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MaestroSoft’s
Report Book v4.0 A (mostly) complete list of the Reports, Catalog Formats, and Bid Sheets that
AuctionMaestro Professional 4.0 produces
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Table of Contents Accounting Viewer ........................................................................................................................ 8
Accounting Summary - Accounting Viewer........................................................................... 8 Attendee......................................................................................................................................... 9
Attendee - Check Out List ....................................................................................................... 9 Attendee Check-In List (Blank-Enter Address) .................................................................. 10 Attendee Check-In List By Name, Table, Bid# .................................................................. 11 Attendee Check-In List By Name, Table, Bid# .................................................................. 11 Attendee Check-In List By Name, Table, Bid# (Blank) .................................................... 12 Attendee Check-In List By Name, Table, Bid# (Blank) .................................................... 12 Attendee Check-In List By Name, Table, Bid# with Meals .............................................. 13 Attendee Check-In List By Name, Table, Bid# with Meals .............................................. 13 Attendee Check-In List by Name, Table, Table Name, Bid# ........................................... 14 Attendee Check-In List by Name, Table, Table Name, Bid# ........................................... 14 Attendee List ........................................................................................................................... 15 Attendee List ........................................................................................................................... 15 Attendee List By Bid#, Table#, QC ..................................................................................... 16 Attendee List by Descending $ ............................................................................................. 17 Attendee Payment Status ...................................................................................................... 18 Attendee Registration Notes ................................................................................................. 19 Invitation Address List ........................................................................................................... 20 Invitation Address List - Left to Send .................................................................................. 21 Purchaser Summary ............................................................................................................... 22 Purchaser Totals by Descending $$..................................................................................... 23 Registration List by Company ............................................................................................... 24 Registration List by Name ..................................................................................................... 25 Registration List by Table Number....................................................................................... 26 Who Bought What - Detail by Bidder # .............................................................................. 27 Who Bought What - Detail by Desc $ - With Contact ....................................................... 28 Who Bought What - Listing of Items Purchased by Catalog #................................................. 29 Who Bought What - Listing Report for Display by Bidder ................................................ 31 Who Bought What - Listing Report for Display by Cat # ................................................. 32 Who Bought What - Summary Listing by Name ................................................................ 33 Who Bought What - Totals By Bidder#............................................................................... 34
Attendee Viewer.......................................................................................................................... 35 Address List - Attendee Viewer ............................................................................................ 35 Attendee Seating List ............................................................................................................. 36 Attendee Tabular Summary - Attendee Viewer ................................................................. 37 Attendee Tally - A-Z Last Name ........................................................................................... 38 Attendee Total Tally - A-Z Last Name ................................................................................. 40
Auction Day ................................................................................................................................. 42 Enter Bidder Amounts for Items Manually.......................................................................... 42
Auctioneer.................................................................................................................................... 43 Auctioneer's Live Auction Cards - 4 1/4 x 5 1/2 (4/page)................................................ 43
Auctioneer's Live Auction Cards - 5 1/2 x 8 1/2 (2/page).................................................... 44 Auctioneer's Live Auction Cards Ver2 - 5 1/2 x 8 1/2 (2/page) ...................................... 45
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Auctioneer's Live Auction List ............................................................................................... 46 Auctioneer's Live Auction List - Detail Format ................................................................... 47
Audit ............................................................................................................................................. 48 Audit Attendees Missing Bidder Number............................................................................. 48 Audit Attendees Not Paid ...................................................................................................... 49 Audit Catalog for Omissions.................................................................................................. 50 Audit Missing Donors ............................................................................................................. 51 Incomplete Addresses............................................................................................................ 52 Potential Duplicate People..................................................................................................... 53
Banquet/Catering........................................................................................................................ 54 Catering Menu ......................................................................................................................... 54 Catering Summary Report..................................................................................................... 55 Catering Summary Report - By Table.................................................................................. 56
Bidders ......................................................................................................................................... 57 Bid Card - 2/page - Horizontal.............................................................................................. 57 Bid Card - Narrow ................................................................................................................... 58 Bid Card - Narrow (Blank with Names) ............................................................................... 59 Bid Card - Narrow (No Numbers)......................................................................................... 60 Bidder Folder Labels - 5160/Laser ....................................................................................... 61 Bidder List By Number ........................................................................................................... 62 Bidder Name & Address List ................................................................................................. 63
Catalog ......................................................................................................................................... 64 Auction Type List .................................................................................................................... 64 Item Marking Labels (2/catalog # - 1/2" x 1 3/4") ........................................................... 66
Certificates Required List........................................................................................................... 67 Certificate..................................................................................................................................... 68
Certificates Required List By Tracking# .............................................................................. 68 Committee ................................................................................................................................... 69
Auction Committee Function Assignments ......................................................................... 69 Solicitor Team Member Listings ........................................................................................... 71 Team Listings .......................................................................................................................... 72
Donor............................................................................................................................................ 73 Donor Index by Company (Catalog Numbers)................................................................... 73 Donor Index by Name (Catalog Numbers) ......................................................................... 74 Donor Item Summary - by Company .................................................................................. 75 Donor List - All Item donors - Alt/Company/Name - 1 Col Land .................................... 76 Donor List - All Item donors - Alt/Company/Name - 2 Col Land .................................... 77 Donor List - All Item donors - Alt/Company/Name - 2 Column ...................................... 78 Donor List - All Item donors - Name & Company.............................................................. 79 Donor List - All Item donors - Name & Company - 2 Column ......................................... 80 Donor Recap by Organization Member ............................................................................... 81 Donor Report - Solicitor List of Potential Donors............................................................... 82 Donor Report by Organization Member .............................................................................. 83 Donor Report Summary by Organization Member ............................................................ 84 Donor Report Summary by Team & Organization Member ............................................. 85 Donor Thank You Letter Status ............................................................................................ 86
Donor Viewer............................................................................................................................... 87 Donor Item Summary ............................................................................................................ 87
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Donor Item Summary with Bidder ....................................................................................... 88 Donor List - All Item donors - Alt/Company/Name Viewer .............................................. 89 Donor List - All Item donors by Item Category - Alt/Company/Name ........................... 90 Donor Summary - Donor Viewer .......................................................................................... 91 Item Solicitor Summary Report ............................................................................................ 93
Financial ....................................................................................................................................... 94 Account Statements ............................................................................................................... 94 Account Statements - Balance Due ..................................................................................... 95 Accounting Payments Posted................................................................................................ 96 Accounts Receivable............................................................................................................... 97 Auction Event Financial Summary........................................................................................ 98 Auctionpay Reconciliation Report....................................................................................... 101 Donor Revenue Split ............................................................................................................ 102 Expense & Budget Report Summary ................................................................................. 103 Expense Category Budget Report ...................................................................................... 104 Fund-an-Item Summary ...................................................................................................... 105 Fund-an-Item Summary - Descending $........................................................................... 106 Fund-an-Item Summary - Descending $ - with Contact ................................................ 107 Merchandise Summary......................................................................................................... 108 Tax Collected Summary ....................................................................................................... 109
Bid Forms ................................................................................................................................... 110 Live Auction - Continuous Pinfeed Forms ......................................................................... 110 Live Auction - Item Forms - Laser or Pinfeed Printer ..................................................... 111 Live Auction - MaestroSoft Pre-Print - Laser .................................................................... 112 Live Auction - MaestroSoft Pre-Print - Pin Feed............................................................... 113 Silent Auction - 14 Step MaestroSoft Pre-Print Laser ..................................................... 114 Silent Auction - 14 Step MaestroSoft Pre-Print Pin Feed................................................ 115 Silent Auction - Form 1/2 pg - Logo & Donor .................................................................. 116 Silent Auction - Form 1/2 pg - Vertical.............................................................................. 117 Silent Auction - Form 1/2 pg - Vertical (Signature) ........................................................ 118 Silent Auction - Form 10 Steps 1/2 pg Vertical................................................................ 120 Silent Auction - Form 10 Steps 1/2 pg Vertical Telephone ............................................ 121 Silent Auction - Form 14 Steps ........................................................................................... 123 Silent Auction - Form 14 Steps Full pg - Logo & Donor ................................................. 124 Silent Auction - Form 18 Steps ........................................................................................... 125 Silent Auction - Form 18 Steps (Signature)...................................................................... 126 Silent Auction - Form 18 Steps (Signature/Telephone).................................................. 127 Silent Auction - Form 18 Steps (Ver 2) ............................................................................. 129 Silent Auction - Form 18 Steps (Ver 3) ............................................................................. 130 Silent Auction - Form 24 Steps ........................................................................................... 132 Silent Auction - Form 24 Steps (Signature)...................................................................... 133 Silent Auction - Form 24 Steps (Signature/Phone) ......................................................... 134 Silent Auction - Form 24 Steps (Ver 2) ............................................................................. 135 Silent Auction - Form 24 Steps (Ver 3) ............................................................................. 136 Silent Auction - Form 36 Steps ........................................................................................... 137 Silent Auction - Form Full pg - Logo & Donor .................................................................. 138 Silent Auction - Form Full pg - Logo & Donor (Signature)............................................. 139 Silent Auction - Form Full pg - Logo & Donor (Ver 2) .................................................... 140
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Silent Auction - Form Narrow Vertical (Signature) .......................................................... 141 Silent Auction - Pre-Print 14 Steps (Guarantee%) .......................................................... 142
Images ....................................................................................................................................... 143 Pictures - Thumbnails 12/Page........................................................................................... 143 Pictures - Thumbnails 15/Page........................................................................................... 144
Income ....................................................................................................................................... 145 Auction Summary - Income by Auction ............................................................................ 145 Auction Summary - Income by Item ................................................................................. 146 Auction Summary - Income by Item Highest to Lowest ................................................ 147 Auction Summary - Items Not Sold ................................................................................... 148 Income - Auction Purchase Reconciled by Payment Method......................................... 149 Income - Auction Purchase Reconciled by Purchaser ..................................................... 150 Income by Payment Method ............................................................................................... 151 Items Not Sold ...................................................................................................................... 152 Sponsorship Summary ......................................................................................................... 153
Invoice........................................................................................................................................ 154 Auction Invoice - All With a Balance Due ......................................................................... 154 Auction Invoice - Blank Form for Manual Check-Outs .................................................... 155 Auction Invoice - Individuals .............................................................................................. 156 Auction Invoice - Live Only ................................................................................................. 157 Auction Invoice - PrePrint All Bidders for Manual Check-Outs ...................................... 158 Auction Invoice - Silent/Store Only.................................................................................... 159 Auction Invoice - Value & Actual Details........................................................................... 160 Auction Invoice - Value & Actual Detail with Logos ........................................................ 161 Event Invoice - All Charges ................................................................................................. 162 Event Invoice - Registration Only ...................................................................................... 163 Event Invoice - Sponsorships Only .................................................................................... 164 Event Invoice - Store Purchases Only ............................................................................... 165 Event Invoice - Table Sponsorship Only ........................................................................... 166
Item Viewer ............................................................................................................................... 167 Catalog Preparation Report................................................................................................. 167 Catalog Preparation Report All Details .............................................................................. 168 Certificate Folder Labels - 5160/Laser............................................................................... 169 Item Detail - Physical Status............................................................................................... 170 Item Detail Report ................................................................................................................ 171 Item Index by Category ...................................................................................................... 172 Item Index by Category - 2 Column.................................................................................. 173 Item Inventory Labels.......................................................................................................... 174 Item Inventory Labels by Team ......................................................................................... 175 Item Storage & Pick-Up Status........................................................................................... 176 Item Storage & Pick-Up Status by Storage Location ...................................................... 177 Tracking Report - (Landscape) Detail by Tracking # with Donor ................................. 178 Tracking Report - Compact Detail by Tracking #............................................................ 179 Tracking Report - Descending $$....................................................................................... 180 Tracking Report - Detail by Item Category with Donor.................................................. 181 Tracking Report - Detail by Item Category with Donor & Address............................... 182 Tracking Report - Detail by Tracking # with Donor........................................................ 183 Tracking Report - Detail by Tracking # with Donor & Address..................................... 184
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Tracking Report - Detail Group by Team with Donor ..................................................... 185 Tracking Report - Full Detail by Tracking # ..................................................................... 186 Tracking Report - Package Cross Reference .................................................................... 187
Milestones .................................................................................................................................. 188 Milestones - Detail Report ................................................................................................... 188 Milestones Late or Soon to Come Due .............................................................................. 189
Organization .............................................................................................................................. 190 Membership Directory .......................................................................................................... 190 Organization Position Assignments .................................................................................... 191
Packages .................................................................................................................................... 192 Packaged Item Detail ........................................................................................................... 192 Packaged Item Detail - Landscape .................................................................................... 193
People Viewer............................................................................................................................ 194 Address List - People Viewer .............................................................................................. 194 Mailing Labels - 30/page - Viewer Filtered ....................................................................... 195 People Memo/Bio Summary ................................................................................................ 196 People Summary - People Viewer ...................................................................................... 197 Quick Address List by Person Solicitor .............................................................................. 198 Quick Address List by Person Solicitor 1/P ....................................................................... 199 Sponsor Summary ................................................................................................................ 200 Zip Code Bulk Mailing Count ............................................................................................... 201
Procurement Form.................................................................................................................... 202 Procurement Form - 11" x 8 ½” ........................................................................................ 202 Procurement Form - 5 1/2" x 8 1/2" (2/pg) ..................................................................... 204 Procurement Form - 8 1/2" x 11" ...................................................................................... 205 Procurement Form - 8 1/2" x 7"......................................................................................... 206
Quick Check ............................................................................................................................... 207 Quick Check by Attendee Name ......................................................................................... 207 Quick Check by Table........................................................................................................... 208
Solicitor....................................................................................................................................... 209 Quick Address List by Person Solicitor .............................................................................. 209 Quick Address List by Person Solicitor 1/P ....................................................................... 210 Solicitation Summary by Organization Member / Solicitor ............................................. 211
Statistics ..................................................................................................................................... 212 Bidding Summary Report .................................................................................................... 212 Statistics - Collection Value Progress to Goal................................................................... 213 Statistics - Collection Value Progress to Goal by Team .................................................. 214 Statistics - Projected Auction Totals .................................................................................. 215 Statistics - Totals by Item Category .................................................................................. 216 Statistics - Totals Collected by Organization Member..................................................... 217 Statistics - Totals Collected by Team ................................................................................ 218
Table Seating ............................................................................................................................ 219 Attendee Table Assignments .............................................................................................. 219 Seating (Table) Attendees Unassigned ............................................................................. 220 Seating (Table) Report ........................................................................................................ 221 Seating (Table) Report with Notes .................................................................................... 222 Seating Report for Room Setup ......................................................................................... 223
Yield ............................................................................................................................................ 224
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Yield by Auction .................................................................................................................... 224 Yield by Bidder ...................................................................................................................... 225 Yield by Bidder Descending $ ............................................................................................. 226 Yield by Catalog # (Item Number) .................................................................................... 227 Yield by Descending % ........................................................................................................ 228 Yield by Item Category ........................................................................................................ 229 Yield by Item Category (Summary) ................................................................................... 230 Yield by Table........................................................................................................................ 231 Yield by Team ....................................................................................................................... 232 Yield by Team - Not Sold..................................................................................................... 233
Award Certificates..................................................................................................................... 234 Award Certificate - Blank Borders 1/pg............................................................................. 234 Award Certificate - Blank Borders 1/pg – Logo ............................................................... 235 Award Certificate - Portrait 2/page .................................................................................... 236 Award Certificate - Portrait 3/page .................................................................................... 237 Award Certificate - Pre-Print Borders 1/pg...................................................................... 238
Bid-O-Gram................................................................................................................................ 239 Bid-O-Gram Blind Auction ................................................................................................... 239
Catalog ....................................................................................................................................... 240 Cat - Brochure Style - 3 Column ........................................................................................ 240 Cat - Compact #10 Envelope - 1 Column......................................................................... 241 Cat - Compact 8 1/2" x 5 1/2" - 1 Column ....................................................................... 242 Cat - Compact Detail Format - 1 Column.......................................................................... 243 Cat - Compact Detail Format - Item Picture..................................................................... 244 Cat - Compact Full Page - 2 Columns................................................................................ 245 Cat - Detail #1 - Full Page 1 Column ................................................................................ 246 Cat - Detail #1 - Full Page 1 Column ................................................................................ 247 Cat - Detail #1 - Full Page 1 Column - Item Picture....................................................... 248 Cat - Detail #2 - Full Page 1 Column ................................................................................ 249 Cat - Detail #3 - Full Page 1 Column No Logo ................................................................ 250 Cat - Landscape - 1 Item/Page .......................................................................................... 251 Cat - Landscape - 1 Item/Page With Picture.................................................................... 252 Cat - Portrait 1/2 Page Vertical - 1 Column...................................................................... 253 Cat - Portrait 1/2 Page Vertical - 1 Item/Page................................................................. 254 Catalog Title Page................................................................................................................. 255 Category Catalog - 2 Columns............................................................................................ 256
Miscellaneous ............................................................................................................................ 257 Donor Recognition Page ...................................................................................................... 257 Item Inventory Labels (Catalog Detail Only).................................................................... 258 Item Labels (Catalog Detail Only)...................................................................................... 259
Table Tents................................................................................................................................ 260 Table Tents - Bottom of Page............................................................................................. 260 Table Tents - Full Page Centered....................................................................................... 261 Table Tents - Top of Page................................................................................................... 262
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Award Certificate - Pre-Print Borders 1/pg
Certificate - Logo - PrePrinted Borders - Fixed Footer