Louisiana Safe Routes to School Program

Louisiana Safe Routes to School Program

Department of Transportation and Development

Louisiana Safe Routes to School

Program

The Application



Applying For SRTS Funding

• WHEN TO APPLY

– January 3, 2011 – Application period begins

– March 4, 2011 – Application deadline

• PREPARING TO APPLY

• THE APPLICATION



Preparing To Apply• Don’t Wait – Start Now

• Form A Team

• Collect Information

• Identify Problems

• Identify Solutions



Project Funding

• Reimbursable Program – Not A Grant– Sponsor pays and is reimbursed

• Federal Share Is 100%– No match is required– Use of other sources encouraged

• Some Activities Will Not Be Funded– Right of Way– Utility Relocations



Project Funding (Cont.)

• Infrastructure Projects

– Maximum of $250,000

• Non-Infrastructure Activities

– Maximum of $50,000 for local projects

– Maximum of $150,000 for regional projects

– Maximum of $200,000 for statewide projects



Inappropriate Use Of Funds

• Projects that do not specifically serve the stated purpose of the SRTS program

• Funds for reoccurring costs

• Projects solely to accommodate drivers or bus transportation

• Projects not within 2 miles of elementary or middle school



Funding Questions

• Do I have the staff to administer funding?

• Do I have funding to pay project costs until reimbursed?

• Do I have funding to support costs that will not be reimbursed?

• Do I have resources to support the continuation of the program or project?



The Application

• Applicant/Sponsor Information

• Proposed Project/Activity Information

• School Information

• Detailed Information

• Sponsor Certification



Applicant/Sponsor Information

• APPLICANT – Can be any organization

• SPONSOR – Must be able to finance and manage project

• SCHOOL(S) – Focus of project

• LOCAL SUPPORT – Infrastructure owner



Proposed Project Information

• Name and description of project

• Estimated cost

• Location – House and Senate Districts

• Questions concerning R/W, MPO support, etc.

• SRTS categories for infrastructure and non-infrastructure



School Information

• School District Information Including Superintendent

• General Information Concerning School(s) Affected By Project



Detailed Project Information

• Identify The Problem(s)

• Proposed Improvement/Activity

• Project Support

• Measures For Success

• Estimated Project Cost



Identify The Problem25 Points

• Identify Obstacles To Walking/Bicycling To School (8)

• Identify Safety Risks To Children Who Walk Or Bike To School (8)

• Describe Current Environment (5)

• Supply Engineering Or Other Studies Or Reports (4)



Proposed Improvement/Activity 30 Points

• Describe The Proposed Improvement And/Or Activities (20 Points)

• Explain How Each Of The 4 E’s Was Considered (10 Points)



Maps Plans And Photographs 10 Points

• Attach Project Location Maps (8)

• Include Photographs Of Existing Facilities (2)



Project Support10 Points

• Supporting Organizations (4)

– Include local agency support

• Maintenance responsibility and funding (4)

• Reoccurring cost estimate (2)



Surveillance and Evaluation10 Points

• Identify Outcomes That Will Be Measured

• Describe How They Will Be Made And Evaluated



Estimated Project Cost15 Points

• DETAILED COST ESTIMATE (15)– List items with description est. quantities, unit

prices and total amount– Include items for mobilization, signs and

barricades, construction layout, etc.– Use guidelines for estimates of engineering– Indicate those items being paid for with local

funds

Construction Costs

ITEMUNIT OF

MEASUREQUANTITY

(A)

UNIT PRICE (B)

AMOUNT(AxB)

LOCAL FUNDS

REQUESTED SRTS

FUNDS)

Subtotal

Mobilization (5-10%)

Traffic Control (2-10%)

Construction Layout (0-5%)

Contingencies (5-10%)

CONSTRUCTION COSTS TOTAL

Infrastructure Cost Estimate

Engineering Costs TOTAL LOCAL SRTS

Preliminary Engineering10% of Total Construction

Amount

Construction Engineering/Contingency10% of Total Construction

Amount

ENGINEERING COSTS TOTAL

Other Costs

Right-of-Way

Utility Relocation

Miscellaneous

OTHER COSTS TOTAL

TOTAL PROJECT COSTS Const. + Engr. + Other

The amount in the shaded box will be the total SRTS Funding requested

Infrastructure - Other Costs





Non-Infrastructure Costs

• Non-infrastructure cost can cover a wide variety of items such as purchasing materials, equipment, training, etc.

• These costs should be itemized listing the items, quantities, price, and amounts.



Bonus Section 10 Points

• Attach an Action Plan– List all identified required improvements– Provide a cost estimate of each– Assign a priority– Identify possible funding sources– Propose a time frame for accomplishing



Certification

• The application must be certified by someone who has legal authority to enter into a contract on behalf of the Sponsor to implement the project.



Project Selection

• Initial Review

–Check Required Information

• Staff Evaluation

–Score Applications

–Rank Application

• Oversight Committee Review

• Sponsor Notified



The Project Process

• Assure project is in STIP/TIP

• Initiate environmental process

• Process SPONSOR/STATE agreement

• Obtain federal authorization to incur charges



Engineering And Construction Contracts

• Federal Requirements– Chapter 1 Title 23

• State Requirements– State Constitution

• Preconstruction Services– DOTD Selects And Sponsor Contracts

• Construction– DOTD Bids And Sponsor Contracts



Sponsor/State Agreement

• Project Description And Scope

• Responsibility For Providing Services

• Responsibility For Providing Funds



Engineering Considerations

• AASHTO Design Guides

• ADA Requirements

• DOTD Requirements

• Utility Relocations

• Right Of Way



REFERENCES

• NATIONAL CENTER FOR SRTS

www.saferoutesinfo.org

• SRTS PROGRAM –FHWA – safety.FHWA.dot.gov/saferoutes/index.htm

• NATIONAL HIGHWAY TRAFFIC SAFETY ADMIN.

www.nhtsa.dot.gov/people/injury/pedbimot/bike/safe-routes-2002/toc.html



SRTS DOTD Staff• SHALANDA COLE, MBA - SRTS Coordinator

– [email protected]

– (504) 484-0204

• DENNIS BABIN, P.E. - SRTS Engineer


– (225) 242-4585

• BRIAN PARSONS - BICYCLE/PED. Coordinator and SRTS Program Manager


– (225) 379-1954

Documents

Louisiana Safe Routes to School Program