LOG BOOKLOG BOOK

ByByROBIN GROBIN G

MBA (Travel & Tourism)MBA (Travel & Tourism)SEM 1SEM 1

DEFINITIONDEFINITION Systematic daily or hourly

record of activities, events, and/or occurrences.

Log book is an important

record maintained for each vehicle regarding its history,capital cost,capacity,maintenence and running details etc.

The information in the log book appears divided into three parts

FIRST PARTFIRST PARTThis part helps in ascertaining fixed or

standing charges;it includes,• Name of the vehicle and registration no • Date of purchase• Firms name from where purchased• Purchase price• Purchase price of equipments• Passenger carriage capacity• Taxes paid• Insurance policy no,insurers name,premium

paid • Estimated worklife,depreciation,scrap value

SECOND PARTSECOND PART

This part is related to the maintenance of the vehicle and it includes;

• Vehicle staff drivers,cleaners,mechanic their grades address etc

• Garage rent,repair of garage and garage staff expense etc

• Repairs and maintenance costs -servicing and cleaning,repairs and cost of maintaining the vehicle

THIRD PARTTHIRD PARTThis part is related to the running

charge of the vehicle,such as• Fuel expense• Oil and grease• Depreciation of tyres,battery etc• Insurance of the goods carried• Salary of driver,cleaner ,mechanic etc

DAILY LOG SHEETDAILY LOG SHEET A daily log sheet is given to the driver for

each trip.This is completed by the driver and is handed over to the manager.This sheet contains information regarding the Third part of Log book

ContentsContents• Trips made per day• Kilometers the vehicle has run during the day• Load or passengers carried during the day• Petrol and oil consumed during the day and

average consumption per KM or average kilometers per litre

• Hours for which the vehicle remained idle and the causes for the same

TRIP NO

PLACE/ STATION

FROM

PLACE/ STATION

TO

TONS/ PACKS

OUT

TONS/PACKSCOLLECTEDENROUTE

KMS TIMEOUT

TIMEIN

REM

SUPPLIES

PETROL.........

OIL........

GREASE.....

TIME SPENT

DRIVER........

MECHANIC...........

CLEANER...........

EXCEPTIONAL LOSS OF TIME

ACCIDENTS........

TRAFFIC DELAY....

LOADING/UNLOADING...

VEHICLE NO...

DRIVERS NAME...

ROUTE NO...

DATE...

TIME GARAGE OUT...

TIME GARAGE IN..TRIP PARTICULARS

DAILY LOG SHEET

ADVANTAGESADVANTAGES

• Tracing of vehicle movement possible• Tracing of passenger or goods

movements possible• Calculation of operational costs made

easy• Frauds can be easily traced and

perrsons responsible identified

CONCLUSIONCONCLUSION

Logbook is found to be a handy record by a lot of industries.The format and entries differ depending on the organization using it.For eg; in a hotel log books are used by front office dept and security dept for entirely different purposes.In the case of a logbook maintained the engineering dept for generators things would be still different

The purpose served by the log book is immensely important and the maintenance of log book is very important for any organization.