Making Your Change Project AWESOME!Using

Docs and Spreadsheets

With Google Docs you can…Create documents just like in WordSave your documents online to

access anywhereShare documents with groupCollaborate on a document at the

same time as your groupSee: http://www.youtube.com/docs

Starting a Google Doc

1. If you don’t have one, create a free Google account.

-www.google.com-Sign In-Sign Up (red button)

1. If you already use Gmail, sign in.

Tips… Choose a PROFESSIONAL EMAIL

ADDRESS-Should be some version of your name

Choose a SECURE PASSWORD:-Not too short, not too long-Contains at least 1 letter & 1 number. -Special characters make it even stronger-BUT don’t make it too hard to remember!

More Tips… You don’t need to enter the cell phone as

long as you “verify you’re not a robot”

You do need to have a prior email account (or your parents’) to use for security and verification

You don’t need to change your toolbar to Google or allow them to collect info

Google Drive: The New Google Docs!

Cloud storage : http://computer.howstuffworks.com/cloud-computing/cloud-storage.htmYou can download Google Drive to your computerSyncs computer docs folders with online docsLooks different from old Google DocsBUT you can still use it without downloading anything

Starting a new Google Doc www.google.com/d

ocs Create Document Saves

automatically as you type

Under File, you can…

Rename fileMake a copy (drafts)

Print

Does lots of the same stuff as Word

The Insert menu is a good example: Headers Page break Images

Sharing Your Doc Click on the blue Share button, upper

right:

Enter someone’s email address, and choose their level of access: Can edit Can view

Google Docs + Microsoft Word

You can upload a Word doc to Google Drive Start fromyour Drive Inbox Click the uploadbutton (box with arrow) Click “Files” and findthe document

Google Docs + Microsoft Word

OR:Save a Google Doc as a Word Doc, under FileDownload As:

Google Spreadsheets & FormsWhat is a spreadsheet?Google Spreadsheets is like ExcelCollect data with a Form or type it in

yourselfSort your dataCreate graphs and charts with itEmbed charts and graphs in a

document

Creating a new SpreadsheetGo to your Google DriveCreateSpreadsheetGive your columns titles

(important later for charts!)

Fill in your data

Tips

Try a “test” chart before you enter all your data

…Or Create A Form! Go to your Google Drive Create Form Write questions Send URL at the bottom to the people

you are surveying BUT be careful!!! VERY hard to write Qs

to get data in the right format

Sorting Your DataClick on a columnIn Spreadsheet, under DataSort column A-ZOR: Filter to sort by certain types of data in that column

Pie Charts

Example: Number of people who recycle, compost, do both, and do neither

Image from: http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=00018S

Use when you want to compare percentages of a whole

Bar Graphs

Use when you want to compare two or more categories based on the same measure to see most, least.

Example: Of all items that can be e-waste recycled,

Fremont recycled tons of TVs tons of batteries, tons of computer parts, this yr.

Number of each type of lightbulb (LED, fluorescent, etc.) at people’s houses

Line GraphsUse when you want to show

change over timeExample:

Decrease in honeybee population from 2005-2010

Increase in acres of a local park that are covered by invasive Himalayan blackberry plants from 2008-2011

Creating A Chart out of a Google SpreadsheetStart with your data in the

spreadsheetSelect the cells with the data you

want Insert ChartChoose type of chart

Putting the Chart in a DocRight-hand corner of the chart,

click the arrowChoose Save As Image In your doc, choose Insert ImageChoose your chart fileYou can do this in a Word doc also

Any Questions?