LogisticsLogisticsProject setup and Project setup and managementmanagement

LogisticsLogistics

The aspect of an operation that deals The aspect of an operation that deals with the procurement, distribution, with the procurement, distribution, maintenance, and replacement of maintenance, and replacement of materiel and personnel. materiel and personnel.

The management of the details of an The management of the details of an operation. operation. [French logistiques, from logistique, [French logistiques, from logistique, logic logic (perhaps influenced by loger, (perhaps influenced by loger, to quarterto quarter), from ), from Medieval Latin logisticus, Medieval Latin logisticus, of calculationof calculation. .

The big 4The big 4

Think about these always in relation to Think about these always in relation to the goals of the project you are working the goals of the project you are working onon

1.1. LocationLocation

2.2. TransportationTransportation

3.3. FoodFood

4.4. ProgrammingProgramming 4321

LocationLocation

Where are they doing itWhere are they doing it

WeatherWeather Location in relation to…..Location in relation to….. Basic set up of placeBasic set up of place Accessibility Accessibility

Location Location different sitesdifferent sites

Orientation siteOrientation site HousingHousing Reflection siteReflection site Work site – work set up – serviceWork site – work set up – service OutingsOutings

Orientation siteOrientation site

Close to the airportClose to the airport Meeting space and layoutMeeting space and layout Not to simple- comfortable Not to simple- comfortable (make (make

people feel safe and welcome)people feel safe and welcome)

Space for staff meetingsSpace for staff meetings Space for participant interactionSpace for participant interaction Not many distractionsNot many distractions Hospital & other infrastructure Hospital & other infrastructure

(distance)(distance)

Work site - HousingWork site - Housing

Should not be far from the work siteShould not be far from the work site Housing is simpleHousing is simple Meeting spaceMeeting space Space for staff meetingSpace for staff meeting More bathroomsMore bathrooms Distance to hospitalDistance to hospital Security Security

Reflection siteReflection site

ReflectiveReflective NaturalNatural Away from peopleAway from people Safe but adventuress and Safe but adventuress and

intriguing, thought provokingintriguing, thought provoking Away from worksiteAway from worksite Airport proximityAirport proximity Closing ceremony locationClosing ceremony location

Work siteWork site

Kind of workKind of work Only together can they achieve the Only together can they achieve the

goalgoal SecuritySecurity Calculate the work amountCalculate the work amount Have extra workHave extra work Accomplishments are importantAccomplishments are important

Work site – types of workWork site – types of work

RoofingRoofing Painting art workPainting art work Cleaning larger itemsCleaning larger items DiggingDigging Mixing concreteMixing concrete

Work site – concerns Work site – concerns

Drinking water, Shade, rest, Drinking water, Shade, rest, sunscreen, hygienesunscreen, hygiene

Work times –cooler is betterWork times –cooler is better Able to add work time – if neededAble to add work time – if needed Leave space for initiative Leave space for initiative VendorsVendors

OutingOuting

Needs to facilitate the project goalNeeds to facilitate the project goal Give a cultural or typical experienceGive a cultural or typical experience Something they can only do thereSomething they can only do there Empower group dynamicsEmpower group dynamics FunFun EducationalEducational SpecialSpecial

TransportationTransportation

How are they getting thereHow are they getting there

Type of transportType of transport DistanceDistance TrafficTraffic WeatherWeather InfrastructureInfrastructure

Transportation Transportation in detailin detail

Where are you goingWhere are you going Does the driver know the way- do Does the driver know the way- do

you?you? SecuritySecurity Length- breaks and foodLength- breaks and food Music – interact on the driveMusic – interact on the drive Make sure people are thereMake sure people are there Use the org structureUse the org structure

FoodFood

What are they going to eatWhat are they going to eat

ReligiousReligious CultureCulture Type of programmingType of programming

Food Food in detailin detail

Religious, Location, CultureReligious, Location, Culture Work in the mornings – not just sweetWork in the mornings – not just sweet People are going to be hungry at People are going to be hungry at

lunchlunch Make enoughMake enough Food and happiness are directly Food and happiness are directly

connectedconnected Hygiene and styleHygiene and style

ProgrammingProgramming

What are they going to doWhat are they going to do

EDU needsEDU needs ParticipantsParticipants Goal of the projectGoal of the project locationlocation

Programming Programming in detailin detail

EDU exercises - serviceEDU exercises - service SpeechesSpeeches Materials, mic, set-upMaterials, mic, set-up Strange things neededStrange things needed

ConcernsConcerns

Make contractsMake contracts Check even the simplest thingsCheck even the simplest things Vendor relationsVendor relations Staffing for location, culture & Staffing for location, culture &

peoplepeople BudgetsBudgets Make gifts not HonorariaMake gifts not Honoraria

More ConcernsMore Concerns

People selectionPeople selection PicturesPictures Deputize and DelegateDeputize and Delegate ReportsReports Follow through Follow through Follow upFollow up

A Plan is often A Plan is often useless– useless–

Planning is always Planning is always invaluableinvaluable

Thank YouThank You

For more information please seeFor more information please see

http://www.upf.org/service/religious-http://www.upf.org/service/religious-youth-serviceyouth-service

PhonePhone: +1 (914) 631-1331: +1 (914) 631-1331

FaxFax: +1 (914) 332-1582: +1 (914) 332-1582