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Maintaining Attributes and Cohorts in your SIS (Does SGASADD Make You Sad??)
Melissa HyattAssociate University Registrar
Texas State Quick Facts
Official Fall 2015 Enrollment- 37,979
Official Spring 2015 Enrollment- 34,311(Spring 2016 Unofficial- approx. 35,400)
Office Staff- 21 full time staff encompassing Student Records, Transcripts, Registration, NCAA Athletic Certification, Degree Works, Schedule of Classes, Room Scheduling, and Veteran Affairs
SIS is Banner
What is .NET? Funky Tech Explanation- A Microsoft product available for download online
(Microsoft .NET Framework).
IT Explanation- The .NET Framework is a technology that supports building and running the next generation of applications and XML Web services. The .NET Framework is designed to fulfill the following objectives: To provide a consistent object-oriented programming environment whether object
code is stored and executed locally, executed locally but Internet-distributed, or executed remotely.
To provide a code-execution environment that minimizes software deployment and versioning conflicts.
To provide a code-execution environment that promotes safe execution of code, including code created by an unknown or semi-trusted third party.
To provide a code-execution environment that eliminates the performance problems of scripted or interpreted environments.
To make the developer experience consistent across widely varying types of applications, such as Windows-based applications and Web-based applications.
To build all communication on industry standards to ensure that code based on the .NET Framework can integrate with any other code.
.NET Application Purpose Eliminate the risk of accidental removal of settings placed by another department using
SGASADD. Give users access to only the attributes and cohorts they need to manage. Establishing and restricting types of attributes/cohorts as term based or carry-over. Attribute and cohorts are properly ended. Always logging the user of change (the Banner table does not have this).
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Carry Over vs. One Time“Carry- Over” or “Multi-Term Based”
When inserting Carry-Over attributes or cohorts, the program will insert it in the term designated and then copy forward this attribute/cohort and other Carry-Over attributes to the maximum effective ‘From’ term.
Example: Student has a 'One-Time' only attribute in 201230 Spring. If Admissions needed to add a 'FLNG' attribute to 201210 Fall, the program would add FLNG effective 201210, 201230 AND 201250 which is the maximum effective ‘From’ term to allow FLNG to be active till end of time.
Note Attributes and Cohorts are managed separately.
Typical Attributes: FLNG - Foreign Language COSC – Computer Science EMST – Emerging Stars ATHS – Scholarship Athlete PBAC – Post Bachelor
Carry Over vs. One Time“One-Time” or “Term Based”
The same principal works with 'One-Time' or term based attributes or cohorts. In the example above, if ‘FLNG’ was the only attribute in 201210 and the user needed to insert ‘ETLR’ in for 201230, the program would copy ‘FLNG’ to 201230 and 201250 and insert ‘ETLR’ in 201230 only.
• Typical Cohorts:• ATEP - Athletic Training Ed• LC* – Learning Community• PACE* – PACE• PCOM – Pre Communication• RC* - Residential College• TCERT – Teacher Certification
Attribute Maintenance4. The student’s name, TX State ID, and Current Term is displayed. If the student has any current attributes, they will display at the bottom of the screen. If a student has multiple attributes, you may filter which ones display using the Attribute Code Filter drop down menu.
Attribute Maintenance5. To add the attribute, click “Add Student Attribute”.6. The window will expand and present you with 2 drop down menus to select from: the Attribute
Code and (effective) Term. The Attribute Description will auto-populate with the Attribute Code you select. For this example we will add FLNG (HS Foreign Language Satisfied) for Fall 2013. You will only see the attribute codes that you have permission to manage.
7. To add the attribute and effective term, click “Add Attribute”.
symbol.
Attribute Maintenance8. Once added, you will receive a successfully added message and the attribute will be visible in the grid.
Attribute Maintenance8. Under the “Existing Student Attributes” section at the bottom, click “Remove” to
the right of the attribute you wish to remove. You may only remove attributes that you have permission to manage. If you attempt an action that you do not have permission for, your cursor will display the symbol.
9. The attribute will be removed from the grid at the bottom.
Cohort Maintenance1. Use the same steps to add a cohort.
Cohort Maintenance2. Once added, you will receive a successfully added message at the top of the screen and the cohort will now be visible in the grid at the bottom.
Cohort Maintenance
3. In the grid below, click “Edit” to the right of the cohort you wish to edit. The window will expand with further details. Note: You may only edit cohorts that you have permission to manage.
4. To inactivate the cohort, check the “Is Inactive?” check box.5. From the Inactive Reason drop down, select a reason the cohort has been inactivated.
Cohort Maintenance6. Click Update to save your changes.
Cohort Maintenance7. Cohort removal is handled the same way as attributes.
Manage TypesAttributes and cohorts come from Banner (STVATTS and STVCHRT). After entry in INB, codes are carry over by default unless changed.
Manage Security- Enter Net ID the click Validate Net ID. All the roles that person as can be seen and you can add or
remove by checking or unchecking the box. - Click the drop down under Display or Remove Users by Role to see who is coded as a Former or
Retired employee.
Manage Security- Once a role is given, security to individual attributes/cohorts must be given. You can give add,
inactivate, or remove access.
