Magazine of Employment Correspondence

INSTITUTO GUATEMALTECO AMERICANO

2012

Employment Letters Commercial English & Computación

Alejandra Zambrano 311- 22, Joselyn Juárez 305-10,

Maby López 305-13

It is an outline of all you have to offer a

new employer. It presents your

qualifications, background, and experiences

in a way that will convince a business

person to grant you an interview. It must

look professional.

CURRICULUM VITAE

PERSONAL INFORMATION Name: Fulvia Maruby López Ortiz Age: 17 years Nationality: Guatemalan Birth date: August 16, 1994 Address: 19 Avenue 23-00, Zone 5 Guatemala City Cellphone: 50997800 E-mail: [email protected]

ACADEMIC INFORMATION

High School 2010-2012 Instituto Guatemalteco Americano (IGA) Secretarial career Elementary 2001- 2009 Colegio Científico Americano Ninth Grade Certificate

Experience 80 hours of pre-practices made at IGA.

REFERENCES

Marisela Mejía 2364-1244 Julia Pineda 5337-4951 Sandra Zambrano 5489-2717

Is a sales letter in which you are both

salesperson and product. Its purpose is to

attract an employer’s attention and persuade her

to grant you an interview.

A letter of application serves as the cover

letter of your resume. It should be written with

flair, understanding, and professional care.

Avenida Hincapie 12-23, Zone 13

01013 Guatemala

April 26, 2012

Mrs. Julia Smith

TIVOLI TRAVEL AGENCY

Avenida Las Americas 12-36, Zone 13

01013 Guatemala

Dear Mrs. Smith:

I would like to apply for the position of executive secretary that you

advertised in Prensa Libre of Monday, April 14.

As you will see from my enclosed resume, I have taken courses in nearly

every aspect of the international industry. In addition, I have typing and

shorthand skills and a very good attitude to learn new abilities which will be

useful here at your company.

I hope to have the privilege of having a personal meeting with you to

discuss my qualification. For further information, please contact me at 5017-

9623.

Sincerely yours,

Alejandra Zambrano

Bilingual Secretary

A follow-up letter can be highly

effective. It should be courteous and brief.

It should merely thank the employer for

the interview and restate your interest in

the job.


01013 Guatemala

April 26, 2012

Mrs. Julia Smith



01013 Guatemala

Dear Mrs. Smith:

Thank you for letting me discuss personally my qualifications.

After our meeting last week, and having visited your company, I sincerely

hope to have the opportunity to work with you.

Enclosed is a copy of my transcript from the Bayer’s Company, along with

the letters of reference your requested. For further information, please

contact me at 5017-9623 during regular business hours.

Sincerely yours,

Alejandra Zambrano

Bilingual Secretary

A recommendation is an endorsement

while a reference is simply a report. A

recommendation is persuasive while a

reference verifies facts.

Both types of letters start out the

same. Each should include:

A statement of the letter’s purpose.

An account of the duties performed by the

applicant or of the applicant’s general

qualifications.

rEFERENCE TACA

Avenida Reforma 13-50, Zona 10

01010 Guatemala

May 7, 2012

Mrs. Julia Smith


Avenida Las Americas 12-36, Zona 13

01012 Guatemala

Dear Mrs. Smith:

Alejandra Zambrano worked with me during 2011 in order to

complete 80 hours of pre-practices. She was always an outstanding worker.

Ms. Zambrano demonstrated her abilities with the typewriter,

taquigrafia and shorthand, as well as her abilities with English language. She

was always on time. Moreover, she was an enthusiastic person and helped

to make any task I assigned to her. I am also very impressed of the

professionalism of Ms. Zambrano.

Sincerely yours,

Otto Munson

Manager

Copy

Alejandra Z.

TACA

Avenida Reforma 13-50, Zona 10

01010 Guatemala

May 7, 2012

Mrs. Julia Smith


Avenida Las Americas 12-36, Zona 13

01012 Guatemala

Dear Mrs. Smith:

Alejandra Zambrano worked with me during 2011 in order to

complete 80 hours of pre-practices. She was always an outstanding worker.

Ms. Zambrano demonstrated her abilities with the typewriter,

taquigrafia and shorthand, as well as her abilities with English language. She

was always on time. Moreover, she was an enthusiastic person and helped

to make any task I assigned to her.

Therefore, I can recommend Ms. Zambrano, without hesitation, for the

position of executive secretary in your travel agency.

Sincerely yours,

Otto Munson

Manager

Copy

Alejandra Zambrano

rECOMMENDATION

It is a courteous, discreet letter

declining a job. By doing so, you will

preserve a potentially valuable business

contact and leave open the possibility of

future employment.


01013 Guatemala

April 26, 2012

Mrs. Julia Smith



01013 Guatemala

Dear Mrs. Smith:

Thank you very much for offering me the position of Executive Secretary in

your company. It was a difficult decision to make, but, I have accepted a

position with another company.

I sincerely appreciate you taking the time to interview me and to share

information on the opportunity and your company.

Once again, I'd like to express my gratitude for the offer and my regrets that

it didn't work out. You have my best wishes in finding someone suitable for

the position.

Sincerely yours,

Alejandra Zambrano

Bilingual Secretary

It is a personal letter explaining specific

reasons for an applicant’s rejection; it is

professional and preferable, but a form

letter is more often used to reject, in

general terms, all the unsuccessful

candidates.



01013 Guatemala

May 13, 2012

Miss Alejandra Zambrano


01013 Guatemala

Dear Mrs. Zambrano:

Thank you for your recent application for employment with Tivoli

Travel Agency.

We regret to inform you that there are no openings in our firm at this

time. While we know this is disappointing news, we would like to retain your

application whether a position becomes available in the future.

We shall to inform you and arrange a convenient time for testing.

Once again thank you for your interest in working for our company.

Yours truly,

Mrs. Julia Smith

Human Resources

Copy: File

Joselyn J.

Resignations must convey a negative

message as positively as possible. You

may be delighted to be leaving or feel

hostile toward your former boss, but your

letter of resignation should express regrets,

not anger.


01013 Guatemala

April 26, 2012

Mrs. Julia Smith

Manager-Human Resources



01013 Guatemala

Dear Mrs. Smith:

This is to inform you that an opportunity has presented itself that will enable me to work in

the area of my stated preference, which is Administration. I never thought I would ever leave such a great company as Tivoli Travel Agency,

but when the opportunity arose to manage my own organization, which as you

know has always been a lifelong dream for me; I simply had to take advantage of

it.

I cannot say enough wonderful things about this Tivoli Travel Agency, about all the

people I have encountered in my years of service with the company, and

especially about you and all the others on the sales team. Your leadership has

taken all of us to new levels, and I have appreciated all your personal and

professional advice over the years.

It's my hope that we will stay in touch as I begin this new chapter in my life. If you

have any questions, please ask. Thanks again for everything.

Sincerely,

Alejandra Zambrano

Bilingual Secretary

Documents

Magazine of Employment Correspondence