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Louvain School of Management
Université Catholique de Louvain
Welcome!
September 2015
Topics of this afternoon
Registrations
At LSM
Other useful information
September 2015
3 STEPS
1. Housing
2. Office of the Registrar (Service des Inscriptions)
3. City Hall
September 2015
1. Housing
Secure your housing: Visit the Accomodation Office
or your estate agency
or your landlord
Accomodation Office:
Where? Rue de la gare, 6
When? Monday to Friday, 10:00–12:00 and 13:00–15:30
Who to talk to? Mrs. Laurence Mairesse
September 2015
2. Office of the Registrar
Where: Building Halles Universitaires
Place de l’Université, 1
2nd floor•Follow the signs «étudiants internationaux »
•Mention that your are an Erasmus student to the staff
Documents needed to enrol
September 2015
• A photocopy of the UCL acceptance document "Autorisation d'inscription“,
• A color passport size photograph with a white background,
• A copy of a valid passport or identity card,• For non-European Union citizens: a copy of the page
that contains the student visa ASP,• A proof of health insurance (photocopy of European
health card or a private insurance certificate),• A photocopy of your housing contract, • The special enrolment application for exchange
student available at www.uclouvain.be/en-362863
Make sure to have all the requested documents
September 2015
3. City Hall
Where: Voie des Hennuyers, 1 (near the train station)
When: Monday 12:30–16:00
Tuesday–Friday 8:30–11:00
Who: Non-EU Student mandatory
EU Student optional
Go the the City Hall within the first 8 days of your arrival, even if you don’t have all
the documents yet.
September 2015
3. City Hall: documents
• Your passport or ID
+ for non EU: passport page with the visa
• Your housing contract
• 2 passport-size pictures
• 5 euros
• Academic enrolment at UCL for 2015-16
• UCL/LSM Admission letter
• A proof of health insurance
• A proof scholarship or financial support (Annex32)
September 2015
Getting started at LSM
Enrolment to courses & exams
Finding information
Computers and other services
Courses Courses from September 15 to December 18
« Smart Week »: October 26-30
Possibility to take 2-3 courses outside of LSM
– According to your home institution
requirements
– With the UCL Professor’s agreement
Average workload at LSM : 30 ECTS (6 courses)
<25 ECTS with Home institution confirmation
Master level courses at LSM => pre-requisites
Possibility to take French courses at ILV
September 2015
Find a Course• Via the LSM website:
• Courses available for exchange students:
www.uclouvain.be/en-440648
• LSM Courses schedule
www.uclouvain.be/en-10437
• Via the code of each course:www.uclouvain.be/horaires-lsm.html
Check regularly as changes may occur!
Professors inform of changes via
iCampus/Moodle or on « Mon bureau »
September 2015
September 2015
Enrolment to courses = Learning Agreement
+ Annex
2 first weeks to « visit » classes
Modification (adding/deleting course) : Annex to the LA before Sep. 28 to Danisa
Beginning of October, check « mon bureau »: If your courses enrolment is not correct, inform
quickly Danisa by email
Wrong courses enrolment = wrong exams
registration and transcript of record
Enrol to Courses
French Courses at ILVHow to choose and get registered?•Go to the ILV information session•Fill in the ILV registration form with your details and the French course(s) and return to Danisa•Write the French course(s) you have chosen (code & title) in Annex to the LA and return to Danisa
The French course MUST appear in your official documents: Learning Agreement or
its annexwww.uclouvain.be/en-ilv
September 2015
Exams
2 sessions:
• January session: January 4 to 22
• Retake: August 17 to September 5
2 chances per exam within the same academic
year
Exams to be taken within the session
Schedule available 2/3 weeks before the session
Exams from abroad in January only with
academic reasons
September 2015
Register to Exams Your responsibility via « mon bureau »
When: information send by Danisa (end of Nov.)
You are allowed to take less exam than the
courses you are enroled to: 1 course if less then 25 ECTS
2 courses if more then 25 ECTS
Check also the requirement from your home university
No registration = no evaluation = no grade
on the transcript of records
September 2015
September 2015
Finding informationLSM website for incoming students
Useful documents to print and podcast www.uclouvain.be/en-440863
FAQ: www.uclouvain.be/en-440904 Icampus/Moodle: courses platform
NOT an official courses registrationwww.uclouvain.be/en-441030.html
Read carefully Danisa’s e-mail on your UCL email account (@student.uclouvain.be)
September 2015
CommunicationWe will mainly use your UCL e-mail
(@student.uclouvain.be)Activate your UCL account with your
NOMAHow to proceed:
www.uclouvain.be/en-440896« Mon Bureau»: Virtual information board
« Mes études »: check your courses enrolment, exams registration and grades
September 2015
Computers & Wifi Computer Rooms: access to all the rooms in the
lower part of the city (Doyen -1, 24H access: Socrate, via av. Ladeuze, 7)
User guide (yellow document) in each roomHow to connect with your UCL ID (identifiant
global UCL)Temporary login until 1/11 in the computer
rooms any week day (use you UCL ID asap)
login: dh_g_temp + password: UCL-1425Once your UCL ID is activated, you receive 1€ to
print documents (± 28 pages) Laptop: www.uclouvain.be/wifi
If problem: Socrate building, level -1, in front of Socrate 030, thursday 12:00 – 13:45
September 2015
CGEICoordination Générale des Etudiants Internationauxwww.cgei.be
Welcome partyOctober 1, Agora auditoriumwww.uclouvain.be/en-accueil-international
ESN - European Student Networkwww.esnbelgium.org-Buddy System-Welcome at your arrival (Inforville at the train station)-Second hand shop-Entertainment
International Students Network
September 2015
Ms. Catherine MaréchalHead of International Affairs
Ms. Danisa ZapparrataIn charge of Incoming Students
+32-10-478322
Opening hours:
Monday: 14:00 to 15:30
Thursday: 10:00 to 11:30
Upon appointment: Monday AM and Friday AM
www.uclouvain.be/en-440625.html
LSM International Office
Last piece of information• French language courses info session at ILV,
September 17:
– Beginner level, 11h-12h, ESOP14
– B1 and +, 13h-14h, ESOP33
www.uclouvain.be/362256
• No course on Monday 14/09
• Use the mailbox next to the International Office (A.010) to hand in documents
• Attend your first choice courses first, some courses start directly at the first class: LLSMS2107, LLSMS2080,…
September 2015
We wish you a fruitful semester
at the Louvain School of Management!