LOGISTICS GUIDELINE

Astana, 2017

CONTENT

INTRODUCTION ................................................................................................................................................. 4

1. DEFINITIONS AND TERMS ...................................................................................................................... 5

2. CUSTOMS CLEARANCE AND CUSTOMS PROCEDURES ................................................................ 6

2.1 Customs regulation of EXPO-2017 ................................................................................................................ 6

2.1.1 Eurasian Economic Union ........................................................................................................................... 6

2.1.2 Customs legislation and customs authorities of the Republic of Kazakhstan.............................................. 6

2.1.3 Customs clearance ....................................................................................................................................... 7

2.1.4 Customs brokers .......................................................................................................................................... 7

2.1.5 Documentation Requirements ..................................................................................................................... 7

2.1.6 Marking of goods ......................................................................................................................................... 8

2.1.7 International delivery ................................................................................................................................... 9

2.1.8 Crossing of the customs border and delivering goods to Astana ................................................................. 9

2.1.9 Notification of the customs authorities about the cargo arrival ................................................................. 10

2.1.10 Temporary storage of goods .................................................................................................................... 10

2.1.11 Inspection and identification of imported goods ..................................................................................... 10

2.1.12 Types of customs procedures applicable to importation of foreign goods for participation in the

Exhibition ........................................................................................................................................................... 11

2.2 Application of the special customs procedure .............................................................................................. 11

2.2.1 Regulations for application of the Special customs procedure .................................................................. 12

2.2.2 Types of goods subject to the Special Customs Procedure ....................................................................... 13

2.2.3 Consumable goods and materials .............................................................................................................. 14

2.2.4 Gifts, souvenirs and goods for free distribution ........................................................................................ 14

2.2.5 Intended use ............................................................................................................................................... 14

2.2.6 Prohibited or restricted goods not subject to the Special Customs Procedure ........................................... 14

2.2.7 Parties eligible to declare the Special Customs Procedure ........................................................................ 15

2.2.8 Import by partners of the parties eligible to declare the SCP .................................................................... 15

2.2.9 Authorizations ........................................................................................................................................... 15

2.2.10 Period of importation ............................................................................................................................... 16

2.2.11 Terminating the SCP................................................................................................................................ 16

2.2.12 Non-compliance with the SCP ................................................................................................................. 17

2.3 Customs procedure for temporary admission ............................................................................................... 17

2.4 Customs procedure for release for domestic consumption (import) ............................................................. 18

2.4.1 Customs duties, taxes and fees .................................................................................................................. 18

2.5 Imports and exports of goods comprising the intellectual property objects ................................................. 19

2.6 Customs processing of goods delivered by express mail ............................................................................. 20

2.7 Completion of Exhibition and re-exportation of goods from the Republic of Kazakhstan .......................... 20

2.8 Keeping the records of imported foreign goods to the Republic of Kazakhstan .......................................... 21

2.9 Green light procedure ................................................................................................................................... 21

3. LOGISTICS OF EXPO- 2017 .................................................................................................................... 22

3.1 Stages of preparation, running and completion of EXPO............................................................................. 23

3.2 Logistics services .......................................................................................................................................... 23

3.3 Access to the territory ................................................................................................................................... 24

3.3.1 Booking of time-slot .................................................................................................................................. 27

3.4 Logistics center ............................................................................................................................................. 27

3.5 Warehouse handling regulations within the logistics center......................................................................... 28

3.5.1 Registration of participant / third party ..................................................................................................... 28

3.5.2 Application to Official Logistics provider for inbound services ............................................................... 28

3.5.3 Application to Logistics provider for outbound services ........................................................................... 32

3.5.4. Other provisions regarding the handling of Cargo ................................................................................... 32

3.5.5 Conclusion of Contract and Payment for warehouse services ................................................................... 33

3.6 Work regulations of the Official Logistics Provider .................................................................................... 33

3.7 Tariffs ........................................................................................................................................................... 34

3.8 Exit from the territory of the exhibition........................................................................................................ 35

4. ADDITIONAL INFORMATION............................................................................................................... 36

4.1 Insurance ....................................................................................................................................................... 36

4.2. Outer Packaging .......................................................................................................................................... 36

4.3 Fumigation .................................................................................................................................................... 36

4.4. Labeling of the cargo packaging .................................................................................................................. 36

ANNEX 1. LIST OF PARTIES ELIGIBLE TO THE SPECIAL PROCEDURE ANY GOODS IMPORTED

TO THE REPUBLIC OF KAZAKHSTAN ...................................................................................................... 38

ANNEX 2. MODEL LETTER TO OBTAIN A CONFIRMATION FOR APPLICATION OF THE

SPECIAL CUSTOMS PROCEDURE ............................................................................................................... 39

ANNEX 3. MODEL LETTER TO OBTAIN CONFIRMATION FOR TERMINATION OF THE SPECIAL

CUSTOMS PROCEDURE ................................................................................................................................. 41

ANNEX 4. APPLICATION FOR TERMINATION OF THE SPECIAL CUSTOMS PROCEDURE ....... 43

ANNEX 5. APPOINTMENT OF LOGISTICS MANAGER........................................................................... 45

ANNEX 6. APPLICATION FOR REGISTRATION OF PARTICIPANT/THIRD PARTY....................... 46

ANNEX 7. APPLICATION TEMPLATE ........................................................................................................ 47

ANNEX 8. TARIFFS FOR LOGISITCS SERVICES ...................................................................................... 48

ANNEX 9. CONTACT INFORMATION ......................................................................................................... 50

INTRODUCTION

JSC Astana EXPO 2017 National Company is the Organizer of EXPO 2017

International Recognized Exhibition in Astana.

To ensure that the Exhibition is successful, the Organizer has established a

communications system linking all local authorities, Participants and Partners involved in

the Exhibition and its preparation.

Prior to that, provisions concerning customs clearance and any related duties and fees

were specified in Special Regulation 7 concerning “Transport, customs clearance and

handling of goods”. To ensure safety and efficiency of customs processing, quarantine,

transportation, warehouse services, on-site freight handling, and handling of all import

goods, the Organizer has selected an Official Logistics Provider that will be providing

logistics services.

Exhibition logistics services shall be provided in accordance with the provisions of the

Convention Relating to International Exhibitions signed in Paris on 22 November 1928, as

amended and integrated by the Protocols of 10 May 1948 and 16 November 1966.

This document sets out the guidelines applicable to all Participants regarding shipping,

logistics and customs processing, handling and storage of the goods that will be transported

to and from the Exhibition facilities. We expect that all local and foreign Participants will

comply with these guidelines upon receipt.

Logistics rules are designed to ensure that the Participants comply with the applicable

laws and general logistics practices to provide for the safety of the Exhibition and the

Participants.

This document is a set of rules of logistics covering the whole supply chain:

transportation from the country of origin, customs clearance of imported goods,

warehousing and delivery of goods into the pavilions of Participants in the Exhibition site

in accordance with the provisions defined in the Special Regulation No.7.

This Logistics Guide is provided for information purposes only and is not legally

binding. If you have any questions, please consult with the Organizer (contacts in Annex 9),

the Official Logistics Provider, the competent state authorities of the Republic of

Kazakhstan, or your customs broker.

1. DEFINITIONS AND TERMS

Accreditation card - a personal Card, which establishes the identity of the participant and

/ or vehicle and provides access to the exhibition territory;

Claim Manager – an employee of the Official Logistics Provider responsible for the quality

level monitoring of the logistics services;

CMR waybill -legal contractual document between shipper, forwarder and consignee,

which standardizes the conditions governing the contract for international road transport,

particularly with respect to documents to be used and the carrier’s liability with the aim of

facilitating international road transport and international trade. To use the CMR waybill, at

least one of the countries involved in the international transport (of origin or of destination)

should be a Contracting Party to the CMR Convention. (Convention on the Contract for the

International Carriage of Goods by Road)

Customs broker - a legal entity representing the interests of the Participant for customs

clearance of goods and vehicles in the customs authority.

EAEU - Eurasian Economic Union;

EEC - Eurasian Economic Commission;

Exhibition - EXPO 2017 International Recognized Exhibition in Astana;

Exhibition site - Exhibition Complex of 25 hectares, which includes all the pavilions of the

Exhibition;

Exhibition territory - 174 ha territory, including the Exhibition Site;

Last mile delivery – delivery service from the Exhibition warehouse to the final destination

(pavilion, restaurant, kiosk, etc.);

Logistics center - An Exhibition warehouse located in the territory of the Exhibition;

Logistics manager - official representative of an Official Participant appointed to perform

all procedures related to shipping, reception, handling, and customs clearance of goods.

Official Logistics Provider- “DHL Freight Kazakhstan” LLP, the operator selected and

appointed by the Organizer to provide Participants with logistics services;

Organizer - JSC "National Company" Astana EXPO -2017";

Participants – Official Participants, corporate participants, and international organizations;

Special regulations No. 7 - The rules governing the transportation, customs clearance and

storage of goods;

Temporary storage warehouse – customs bonded area located at the territory of Logistics

Centre.

Third party - an interested party apart from the Official Participant

Transportation plan - a list of shipments planned to be delivered to the Expo- site;

VIA – Vehicle Inspection Area;

2. CUSTOMS CLEARANCE AND CUSTOMS PROCEDURES

2.1 Customs regulation of EXPO-2017

This section presents current customs regulation rules regarding the import of foreign

goods for participation in the Exhibition. Customs regulation rules may be amended, and

the Participants should review the list of prohibited/restricted imports on the Eurasian

Economic Commission website at http://www.eurasiancommission.org via their freight

forwarder or customs broker, prior to importing the goods. Detailed information on the

import of goods is provided below.

2.1.1 Eurasian Economic Union

Eurasian Economic Union (EAEU) is an international organization of regional

economic integration, having international legal personality and founded by the Treaty on

the Eurasian Economic Union.

The member states of the Eurasian Economic Union include the Republic of Armenia,

Republic of Belarus, Republic of Kazakhstan, Kyrgyz Republic, and the Russian Federation.

The territories of the EAEU member states comprise a single customs territory (hereinafter

referred to as “the Customs Union”).

Any goods originating from the EAEU member states and/or foreign goods intended

for free consumption in the SCT and imported into Kazakhstan for participation in the

Exhibition are exempt from customs clearance procedure.

2.1.2 Customs legislation and customs authorities of the Republic of

Kazakhstan

Customs regulation of the Exhibition shall be in compliance with the customs laws of

the Customs Union and the Republic of Kazakhstan.

The State Revenue Committee at the Ministry of Finance of the Republic of

Kazakhstan is the competent customs authority of the Republic of Kazakhstan. Customs

clearance is carried out by regional departments of the customs authority of the Republic of

Kazakhstan.

It is important to ensure that all Participants act in compliance with the following laws

and regulations:

• Agreement between the Government of the Republic of Kazakhstan and the

Bureau International des Expositions on privileges and advantages for official participants

of EXPO 2017 International Recognized Exhibition in Astana;

• The Convention relating to International Exhibitions signed in Paris on

November 22, 1928 as supplemented and amended

• General Regulations and Special Regulations of the Exhibition

• Applicable laws of the Republic of Kazakhstan and the Eurasian Economic

Union;

• This Guide;

• Instructions and rules of any kind, as issued by the Organizer and provided to

the Participants directly, which shall be in accordance with the General Regulations and

Special Regulations of the Exhibition.

Legal requirements set out by the customs authority and its officials are mandatory

for any and all parties provided that they are in accordance with the laws and regulations.

2.1.3 Customs clearance

Any foreign goods imported into Kazakhstan for use in organizing and holding the

Exhibition are subject to customs control. For these goods, the Participants/applicants must

file customs declarations by following the applicable customs procedure.

It is recommended that any and all customs procedures related to the import of foreign

goods for participation in the Exhibition be carried out in Astana. Astana regional

department of the customs authority will be performing customs clearance for all goods

arriving at the customs processing office adjacent to the exhibition pavilions.

2.1.4 Customs brokers

For customs clearance of the goods, it is necessary to collect and prepare certain

documents and fulfill a number of requirements. The Participants are advised to select a

customs broker for performance of customs according to the customs declaration.

The customs broker acts on behalf and assignment of the Participant (declarant) or

other interested persons to perform customs operations and other functions of intermediary

character required for customs clearance in strict accordance with the customs legislation of

the Republic of Kazakhstan and the Customs Union. The Customs broker performs these

duties for the account and on behalf of the represented person. The relationship between the

Participant and the Customs broker is based on a contractual basis.

Participants are advised to conclude an agreement with the customs broker to provide

customs clearance services prior to the preparation of shipping documents and dispatch of

cargo. The Customs broker will provide expert assistance in the preparation of shipping

documents, determining the codes of goods, the choice of the customs procedure, the

declaration of goods and the provision of other services.

In order to optimize efficiency of logistics processes and passing of customs control

we recommend making use of the customs clearance services of the Official Logistics

Provider, (“DHL Freight Kazakhstan” LLP) which is providing qualified customs brokers

located close to the in-house customs authority located on the Expo site.

Requests for information may be sent to Information.Expo2017@dhl.com. Complete

information concerning logistics organization, transport of goods, customs clearance, use

of the logistics center, and the movement of goods within the Exhibition is available upon

request.

2.1.5 Documentation Requirements

When drafting documents regarding the goods, it is important to request from the

customs broker a list of documents required for customs clearance in the Republic of

Kazakhstan.

In order to process the goods in compliance with the requirements of the customs

laws, you must prepare a standard set of documents, including:

• Participation Agreement;

• shipping/ transportation documents;

• commercial bill/invoice or pro-forma invoice with (HS codes), Incoterms 2010,

shipping specification;

• packing list (required if tax invoice or shipping specification does not contain

sufficient information about the goods imported in each package, including quantity and

weight); and

• permissions, if required for specific goods, e.g. food products, animal products,

and plants require agricultural/veterinary certificates issued by a competent authority at the

country of export for presentation to customs authorities at the state border and during

customs processing.

Invoice, or a pro-forma invoice, shipping specification or any other document must

include the following:

• name of the Participant;

• name and detailed description of the goods;

• unit of measurement;

• quantity for each type of goods;

• value of goods, including currency;

• gross weight or volume;

• classification codes (approx. 6 symbols); and

• country of origin.

For goods intended for display at the Exhibition, all shipping documents must contain

the following wording: "EXPO 2017 Exhibition Goods". When drafting shipping

documents, it is important to execute at least four (4) sets of duplicates.

Before submitting the shipping documents for customs processing, please ensure the

documents are translated into Russian. Translation services are provided by the Unified

Service Center on a fee paid basis.

To minimize the time spent on customs processes when crossing the customs line, it

is important to ensure that the shipping documents are filled out correctly, with no

inaccuracies, typographical errors, corrections, crossed-out words, or erasures, and any

documents related to compliance with prohibitions and/or restrictions, if needed, are

submitted in a timely manner.

Proper preparation of documents will ensure quick customs processing and minimize

the risk of a customs control. In the event that any information contained in the documents

is contradictory or the goods are not properly described, the risk of customs control will

increase. The Official Logistics Provider will offer all participants a “Green Light

Procedure” upon demand and check all paperwork before shipping to make necessary

amendments and changes as provided for in point 2.9 below.

2.1.6 Marking of goods

The customs laws contain no mandatory marking requirements for customs

processing of imports. However, some types of goods may require marking in accordance

with applicable laws and regulations of the Republic of Kazakhstan and the EAEU. This

primarily concerns such goods as food, beauty and hygiene products.

Excisable goods, mostly alcoholic beverages and tobacco products, must be labeled

with excise stamps prior to importing to the Republic of Kazakhstan. Before shipping the

goods, please consult your customs broker regarding specific marking requirements.

2.1.7 International delivery

In addition to appointing a customs broker, each Participant should choose and make

an agreement with a freight forwarder to deal with cargo transportation between the country

of origin and the Exhibition Warehouse, customs clearance procedures and the handling of

cargo.

Each Official participant can choose their own freight forwarding companies in order

to organize international and overseas deliveries from their home country to Logistics

Centre at Expo-site.

In order to organize easy and efficient logistics chain, Organizer recommends using

the services of Official Logistics Provider.

Due to the global coverage and expertise, the Official Logistics Provider can provide

you with the full range of logistics services from the country of origin up to Exhibition

warehouse and/or covering the last mile deliveries.

Participants should provide to nominated freight forwarding company detailed

information about freight, its destination point, and relevant customs procedure. In addition

to regular requirements regarding the contents of transportation/shipping documents, it is

important to include the following information:

• intended use of goods (purpose of import): import for Astana EXPO 2017;

• final destination point: Astana, Kazakhstan;

• delivery address: EXPO 2017 Warehouse Complex;

• name of customs authority: Astana State Revenue Department, EXPO 2017

Warehouse Complex Customs Office; and

• recipient: name and contact information of the party that will receive and use

the goods.

To declare the goods with customs authorities, each Participant should issue a power

of attorney to their customs broker to confirm authorization.

Prior to shipping, Participants need to contact their customs broker and freight

forwarder to ensure compliance with freight shipping requirements.

2.1.8 Crossing of the customs border and delivering goods to Astana

Key modes of transport that can be used to deliver freight to EXPO 2017 in Astana,

Kazakhstan include the following:

• road freight transport/trucks;

• rail transport;

• air transport.

Please consult your freight forwarder in advance regarding the route and mode of transport

for your freight. For the purpose of traffic flow management, reduction of queueing time

and organization effective delivery of goods, the Organizer shall set up a web-application

where Participants and suppliers should book the entry time to the Exhibition at the time of

crossing the border of the Republic of Kazakhstan.

This will ensure traffic on the Exhibition site is reduced to a minimum and thus ensure

logistics chain efficiency.

Detailed information and professional consultation regarding transportation and

delivery to Astana issues may be obtained from freight forwarding company and/or the

Official Logistics Provider.

2.1.9 Notification of the customs authorities about the cargo arrival

When the goods arrive in Astana, the carrier notifies a Participant's customs broker or

Logistics Manager, of the arrival of the goods. The Participant's representative must

immediately arrive at the location specified by the carrier to receive transportation/shipping

documents and notify the customs office of arrival by submitting the documents.

Each Participant must place their goods in temporary storage or file a customs

declaration within three (3) hours of presenting documents and goods to the customs office.

For goods transported by rail or sea, customs procedures, such as placement in Temporary

Storage Warehouses or filing a customs declaration, must be completed not later than the

customs office's next business day.

Goods will be loaded and unloaded during the hours of operation and by permission

of the customs office at the interested party's request.

2.1.10 Temporary storage of goods

Temporary storage is defined as the storing of the arrived goods under customs

control at a temporary storage facility prior to their release by the customs authority in

accordance with the specified customs procedure. The goods and transport equipment

acquire the status of "placed in temporary storage" from the date of registration by the

customs authority.

In accordance with the customs laws, temporary storage may be carried out in

Temporary Storage Warehouses ("TSW") only. TSW are considered as customs bonded

areas. Such a TWS will be an integral part of the warehouse and logistics facility directly

on the Exhibition site and managed by the Official Logistics Provider (DHL Freight

Kazakhstan). The latter may be contacted for further information and assistance.

In order to place the goods in temporary storage, participants have to file

transportation/shipping, commercial and/or customs documents with the customs authority.

Temporary storage may not be necessary if the imported goods are cleared in

accordance with the specific customs procedure within one business day of notification.

The time limit for goods in temporary storage is two months. The customs authority

may extend the term up to four months at the Participant's reasoned written request.

At the expiration of the storage period, any goods that have not started a customs

procedure shall be seized by the customs authorities. Violation of the term of temporary

storage may be punishable by administrative liability and penalty.

2.1.11 Inspection and identification of imported goods

Customs authorities may inspect the goods, including opening the packaging or cargo

spaces with transport equipment, containers, and any other spaces when carrying out

customs operations or if a previously placed customs seal or any other means of

identification has been tampered with by disassembly, dismounting or otherwise tampering

with the inspected items or any parts thereof. In the absence of the customs broker or

Logistics Manager, or if they are not present at the location of inspection despite having

been duly notified or in the case of exigent circumstances, the customs authority may inspect

the goods in their absence, with participation of two witnesses and by executing a customs

inspection report.

To identify the goods, and more especially the imported goods that will be exported

from Kazakhstan upon the closing of the Exhibition, and in addition to standard labelling,

the Participants may prepare detailed descriptions of the exhibits, valuable items, and

various types of equipment, blueprints, and drawings, and produce images, photographs,

illustrations, or use any other types of marking and labeling. These measures will facilitate

customs inspection and identification of the goods.

2.1.12 Types of customs procedures applicable to importation of foreign goods

for participation in the Exhibition

Each Participant may at its own discretion choose any of the 17 customs procedures

established by the customs laws. In order to highlight helpful information, Organizer

provides short summary about three, most applicable customs procedures:

(1) Special customs procedure ("SCP");

(2) Temporary admission;

(3) Release for domestic consumption.

It’s important to review the information about the different types of customs

procedures. It will help to make the right choice. Participants should contact customs broker

in advance, prior to freight shipping if any questions regarding customs procedures occur.

2.2 Application of the special customs procedure

In order to promote favorable conditions for importing foreign goods for use in

organizing and holding the Exhibition to the Republic of Kazakhstan, these goods may be

declared through a Special Customs Procedure under the Resolution of the Eurasian

Economic Commission Board No. 329 of 20 May 2010. This Special Customs Procedure

allows the Participants and any other parties involved in the organization and holding of the

Exhibition to bring goods to Kazakhstan on special terms.

The Resolution of the Government of the Republic of Kazakhstan No. 522 of 15 July

2015 approved the Rules for the application of special customs procedure ("SCP"), the

specifics of its application, the conditions for declaring goods to the SCP, restrictions in the

use and disposal of goods, and the methods and procedure for terminating the SCP, as well

as the list of parties authorized to apply the SCP to goods imported into the Republic of

Kazakhstan (hereinafter the "SCP Rules"). SCP Application Rules are available on the

Organizer’s official website.

Benefits: Exemption from customs duties, taxes, and non-tariff and technical

regulation. No security deposit for customs duties is required.

Goods may be placed under the SCP if: the Organizer provides written confirmation

to the customs authority of the Republic of Kazakhstan regarding the intended use of the

imported goods, specifying the events for organization and arrangement of which the goods

are prescribed, the name, quantity, and value of the goods, and information about the party

moving the goods, and the Participant/applicant. To obtain the confirmation written above,

Participants should send a letter to the Organizer, enclosing a List of Imported Goods and a

copy of the invoice for each shipment.

The following goods may not be declared through the SCP:

(1) Goods prohibited for import into the customs territory of the Customs Union; or

(2) Goods restricted for import into the customs territory of the Customs Union under

the Single List of Goods Prohibited or Restricted for Import/Export by Customs Union

Member States within the EEC Trading with Third Countries, except for the goods included

in Articles 2.16 and 2.19 of the Single List (approved by Resolution of Eurasian Economic

Commission Board No. 134 of 16 August 2012).

Restriction on use and disposal:

(1) Foreign goods must be used solely in organizing and holding the Exhibition in

the Republic of Kazakhstan;

(2) Any commercial use, including the sale and/or other disposal of goods, leasing

goods and/or provision of paid services is not permitted.

Effective term;

Six (6) months from the Exhibition's end date (until 9 March 2018)

Features:

(1) Foreign goods declared to the SCP may not acquire the status of EAEU goods

before the SCP has been terminated and continue to be under customs control;

(2) Foreign goods may later be entered to any other customs procedure, including

any procedure that may permit their export from the customs territory of the Customs Union;

(3) For foreign goods that have been fully used, consumed or expended in the

organization and holding of the Exhibition, the SCP is terminated when the Participant files

with Kazakhstan customs authority an application and a document provided to the

Participant by the Organizer to confirm that the goods have been fully used in organizing

and holding EXPO 2017 International Recognized Exhibition

2.2.1 Regulations for application of the Special customs procedure

Written confirmation issued by the Organizer regarding the intended use of the

foreign goods imported by the Participants shall serve as the grounds for the application of

the Special Customs Procedure “SCP” and an exemption from state duties, taxes, non-tariff

and technical regulation.

Participants should send a request to the Organizer in written form (sample letter in

Annex 2) with all necessary information and attach it to the list of imported goods and a

copy of the proforma invoice to obtain written confirmation from the Organizer. Written

confirmation must be obtained for each batch of imported goods. Organizer considers the

application of the Participant’s representative within 6 days after receiving the request, and

in the absence of any comments gives a written confirmation for placing goods under the

SCP.

The Organizer recommends that care should be taken when preparing the list of

imported goods, to avoid mistakes, including typographical errors, or any other inaccuracies.

The Organizer's written confirmations will be based on the information and documents

provided by the Participants. Customs authorities will verify information on the imported

goods provided in the shipping documents and the Organizer’s written confirmations. Any

errors in the information on the imported goods that may need to be corrected may delay

customs clearance.

2.2.2 Types of goods subject to the Special Customs Procedure

The Special Customs Procedure ("SCP") may be applied to any and all types of goods

included in the 1928 Convention Relating to International Exhibitions.

Below are approximate categories of goods that may be declared through the SCP if

the goods are intended solely for use in organizing and holding the Exhibition:

• goods intended for exhibition or exhibit items;

• goods intended for use in demonstrating foreign goods, including goods

required for demonstration of foreign mechanism or device exhibits;

• building materials, including finished goods and raw materials, and electrical

equipment;

• tools, building equipment, transport means and mechanisms required for

operation;

• items used in the interior and/or exterior design of the premises, booths,

displays, and exhibits;

• items used for decoration and furnishings of the premises of participating states,

as well as stationery and supplies intended for their use;

• items intended for mounting and operation of the exhibited machines or

devices;

• printed materials, brochures, catalogues, prospectuses, price lists, posters,

calendars, whether illustrated or not, unframed photographs intended for advertisement of

foreign goods displayed at the Exhibition if these foreign goods are supplied free of charge

and are intended solely for public distribution free of charge on the Exhibition site;

• plans, blueprints, drawings, files, archived materials, forms, and any other

documents intended for use as such;

• advertisement and presentation materials intended for use in advertising foreign

goods, such as audio records, videos, and slide shows, and equipment required for their use;

• equipment, including translation and interpretation equipment, audio recording

equipment and educational, scientific or cultural films intended for use in connection with

participation in the Exhibition;

• gifts, prizes, souvenirs, memorabilia, and other items intended for free-of-

charge distribution on the Exhibition site and for presentation to the Official Participants'

special guests;

• Professional equipment (for TV and radio broadcasting and media), including

means of transport specially equipped for recording, reproduction and transmission of audio

and video, additional equipment, accessories and supplements;

This is a non-exhaustive list that may be expanded. There are no restrictions for the

quantity and/or value of goods declared through the Special Customs Procedure.

However, in order to benefit from the application of the Special Customs Procedure,

and to be exempted from customs duties, taxes, non-tariff and technical regulation,

especially in respect of the goods that will be consumed, used or expended, and to avoid

their re-export, it is important to understand that Kazakhstan customs authority will note

whether the total value and quantity of goods imported and declared through the SCP are

reasonable in consideration of the nature of the exhibition, number of visitors, and the extent

of the exhibitor's participation.

2.2.3 Consumable goods and materials

Consumable goods and materials are defined as the goods that have been fully or

partially used, expended, consumed or are currently in the condition that makes them unfit

for further use.

Approximate categories of these goods include, among others: consumable materials

required for demonstration of the exhibits; building and finishing materials; consumable

tools and equipment; decorations for pavilions, booths, and premises; samples for exhibit

evaluation; printed materials, such as brochures, catalogues, and prospectuses; gifts, prizes,

souvenirs, memorabilia for distribution free of charge; office stationery and supplies etc.

2.2.4 Gifts, souvenirs and goods for free distribution

Participants may import and declare to the SCP any goods, including catalogues,

brochures, posters, flyers, and other illustrated or non-illustrated publications, that will be

distributed free of charge as gifts, souvenirs or prizes and used for advertisement, marketing

or any other non-commercial purposes at the Exhibition for use or consumption by parties

to whom they will be distributed. These goods may not be used for commercial purposes,

including sale, exchange or rent.

The goods, such as equipment, office furniture, computer and office equipment,

electronic devices, household appliances, and transport means, that are intended for re-

export upon the closing of the Exhibition, are not subject to distribution.

2.2.5 Intended use

The goods declared to the SCP for EXPO 2017 may be used solely in the organization

and holding of the Exhibition in the Republic of Kazakhstan. The SCP may be applied to

the goods used for various events related to the preparation and holding of the Exhibition,

such as repairs, fit-out, and arrangement of pavilions, mounting and demonstration of

exhibits, equipment and operations of the Participants' offices, formal opening and closing

ceremonies, advertising and marketing activities, and formal and social events held by the

Participants.

The goods declared to the SCP may not be used for any commercial purposes,

including sale or other disposal, leasing and/or provision of paid services with the use of

these goods. The Participants and any other parties importing goods for the Exhibition must

meet the conditions and requirements of the Special Customs Procedure.

Please note that any applicant, or Participant, that fails to use the goods declared to

the SCP for their intended purpose may be held liable by the customs authorities in

accordance with the laws of the Republic of Kazakhstan.

In the case of irretrievable loss, theft or destruction of the exhibits caused by

unforeseen circumstances, the affected Participant must notify the Organizer and the

customs authority and take measures necessary to certify the occurrence of any such loss,

theft or destruction.

2.2.6 Prohibited or restricted goods not subject to the Special Customs

Procedure

Pursuant to Resolution of EEC Board No. 50 of 16 July 2014, the following goods

may not be declared to the Special Customs Procedure:

(1) Goods prohibited from import into the Customs Union; or

(2) Goods restricted from import into the Customs Union under the Single List of

Goods Prohibited or Restricted for Import/Export by Custom Union Member States within

the EEC Trading with Third Countries, approved by Resolution of Eurasian Economic

Commission Board No. 134 of 16 August 2012.

The goods included in the following sections of the above Single List are excluded:

2.16 (wireless electronic devices and/or high-frequency devices, including built-in

and integrated devices, with restricted import into the Customs Union); and

2.19 (encryption/cryptography tools with restricted import to and export from the

Customs Union).

If choosing other customs procedures, please consult your customs broker in advance

for a list of imported goods that may be subject to import/export restrictions and/or

prohibitions.

For additional information about prohibited and restricted goods, please visit the

official website of Eurasian Economic Commission at http://www.eurasiancommission.org

The documents on the website are available in Russian language only. To obtain

information in preferable language it is recommended to request the assistance of customs

brokers.

2.2.7 Parties eligible to declare the Special Customs Procedure

The SCP Rules specify a list of parties eligible to declare goods to the SCP. Full list

is provided in Annex 1 of this guide.

2.2.8 Import by partners of the parties eligible to declare the SCP

Like the parties eligible to declare the SCP, their partners can also use the SCP for the

purposes of EXPO 2017.

To use the SCP, eligible parties must inform the Organizer of their

partners/contractors and respective agreements. Participants are also requested to provide

this information and agreements or extracts therefrom, containing provisions on the supply

of goods intended for use in organizing and holding EXPO 2017, not later than one month

prior to shipping.

If a detailed list of goods that will be imported to the Republic of Kazakhstan is not

provided in the agreements, including specifications or attachments thereto, the content of

this information needs to be ensured in the shipping and commercial documents. It is

important that the agreements clearly indicate that the goods are intended for use in

organizing and holding EXPO 2017, the partners will import them for the Participant and

carry out the requisite procedures with the Organizer, authorized government agencies and

other authorities of the Republic of Kazakhstan.

2.2.9 Authorizations

The Participants may import and declare to the SCP any goods intended for use in

organizing and holding EXPO 2017 in Astana, without filing any certificates or licenses

with the customs authority. The same rules apply to the export of goods from the Republic

of Kazakhstan upon the closing of the Exhibition.

Please note that certain categories of goods, depending on the code of goods, may

require permission or approval of Kazakhstan government agencies for use in the Republic

of Kazakhstan. For instance, wireless electronic devices may only be used by special

permission from the National Security Committee of the Republic of Kazakhstan.

Prior to importing goods into the Customs Union and declaring them with Kazakhstan

customs authorities, the Participants must obtain permissions required by the laws of the

Republic of Kazakhstan and the EAEU.

In order to avoid delays or demurrage while crossing the customs border of Customs

Union, we recommend putting a cover letter for each shipment; the cover letter has to be

signed by shipper and show information of purpose of goods. For example, the construction

of the pavilions; improvement, equipment and filling the pavilions; the use (consumption)

in the Office of the Commissioner's section; demonstration materials; holding of exhibitions,

etc.

2.2.10 Period of importation

When declaring goods to the SCP, Participants must specify to Kazakhstan customs

authorities the period of importation based on their intended use and duration of the event

for which the goods will be used. Foreign goods imported and declared to the SCP for use

in organizing and holding the Exhibition may remain in Kazakhstan for not more than six

(6) months after the closing of the Exhibition, i.e. until 9 March 2018.

2.2.11 Terminating the SCP

The Participants must take timely measures to terminate the SCP for the goods cleared

under the SCP.

The goods subject to export from the EAEU before expiry of the period of importation

specified in the customs declaration must be declared for re-export with the customs

authority of the Republic of Kazakhstan.

To terminate the SCP for completely consumed, used and consumed goods, the

Participants should file a written application with Kazakhstan customs authority via their

customs broker. The application form is provided in Annex 4.

The application must be accompanied by the Organizer’s written confirmation. This

conformation is issued by the Organizer on the basis of documents provided by the

Participant (certificate of completion, the act of reception and transmission, material report,

the act of writing off and / or other documents), which confirm the consumption of goods

for the following groups of goods:

- fully consumed, used or expended goods or goods unfit for further use as intended;

and

- goods that have been distributed free of charge for advertising, marketing or any

other, non-commercial purposes.

Model letter to obtain the written confirmation and the model list of goods are given

in Annex 3.

For goods that have been irretrievably lost, damaged or destroyed in an accident or

by force majeure, or goods whose quantity or condition has changed due to ordinary wear

and tear, natural or gradual deterioration, leakage or evaporation under normal shipping,

transportation, storage or use/operation conditions regardless of the acts of parties that

entered the goods to the SCP, the SCP will be terminated when an application provided in

Annex 2 hereto, containing the reason, name of goods, measurement units, quantity, value,

and number of the SCP customs declaration together with the supporting documents is filed

with the customs authority. In this case, no customs declaration is required.

When the SCP is terminated, the goods will no longer be deemed under customs

control.

In other cases, the SCP may be terminated if the goods have been declared to a

different customs procedure on the terms and conditions thereof, before expiry of the term

of the SCP.

To identify goods at the termination of the SCP, customs authorities can use customs,

transportation/shipping, commercial and/or other documents submitted by the applicant.

The goods may be declared to a different customs procedure in one or more batches.

2.2.12 Non-compliance with the SCP

Please note that in the case of violation of the SCP terms, the applicant, i.e. the

Participant, will pay import duties and taxes in accordance with the specified customs

procedure.

The Participant/applicant shall be liable for compliance with the terms and conditions

of the SCP in accordance with the laws of the Republic of Kazakhstan.

We recommend that all Participants pay special attention to the goods declared to the

SCP, their intended use, expenditure and consumption, to ensure compliance with the terms

and conditions of the procedure and to avoid penalties.

2.3 Customs procedure for temporary admission

As an alternative, the Participants can use a customs procedure for temporary

admission ("TA"). With TA, the Participants may be granted full or partial exemption from

customs duties, taxes, and non-tariff regulation because the goods are imported under

temporary basis but are still under customs bond with all the consequences connected to this

status.

Benefits: full or partial exemption from state duties, taxes, and non-tariff regulation.

Terms and conditions: Goods need to be identified at the filing of their subsequent

customs declaration to terminate the TA procedure/access. These goods must be

accompanied by a detailed list showing means of identification, such as registration number,

serial number and photographs.

Temporary admission may not be used for:

1) Food products, beverages, including alcoholic beverages, tobacco and tobacco

products, raw materials, and consumables except small samples (other than

alcoholic beverages, tobacco goods and fuel) used for advertising and/or

demonstration purposes or as exhibits or industrial designs imported; (2) Waste,

including industrial waste; or

(3) Goods prohibited for import into the Customs Union;

Restrictions in the use and disposal:

(1) Goods must remain in the same condition, excluding ordinary wear and tear,

natural or gradual deterioration, leakage or evaporation under normal

shipping/transportation, storage and/or use/operation conditions.

(2) It is permitted: to carry out any operations necessary to ensure safe-keeping and

integrity, such as maintenance and repairs, to keep the goods in normal condition provided

that they could be identified by the customs authority at their re-export;

A fixed period for temporary admission period: two years;

Features:

1) when transferring goods from the customs procedures for temporary admission to

the customs procedure of release for domestic consumption, the rates of import customs

duties and taxes, and market exchange rates shall be determined on the day of registration

of customs declaration, filed for placing goods under the customs procedure of temporary

importation (admission);

2) Participants shall pay the difference between the previously paid customs duties

and taxes on temporary admission with partial conditional exemption and calculated

amounts of customs duties and taxes payable when placed under the customs procedure of

release for domestic consumption;

3) During the period, when the full or partial conditional exemption from customs

duties and taxes was applied, interest is not charged.

The list of goods temporarily imported with full conditional exemption shall be

determined in accordance with the international agreements of the Customs Union states-

members and (or) the decisions of the EAEU Commission. In particular, the decision of the

Customs Union commission No.331 dated June 18, 2010, the list of such goods was

established.

2.4 Customs procedure for release for domestic consumption (import)

When bringing goods into the territory of the Republic of Kazakhstan for commercial

purposes (for sale), it is necessary to apply the customs procedure of release for domestic

consumption (import) with the full payment of all customs duties and taxes, in compliance

with the prohibitions and restrictions. This situation occurs if Participant intends to import

an excise (for example, tobacco and alcohol), or other products for commercial use (sale,

lease, and paid services).

In such cases, Participants must submit a customs declaration, pay import duties,

taxes, excise duties (if applicable) and fees for customs clearance. The customs clearance

may also require obtaining approvals.

Also goods previously placed under the special customs procedure, at the end of this

procedure, may be subsequently placed under the customs procedure of release for

domestic consumption. In this case, import duties and taxes shall also be paid, and

prohibitions and restrictions shall be applied.

2.4.1 Customs duties, taxes and fees

In the territory of EAEU, including the Republic of Kazakhstan, the customs duty

rates make up in average 0% to 20% of the customs value of the goods, depending on the

type of goods. The higher rates are set for some goods.

When imported, certain categories of goods are subject to excise tax. These include,

but are not limited to, alcoholic beverages, beer, cigarettes, and passenger cars. Excise tax

is fixed at a single rate and calculated on the basis of the volume, weight, or other properties

of the goods.

For imported goods, import VAT is fixed at the rate of 12% of their customs value,

including import duty and excise tax, if applicable.

In addition to import duties and taxes, importers shall pay fees for customs clearance

at customs declaration at a rate of 60 euros for each customs declaration and 25 euros for

each additional page of the customs declaration.

Any import duties, taxes and fees are payable to the state budget of the Republic of

Kazakhstan.

The Common Custom Tariff of the EAEU has been approved by Resolution of the

EEC Board No. 54 of 16 July 2012. For information about import duty rates applicable to

the goods imported to the EAEU from third countries, please visit the official website of the

Eurasian Economic Commission at:

http://www.eurasiancommission.org/ru/act/trade/catr/ett/Pages/default.aspx

The following link can be used to determine the rate of customs duty, the application

of measures of non-tariff and technical regulations, and other requirements:

http://kgd.gov.kz/tnved/.

The documents on the website are available in Russian language only. To obtain

information in preferable language it is recommended to request the assistance of customs

broker.

2.5 Imports and exports of goods comprising the intellectual property objects

The organization of the exhibition includes the movement of the exhibits, prototypes

and other products for their demonstrations by Participants across the custom border of the

Customs Union including those containing the intellectual property objects (hereinafter

referred to as IPO).

The measures for protection of intellectual property rights are being taken by the

customs authorities of the Republic of Kazakhstan are fixed by article 53 of the Code

"Customs Affairs in the Republic of Kazakhstan" (the Code) and in the framework of the

Customs Union these norms are regulated by article 46 of the Customs Code of the Customs

Union.

Currently the intellectual property protection measures are generally taken on the

basis of the national registry of customs and united customs registry of IPO of members

states of the Customs Union. The right holder or a person representing the interests of the

right holder having reasonable grounds to believe that the movement of goods across the

customs border of the Customs Union are violated or their rights may be violated regarding

IPO is entitled to submit a written statement on the protection of his rights to the Committee

of National Revenues of the Republic of Kazakhstan in the field of customs by inclusion the

IPO in the customs register. The term of protection of the rights of the copyright owner of

the IPO is not more than two years.

In particular, if the customs authority detected the signs of violation of the rights

during the customs operations involving the customs procedure of goods containing the IPO

included in the customs register of IPO, then the custom clearance of such goods shall be

suspended. The customs applicant and the right holder shall be notified. Should the rights

holder initiate a civil claim, the suspended goods may be withdrawn, seized or confiscated

in accordance with judicial decisions issued in their regard.

The customs authorities of the Republic of Kazakhstan have taken the measures to

protect the rights of intellectual property only in respect of the copyright and related rights,

trademarks, service marks and the appellations of origin.

Measures to protect the rights of the IPO are not applied by the customs authorities in

respect of goods transported across the customs border of the Customs Union as follows:

1) by individuals for the personal use, including those sent to their address by the

international mail;

2) in accordance with the customs procedure of customs transit;

3) to the diplomatic missions, consular offices, other official representative offices of

foreign states, international organizations, staff of these offices, institutions and

organizations for the official and the personal use.

2.6 Customs processing of goods delivered by express mail

In accordance with the Universal Postal Union Acts and national legislation the

parcels and written correspondence are related to the international mail.

The international mail cannot be released by the operators of post-office to a recipient

or mailed outside the customs territory of the Customs Union without the permission of

customs authorities.

The unified rates of customs duties are fixed and applied regardless of types of post

organizations engaged in the processing of postal items.

International mail parcels whose value does not exceed 1,000 euros and whose

maximum weight does not exceed 31 kg may be received duty free by the same recipient

for periods not exceeding one month. Excess value or weight within the one month period

shall be subject to custom duties at the rate of 30% of the value and not less than 4 euros per

kilogram.

Simplified procedures for customs clearance are applicable to international mail.

2.7 Completion of Exhibition and re-exportation of goods from the Republic of

Kazakhstan

After the Exhibition and all the related activities are over, the display exhibits, which

have been earlier brought to Kazakhstan, will be dismantled. Exhibits will be removed from

the pavilions in accordance with the schedule after the Closing Ceremony.

During this period, all foreign goods previously imported to Kazakhstan will be

forwarded from the pavilions and other Exhibition premises to the Exhibition Warehouse

for packing, marking and further customs processing.

The goods imported for the Exhibition and placed under the SCP regime will be re-

exported free from state duties, taxes, and non-tariff regulation. To identify goods at the

termination of the SCP, Kazakhstan customs authorities can use customs,

transportation/shipping, commercial and/or other documents submitted by the

Participant/applicant.

When customs processing procedures are over, the Participants can arrange to remove

the goods from the Exhibition Warehouse.

The quantity and condition of the goods being removed from the Customs Union must

be identical to the quantity and condition of the goods when they were placed under the SCP

regime, excluding ordinary wear and tear, natural or gradual deterioration, leakage or

evaporation. The goods shall be transported back from the Customs Union in accordance

with the customs transit procedure.

The termination of the Special Customs Procedure shall continue until 9 March 2018.

2.8 Keeping the records of imported foreign goods to the Republic of

Kazakhstan

The official participants shall keep the records of imported foreign goods placed under

the special customs procedure and consumed, used and spent in the preparation and holding

of the exhibition. The goods are recorded on the principles of accounting and reporting.

Thereafter, the compiled documents of accounting and reporting will be approving

documents for a justification of consumption of such goods for the purpose of the exhibition

when the Participant submits the application to the customs authorities of the Republic of

Kazakhstan for the termination of the special customs procedures.

Imported foreign goods placed under the special customs procedure do not acquire

the status of EAEU products until the termination of the procedure. Therefore, it is

recommended to do accounts of imported foreign goods separately from the goods

purchased in the Republic of Kazakhstan and in the Eurasian Economic Union (EAEU).

2.9 Green light procedure

The Green light procedure is a fast track customs procedure provided exclusively by

the Official Logistics Provider.

Features include:

- verification of customs documents and ensuring they are duly completed - assistance with drawing up additional documents if necessary. - arranging of goods according to the selected customs procedure to facilitate

clearance. - coordination of documents with the customs authorities etc. Requests for the Green light procedure should be sent to the email address:

Information.Expo2017@dhl.com ; no later than 30 days before the expected date of the

dispatch of goods.

Further information about the Greenlight procedure is available upon request to the same

email address.

To avoid the delays and the difficulties in customs clearance the Organizers

recommend contacting with logistics provider and passing the Green light procedure for

goods.

The employees of logistics provider will check documents and help to distribute the

goods in accordance with the selected customs procedure.

Green light procedure involves the coordination of documents with the customs

authorities, which in turn guarantees a faster customs clearance of the goods.

Further, the employees of logistics provider will check documents and make

necessary amendments; In case of necessity, you will be prompted for additional

information. All commodities will be checked for additional permit documents and if it is

necessary, they assist you to draw up the required documents.

Requests should be sent no later than 30 days before the expected date of dispatch of

the goods.

3. LOGISTICS OF EXPO- 2017

The main priority of the Organizer is to provide high-quality logistics services for the

Participants with high security level. In this regards, the Organizer has appointed the

Logistics Provider to provide transportation and logistics services at the Exhibition area.

The Logistics Provider appointed by Organizer is DHL Freight Kazakhstan LLP.

Participants should contact Information.Expo2017@dhl.com to obtain detailed

instructions, electronic forms to fill, contacts for applications submitting and information

regarding the procedure of communication for logistics operations of the Exhibition. Each

Participant should appoint the Logistics Manager, responsible for execution of all operations

related with organization of transportation, acceptance, cargo handling and customs

declarations of goods to organize efficient cooperation between the Participant, Organizer

and Logistics Provider.

Logistics Manager must have detailed information about the cargo and the place

of its location.

Participant must provide contact information of the Logistics Manager who will be

responsible for vehicle, logistics and customs maintenance in accordance with the special

form (see Annex 5) not later than 30 days prior to dispatch of the first batch of the goods.

Not later than 30 days prior to the first delivery to the booth Participant must provide

to Organizer the approved general shipment plan.

Participants must indicate description of goods, quantity, period of delivery, quantity

of shipment batches and their re-export terms if such necessity occurs and any other

information for the maintenance of effective logistics plan.

Prior to dispatch of each batch of the goods Participants must provide to Organizer

and Logistics Provider information about the type and quantity of vehicles, description of

all items and their quantity, approximate date of arrival at their destination point in the

Republic of Kazakhstan.

Participants must reserve the entry time to Exhibition area on the Organizer’s web-

site 24 hours prior to delivery time and date.

Participants must timely send any changes added to the shipment plan to Organizer

and Logistics Provider.

Participants must follow the «Summary of warehouse handling regulations in the

territory of the logistics center» indicated in paragraph 3.5 of the Logistics guideline.

Transportation of dangerous cargo must be executed in accordance with the

requirements of the legislation of Kazakhstan Republic and Customs Union, and

international agreements ratified by the Republic of Kazakhstan.

The Freight forwarder of the Participants must deliver the goods to the Logistics

center of Exhibition in case of using the Special Customs Procedure. In other cases

placement of goods is possible in the other warehouses in Astana. After the arrival of

international goods, Logistic Manager shall apply for temporary storage of the arrived goods

in the Bonded Warehouse area until the completion of customs clearance procedures. The

Bonded Warehouse for the international goods will be located on the territory of the

Logistics center of the Exhibition. Acceptance of the goods in the Bonded Warehouse shall

only be made in the presence of Logistic Manager or customs broker of the Participant.

Participants shall request the list of documents required for customs clearance in the

Republic of Kazakhstan and rules for filling of such documents prior to dispatch of the

shipment.

Participants must obtain required permits established by the legislation of the

Republic of Kazakhstan before crossing of the Eurasian Economic Union border by

international goods and declaring them at customs authorities.

Participants shall bear responsibility for their operational activity and cover all costs

related to transportation, handling, customs clearance, warehouse and storage of the goods

at the warehouses. In addition, Participants are responsible for the insurance of

transportation of the goods and all goods located in the individual pavilions.

Participants shall sign up the Contract with the Official Logistics Provider for onsite

cargo handling and last mile delivery. The conditions and terms of payment should be

negotiated between the parties and defined in the contract.

3.1 Stages of preparation, running and completion of EXPO

Preparation period of the Exhibition: 01/01/2017 – 30/04/2017

During preparation period all expected goods and materials related to the construction

and equipment should be delivered.

Testing period of the Exhibition: 01/05/2017 – 09/06/2017

At the beginning of phase it’s possible to deliver the rest of the exhibits and other

small batches of goods except for construction materials.

At the end of this phase pavilions shall be ready for the events testing.

Exhibition period: 10/06/2017 – 10/09/2017

Delivery of small batches is possible during the day time logistics from 09:00 till

00:00 and night time logistics from 01:00 am till 07:00 am.

Completion period of the Exhibition: 11/09/2017 – 09/03/2018

During the completion period, Participants should complete customs clearance for

goods subject to re-export under the Special Customs Procedure and the procedure of

temporary admission.

3.2 Logistics services

Participants are entitled to use the services of their own freight forwarding

companies as well as own vehicles in accordance with the following list:

International transportation

Domestic transportation (in the territory of the Republic of Kazakhstan)

Delivery within city limits (Astana)

Customs clearance

Delivery of the goods to Pavilion of the Participant by small-size vehicles with the

capacity not more than 5 tons on condition of compliance with the «Access to the

territory» rules indicated in paragraph 3.3.

Participants must use the following services via the Exhibition’s Official

Logistics Provider only:

Warehouse and loading/unloading services in the territory of the Logistics Center;

Customs clearance in the territory of the Logistics Center;

Transfer of cargo from the Logistics Center to pavilion (last mile);

Loading/unloading services in the territory of Exhibition area;

Sealing of vehicles after passing the inspection zone at the entrance to the

Exhibition area;

Long-term storage of empties in the territory of the Logistics Center;

Provision of big-size and special vehicle to exhibition area;

Provision of special equipment and labor (during the exhibition period)

3.3 Access to the territory

Access of the vehicle to the Exhibition site is possible for small-size vehicles only

with the capacity not more than 5 tons and after fulfillment by Participant of the following

certain conditions:

1) Obtaining of accreditation pass for the driver (not later than 48 hours prior to the

expected delivery time and date)

2) Accreditation of the vehicle (not later than 48 hours prior to the expected delivery

time and date)

3) Booking of time slot for entry to Exhibition site, on the Organizer’s website (not

later than 24 hours prior to the expected delivery time and date)

4) Passing procedures of vehicle inspection (during entrance)

5) Sealing of the vehicle after passing of the inspection procedure at entrance gate

6) Strict adherence to the route up to pavilion of the Participant.

7) Providing of the access to the cargo unloading for further handling operations by

the Logistics Provider.

There may be some other approved permits for the certain scope of services that need

to be confirmed with the Organizer.

8) The company of the accredited vehicle is obliged to sign the confirmation letter

justifying the driver’s knowledge of safety regulations, safety transportation and the rules

of cargo carriage in accordance with the legislation of the Republic of Kazakhstan.

9) Knowledge can be checked by the authorized personnel at the Exhibition area. If

the driver does not possess the knowledge, further access will be denied. If the accredited

drivers of one company fail to demonstrate the Rules knowledge three or more times - the

company will be removed from the list of accredited ones.

The Organizer signed Agreement with DHL, under which the company is recognized

as the official supplier of freight forwarding services for all the goods during all periods of

the Exhibition. Companies planning to fulfill the delivery of goods to the exhibition facilities

are recommended to use DHL's services.

For regular cargo transportation to the Exhibition area before and after the

implementation of accreditation process DHL will have accredited staff and vehicles with

permission to enter and park at Exhibition area.

The entrance to the Exhibition area will be organized through one of the main streets

of the city - Uly Dala. In the North-Eastern part of the Exhibition area there is a special entry

intersecting Zavodskaya street, which allows trucks to get to the logistics center (see Fig.

1).

Fig.1 Access to the territory

Security personnel at the entrance to the Exhibition area will control the entry of

vehicles.

Security guards have the right to check the documentation of the driver, as well as

documentation for transport and for cargo, entrance booking, accreditation pass of driver

and vehicle, execute a visual inspection of vehicle, use a special equipment.

For entry to the Exhibition site or warehouse, all vehicles must pass security

procedures through vehicle inspection area. (see Fig. 2).

If the vehicle screening identifies suspicious objects inside the vehicle, the vehicle

shall be moved from the inspection zone to the quarantine zone and be prohibited from entry

into the Exhibition territory. The vehicle’s driver shall be shown the object’s location

through the display in the X-ray cabin, or shall be issued with a print out showing the objects

location.

Vehicles thus denied entry should leave the territory of the Exhibition for removal of

the suspicious object(s) and shall follow the necessary procedures for booking entry into the

Exhibition.

For vehicles allowed entry, loading/unloading operations for subsequent inspection

procedures shall be carried out by the Official Logistics Provider at the cost of the Official

Participant.

In case of the obvious presence of explosive devices inside the vehicle, special

measures established by the current legislation shall be taken.

Vehicles with a length more than 8.5 meters, height more than 3 meters and width

more than 2.5 meters, lifting capacity more than 5 tons are not permitted in the Exhibition

area. Urgent permits for certain areas of service need to be agreed with the Organizer.

Fig. 2 Route through the vehicle inspections area

After scanning and sealing procedures, vehicles delivering goods to pavilions should

pass through the security desk at freight entrance (see Fig. 3).

Vehicles delivering shipments to the Logistics Center, after passing through the

scanning device will be sent to the warehouse without sealing.

Fig. 3 Location of freight entrance

3.3.1 Booking of time-slot

For having an access to the territory of the Exhibition or the Logistics Center, an

official Participant shall make a reservation no later than 24 hours prior to the expected

delivery time and date on the Organizer’s website or via following link:

https://esharenew.dhl.com/sites/DHLFRTCI/EXPO2017_Delivery_Schedule/SitePages/Ho

me.aspx.

In order to get an access to Master Delivery Schedule (MDS) please send your

inquiry to the email: Information.Expo2017@dhl.com

3.4 Logistics center

The participants can use the services of the Logistics Center services, which will be

located in the Exhibition area and close to all pavilions.

The logistics center consists of: administrative building, warehouse for general cargo,

bonded warehouse for temporary storage of customs goods, warehouse for oversized cargo,

warehouse for food products, warehouse with refrigeration and freezer equipment.

Logistics Center will be operated by the Official Logistics Provider

The Logistics center will operate from 9.00 a.m. till 6.00 p.m. on weekdays in the

period from November 2016 till December 2016 and 24/7 service in the period from January

2017 till December 2017.

This structure will allow Participants to fulfill customs procedures as well as all types

of logistics services in one place, directly at the Exhibition area.

Special attention should be paid to the preparation procedures for storage of exhibit

cargo and stand-fitting materials in the warehouse, the process of handing over the goods to

the warehouse, the process of movement of the goods from the warehouse to the pavilion,

returning the empty packaging for storage, retrieval of packages from storage and return of

packaged cargo to the warehouse for re-export.

Taking into consideration the intense flow of cargos and the high number of

participants it should be noted that if the prescribed procedures are not properly followed,

it may cause significant delays to the process of cargo handling at the warehouse for the

participants. To ensure the efficient cargo handling in the warehouse and delivery of the

goods, the Official Logistics Provider shall suspend the reception, storage and release of any

cargos whose applications are misfiled until all cargos whose applications are properly filed,

have been dealt with.

It should be noted that neither the Organizer nor the Logistics Provider is responsible

for delay in receipt and delivery of cargos, cargos loss and delayed delivery if the procedures

and requirements given below are not followed and respected by the participant.

The participants and their suppliers and third parties shall strictly comply with the

following procedures regarding the handling on the territory of the logistics center.

The required information and documentation from the participants and the third

parties with respect to acceptance, storage and shipment of goods and materials from the

warehouse should be provided regardless of the availability of shipping documents

described above.

The participant / the third party shall apply through the e-mail address

Information.Expo2017@dhl.com for the detailed instructions, electronic forms to fill in, for

the contacts for applications and information about the communications procedure for

logistic operations of Exhibition.

3.5 Warehouse handling regulations within the logistics center

3.5.1 Registration of participant / third party

In order to be registered in the system of the Official Logistics Provider the

Participant/ third party should submit an application form (Annex 6), not later than 30

calendar days prior to the planned cargo delivery.

The participant or the third party shall send a request to the Official Logistics Provider

if he plans to use one or more services.

This application is necessary to allow the Logistics Provider to incorporate

information about the participant / third party to electronic databases in advance and to

quickly contact with the participant/third party at all stages of the supply chain, if it is

necessary.

The participant/third party will receive a message with the contact person of the

Official Logistics Provider as a form of feedback.

3.5.2 Application to Official Logistics provider for inbound services

In case if the Participant/third party chooses the Official Logistics Partner of the

Exhibition as the customs broker for shipments arriving in the Exhibition area, the

Participant/third should contact the Official Logistics Provider for recommendations

concerning information required for customs clearance and placement of goods in the

Bonded warehouse area for the period of customs clearance.

In case the Participant/third party chooses another customs broker for the goods

arriving in the Exhibition area, they should adhere to the following time frames for the

possibility of timely and high-quality handling of cargo in the Logistics center and area of

Exhibition.

1 Handling of the exhibition cargo through the Logistics Center, including storage

of cargo.

International delivery - application for storage of cargo in the warehouse must

be sent on the day of cargo shipping or maximum the day after.

Domestic delivery (country level) or transportation within city limits

(Astana) – application for storage at the warehouse should be sent at least 24

hours prior to dispatch of the cargo to the Exhibition.

In case of absence of the application at the moment of cargo arrival, receiving of such

cargoes will be impossible and transport will be directed to the waiting area on temporary

parking

2 Handling of exhibition cargo through the Logistics Center, with re-loading

into accredited vehicles of Official Logistics Provider:

International delivery – Application must be sent at least 24 hours prior to

dispatch of the cargo to the Exhibition.

Domestic delivery (country level) or transportation within city limits

(Astana) – Application should be sent at least 24 hours prior to dispatch of the

cargo to the Exhibition.( see Annex 7)

3 Handling of exhibition cargoes delivered on vehicles of participant/third party,

with service of Logistics Provider in pavilions:

International delivery – Application must be sent at least 24 hours prior to

dispatch of the cargo to the Exhibition.

Domestic delivery (country level) or transportation within city limits

(Astana) – Application should be sent at least 24 hours prior to dispatch of the

cargo to the Exhibition. ( see Annex 7)

If the Participant or third party sends the cargo directly to the pavilion, and does not

use cargo handling services of the Official Logistics Provider in the Logistics center, and

also the accredited transport of the Logistics Provider, then the participant/third party must

take care in advance about obtaining of accreditation passes according to the requirements

for accreditation of the transport and personnel further described in paragraph 3.4.

All the vehicles must reserve the entry time to the territory of Exhibition via the special

Information System "Portal of EXPO-2017" (hereinafter IS) offered by the Organizer.

In case if there are no reservation for the entry time to the territory of Exhibition it is

necessary to pass the online booking procedure through Information System and follow the

specified time. In case of delay of the vehicle by more than 30 minutes, the online booking

procedure via Information System shall be re-submitted.

Only Participant and a service provider are responsible for the admission of vehicles

into the territory of Exhibition.

Delivery time to the pavilions during the Exhibition

Considering the availability of underground access to the pavilions in the exhibition

area the entry of vehicles and delivery of goods during the Exhibition will be carried in

accordance with the following schedule:

Night time logistics - delivery of cargo is carried out both on the ground and the

underground routes. Entrance to the territory of exhibition is open to all vehicles with

accreditation passes. Hours of service: 01:00 am - 07: 00 am

Day time Logistics - delivery is only carried out using the underground routes.

Entrance to the territory of exhibition allowed only for Official logistics provider, delivering

cargo from the warehouse. Hours of service: 09:00 am - 00.00.

Access to underground routes both during the daytime and night time logistics is

allowed only for the Official logistics provider, delivering cargo from the warehouse.

The vehicles shall strictly follow the route that will be provided by the Organizer at the

time of entry into the territory.

Exceptions and urgent deliveries may be carried out only upon agreement with the

Organizer.

4 Handling of empty packaging by the Official Logistics Provider of Exhibition

Regardless of the goods’ country of dispatch – Application to the Logistics

Provider for the handling of empty packaging should be sent not less than 24 hours prior to

the time when the service is required.

NOTE №1. Application to the Logistics Provider of Exhibition.

Logistics Provider can accept the Application in any convenient format for the

Participant/Third party (phone, email) followed by signing the contract provided by the

Logistics Provider upon receipt of cargo information from the Participant/Third party.

Application to the Logistics Provider must contain the following information:

The legal name of the company responsible for the contract signing with the Logistics

Provider and financial obligations mutually agreed between the Participant/Third

Party and the Official Logistics Provider in General Contract.

The legal address of the company responsible for the contract signing with the

Logistics Provider and financial obligations Participant/Third Party and the Official

Logistics Provider in General Contract.

Name of the Participant of Exhibition

The number of the Participant’s pavilion

Date of cargo unloading at the Warehouse

Date of cargo delivery to the Pavilion

Contact person at the unloading place (Exhibition pavilion)

Description of goods

Gross weight and dimensional characteristics of goods (type of packaging, packaging

size, gross weight, marking on the packages).

For timely and high-quality handling of goods, it is necessary to provide information

about each package.

List of required services

NOTE №2. Cargo admission by the Participant/Third Party

Logistics Provider accepts the cargo according to the information provided by the

Contract quantity and quality of packages. Logistics Provider shall not open, unpack and

check package content. According to international conventions of international

transportation of the goods, the Shipper must ensure that the cargo is packed in a proper way

and in the package ensuring cargo safety during the whole period and route of transportation.

Logistics Manager of the Participant or Third party must be present at the moment of

cargo acceptance in the Pavilion. If cargo has been accepted in accordance with the

previously sent applications and there are no divergences regarding packages quantity and

quality, the Logistics Provider provides and Logistics manager signs an acknowledgement

for services rendered.

If there is a discrepancy regarding quantity and quality of packages:

a) Logistics Provider generates the Cargo acceptance form in the presence of the

Logistics Manager of the Participant/Third party,

b) Logistics Manager signs the Cargo acceptance form.

c) Logistics Provider recalculates the services provided in comparison with the

Application initially sent, and the Participant/Third party shall make a payment in

accordance with the Cargo acceptance form.

d) if the Participant / third party refuses to sign the Cargo acceptance form entailing

additional payment for services rendered by Logistics Provider, Logistics Provider

stops the unloading operations and places the cargo into quarantine zone or moves

the cargo to logistics center until the moment of settlement by the parties to any

agreement.

If the package is damaged:

a) unloading operations will be suspended until the next actions of logistic provider are

advised by insurance company

b) unloading operations can be continued after the confirmation from the participant,

subject to signing between the party / third party and logistics provider of the

acceptance of the whole load (all cargo) by party / third party and with no future

claims on the load (cargo) to the logistics provider.

NOTE №3. Food and beverage handling in the Logistics Centre.

Such products as meat or cheese must be packed, each unit of the product must have a

barcode label. Such products shall be placed in special trays with total marks of the tray with

barcode and gross weight.

Bottled beverages and the packaged goods / products must be packed in cases or

boxes. The acceptance and release of packed goods will be released by boxes or cases;

NOTE №4. Terms of delivery from the Logistics Center. Transferring of goods is only possible inside the boxes, on the pallets or bag or in

other packaging with labels.

Logistics provider does not take items or goods out from the cases, tie strips and does

not deliver the bulk materials by weight. The exceptions are some categories of food. If meat

or cheese, or other commodity units having labels placed in boxes/trays with the several

commodity items then such items can be derived from the box/tray and released, form the

Warehouse.

3.5.3 Application to Logistics provider for outbound services

Participants who have selected the services of the Official Logistics Provider for

customs brokerage should contact to the Logistics Provider for recommendations

concerning information required for customs clearance and placement of goods to the

Customs Bonded area for the period of customs clearance.

In case the Participant/third party chooses another customs broker for the goods

arriving in the Exhibition area, they should adhere to the following time frames to ensure

timely and high-quality handling of cargo in the Logistics center and area of Exhibition.

1 Delivery of empty packaging from storage by Official Logistics Provider of

the Exhibition.

Regardless of the goods’ country of destination – Application to the Logistics

Provider for the handling of empty packaging should be sent not less than 24 hours prior to

the time that the service is required..

2 Handling of exhibition cargos with transportation by Participant/third party,

with service rendering in Pavilions by Logistics Provider:

Regardless of the goods’ country of destination – Application to the Logistics

Provider should be sent not less than 24 hours prior to the start of service provision.

Conditions of access to the Exhibition and accreditation of the means of transport

are similar to the conditions mentioned in subparagraphs 3.4, 3.5.2

3 Transportation of exhibition cargos from the Exhibition Pavilions on

accredited vehicles of Logistics Provider through logistics center, with re-

loading to heavy-load transport:

Regardless of the goods’ country of destination – Application to the Logistics

Provider should be sent not less than 24 hours prior to the time that the service is required.

4 Handling of exhibition cargos through logistics center, with placement of

cargos in storage:

Regardless of the goods’ country of destination – Application to the Logistics

Provider should be sent not less than 24 hours prior to the time that the service is required.

The Official Logistics Provider accepts the cargo according to the quantity and quality

of packages stated by the Contract signatory Logistics Provider does not open, unpack and

check package content. According to international conventions of international

transportation of the goods, the Shipper must ensure that the cargo is packed in proper way

and in the package ensuring cargo safety during the whole period and route of transportation.

Standard application form for the cargo acceptance is included in the Annex 7.

3.5.4. Other provisions regarding the handling of Cargo

Acceptance, shipping and storage of any cargo are considered by batches of 100kg

rounded upwards to the nearest hundred.

For the chargeable weight calculation it is determined that the highest value based on

the weight and dimensional characteristics will be applied.

1 m³ = 300 kg

3.5.5 Conclusion of Contract and Payment for warehouse services

The payment for the Official Logistics provider’s services can be done by non-cash

payment to the Bank account.

The following rules are applicable for participants and third parties:

The Participant/third party sends the information about the planned delivery

according to Application rules of p. 3.5.2;

On the basis of the submitted information the Logistics Provider makes preliminary

calculation and sends invoice for prepayment for the logistics services to the

participant/third party;

At the same time the Logistics Provider will send the Contract to provide the scope

of the logistics services

Not less than the day prior to the start of logistic operations Participant/Third party

should send the original version of the signed Contract to the Logistics Provider, and

make payment for the invoice.

A Scanned copy of signed the Contract should be send to e-mail address of the

Logistics Provider, and 4 (four) originals must be given to the Logistics Manager for

submission to the Logistics Provider. Logistics Provider will send signed original of

the Contract to the Logistics Manager.

If the amount in invoice for the Logistics Provider’s services exceeds the prepaid

amount after the Exhibition - the Participant/Third party should send a commitment

letter for payment of the logistics services provided.

If actual bill for the provided services is less than the prepaid amount, Logistics

Provider will make a refund to the account of the Participant / third party;

If complete financial obligations are not fulfilled by the Participant/Third party at the

moment of re-export of the goods from the Logistics Center, the Logistics Provider

keeps the cargo in warehouse and invoices for the storage until the complete

settlement of outstanding payment.

3.6 Work regulations of the Official Logistics Provider

Hours of Operations:

Customer service support 08.00- 20.00

- Mail support: 08.00-20.00

- Telephone support: 08.00-20.00

- Visiting hours at the Unified Services Centre : 09.00- 18.30

Warehouse operations - 24/7

Underground operations - 24/7

Last mile transportation operations - 24/7

Customs Clearance operations : Monday-Friday 09.00- 18.00

Consultancy services at the Unified Services Centre 09.00- 18.30

Participant/Third party shall be entitled to:

Demand from the Official Logistics Provider to fulfill its liabilities under the

agreement in duly manner;

Refuse from early submitted by the Client application after its acceptance by the

Customer Service department for the execution , provided in written notice to the

Official Logistics Provider not later than 48 hours prior to the expected date of service

providing indicated in the Application

Responsibilities of the Official Logistics Provider:

Customer Service Specialist must confirm an application received and report the stage

of processing to Participant/Third party within 24 hours after the moment of

application received to e-mail address or in hard copy to Unified Services Centre ;

Customer service department shall provide consultancy services;

The execution time of the service announced in Application shall be specified

simultaneously with the confirmation of Application acceptance and the process of

execution;

Provide an access to the warehouse 24/7;

Provide transfer services through underground 24/7 ;

Provide sufficient amount of the specific equipment announced in Application in

time;

Provide consultancy services at the Unified Services Centre concerning customs

regulations and logistics procedures.

Consultancy services should be provided by the Official Logistics Provider to

all Participants/ Third parties regardless using their own freight forwarders for the

recommended scope of services indicated in paragraph 3.3.1.

The control of the quality of services provided by Official Logistics Operator should

be arranged by the Claim Managers. Claims and suggestions should be sent to e-mail

address: information.expo2017@dhl.com or by visiting office located on the territory of

Exhibition. Claim Managers should give response for the customers claim within 24 hours.

In case if matter of dispute can not be resolved between DHL and Participant/Third Party,

the responsible person from the Organizers side should be involved. Contacts of DHL and

Organizer’s representatives are indicated in Annex 9.

3.7 Tariffs

Tariffs and detailed table of Logistics Provider’s services are stated in Annex 8.

Prices for the Logistics Provider’s services indicated in the Tariffs do not include

VAT. VAT will be charged on the basis of tax legislation of the Republic of Kazakhstan.

In accordance with the Art 12.1 of the See Agreement, the value added tax on services

acquired by the Office of the Section Commissioner on the territory of the Republic of

Kazakhstan for the purposes of construction, installation, exhibition, operation and

dismantlement of the pavilions for the Exhibition, shall be refunded in accordance with the

procedure established by the legislation of the Republic of Kazakhstan for diplomatic

missions of foreign states.

Information and services related to the VAT Refund shall be provided by the Unified

Service Centre located in the Exhibition.

3.8 Exit from the territory of the exhibition

The exit of vehicles from the exhibition territory shall be carried out only through the

service exit. Vehicles shall go through the service exit to Turkestan street towards Uly Dala

(Hussein Ben Talal) street. Having passed the logistics center then turn to the right and leave

the exhibition territory across Zavodskaya street (see Figure 4).

Fig. 4 Layout of exit

When leaving the Exhibition, the Security Service shall have the right to check the

vehicles and may use of technical means of inspection, to verify transportation and driver

accreditation, as well as documentation for outgoing cargo.

4. ADDITIONAL INFORMATION

4.1 Insurance

The Organizer recommends to Participants to insure their cargo against "all risks"

from the point of dispatch in particular, the products that are of special value. The insurance

policies should be provided to the logistics manager together with shipping documents.

Failure to provide proof of insurance will release the Organizer and Official Logistics

Provider from responsibility for the goods.

4.2. Outer Packaging

It is important to note that cargo will be regularly inspected by customs authorities

during transportation. Outer packaging should, therefore, allow for easy access to the

contents and for affixing customs identification marks and preventing unauthorized access.

In case the containers, boxes, suitcases or any other outer packaging material is locked, a

copy of the key should be attached to the freight. A second copy should be kept by the

logistics manager.

Non-returnable freight packed in cardboard packaging should be wrapped in plastic

wrap to protect from moisture.

The same packaging materials will be used to return the goods from the Exhibition. It

is, therefore, important that the design and durability of the outer packaging provide for the

integrity of the exhibits and the outer packaging for multiple shipments, packing/unpacking,

and storage.

Inner packaging should be in accordance with Technical Regulation 005/2011 and

applicable standards of the Republic of Kazakhstan.

Chips, saw dust, and other plant-derived packaging materials are not permitted.

The Participants are responsible for the removal and utilization of empty packaging not

intended for re-use. If a Participant fails to do so, the Logistics Provider may remove and

utilize the empty packaging not intended for re-use at the expense of the Participant.

4.3 Fumigation

Wood packaging materials, including pallets, manufactured from fresh lumber are

often affected by various insects, larvae, organisms, microbes, and bacteria. As part of the

United Nations Food & Agriculture Organization, International Standards for Phytosanitary

Measures No. 15 (ISPM 15) has been adopted by the International Plant Protection

Convention in March of 2002. ISPM 15 requires that all dunnage and packaging materials

made of wood be debarked and then treated against all kinds of pests.

To ensure successful customs clearance, all wood packaging, including pallets, must

be pre-treated with appropriate phytosanitary measures under ISPM 15.

4.4. Labeling of the cargo packaging

For any goods requiring special treatment, the Participants must strictly adhere to the

international marking rules.

Each package must be labelled on at least two sides with standard symbols for weight

and measurements using metric units and those that are usually used at international level.

Each Participant must affix a distinct permanent label bearing the following

information:

a) EXPO 2017, Astana, Kazakhstan;

b) Name of the Participant;

c) Name and contact details of the Manager;

d) Name of pavilion;

e) Gross weight: (kg);

f) Net weight: (kg);

g) Size: (Length) x (Width) x (Height) cm;

h) Number of cll / total quantity of cll

Any wood packaging materials for foreign goods imported to the Exhibition site must

be quarantine-treated and inspected to prevent the introduction of plant diseases and pests

prior to shipment in accordance with the ISPM 15. (International Standards for

Phytosanitary Measures No. 15) Participants must meet relevant requirements to avoid

delays in customs processing due to the absence of marking for wood packaging materials

in accordance with the requirements of the International Plant Protection Convention

(IPPC).

For goods requiring special treatment, the Participants must follow IPPC rules on

packaging and marking and use proper labeling, such as "Fragile" and "Side Up"

ANNEX 1. LIST OF PARTIES ELIGIBLE TO THE SPECIAL PROCEDURE ANY

GOODS IMPORTED TO THE REPUBLIC OF KAZAKHSTAN

1. The Organizers of EXPO 2017 International Recognised Exhibition in Astana:

Bureau International des Expositions;

JSC Astana EXPO 2017 National Company;

The subsidiaries and affiliates of JSC Astana EXPO 2017 National Company.

2. Participants of EXPO 2017 International Recognised Exhibition in accordance with the

Law of the Republic of Kazakhstan on Regulation of Trading Activities.

3. The Section Commissioner: a foreign natural person who represents a foreign state the

official participant, or an international organization participating as an official participant in EXPO

2017 International Recognised Exhibition and which has signed the participation agreement with

the authorized organization.

4. Marketing partners of EXPO 2017 International Recognised Exhibition: Kazakhstan and

foreign organizations acting as the official sponsors, suppliers and/or licensees of EXPO 2017

International Recognised Exhibition within the organization and holding of EXPO 2017

International Recognised Exhibition, and the official broadcasting and media companies which

were granted broadcasting rights.

5. Kazakhstan and foreign informational agencies and mass media organizations

6. Kazakhstan and foreign sports, cultural and entertainment event organizers.

7. Kazakhstan and foreign sponsors of EXPO 2017 International Recognised Exhibition.

8. Kazakhstan and foreign companies which are involved in the design and construction of

EXPO 2017 International Recognized Exhibition facilities. These subjects are recognized as such

in accordance with the laws of the Republic of Kazakhstan and approved by Government

Resolution No. 1107 on the Approval of the List of Companies Involved in the Design and/or

Construction of International Recognised Exhibition Facilities in the Republic of Kazakhstan, of

17 October 2014.

9. The representatives of the parties specified in Items 1, 2, 3, 4, 5, 6, 7, and 8 hereof, and

partners, including contractors and subcontractors, of the parties specified in Items 1, 2, 3, 4, 5, 6,

and 7 hereof, under agreements providing for the import of goods into Kazakhstan for use in the

organization and conduct of EXPO 2017 International Recognized Exhibition.

Note:

Provisions of Items 1, 2, 3, 4, 5, 6, 7, 8, and 9 hereof apply to the goods specified in Item 16

of the SCP Application Rules only.

ANNEX 2. MODEL LETTER TO OBTAIN A CONFIRMATION FOR

APPLICATION OF THE SPECIAL CUSTOMS PROCEDURE

JSC "National Company

“Astana EXPO-2017"

1) Section to be completed by Official Participants: ____________ (fill the name of Participant)

under the Agreement of participation EXPO-2017 in Astana, dated_____________ (fill the

dates and year of signing), is preparing its participation in the International specialized

Exhibition "Astana EXPO-2017".

2) 1) Section to be completed by the Supplying and Contracting companies of Official

Participants: _____________ (fill the name of company) under the Agreement/Contract (fill

the name and dates of agreement/contract), together with ______________ (fill the name of

Official Participant) is executing the works ______________ (specify the type of activity

according to the Agreement/Contract).

We are kindly asking you to release a written confirmation, which will be submitted to the

State Revenue Department of Astana, for further customs registration and placing imported foreign

goods named in the attached list under the special customs procedure in accordance with the

decision of Customs Union Commission № 329 from 20.05.2010, the (paragraph 13).

Additional Information:

Contract (fill the name and date of contract for the delivery of goods)

The sender of goods (fill the details: name of the company, full address, country,

city, telephone, e-mail)

Purpose of imported goods (fill the name of event, in connection with the EXPO-2017)

Information of the company

transporting goods

Information of a declarant

The completion date of the special

customs procedure

March 9, 2018

___________________ - (fill the name of official Participant or either the supplying or

contracting company) ensures that all named in the list below imported goods and then placed

under the special customs procedure will be used exclusively for the purposes of preparation and

conducting the "Astana EXPO-2017".

Attachment:

1. The list of imported foreign goods on _____pages.

2. Copies of the pro forma invoice on _______pages.

Sincerely,

“Name and Title”

Signature: ______________

Tel.________

Attachment to the letter No. _____ dated _________ 20__

List of imported goods which are designed for the organization and conducting of International Recognized Exhibition

EXPO-2017 in Astana city, subject to be placed under the special customs procedure in accordance with the resolution of

the Council of Eurasian Economic Commission No.50 dated July 16, 2014

Contract No ________ dated _________ 20____ (fill contract details for the supply of goods, specify the dates)

No Name of goods provided by

an invoice

Unit of

measure

ment

Quantity Amount

Number and

date of invoice

or proforma

Name of

participant’s

pavilion

Notes

(purpose of

goods)

1 2 3 4 5 6 7 8

1

2

3

Head of organization ___________ Full Name (fill the name of head of the official Participant or Company which declares goods)

ANNEX 3. MODEL LETTER TO OBTAIN CONFIRMATION FOR

TERMINATION OF THE SPECIAL CUSTOMS PROCEDURE

JSC "National Company

“Astana EXPO-2017"-2017”

1) Section to be completed by Official Participants: ____________ (fill the name of

Participant) under the Agreement of participation EXPO-2017 in Astana,

dated_____________ (fill the dates and year of signing) performed the preparation and

conduction for the International specialized Exhibition "Astana EXPO-2017".

2) Section to be completed by the Supplying and Contracting companies of Official

Participants: _____________(fill the name of supplying or contracting company which

executed the works ) executed_____________________ (specify the type of activity:

supply of goods, execution of certain works) for the preparation and conduction for the

International specialized Exhibition "Astana EXPO-2017".

In order to terminate the special customs procedure, we are asking you to release a

written confirmation which will be submitted to the State Revenue Department of Astana,

for the imported foreign goods named in the attached list below and placed under the special

customs procedure in accordance with the decision of Customs Union Commission № 329

from 20.05.2010, the (paragraph 13).

___________________ - (fill the name of official Participant or either the supplying

or contracting company) ensures that listed above, imported, and then placed under the

special customs procedure goods were used exclusively for the purposes of preparation and

conducting the "Astana EXPO-2017".

Attachment:

1. The list of imported foreign goods on ___ pages.

2. Copies of the pro forma invoice on ___ pages.

Sincerely,

Name and Title

Signature: ______________

Tel.________

Attachment to the letter No. _____ dated _________ 2017

List

of foreign goods, completely used during organization and conducting

of the International Recognized Exhibition EXPO-2017 in Astana city,

earlier placed under the special customs procedure and subject to completion of its action

in accordance with the resolution of the Government of the Republic of Kazakhstan

No.522 dated 15.07.2015

No. Name of goods provided by

proforma invoice

Unit of

measure

ment

Quantity Cost

Code

of CU CC

FEA

Number of

declaration

for the goods

in placing

under the

SCP

Name of

pavilion of

the

participant

Notes

1 2 3 4 5 6 7 8 9

1 Used/completely consumed goods

2 Goods unsuitable for further use

3 Destroyed goods

4 Irretrievably lost goods

5 Freely handed out goods

Head of organization ___________ Full Name (fill the name of head of the official Participant or Company which declares goods)

ANNEX 4. APPLICATION FOR TERMINATION OF THE SPECIAL

CUSTOMS PROCEDURE

Model application form on goods for the purposes of terminating SCP

APPLICATION

for Termination of the Special Customs Procedure

for EXPO 2017 International Recognised Exhibition

in Astana

1. In order to terminate the Special Customs Procedure, I hereby provide the

following information about the goods placed under the SCP regime, which were fully (please underline the appropriate answer):

1) used, expended, destroyed or are in the condition that makes them unfit for further

use as intended;

2) distributed free of charge;

3) irretrievably lost, damaged or destroyed by accident or force majeure or whose

quantity or condition has changed due to ordinary wear and tear, natural or gradual

deterioration, leakage or evaporation under normal shipping, transportation,

storage or use/operation conditions;

1. Information about the applicant

______________________________________________________________________

__________________________________________________________________

(For companies: please fill company name and location; for individuals: please fill name and place of

residence: address, identification document; Kazakhstan BIN/TIN, if any)

2. Information about the customs broker ______________________________________________________________________

__________________________________________________________________ (If filled by a customs broker: for companies: please fill company name and location/address; number

of certificate of inclusion in the Register of Customs Brokers; number and date of customs brokerage

agreement with the applicant)

3. Name of State Revenue Department of the Republic of Kazakhstan, the full

name and position of officer who accepts the application:

_________________________________________________________________

_______________________________________________________________

4. List of supporting documents:

______________________________________________________________________

______________________________________________________________________

________________________________________________________________

5. Information about the goods: ## Description of Goods Unit of

measur

ement

Quanti

ty

Code

under

EAEU

FEAC

C

Value and

currency

Nos. of

declarations

for goods

which are

placed

under the

SCP

1 2 3 4 5 6 7

Expended/fully consumed goods

Unsuited good for further use

Destroyed goods

Irretrievably lost goods

Distributed free of charge

Information about an applicant:

____________________________________________________________________ (Full name, including information about documents which are confirming the status of applicant’s

authority)

Date: «___»_____________20__

Signature ____________________

Affix seal here

The signature of State Revenue Department on completion the Special Customs

Procedure:

___________________________________________________________________

ANNEX 5. APPOINTMENT OF LOGISTICS MANAGER

Participating Country of International

Organization

Represented by (Full names) in the Capacity

of Section Commissioner

hereby appoints the following individual as LOGISTICS MANAGER FOR

THE PARTICIPANT

Full name

Permanent address:

Current address:

Telephone:

Fax:

e-mail:

Logistics Manager hereby certifies that

he/she will comply with the laws of the Republic of Kazakhstan, any

applicable Codes and Resolutions, General and Special Regulations of the

Exhibition and any other rules, directives, and requirements of the Organizer

Signature of the Logistics Manager

Signature of Section Commissioner for the

Participant

Attachment: copy of valid identity document of the Logistics manager

ANNEX 6. APPLICATION FOR REGISTRATION OF PARTICIPANT/THIRD PARTY

Name of the

Participant

/Third Party

Address and

head office

contacts

Bank requisites

Full name of

head of the

Participant's

/Third Parties'

company

Contact information of the

Logistics Manager

Full name

Tel

Email:

Head of organization ___________ Full Name (fill the name of head of the official Participant or Third Party

selected by Participant)

ANNEX 7. APPLICATION TEMPLATE

Forwarder

____________________

/ Seal

Customer

____________________ /.

/ Seal

COMPANY

LEGAL ADDRESS

CONTACT PERSON AT

LOADING, TEL.

LOADING ADDRESS

DELIVERY ADDRESS

DATE/TIME OF

LOADING/ARRIVAL

DATE/TIME OF

UNLOADING

PAVILION STAND

MATERIAL EXPONATE

/ CONTACT PERSON AT

UNLOADING E-MAIL/ TEL

VECHICLE TYPE

PLATE NUMBER

ADDITIONAL

INFORMATION

NUMBER OF

CASES/PALLETS

BRUTTO

WEITHT, KGS DIMENSIONS, M VOLUME M3

SERVICE DESCRIPTION

AND PRICES

SERVICE UOM

TARRIF,

CURENCY

EUR

TOTAL

Total including

VAT

ANNEX 8. TARIFFS FOR LOGISITCS SERVICES

Name of services Unit rate Cost (Euro)

Warehousing, bonded warehouse and onsite services.

Loading/unloading at the pavilion per 100 kg 6

Loading/unloading at the warehouse per 100 kg 9

Storage at bonded warehouse area within

first 3 days

per 100 kg 0

Storage at warehouse area within first 15

days

per 100 kg 11

Long-term storage at warehouse area,

after first 15 days

per 100 kg/month 20

Delivery, storage, return of pallets and

empty packages

per 100 kg/

period of storage 30

Last mile & Unloading at the pavilion

(from warehouse to users on expo-site)

per 100 kg 15

Delivery to warehouse or pavilion

(within Astana city limits)

per 100 kg 15

Other services calculates personally

Security

Security sealing for cargo from warehouse per truck 10

Security sealing and check of vehicle to

enter Expo-site

per truck 50

Customs services

Customs clearance (Special Customs

Procedure, Temporary admission, Import)

declaration/application 300

Organization of customs inspection Per transport unit 85

Removal of seal Per transport unit 50

Variable and additional customs services

Green light procedure,

check and correct paperwork

Per transport unit 480

Provision of any necessary approvals,

documentation, certificates etc.

per document 175

Drawing up the transit declaration declaration/application 50

Translation of documents into foreign

languages

per page 25

Issuing of Carnet TIR per document 175

Organization of customs convoy if needed Per transport unit 175

Quarantine inspection declaration/application 50

Additional services calculates personally

Provision of specialized equipment and work force

Forklift up to 4 tons half-day (4 hours) 200

Crane with lifting capacity up to 25 tons half-day (4 hours) 500

Cherry picker (10 meters) half-day (4 hours) 300

Scissor lift half-day (4 hours) 250

Labour/worker half-day (4 hours) 60

Logistic coordinator Per month 1800

Surcharges

Dangerous goods 25%

Temperature mode (-18, 0, +5) 25%

Penalties

Arrivals/departures without timely booking Per transport unit 150

Transfer of the goods on a priority basis Per transport unit 150

* Tariffs for logistics services do not include VAT. VAT will be charged on the basis of

tax legislation of the Republic of Kazakhstan.

The Unified Service Centre located in the Exhibition shall provide information and

services related to the VAT Refund.

ANNEX 9. CONTACT INFORMATION

Organizer JSC "NC" Astana EXPO-2017 "

Mr. Madi Kassabekov Service Maintenance Department Manager

Email: m.kassabekov@expo2017astana.com

Tel: +7 700 430 03 88

Mr. Zhantas Yessentayev Service Maintenance Department Manager

Email: zh.yessentayev@expo2017astana.com

Tel: +7 775 962 29 99

Website: www.expo2017astana.com

Logistics provider «DHL Freight Kazakhstan»

Mr. Vladimir Khan Managing Director DHL Freight KZ

Email: vladimir.khan@dhl.com

Tel: +7 701 755 1640

Ms.Kamila Akhmetbekova

Customer Service Manager

Email: kamila.akhmetbekova@dhl.com

Tel: +7 702 397 31 56

Ms.Azazel Amirdinova

Trade Fairs & Events Executive

Email: azazel.amirdinova@dhl.com

Tel: +7 701 872 49 18

For detailed information about

the logistics services from the

logistics provider

Email:Information.Expo2017@dhl.com

Website: www.dhl.com