MAINLANDS OF TAMARAC BY THE GULF MASTER ASSOCIATION … · 2017. 5. 2. · Paul Scheele Unit 5 Unit 6 Unit 7 Donna Massey Grady McDonald Phyllis Clark Becky Hoff Roz Sliger Joanne

Master Assoc. Special Mtg. 5-1-17 P a g e | 1

MAINLANDS OF TAMARAC BY THE GULF MASTER ASSOCIATION SPECIAL MEETING OF THE BOARD OF DIRECTORS

MAY 1, 2017 – 9:00 AM – CLUBHOUSE 5

The Special Meeting of the Board of Directors regarding gating the community was called to order at 9 AM by President Donna Massey. By Sign-In Sheet, the meeting was attended by: Unit 1 Unit 2 Unit 3 Unit 4 Pat Jones Jerry Smith Jim Craig Linda Byrd Barry Matthews Jill Spanheimer Debra Engstrom Joyce Whittaker Dot Muller Sally Kruse Frank George Chet Renfro Kay McAleer George Filiau Laura Mann Paul Scheele Unit 5 Unit 6 Unit 7 Donna Massey Grady McDonald Phyllis Clark Becky Hoff Roz Sliger Joanne Hannon Mollie Kirhagis, Property Manager Joe Polkowski, Assistance Property Manager Mary Ann Kilpatrick, Recording Secretary President Massey thanked everyone for attending this meeting and thanked the committee who spent a lot of time and money working on this project. The large audience was asked to not talk during the meeting and she stated the presentation would answer most of the questions presented to the committee. This project is a Master Association project, not one requested by Unit 5. Last year a question was asked about gating the committee and that person then volunteered to head up a committee to research feasibility, costs, etc. Ms. Massey offered to have this presentation repeated at each Unit some evening this fall when most residents are able to attend. At those meetings, your questions can be addressed. Ms. Massey reported that 40th Street is a public street up until the Mainlands sign. On US 19, the first 600 feet of Mainlands Boulevard is owned by the City. We have no control until you see the Mainlands Private Property sign. On 102nd Avenue, the entire street is owned by the City. We only control the streets that come off 102nd Avenue. So that defines our limits of control in this matter. The State has certain regulations on how this is done in multiple steps. The process requires, initially, a vote by the Master Board. There was a straw vote of 6 Units and 5 Units said Yes and 1 Unit said No. After that we go to the Boards of each Unit and they get to vote. All this is recorded with the State. At that time, if we have too many No votes, we drop the process. If we have Yes votes, we proceed. The next step is to have every resident who lives in Mainlands vote. Out of that, the votes must be separated by Units, because every Unit has a different percentage from 50% to 80% that is required for a vote on any matter. This process will take at least a year. The costs presented today are one-time costs. In Unit 5, we have had to repave our streets about every 3 to 5 years. It costs every resident $125.00 per home to pay for that street. The storm drains have to be replaced every 6 months for a cost of $5,400.00. That cost is shared by everyone.


For a couple weeks, there has been a straw vote on the Mainlands website. Out of 1800 people, only 300 votes have been posted at the last count and there are only 8 votes separating the yes and no votes so it is basically a tie. Ms. Massey introduced Mike Britt, a member of the research committee and a resident of Unit 1. These committee members volunteered all their time and money and it is very difficult to hear they get remarks that are almost vicious. Mr. Britt stated the primary concern is uninvited non-resident traffic and the safety and security issues they generate. After his presentation, he concluded that the world is changing and we must continue to change and act as a community to secure our safety and security. Mr. Britt’s presentation is posted on the Mainlands website, and is attached to these minutes. After the presentation, Ms. Massey again thanked everyone for attending. She also repeated that meetings will be held in the fall to answer resident questions. There being no other business, the meeting was adjourned. Respectfully submitted,

Mary Ann Kilpatrick Linda Byrd

Recording Secretary Secretary

Attachment: Gate Proposal Presentation 0429


No

Thoroughfare

Gated Private

Road Ahead


Think:

Safety and

Security In our

Community


Mainlands Secondary Entrance Barrier Gate

Proposal –

Technology and Cost Study

(as Prepared by Gate Committee on April 4, 2017)

The following information and summary cost tables

contain the results of a 2017 study by the Mainlands

Gate Committee, chartered by the Mainland Masters

Association, to investigate the feasibility, available

gating systems, and associated costs involved in

providing non-resident vehicle traffic control at the 40th

St (Phase I) and 102nd Ave (Future Phase II) secondary

entrances to the private road system at Mainlands of

Tamarac development.

Gate Committee Team:

Mike Britt Dot Muller

Pat Britt Grady McDonald

Dave Crane Dick Osgood


Primary Purpose of Gate Proposal (Phase I):

1) To eliminate non-resident vehicle traffic currently using

40th St. and Mainlands Blvd. entrances as a shortcut

route between Gateway Centre Blvd. and US Highway

19N (Problem traffic exists in both directions).


Mainlands Blvd. as a back-road route between 102nd

Ave, via 49th Street/The Lakes development and

Gateway Centre Blvd. (Problem traffic exists in both

directions).

3) To eliminate Mainlands community roadways as a viable

re-route path to non-residents around the proposed

US-19/Park Blvd Bridge reconstruction project.


Primary Purpose of Gate Proposal (Phase II):


Mainlands Blvd. as a back-road route between US-

19N and 102nd Ave, via 49th St./The Lakes

development. (Problem traffic exists in both

directions).

2) To complete gating of Mainlands secondary road

entrances.


Mainlands Road System:


Non-Resident Traffic Areas of Concern:

1) Increased maintenance costs for Mainlands Blvd. due

to higher than required non-resident traffic use.

a. Road wear – paving costs

b. Sidewalk and storm drain repairs

2) Uninvited non-resident drivers of both automobiles

and trucks ignoring traffic control signs within

Mainlands road system, greatly increasing risk of

vehicle accidents and residential pedestrian safety.

a. Posted speed limit of 25mph

b. Stop signs

** Please note that as the Mainlands road system is

private property, the police have confirmed that this

problem belongs to us.

3) Multiple vehicle escape routes, via our non-gated

secondary entrances available to criminal activities.

4) Area development, as is occurring now, will increase

the local area traffic, making Mainlands Blvd. even

more attractive to non-resident vehicle traffic, and

more and more a problem for our residents.


Possible Solutions We Considered:

Speed Bumps on extended sections of Mainlands Blvd.

o Undesirable for everyone, possible damage to first-responder vehicles

Private security screening checkpoint(s)

o Too costly

Converting Mainland’s portion of 40th St to “one-way” traffic flow

o Inconvenient to residents, only solves ½ the problem

Eliminate the two secondary entrances/exits (40th St and 102nd Ave)

o Too drastic a solution

Install enhanced signage at entrances (No Trespassing, etc.)

o Ineffective in highly populated areas

Install vehicle control gates at secondary entrances


Tangible Benefits of

Gated Secondary Entrances:

1) Reduced roadway maintenance costs associated with

a lower volume of vehicle traffic (reduced non-

resident vehicle traffic).

2) Less potential for vehicle-to-vehicle and vehicle-to-

pedestrian incidents and accidents (reduced non-

resident vehicle traffic).

3) Greater public awareness that the Mainlands is in fact

“private property”.

4) Potential for reduced crime within Mainlands

community due to enhanced perception of Mainlands

as a closed community (wide angle video of gated

area plus license plate capture cameras at each

gate).

5) An initial Unit HOA “one-time” investment of less than

$60 per residence can result in individual home

values increasing by thousands of dollars due to

Mainlands status as a “Gated Community”.


Types of Gates We Investigated:

Horizontal Swing Gate

o Gate operation Pedestrian & Vehicle safety concerns

Horizontal Sliding Gate

o Slow opening, high maintenance costs

Vertical Pivot Lift Gate

o High installation & maintenance costs

Vertical Pivot Barrier Gate

o Lowest installation & maintenance costs of considered gate types




Types of Access Control We Investigated:

RF (radio frequency) windshield sticker

o Costly receiver controls, prone to weather interference

Barcode Reader side window sticker

o Installation & reuse issues

Keypad using manual input

o Low cost but inconvenient to use, slow access, inclement weather issues

Access Control Remote

o Easy to use, portable, secure



How the Gate System Works:


Cost Proposal Summary:

Table One – Mainlands 40th St. Entrance (Phase I)

Item

No.

Item Description Item Cost Notes

1 Two Barrier Gate Operators, each with 15’ arms, controller,

remote receiver, equipment housing, housing concrete base, unit

batteries, in-road loop detector, and system software. Installation

included in item cost (labor & misc. materials).

11,264.16 2, 3, 5

2 60 Amp Weatherproof Electrical Service, mounted on concrete

post - location TBD. Installation included in item cost (permit,

labor, & misc. material).

4,000.00 1,3

3 Equipment Line Surge Protection System. Installation included in

item cost (labor & misc. materials).

1,527.00 4

4 Closed Circuit Camera System consisting of; two license capture

cameras, one wide angle area camera, DVR data capture unit,

power supplies, batteries, climate control box, and mounting

posts. Installation included in item cost (labor & misc. materials).

6,786.48 5

5 Asphalt and green space trenching; electrical power runs and

control wiring runs.

9,400.00 1,3

6 Emergency Vehicle Access Control – TBD by local authority 600.00 1

7 System Engineering Costs- as may be associated with permitting

and installation

3,000.00 1

8 Road Signage TBD – at gate entrance. 500.00 1

Subtotal: $37,077.64

9 Project Contingency – projected at 10% of proposal cost 3,700.00

Total: $40,777.64

Table Two – Barrier Gate Handheld Remote – Cost Options (Phase I)

Item

No.


1 Select Pass Remote, priced at $28 per unit. Assuming 80%

acquire rate at 1,827 homes = 1,462 remotes

see below 6,8

Cost to project for 1,462 remotes at $0.00 subsidized cost per

remote (0% discount to home owner).

0.00



$10,234.00



$20,468.00


Table Three – Mainlands 102nd Ave. Entrance (Future Phase II)

Item

No.


1 Two Barrier Gate Operators, each with 15’ arms, controller,

remote receiver, equipment housing, housing concrete base, unit

batteries, in-road loop detector, and system software. Installation

included in item cost (labor & misc. materials).

11,264.16 2, 4, 5

2 60 Amp Weatherproof Electrical Service, mounted on concrete

post - location TBD. Installation included in item cost (permit,

labor, &misc. material).

3,710.40 3

3 Equipment Line Surge Protection System. Installation included in

item cost (labor & misc. materials).

1,527.00 4

4 Closed Circuit Camera System consisting of; two license capture

cameras, one wide angle area camera, DVR data capture unit,

power supplies, batteries, climate control box, and mounting

posts. Installation included in item cost (labor & misc. materials).

6,786.48 5

5 Asphalt and green space trenching; electrical power runs and

control wiring runs.

5,599.00 3

6 Emergency Vehicle Access Control – TBD by local authority 600.00 1

7 System Engineering Costs- as may be associated with permitting

and installation

3,000.00 1

8 Road Signage TBD – at gate entrance. 500.00 1


9 Project Contingency – projected at 10% of proposal cost 3,300.00

Total: $35,987.04

Table Four – Mainlands 102nd Ave Guardrails (Future Phase II)

Item

No.


1 Installation of six DOT approved guardrails for 6 roads. Type W

galvanized barrier plates installed between steel pilings set in

concrete to provide road-closure. Installation included in item cost

(labor & misc. materials).

27,654.00 7

2 Engineering and City permitting. 5,090.00

Total: $32,744.00


Table Five – Mainlands Barrier Gate Proposal Cost Summary

Item

No.


1 Barrier Gate (Phase I) – Mainlands 40th St Entrance 40,777.64 1,3

2 Barrier Gate (Phase II) – Mainlands 102nd Ave. Entrance 35,987.04 1,4


3 Guardrails (Phase II) – road closure – associated with Mainlands

102nd Ave. Entrance

32,744.00 7

Total: $109,508.68

Cost Breakdown (per Residence):

With a total of 1827 homes (Units 1 thru 6) sharing the one-time cost;

Phase I

HOA cost - system equipment & installation - $22.32

Resident cost (optional) - remote operator - $28.00

_______

Phase I Total: $50.32

Phase II

HOA cost - system equipment & installation - $19.70

HOA cost - road barrier installation - $17.92

_______

Phase II Total: $37.62

Phase I & Phase II HOA System Total: $59.94

($22.32 + $37.62)


Table Notes:

1) Item cost is estimated and based on information known at time of proposal.

2) Committee recommends the use of a “barrier” style gating system as it

represents the most cost effective type of gate to accomplish the job (vehicle

traffic control) in terms of both initial cost and ongoing maintenance.

3) Exact Barrier Gate (Phase I) location to be determined based on success of

Mainlands obtaining ownership of approx. 82 feet of 40th St. starting at Unit 5

property line and proceeding south.

4) Exact Barrier Gate (Phase II) location to be determined upon examination of

Mainlands property line at junction of 43rd St and 102nd Ave, and associated

property easements.

5) Gate system is configured for local data entry (upload & download)

6) Committee recommends that individual homeowners pay all or some of the cost

of a remote to help establish need & promote care of the remote.

7) Committee recommends the installation of road-closing guardrails at the 102nd

Ave end of the following six Mainlands private roadways; 42nd Way, 43rd Way,

44th St, 44th Way, 45th St, & 45th Way.

8) Gate remotes would be configured to work either gate (Phase I and Phase II) and

each remote would be assigned a unique user code (data base) for system

security.

System Maintenance:

Typical annual cost of 3 standard service visits per year per gate is $500.

System Warranty:

5 year manufactures warranty on gate operator

2 year manufactures warranty on controller

2/5 year manufactures warranty on camera systems

2 year manufactures warranty on surge-protected equipment


In Closing:

We all enjoy the advantages of having the

secondary road entrances to our community.

However, these entrances have become

problematic for many of our residents for

reasons previously discussed.

We understand that not all of our residents

share these problems but as we all share the

benefit of having these secondary entrances we

ask that we all share in solving the problems

currently associated with this benefit.

Thank you for attending.

Documents

MAINLANDS OF TAMARAC BY THE GULF MASTER ASSOCIATION … · 2017. 5. 2. · Paul Scheele Unit 5 Unit 6 Unit 7 Donna Massey Grady McDonald Phyllis Clark Becky Hoff Roz Sliger Joanne