . . . . . . . . . . . . . . . . . . . . . . Plenary Session

10:30 am–11:00 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Break

11:00 am–12:30 pm . . . . . . . . . . S1–S4—Concurrent Sessions

12:30 pm–2:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . Luncheon

2:00 pm–3:30 pm . . . . . . . . . . . . S5–S8—Concurrent Sessions

3:30 pm–4:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Break

4:00 pm–5:30 pm . . . . . . . . . . . S9–S12—Concurrent Sessions

6:00 pm–8:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reception

8:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Hospitality Suite

Saturday, April 187:30 am–12:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . .Registration

8:00 am–9:30 am . . . . . . . . . . .Breakfast and Business Meeting

9:30 am–10:30 am . . . . . . . . . S13–S16—Concurrent Sessions

10:30 am–10:45 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Break

10:45 am–11:45 am . . . . . . . . . S17–S20—Concurrent Sessions

SCHEDULE-AT-A-GLANCE

Program CommitteeCo-ChairsLaura Drake Davis, The Library of VirginiaArian D. Ravanbakhsh, National Archives and Records Administration

MembersJames Cassedy, National Archives and Records AdministrationKaterina Dimitriadou-Shuster, New York Public LibraryWanda J. Finney, Wilson CollegeCristela Garcia-Spitz, Princeton UniversityDerek Gray, District of Columbia Public LibraryDan Horvath, Carnegie Mellon Software Engineering InstituteNancy Melley, National Archives and Records AdministrationMaryJo A. Price, Frostburg State UniversityMary Ann Reardon, Friends AcademyAmy C. Schindler, College of William and MaryCharlotte L. Sturm, Rockefeller Archive Center

Local Arrangements CommitteeCo-ChairsDebra Basham, West Virginia State ArchivesRebecca L. Ebert, Handley Regional Library

MembersRon Becker, Rutgers UniversityLisle Brown, Marshall UniversityJames Byers, Smithsonian InstitutionRebecca Collier, National Archives and Records AdministrationNat DeBruin, Marshall UniversityRichard Fauss, West Virginia State ArchivesJim Gerencser, Dickinson CollegeDan Horvath, Carnegie Mellon Software Engineering InstituteRob Jensen, Montgomery County Historical SocietyKaren King, University of MarylandMichael Knies, University of ScrantonLinda Miller, Roanoke CollegeDale Patterson, United Methodist Church ArchivesDebbie Rougeux, University of PittsburghMichele Tourney, The McGee Foundation

Program EditorTammy L. Hamilton, Hershey Community Archives

For conference information online:http://www.lib.umd.edu/MARAC/ conferences/2009/spring09/spring09.html

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Thursday, April 168:00 am–6:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Registration

Outside Grand Ballroom

9:00 am–5:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . WorkshopsSee Page 6

1:30 pm–4:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ToursSee Page 4

1:00 pm–6:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .MARAC Committee MeetingsAll committee chairs should contact their members before the meeting to provide meeting times and prepare agendas.

6:30 pm–10:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Steering Committee Meeting

8:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hospitality Suite

Friday, April 177:00 am–5:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Registration

Outside Grand Ballroom

7:45 am–8:45 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Continental BreakfastOutside Grand Ballroom

7:45 am–5:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ExhibitorsCobb

8:00 am–8:45 am . . . . . . . . . . . . . . . . . . . . . . . .State Caucus Meetings and New Member OrientationLocations to be announced

New members and first time attendees, please take advantage of this opportunity to meet colleagues from your state, learn about MARAC, and share information about your institution.

9:00 am–10:30 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PlenaryMorgan/Baronner/Isacoff

Electronic Records Archives (ERA) Program Update

The National Archives and Records Administration launched the ERA system last year and in its initial stage the system supports the basic process of determining how long Federal agencies need to keep records and whether the records should be preserved in the National Archives afterwards. Addi-tionally, the National Archives has started moving approximately three and a half million computer files into ERA. These historically-valuable electronic records range from databases about World War II soldiers to the State Department’s central files on foreign affairs. Dr. Kenneth Thibodeau, Director of the Electronic Records Archives Program, will report on ERA’s progress and discuss what lies ahead.

Conference Overview & Special Events

3Conference Overview

11:00 am–12:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .S1–S4—Concurrent SessionsSee Page 7

12:30 pm–2:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LuncheonMorgan/Baronner/Isacoff

“You Know You’re in West Virginia When…”

Over the years, West Virginia has been known as “America’s Switzerland,” “Wild and Wonderful,” and “Almost Heaven.” The state stretches from the tip of the northern panhandle, well above the Mason-Dixon Line, to the southern coalfields and from the Ohio Valley across the Appalachian chain to the Shenandoah Valley. Its geography, history (one of only two states created during the Civil War), and its heritage give it many unique characteristics. Join former state archivist Fred-rick H. Armstrong as he discusses the state, its geography and cultural heritage, from Ice Mountain and Dolly Sods to Mothman to the Hatfield-McCoy feud. Is it a northern or southern state? What constitutes “everything” on a chili dog? Why is it linked not only to Mother’s Day but to Father’s Day and Grandparents Day as well?

2:00 pm–3:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .S5–S8—Concurrent SessionsSee Pages 8–10

4:00 pm–5:30 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .S9–S12—Concurrent SessionsSee Pages 10–11

6:00 pm–8:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reception at The Cultural CenterJoin us at The Cultural Center for delicious hors d’oeuvres and traditional music in the Great Hall as the West Virginia Division of Culture and History welcomes MARAC attendees and guests. Shuttle transportation between the hotel and The Cultural Center will be provided or driving direc-tions will be available at the registration desk.

Saturday, April 187:30 am–12:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Registration

Outside Grand Ballroom

8:00 am–9:30 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Breakfast and Business MeetingMorgan/Baronner/Isacoff

All conference attendees are welcome to attend the MARAC Business Meeting. You are not required to purchase the breakfast to attend. The Business Meeting starts 15 to 30 minutes after the start of the breakfast, depending on the needs of the MARAC chair.

9:30 am–10:30 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S13–S16—Concurrent SessionsSee Pages 12–13

10:45 am–11:45 am . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S17–S20—Concurrent SessionsSee Pages 13–14

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Thursday, April 16

T1. Capitol Complex / West Virginia State MuseumTime: 1:30 pm–4:30 pmFee: $5.00Maximum registration: 35Getting there: By carpool. Meet in the hotel lobby no later than 1:15 to form groups. Detailed driving directions will be provided. The location is approximately 1 mile away and may also be easily reached on foot.

MARAC attendees will be treated to a behind-the-scenes tour of the State Museum, which is nearing completion of a five-year renovation project. The Museum’s show path, which is a chronological journey of West Virginia history, and displays will present the state’s history in an exciting new format. Closed since 2004 for the renovation project, the State Museum is scheduled to reopen to the public on Statehood Day, June 20, 2009. While at the Cultural Center, tour the State Archives library and stack areas. Tours of the Capitol, designed by famed New York architect Cass Gilbert, designer of the U. S. Supreme Court Building, and the Governor’s Mansion, designed by local architect Walter Martens, will also be included. Please note that tours of the mansion may be cancelled at the last minute depending on the first family’s schedule.

T2. Downtown Charleston Local History Walking TourTime: 2:00 pm–4:00 pmFee: $5.00Maximum registration: 15Getting there: On foot.

Explore downtown Charleston with local historian Stan Bumgardner as he discusses the history and architecture of West Virginia’s capital city. From the riverfront devel-opment of Haddad Park to the Kanawha County Court-house and the revitalization of Capitol Street, visitors will enjoy this guided tour of the downtown area.

T3. Downtown Charleston ChurchesTime: 2:00 pm–4:00 pmFee: $5.00Maximum registration: 15Getting there: On foot.

Participants will have the opportunity to tour four downtown churches, which are located within a few blocks of each other. Kanawha United Presbyterian, founded in 1819, is the earliest Presbyterian Church in the Kanawha Valley. A block down the street, Sacred Heart Co-Cathedral serves as the diocesan church for the southern half of the state for the Diocese of Wheeling-Charleston. First Presbyterian Church sits across from Sacred Heart and was established in 1872, when the local Presbyterians split after the Civil War. St. John’s Episcopal Church, established in 1839, is close by and has occupied its present structure since 1888.

Tours Registration and pre-payment required.

DOME STONEWORk DURiNG CONSTRUCTiON Of WEST ViRGiNiA STATE CAPiTOL, CHARLESTON, MAy 1, 1931.

BOLLiNGER COLLECTiON

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The Clay Center for the Arts and SciencesDate: Thursday–SaturdayTime: 10:00 am–5:00 pmFee: Varies

Tour the art display, experience a planetarium show or IMAX film, or enjoy the hands-on science center. Those with memberships at participating Associ-ation of Science-Technology Centers or Southeastern Reciprocal Museum members receive free admission and reduced fees on IMAX films. Admission to all galleries, planetarium and Electric-Sky Theater is $13.50 for adults and $11.00 for children and seniors. www.theclaycenter.org

West Virginia Power: Class A BaseballDate: Thursday, April 16Time: 7:00 pmFee: $6.00 general admission

Enjoy a Class A baseball game at Appalachian Power Park as the hometown West Virginia Power, affiliated with the Pittsburgh Pirates, host the Bowling Green Hot Rods, affiliate of the Tampa Bay Rays. www.wvpower.com

Walker Theater at The Clay CenterDate: Saturday, April 18Time: 7:30 pmFee: Varies

Chris Smither is known for his been-there, done-that voice and the eloquent sounds of his finger-picked acoustic guitar. The Washington Post calls him “one of the finest interpreters of classic blues and contem-porary roots music on the scene today.” Tickets are $17.50 for adults and $12.50 for students and seniors. www.theclaycenter.org

On Your Own Activities

HOSE COMPANy #5 CHAMPiONSHiP BASEBALL TEAM, MARTiNSBURG, 1931. fRANCES BRADSHAW COLLECTiON

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Thursday, April 16

W1. ABC’s of Archival ManagementFull Day Workshop: 9:00 am–5:00 pmRegistration Minimum: 12 Registration Maximum: 25Cost: $75.00

instructor: Beth Lander, Spruance Library

The workshop will be a full day introductory level workshop for individuals with little or no prior archival experience who are working with small collec-tions such as those held by local historical societies, nonprofit organizations, such as churches, and local governments. The workshop will be geared toward employees with archival responsibilities, volunteers, and supervisors who have responsibility for employees working with archival and manuscript collections. Topics will include accessioning, basic arrangement and description, basic preservation concerns (including selecting and purchasing archival supplies), and public access. This workshop will also include down to earth advice on how to meld “best practices” with the reality of your daily responsibilities and your institution’s ability to manage archival and manuscript collections.

W2. Project Management for Archival ProcessingHalf Day Workshop: 9:00 am–12:30 pmRegistration Minimum: 12 Registration Maximum: 25Cost: $40.00

instructor: Vincent Novara, University of Maryland

This half-day workshop focuses on introductory techniques and common tools for project management. Attention will be given to strengthening prioritization skills and work flow planning as it pertains to processing projects executed by various levels of staffing. The workshop will also discuss how a solo archivist can apply these tools.

W3. Introduction to Video PreservationHalf Day Workshop: 1:30 pm–5:00 pmRegistration Minimum: 12 Registration Maximum: 25Cost: $40.00

instructor: Jeff Martin, Independent Media Arts Preservation

Videotape, since it was introduced in 1956, has recorded historic events, served as a means of artistic expression, and become a priceless personal document. Unfortunately, videotape has proven to be an unstable medium, and its recorded images require careful attention and well-planned action in order to survive. This workshop will introduce the issues and strategies necessary to preserve video materials. Designed to meet the needs of those with or without technical experience in video production, this workshop is geared to archivists, conservators, artists, and other caretakers of media collections. The workshop will cover a spectrum of topics, from a brief overview of videotape’s development, to how to assess the overall risks to a collection, handling and inspection of individual videotapes, best practices for storage, and digitization.

Workshops

BABCOCk LUMBER COMPANy’S SHAy ENGiNE AT WATER TOWER, ca. 1912. DAViD STRAND COLLECTiON

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Friday, April 17

11:00 am–12:30 pm

S1. Tying it All Together: Integrating Online Finding Aids With Digitized Content

For many institutions, the design and development of finding aid websites has evolved separately from delivery tools for digital libraries and digitized content. As technology improves and online users’ expectations heighten, the panelists will discuss some of the ways to integrate online finding aids with corresponding digital collections. In addition, they will discuss how archivists can improve access while preserving context and what design features assist in navigability.

Speakers:Dan Santamaria, Princeton UniversityErin Corley, Smithsonian InstitutionJill Katte, Duke University

S2. Short-Lived or Enduring: Ephemera in Archives

Archivists sometimes find themselves accepting items for their collections that do not fit into neat archival record series. One class of such items is ephemera—documents that were created for a transitory purpose—advertisements, calling cards, invitations, tickets. Given that transitory nature, how should archivists appraise them for retention: are they worth keeping, and, if so, why? Three speakers describe how they have dealt with these fleeting and elusive items.

Chair:Amy Fitch, Rockefeller Archive Center

Speakers:Billy Joe Peyton, West Virginia State UniversityShannon Wilson, Berea CollegeDoug McElrath, University of Maryland

S3. A Peak Inside the Portfolio

As NARA develops and deploys the Electronic Records Archives (ERA), there are still technologies that need to be developed to bring ERA to full operating capability. The ERA Research program has established partner-ships with computer scientists and engineers from around the world to explore over-the-horizon technol-ogies and techniques that may be relevant to future development of the ERA system. In this session you will hear from some of the ERA Research partners talking about their current research.

Chair:Mark Conrad, National Archives and Records Administration

Speakers:Richard Marciano, Data Intensive Cyber Environments GroupVictor Mucino, West Virginia University

S4. Web 2.0 State of Mind: From Theory to Practice

The panelists will introduce Web 2.0 theory and practice and lead a discussion of its uses and impli-cations for archives and archivists. This lively session will be of interest to archivists new to Web 2.0 as well as those fluent in its implementation and potential who want to learn what’s new in how archives are using Web 2.0 tools.

Chair:John LeGloahec, National Archives and Records Administration

Speakers:James Gerencser, Dickinson CollegeKate Theimer, ArchivesNext.com

Sessions

8 Sessions—Friday, April 17

2:00 pm–3:30 pm

S5. Archivists Facing the Known and Unknown: The Role of General Knowledge in Archival Work

Can you still be a great archivist even though you are unfamiliar with the subject matter of your institution? Can general knowledge of archival practice circumvent the need for advanced specialized knowledge of subject specific collections or institutions? Panelists will each share first hand experiences and then open the topic for questions and discussion.

Chair:David R. Grinnell, Sen. John Heinz History Center

Speakers:Casey Babcock, LaGuardia and Wagner ArchivesJennifer Cole, American Jewish ArchivesMatt X. Herbison, Independence Seaport MuseumWendy Pflug, University of Pittsburgh

S6. There and Back Again: Nazi Anthro-pological Data at the Smithsonian

Lech Kaczynsk, President of Poland, formally accepted the transfer from the Smithsonian Institution of the Institut für Deutsche Ostarbeit papers during a ceremony at the Polish Consulate in 2007. The transfer marked the end of the collection’s sixty-plus year odyssey from Krakow to Germany to the United States and back to Poland. The collection consists primarily of anthro-pological research data from the Institute for German Eastern Research—Section for Race and National Tradi-tions Research gathered from Poles in Nazi-occupied Poland by anthropologists employed by the Nazi government. The nature of this collection makes it an invaluable resource for genealogists, historians, and scholars of many specialties. Panelists will discuss the story of the documents, how they ended up in Poland, and explore types of data found in the collection.

Speakers:Edie Hedlin, Smithsonian InstitutionRuth O. Selig, Smithsonian InstitutionBeth Schuster, Thomas Balch Library

9Sessions—Friday, April 17

S7. Where Do We Go From Here? A Look at Implementing Archon

Archival repositories both large and small are interested in making information about their collections more acces-sible to researchers. Those researchers increasingly look to the Internet as their source for that information. In this session, panelists will discuss the advantages and chal-lenges of implementing Archon, software that publishes archival descriptive information to a website without the need to encode finding aids or to program stylesheets.

Chair:Pamela Hackbart-Dean, Southern Illinois University-Carbondale

Speakers:Leah Broaddus, Southern Illinois University-CarbondaleDean DeBolt, University of West FloridaUte Schechter, The College of William and Mary

NORTHWEST SiDE Of CAPiTOL STREET, CHARLESTON, MARCH 27, 1939. BOLLiNGER COLLECTiON

10 Sessions—Friday, April 17

S8. Report From the Archives Leadership Institute

A leadership institution by itself does not produce leaders, but can provide the tools for those interested in creating a better future for the profession. Funded by a grant from the NHPRC, the first Archives Leadership Institute (ALI) was held in Madison, Wisconsin during the summer of 2008. Four MARAC members participated in the Institute and each will give a short presentation about various aspects of the Institute. The presentations will be followed by a discussion about the ALI and leadership in the profession.

Speakers:William Carpenter, National Archives and Records AdministrationCharles Greifenstein, American Philosophical SocietyGeoffrey Huth, New York State ArchivesJennifer Davis McDaid, The Library of Virginia

4:00 pm–5:30 pm

S9. Archivists Facing the Known and Unknown: The Role of Specialized Knowledge in Archival Work

Does an archivist’s personal interest or knowledge (be it subject specialty, format expertise, or archival practice specialty) better qualify them for certain positions? How does an archivist develop specialized knowledge into a professional skill? Is it harmful because of possible bias? Panelists will each share first hand experiences and then open the topic for questions and discussion.

Chair:Marianne Kasica, University of Pittsburgh

Speakers:Jennifer Meehan, Yale UniversityHolly Mengel, Pennsylvania House of Representatives ArchivesMichael Oliveira, ONE Gay and Lesbian ArchivesDeirdre Scaggs, University of Kentucky

11Sessions—Friday, April 17

S10. Building a Regional Collaborative Digitization Program

PALINET has established the PALINET Mass Digiti-zation Collaborative to assist members with their digitization needs. The collaborative is funded by the PALINET membership and supported in part through a grant from the Alfred P. Sloan Foundation. The devel-opment of the collaborative is the first component of PALINET’s collaborative digital collection strategy. In this initial phase, PALINET is partnering with the Internet Archive to provide the digitization of materials as well as the presentation and preservation of digital files. This unique program enables small, medium, and large cultural heritage institutions to gain the benefits of a coordinated effort without having to invest in creating their own infrastructure to make materials available online. Session attendees will learn more about the project and how they can participate including selection guidelines, costs and digitization details. Representa-tives from participating institutions will discuss their experience with the collaborative.

Speakers:Laurie Gemmill, PALINETJennie A. Levine, University of MarylandFrances O’Brien, West Virginia UniversityRobert Weber, Lancaster County Historical Society

S11. Will the Fruit Be Worth the Harvest? Pros and Cons of End of Presidential Term Web Harvesting Projects

On March 27, 2007, after collecting web records in 2000 and 2004, the National Archives and Records Administration announced that NARA would not conduct an end of administration web snapshot or harvest of Executive Branch websites nor require agencies to do so. In August 2008, The Library of Congress, the California Digital Library, the University of North Texas Libraries, the Internet Archive, and the U.S. Government Printing Office announced

a collaborative project to preserve public United States Government websites at the end of the current presidential administration ending January 19, 2009. This session is intended to examine the decisions made by the two camps and to provide an overview of how NARA wishes agencies to control their web records.

Chair:Marie B. Allen, Consultant

Speakers:Susan Sullivan, National Archives and Records AdministrationAbbie Grotke, Library of CongressThomas Jenkins, National Archives and Records Administration

S12. “Wild” Women and Sinful Pursuits: An Exploration of Prostitution and Vice in the Mid-Atlantic Region

Focusing on the “margins of proper society,” this session will examine activities that are difficult to control by legislation and societal pressure. David Rose will focus on activities in Wheeling, West Virginia in the late 19th and early 20th centuries—red light districts and prostitutes, gambling and horseracing, and bootlegging. Carol Radovich will discuss John D. Rockefeller, Jr. and his attempts to uncover and eliminate white slavery and prostitution in New York City. Using still images and footage from the 1913 film Traffic in Souls, Radovich will illustrate how Rockefeller was but one element in a tangled tale of white slavery, Hollywood, celebrity and public service.

Chair:Sharmila Bhatia, National Archives and Records Administration

Speakers:Carol Radovich, Rockefeller Archive CenterDavid Rose, March of Dimes

12 Sessions—Saturday, April 18

Saturday, April 18

9:30 am–10:30 am

S13. Bringing West Virginia History to the Next Generation: West Virginia State Archives and Outreach to Students

Focusing on the outreach activities of the West Virginia State Archives to engage public school students, this session will feature efforts to reach 8th-grade West Virginia Studies students via the West Virginia State Archives website. The site offers many items of interest to students including trivia, quizzes, online exhibits, and a daily feature titled “On This Day in West Virginia History.” Join our panelists as they discuss their outreach activities including the devel-opment of classroom materials and other resources.

Chair:Lynn Goodsell, National Archives and Records Administration

Speakers:Mary Johnson, West Virginia State ArchivesJoe Geiger, West Virginia State Archives

S14. Student Paper Session

Following the successful student paper session at the Fall 2008 meeting in Silver Spring, the Charleston Program committee has sent a call for student papers out to the MARAC region. Three submissions, chosen by a subcommittee of the program committee, will be selected for inclusion in the program. Come to this session and hear interesting ideas from emerging leaders in the archival community.

Chair:Danna Bell-Russel, Library of Congress

Speakers:To Be Announced

S15. Flickr: An Image is Worth a Thousand Views

An image is worth a thousand words, but only if people can see it. Panelists from three institutions will discuss how they have utilized Flickr to increase the visibility of their image collections. Participants will address why they chose to post to Flickr; how they did so, including selection processes, scanning workflows, and metadata schemas; and what they have learned, including their evaluation of Flickr’s effectiveness and its impact on the usage of their collections.

Chair:Laurel Macondray, National Archives and Records Administration

Speakers:Barbara O. Natanson, Library of CongressJudith Silva, Slippery Rock University of PennsylvaniaMalinda Triller, Dickinson College

MiNER HOLDiNG A LAMP iN LOGAN COUNTy, ca. 1940s. U. G. CARTER COLLECTiON

13Sessions—Saturday, April 18

S16. Bond…Nelson Bond

From the pages of the original “pulp fiction” to the sound stages of early television, Nelson Slade Bond’s stories of adventure and science fiction were legendary in the “golden age” of science fiction. Bond attended Marshall University in the 1930s, studying journalism under the famous Page Pitt before going on to write not only short stories, but novellas, novels, radio scripts, and television screenplays. Bond was a metic-ulous record keeper and was able to save original copies of most of his published works. In 2006, he donated the bulk of his materials to Marshall University, including the furniture from his office and his original wax cylinder “Dictaphone” recorder and playback equipment. The presentation will include original copies of pulp fiction magazines, video clips from his early television days, and recordings of some of his radio adaptations.

Speakers:Nat DeBruin, Marshall UniversityLisle Brown, Marshall UniversityAndy Earles, Marshall University

10:45 am–11:45 am

S17. Wikis Here, There, and Everywhere

By their very definition, wikis provide archivists a means of collaboration with and outreach to colleagues and users. Panelists will discuss their experiences using wikis to share professional development news with colleagues, collaborate in the processing of large collections, and publish an historical encyclopedia.

Chair:Marisa Bourgoin, Smithsonian Institution

Speakers:David Anderson, George Washington UniversityKate Colligan, University of PittsburghJean L. Root Green, Binghamton University

S18. Riding Off Into the Sunset…: Freelance Archivists

Either as a part-time option or full-time business venture, freelance archiving or consulting is a potential alternative for professionals in the field. In this session, three established freelance archivists share their experi-ences and ideas. This session will be of interest to new and mid-level archivists.

Chair:Catherine Messick, New York Public Library

Speakers:Valerie Metzler, Archivist/Historian, PennsylvaniaMiriam K. Tierney, Archival Consultant, New YorkAnatasia Weigle, Freelance Archivist, Maine

MARAC would like to thank the West

Virginia Division of Culture and History

for its sponsorship of the friday evening

reception at The Cultural Center and The

Crowley Company for its sponsorship of

the Saturday morning Business Meeting

14 Sessions—Saturday, April 18

kANAWHA fALLS HOTEL, fAyETTE COUNTy, ca. 1885. PHOTOGRAPHED By JOHN E. kENNA AS GLASSPLATE NEGATiVE. JOHN E. kENNA COLLECTiON

S19. Archives 101: Preservation Basics

This session is an introduction to the basic principles of preservation and conservation of collections. Topics to be covered include: care of paper and photographs; the significance of maintaining proper environmental conditions; and protecting items that are on exhibit. Practical tips (and tricks!) will be offered for those with a limited institutional budget, those who are new to the archives profession, or those who would simply like a refresher on basic preservation techniques.

Speaker: Linda Angle Miller, Roanoke College

S20. Sesquicentennial Bliss: West Virginia’s Efforts to Celebrate Statehood and the War That Created the Mountain State

As one of the two states to be formed during the Civil War, and the only state formed by secession from a Confederate State, West Virginia will be celebrating the 150th anniversary of the Civil War and the anniversary of statehood in the next few years. Join us as we learn more about the division within Virginia that led to the formation of West Virginia, West Virginia’s role in the Civil War, and how the Mountain State plans to celebrate it all.

Speaker: Bryan Ward, West Virginia State Archives

15

BY CAR

PARKING INFORMATION:There is a parking garage behind the hotel. Turn onto Laidley Street and immediately enter the garage. Rates are $6.00 per day for overnight guests. Conference attendees not staying at the hotel also pay $6.00 per day.

From points north on I-79:Take I-79 South to I-77 SouthMerge onto I-77 SouthFollow I-77 South as it merges with I-64 WestProceed on I-64 West in the right hand laneTake Exit 58C toward Washington St. (and US-60)Proceed straight on Pennsylvania Avenue (taking care not to reenter I-64W)Turn left onto Virginia StreetTurn right onto Summers Street

Please note it is necessary to use Virginia Street to reach the hotel. From Summers Street the hotel will be on your right, with the entrance to a temporary parking area just before the light at Kanawha Boulevard.

From points south on I-77:Take I-77 North/I-64 West into CharlestonTake Exit 99 toward Greenbrier Street (also WV-114)Turn left onto Greenbrier StreetTurn right onto Kanawha Boulevard

Continue down Kanawha Boulevard for approximately 1.5 miles. The hotel will be on your right. A temporary parking area is accessible via Summers Street.

From points west on I-64:Take I-64 West into CharlestonTake Exit 58B toward Virginia StreetTurn right onto Virginia StreetTurn right onto Summers Street

From Summers Street the hotel will be on your right, with the entrance to a temporary parking area just before the light at Kanawha Boulevard.

BY AIRCharleston is served by Delta, Continental, United, US Air and Northwest Airlines. Please verify you are using the correct airport code, CRW, for Charleston, West Virginia. The hotel offers a complimentary shuttle from the airport (304) 344-4092. Yeager Airport is about 10 minutes from downtown Charleston.

BY TRAINAmtrak’s Cardinal offers service between New York, Washington DC, and Chicago, with stops in Charleston. The Cardinal heads westbound from Washington on Wednesday and Friday, heading east to Washington on Friday and Sunday. The rail station is across the river from the hotel. The hotel offers a complimentary shuttle (304) 344-4092.

MAP

Transportation & Parking

Pennsylvania Ave N

64

64

60

Civic Center Dr

Tennes see Av eMonongalia St

Virginia StRandolph St

Wyom

ing St

Clendenin St

Truslo

w St

South Side

Bridge

Goshorn St

Court St

Laidley St

Capitol S

t

Leon Sulliv

an Way

Sentz St

Brooks S

t Arlingto

n Ct

Morris S

t

Washington St E

Fife St Lee St

Christopher St

Donnally St

Dryden St

Joseph St

McCormick St

Margaret StBibby St

Quarrier St

Virginia St

Kanawha Blvd

Dickinson St

Hale St

Dunbar St

Summers St

MacCorkle Ave SE

Ferry St

Creel Ave

Holly Rd

Myrtle Rd

Louden Heights Rd

Thayer

PickensSta

ndard

KANAWHA RIVER

ELK RIVER

60

61

60A

119Pennsylvania Ave S

16

Hotel Registration

Holiday Inn Charleston House600 Kanawha Blvd., East Charleston, WV 25301 (304) 344-4092 Hotel fax: (304) 345-4847

http://www.ichotelsgroup.com/h/d/hi/1/en/hotel/crwdt

There is no registration form for the Holiday Inn Charleston House. Reservations should be made by telephone. Please identify yourself as part of the MARAC group. No advance deposit is required but a credit card is needed to hold your room. The Charleston House accepts all major credit cards.

The MARAC room rate is $99.00 per night. Taxes are 12% per night. Rates are available April 15–19, 2009. Check in is at 3:00 pm, while check out is 12 noon. The cut-off date for the guaranteed rate availability is March 25, 2009.

17

Name (to appear on badge): ____________________________________________________________________________________

Institution: ___________________________________________________________________________________________________

Address: _____________________________________________________________________________________________________

City: ______________________________________________________ State: _____________ Zip code: ____________________

Telephone: ___________________________ Fax: _________________________________E-mail: ___________________________

MARAC Member? YES NO New member? YES NO

Please list any special assistance required: __________________________________________________________________________Contact Debra Basham at 304-558-0230 or debra.basham@wvculture.org if you will need child care, or have any questions about this meeting.

REGISTRATIONPostmarked by March 18: MARAC member . . . . $65.00 Non-member . . . . . . .$100.00*Postmarked March 19–April 1: MARAC member . . . . $75.00 Non-member . . . . . . .$105.00*After April 2 (register on-site): MARAC member . . . . $85.00 Non-member . . . . . . .$115.00**The non-member fee entitles you to membership in MARAC through September 30, 2009If you do not wish to join MARAC at this time, please check this box:

Student Rate (please include photocopy of valid Student ID): . . . . . . $35.00

WORKSHOPS (Confirmations will be made by the MARAC Meetings Coordinating Committee)W1 Thursday ABC’s of Archival Management . . . . . . . . . . . . . . . . . . . . . . . . . . .# ______ @$75/person $______W2 Thursday Project Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .# ______ @$40/person $______W3 Thursday Video Preservation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .# ______ @$40/person $______If ONLY attending Thursday Workshop MARAC member . . . . . . $5.00 Non-member . . . . . . . $10.00Note: Workshop size is strictly limited, and MARAC workshops often fill completely. Participants who register for a workshop will receive a confirmation note. DO NOT REPORT FOR A WORKSHOP UNLESS YOU HAVE RECEIVED NOTIFICATION

TOURS (Please check the box for each tour you plan to attend.)T1 Thursday Capitol Complex/State Museum . . . . . . . . . . . . . . . . . . . . . . . . . .# ______ @$5/person $_______T2 Thursday Downtown Charleston Walking Tour . . . . . . . . . . . . . . . . . . . . . . .# ______ @$5/person $_______T3 Thursday Downtown Charleston Churches . . . . . . . . . . . . . . . . . . . . . . . . . .# ______ @$5/person $_______

Please help us plan meeting arrangements by checking the activities you plan to attend: Friday State Caucus Meeting and Continental Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .FREE Friday Luncheon—check ONE entree choice below:

Chicken Mediterranean . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . @ $23 $______ Pasta Primavera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . @ $23 $______

Friday Reception at The Cultural Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .FREE Guest Ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ______ @ $15/person $______

Saturday Morning Breakfast before Business Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $18 $______All Conference attendees are welcomed and encouraged to attend the business meeting without purchasing the breakfast.

Please circle the program sessions you plan to attend:S1 S2 S3 S4 S5 S6 S7 S8 S9 S10 S11 S12 S13 S14 S15 S16 S17 S18 S19 S20

TOTAL . . . . . . . . . . $_______PAyMENT iNfORMATiONTo pay by check, make check payable to MARAC, and mail with this form to MARAC, Jim Gerencser, Treasurer, 604 Devonshire Drive, Carlisle, PA 17013. Please note: MARAC cannot take purchase orders or credit card payments. No refunds for cancellations will be made after April 3, 2009.

RegistrationSpring 2009 Meeting of the Mid-Atlantic Regional Archives ConferenceHoliday Inn Charleston House ▲ Charleston, WV, April 16–18, 2009

MARACJim Gerencser, Treasurer604 Devonshire DriveCarlisle, PA 17013

Jim Gerencser, Treasurer604 Devonshire DriveCarlisle, PA 17013

Ship To:

NON PROFITORGANIZATION

US POSTAGEPAID

PERMIT #519DULLES, VA

Photographs courtesy of the West Virginia State Archives.

Cover Photograph: View of Seneca Rocks, Pendleton County, ca. 1890. R. Ruddle Collection