LMLL - Swagit Productions LLC

Village of Mamaroneck 123 Mamaroneck Ave., Mamaroneck, NY 10543ph: (914) 777-7700

Board of Trustees Agenda

VILLAGE OF MAMARONECK BOARD OF TRUSTEES AGENDASeptember 28, 2015 AT 7:30 PM - Regular Meeting - Courtroom at 169 Mt. Pleasant Avenue

NOTICE OF FIRE EXITS AND REQUEST TO TURN OFF ELECTRONIC DEVICES

OPEN MEETING

MAYOR'S REPORT- THIS IS MAMARONECK

A. 2015 Larchmont Mamaroneck Little League Pride 13UB. Spice KitchenC. uBreakiFix

COMMUNICATION TO THE BOARD

A. Communication

1. PUBLIC HEARINGS

A. None

2. AUDIT OF BILLS

A. Abstract of Audited Vouchers

3. OLD BUSINESS

A. LWRP Update on Process

4. NEW BUSINESS

A. Resolution Adopting a Formal Pilot Program for Bagging of Leaves in theWashingtonville Neighborhood

B. Resolution Funding Additional Staffing in the Recreation Budget for OperationsC. Resolution Authorizing Execution of County IMA Regarding I & I Remediation PlanD. Resolution Authorizing Police Department Budget Amendment to Help Fund the

Purchase of Updated Police Department Administrative SoftwareE. Resolution Accepting Planning Board Recommendation for Street Scape in Regard

to Site Plan for the Murphy Brothers Storage FacilityF. Resolution Authorizing Execution of Ice and Snow Stop-Bar Proposal for 169 Mt.

Pleasant AvenueG. Mamaroneck Schools Field Usage FeesH. Resolution Regarding the Appointment of Liaisons to Volunteer CommitteesI. License Agreement with Smash Partners Mamaroneck LLCJ. Resolution Authorizing Execution of Police IMAK. Resolution Authorizing Tax Certiorari Settlement - Sheldrake Station

L. Discussion of Deer Management Committee

5. COMMUNICATION TO THE BOARD II

A. Communication II

6. REPORT FROM VILLAGE MANAGER

A. File for the Record - Request for Bond Authorization RB03M (Valley Place-AnitaLane Bridge) Renovation

7. REPORT FROM CLERK-TREASURER

A. None

8. REPORT FROM VILLAGE ATTORNEY

A. None

9. MINUTES - COMMISSIONS, BOARDS, COMMITTEES

A. Minutes of Board of Trustees Work Sessions of September 8 & 21 and RegularMeeting of September 16, 2015

B. Minutes of the Committee for the Environment Meeting of July 21, 2015C. Minutes of the Zoning Board of Appeals Meeting of June 4, 2015

ADJOURN

ANY HANDICAPPED PERSON NEEDING SPECIAL ASSISTANCE IN ORDER TO ATTENDTHE MEETING SHOULD CALL THE VILLAGE MANAGER'S OFFICE AT 914-777-7703

All Board of Trustee Regular, ZBA, Planning Board, and HCZM Meetings are Broadcast Live on LMC-TV:Verizon FIOS Channels 34, 35 & 36Cablevision Channels: 75, 76 & 77And Streamed on the Web: www.lmc-tv.org

http://www.lmc-tv.org

Village of Mamaroneck, NY

Item Title: LMLL

Item Summary: 2015 Larchmont Mamaroneck Little League Pride 13U

Fiscal Impact:


Item Title: Spice Kitchen

Item Summary: Spice Kitchen

Fiscal Impact:


Item Title: uBreakiFix

Item Summary: uBreakiFix

Fiscal Impact:


Item Title: Communication

Item Summary: Communication

Fiscal Impact:


Item Title: None

Item Summary: None

Fiscal Impact:


Item Title: Abstract

Item Summary: Abstract of Audited Vouchers

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeAbstract 9/25/2015 Cover Memo


Item Title: LWRP Update on Process

Item Summary: LWRP Update on Process

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeLWRP comments 9/18/2015 Cover Memo

From: Ethier, Jaime (DOS) [mailto:[email protected]]

Sent: Friday, September 18, 2015 11:59 AM

To: Richard Slingerland <[email protected]>; Mayor Norman S.. Rosenblum

<[email protected]>

Subject: RE: comments on re-draft LWRP from HCZMC sub-committee

Rich, Mayor Rosenblum and Board of Trustees:

Thank you for the opportunity to review the comments/updates to the draft LWRP from the HCZMC

working group. Recognizing that the working group updates have not been submitted to DOS for a

formal review, I offer you and the Board of Trustees (BOT) the following comments in an effort to assist

the Village in developing a draft LWRP that will work for all parties concerned. Unfortunately, without

the benefit of a red lined version showing what language in the update is new, it’s difficult for me to

determine all of the new text without an exhaustive back and forth between the two documents, as

such, I’d like to offer my general observations on the working group’s update:

1. The Executive Summary and Introduction sections offer a nice lead-in to the LWRP document by

presenting the purpose, objectives, goals and benefits of the LWRP. While some of this

language is carried over from the 2014 draft, there is new language that introduces the

document nicely.

2. As I indicated in an earlier email to you on the working group’s updates, the updated inventory

and analysis section has new information that appears to improve upon the draft LWRP. I’m

aware that the working group did extensive research for this section and I believe that any new

information they’ve found will bolster the existing text. I encourage the Village to combine the

information from the update with the earlier draft for a more thorough inventory and analysis

section.

3. The working group proposes to use the 44 coastal policies instead of the Long Island Sound 13

policies that were recommended. While the decision of which policies to use is an important

decision that I will leave entirely to the Village – I caution you to be aware that some of the

language in the updated 44 policies may violate New York State policies and is therefore

inappropriate to use – i.e. the disposal of dredged material in Long Island Sound. No matter

which policies the Village decides to go with, the LWRP policies will need to be reviewed by our

legal counsel to determine their legality.

4. As with the inventory and analysis section, the updated proposed land uses and projects and

alternatives section includes some new project ideas that would be beneficial to add to the

LWRP. That being said however, there are some proposed projects relative to the consistency

review process that should not be proposed as projects but rather incorporated into the local

consistency review law and the consistency review process proposed as part of this LWRP.

Likewise, the proposed project to update the Harbor Management Plan should not be a

proposed project but rather should be incorporated into this LWRP update. This draft LWRP has

many of the required elements to establish a Harbor Management Plan so there is no need to

have a project to update the existing one. Please review the sections of the LWRP to ensure that

it identifies existing on-water uses, has policies and laws for regulating on-water uses, and has

proposals for future on-water uses. As for the proposed project to “Strictly Enforce Village

Law…” – it has no place in the proposed projects section. It should go without saying that the

Village’s local laws should be enforced and it is inappropriate to have that as a proposed project

in the LWRP.

Overall the LWRP working group has proposed much language and updates that should be incorporated

into the 2014 draft LWRP. The LWRP policy structure will need to be addressed by the Village before the

draft LWRP is submitted for determination of readiness for 60-day review. I offer these thoughts as

guidance towards developing an LWRP that achieves the Village’s vision for its waterfront – and I thank

you for the opportunity to comment on this draft.

If you have any questions, please let me know.

Kind Regards,

Jaime Ethier

From: Richard Slingerland [mailto:[email protected]] Sent: Wednesday, September 16, 2015 6:11 PM

To: Ethier, Jaime (DOS)

Cc: [email protected]; Charlie Subject: comments on re-draft LWRP from HCZMC sub-committee

Jaime:

I hope you enjoyed the rest of your summer, and Labor Day weekend.

This is a reminder that if you have time to get back any comments you may have on the re-draft LWRP

from HCZMC sub-committee, so the Board can review and consider them at the Monday September 21st

Work Session. Therefore we would need them, if you have them, by 12 Noon on Friday, September 18th

.

If you are still working on them and unable to reply by Friday, let me know so I can inform the Board.

Thank you very much for all your assistance.

Rich

Richard Slingerland

Village Manager

Village of Mamaroneck

Village Hall

123 Mamaroneck Avenue

Mamaroneck, NY 10543

Phone: 914-777-7703

Fax: 914-777-7760


Item Title: Resolution for the Board to Adopt a Formal Pilot Program for Bagging of Leaves in theWashingtonville Neighborhoods

ItemSummary:

Resolution Adopting a Formal Pilot Program for Bagging of Leaves in the WashingtonvilleNeighborhood

FiscalImpact:

ATTACHMENTS:Description Upload Date TypeResolution 9/18/2015 Cover MemoItem 4A 9/25/2015 Cover Memo

RESOLUTION RE:

ESTABLISHING A PILOT PROGRAM FOR THE WASHINGTONVILLE

NEIGHBORHOOD FOR THE BAGGING OF LEAVES DURING THE 2015 FALL

LEAF COLLECTION PROGRAM

WHEREAS, the Village has held several meetings to review various quality of life

issues residents from the Washingtonville Neighborhood which includes portions of, and in some

cases the entirety of the following streets:

Alling Street

Center Avenue

Grand Street

Madison Street

Old White Plains Road

Pelham Street

Plaza Avenue

Washington Street

Waverley Avenue

WHEREAS, among these quality of life issues, there have been concerns raised relative

to traffic, parking and flooding in this neighborhood; and

WHEREAS, the Village is attempting to address many of these concerns through

increased code enforcement, the redeployment of sanitation personnel to insure that garbage

collection does not conflict with the peak morning traffic hours, and the seeking of legislation to

help prevent commuter parking on these residential streets as they are in close proximity to the

Metro North train station; and

WHEREAS, in regard to the aforementioned traffic, parking and flooding issues,

concern has been raised relative to the fall leaf collection program because the large piles of lives

which often extend into the street eliminate parking while also narrowing the width of the

roadway, both impediments to traffic and pedestrian safety and clogging catch basins with

leaves; and

WHEREAS, during a meeting with neighborhood residents held on April 21, 2015, the

concept of requiring leaves to be bagged and placed curbside was discussed and there was

generally positive response to this suggestion and a pilot program be established for the 2015

leaf collection program; now therefore be it

RESOLVED, that the Village Board of Trustees request that the Village Manager

establish a pilot program for bagged leaf collection for the Washingtonville neighborhood for the

2015 fall leaf season.


Village Hall At The Regatta P.O. Box 369 TELEPHONE OFFICE OF 123 Mamaroneck Avenue (914) 777-7703 RICHARD SLINGERLAND Mamaroneck, N.Y. 10543 FAX NUMBER VILLAGE MANAGER (914) 777-7760

THE FRIENDLY VILLAGE

SEPTEMBER 28, 2015 4A – AGENDA REGULAR MEETING

RESOLUTION RE: ESTABLISHING A PILOT PROGRAM FOR THE WASHINGTONVILLE NEIGHBORHOOD FOR

THE BAGGING OF LEAVES DURING THE 2015 FALL LEAF COLLECTION PROGRAM

WHEREAS, the Village has held several meetings to review various quality of life issues residents from the Washingtonville Neighborhood which includes portions of, and in some cases the entirety of the following streets:

Alling Street Center Avenue Grand Street Madison Street Old White Plains Road Pelham Street Plaza Avenue Washington Street Waverley Avenue

WHEREAS, among these quality of life issues, there have been concerns raised relative to traffic,

parking and flooding in this neighborhood; and WHEREAS, the Village is attempting to address many of these concerns through increased code

enforcement, the redeployment of sanitation personnel to ensure that garbage collection does not conflict with the peak morning traffic hours, and the seeking of legislation to help prevent commuter parking on these residential streets as they are in close proximity to the Metro North train station; and

WHEREAS, in regard to the aforementioned traffic, parking and flooding issues, concerns have been

raised relative to the fall leaf collection program because the large piles of leaves extend into the street. These piles eliminate parking, narrow the travel space of the road, and when drive upon are crushed or parked over, which makes it virtually impossible for the DPW to remove as part of the normal Fall Leaf Collection Program, which creates impediments to traffic and pedestrian safety and causes catch basins to be clogged with leaves; and

WHEREAS, during a meeting with neighborhood residents held on April 21, 2015, the concept of

requiring leaves to be bagged and placed curbside was discussed and there was generally positive response to this suggestion and therefore it is proposed that a pilot program be established for the 2015 leaf collection program;.

NOW, THEREFORE BE IT RESOLVED that the Board of Trustees requests the Village Manager to establish a pilot program for leaves to be bagged in the Washingtonville neighborhood for the 2015 fall leaf season, and

BE IT FURTHER RESOLVED that the Board of Trustees authorizes the Village to offer and supply the

biodegradable paper leaf bags as part of this pilot program, upon proof of residency.


Item Title: Amending the Recreation Budget in Relation to Programs and Operations - Superintendentof Recreation will attend

ItemSummary: Resolution Funding Additional Staffing in the Recreation Budget for Operations

FiscalImpact:

ATTACHMENTS:Description Upload Date TypeItem 4B 9/25/2015 Cover Memomemo 9/25/2015 Cover MemoInformation on Happy Harbor Play 9/25/2015 Cover MemoSalary scale 9/25/2015 Cover MemoPre-school programs spreadsheet 9/28/2015 Cover MemoYonkers Pre-K 9/28/2015 Cover Memo


Village Hall At The Regatta

P.O. Box 369 TELEPHONE

OFFICE OF 123 Mamaroneck Avenue (914) 777-7703

RICHARD SLINGERLAND Mamaroneck, N.Y. 10543 FAX NUMBER

VILLAGE MANAGER (914) 777-7760


SEPTEMBER 28, 2015

4B – AGENDA REGULAR MEETING

RESOLUTION RE:

BUDGET AMENDMENT TO FUND NEW RECREATION ASSITANTS POSITIONS AND

SPECIALIST FOR HAPPY HARBOR PLAY PROGRAM

WHEREAS, the Village of Mamaroneck Parks Department has as its mission to preserve, enhance and

inspire a healthy lifestyle that will enrich the mind, body and spirit through diverse and dynamic programming;

and

WHEREAS, over the past 18 months, in support of this mission, the Recreation Department has

reviewed existing operations, identified efficiencies that can be realized while at the same time implementing

change and new programming to meet the current and future needs of the residents of the Village of

Mamaroneck; and

WHEREAS, the Recreation staff, in conjunction with the Parks staff and the Senior Administration

have worked diligently to enhance current operations and provide opportunities for the department’s

professional growth, however, the ability to increase recreation programming is dependent on the number of

staff available to develop, coordinate and operate these programs; and

WHEREAS, In accordance with the expressed objectives previously noted, staff began to look at long-

term operational needs and implementation of a new play program for children ages 3 & 4 as the best

opportunity for new programming in a time block when these facilities are not being fully utilized; and

WHEREAS, based on this operational review, staff is requesting that funding for two (2) new full-time

Recreation Assistant positions and one part-time Recreation Leader position be appropriated as well as funding

for a seasonal “Specialist” position to operate the Happy Harbor Play Program; and

WHEREAS, the cost of these positions is estimated at approximately $172,000 ($145,000 for the 2

Recreation Assistant positions and $27,000 for the Specialist) and in order to properly fund these positions and

programs, a budget amendment is necessary; and

WHEREAS, this fiscal year, through the reorganization of staff, the Village realized significant

savings in personnel costs for beach operations and significant revenue increases for parking and beach access

and based on the nature of these changes, staff believes that, although attendance will vary from year to year,

there will be permanent expense reductions and revenue increases in order to fund the Recreation Assistant

positions and new revenues to support the Specialist to operate the Happy Harbor Play program; now therefore

be it

RESOLVED, that in order to fund this effort the Village Manager, in his capacity as Budget Officer and

the Village Clerk-Treasurer are herein authorized to process the following Budget Amendment:

next page

REVENUE ENHANCEMENTS AND EXPENSE REDUCTIONS

Revenue

General Ledger Account # Adopted Revised Increase

A.0170 - Transportation

.1729.0110 – HI Parking Daily $60,000 $94,000 $34,000

A.0200 Culture & Recreation

.2025.0020 – Beach Daily Sales $60,000 $110,000 $47,000

Acct# to be determined

Happy Harbor Play -- $38,000 $38,000

Expense

General Ledger Account # Adopted Revised Savings

A.7180 Beach

.0130 – P/T Salaries $115,984 $62,984 $53,000

TOTAL $172,000

EXPENSES FOR NEW RECREATION ASSISTANTS AND SPECIALIST

Expense

General Ledger Account# Adopted Revised Increase

A.7140 – Recreation Admin

.0110 Perm Reg. Personnel $208,349 $278,349 $70,000

A.7141 – Comm. Rec. Programs

.0130 Seasonal $20,050 $41,650 $21,600

A.9035.0800

MTA Tax $44,480 $45,680 $1,300

A.9010.0800

Pension $1,136,800 $1,168,200 $33,100

A.9060.0804

Health Insurance $3,467,498 $3,511,498 $46,000

TOTAL $172,000

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M E M O R A N D U M

To: Richard Slingerland, Village Manager

From: Sandy Korkatszis, Superintendent of Recreation

Daniel J. Sarnoff, Assistant Village Manager

Re: Recreation Programs and Operations

Date: September 18, 2015

Revised: September 25, 2015

Our mission is to preserve, enhance and inspire a healthy lifestyle that will enrich the mind, body and spirit through diverse and dynamic programming.

In partnership, the Departments of Parks and Recreation strive to provide services which respond to the changing needs within our communities for present and future generations. Over the past 18 months, in support of this mission, the Recreation Department has reviewed

existing operations, identified efficiencies that can be realized while at the same time

implementing change to, and implementation of new programming to meet the current and future

needs of the residents of the Village of Mamaroneck. It is to be noted that this is accomplished

with three (3) authorized Full Time Equivalent (FTE) positions, of which, the Senior Office

Assistant is shared between the two departments and provides administrative support to the Parks

Department.

It is worth noting that in a larger context, the Village recreation department is understaffed as

compared to municipalities of similar size which often have 2-3 times the number of FTE

positions. As noted, the Village’s recreation department has 3 FTEs, however, because of the

relatively small staff, the Superintendent position spends more time on the programming side as

opposed to management and strategic planning. Based on conversations with the Senior

Administration, Parks & Recreation Advisory Committee and the Village Board, there has been

a long-term desire to see a transformation in the recreation department and expansion of

programmatic offerings. The Recreation staff, in conjunction with the Parks staff and the Senior

Administration have worked diligently to enhance current operations and provide opportunities

for the department’s professional growth. However, the ability to increase recreation

programming is dependent on the number of staff available to develop, coordinate and operate

these programs.

This year, through the reorganization of staff, the Village realized significant savings in

personnel costs for beach operations and significant revenue increases for parking and beach


P 914-777-7784

F 914-777-7768

www.villageofmamaroneck.org

2 | P a g e

access. Based on the nature of these changes, staff believes that, although attendance will vary

from year to year, there will be permanent expense reductions and revenue enhancements.

In accordance with the expressed objectives previously noted, and concomitant with the busy

summer season during which the department oversees the day camp program, beach, as well as

several special events, staff began to look at long-term operational needs and implementation of

a new play program for children ages 3 & 4. Although the program is geared for pre-school aged

children, the Village is not operating a pre-school. The program is to provide a recreation play

program through which young children can develop social skills, boost self-esteem and foster

early childhood participation in learning.

Based on this operational review, staff is requesting that funding for two (2) new full-time

Recreation Assistant positions be appropriated. In addition, staff is seeking as well as funding

for a seasonal “Specialist” position to operate the Happy Harbor Play Program.

During the months of September – June, one of these Recreation Assistant positions would work

with the Specialist in the Happy Harbor Play program. For a fuller description of general roles

and responsibilities, I would refer you to the attached staff responses to questions asked by

Trustee Potok.

As far as funding of these positions, it is important to note that irrespective of the Happy Harbor

Play program, staff would have requested funding for the 2 Recreation Assistant positions. As

such, it is appropriate to look at funding for these positions separately from the Specialist

position.

RECREATION ASSISTANTS

Costs for 2 Recreation Assistants

A.7141.0100 (Salaries)

2 positions @ $35,000 each

$70,000

A.9030.0801 (FICA) $5,350

A.9035.0800 (MTA Tax) $950

A.9010.0800 (Pension) $14,700

A.9060.0804 (Health)* $44,000

Other Benefits** $10,000

Total $145,000

*Required 25% premium contribution (assumes family

plan) **Workers’ Comp., Insurances

3 | P a g e

As noted in a previous correspondence, the Village realized significant savings and revenue

increases as a result of operational changes and efficiencies and these two positions can be

funded through the recognition of revenue increases and cost savings which are believed to be

permanent and the following is offered to demonstrate how these positions can be funded:

Revenue

General Ledger Account # Adopted Revised Increase

A.0170 - Transportation

.1729.0110 – HI Parking Daily $60,000 $93,682 $33,682

A.0200 Culture & Recreation

.2025.0020 – Beach Daily Sales $60,000 $104,600 $44,600

Expense

General Ledger Account # Adopted Revised Savings

A.7180 Beach

.0130 – P/T Salaries $115,984 $63,000 $52,984

Based on the above, revenue enhancements and expense reductions total $131,266. However,

going forward, there will be potential operational savings by eliminating the need to fund both a

Beach Manager and Assistant Manager which will save an additional $34,000. Given these

reduction in expenses, increases in revenues and potential reallocation of funds going forward,

there should be sufficient funding for the 2 new full time Recreation Assistant positions.

SPECIALIST FOR HAPPY HARBOR PLAY PROGRAM

As designed, the “Happy Harbor Play” program will provide programming on a daily basis

through four (4) blocks of timing as follows:

9:00am - 11:30am Sunshine Play (art, education, play, story time - will differ from Island Time)

11:30am – 12:30pm Lunch Play Date (children bring their own lunch and eat, play & socialize)

12:30pm – 3:00pm Island Time (art, education, play, story time - will differ from Sunshine Play)

3:00pm – 5:00pm Social Play Program (Playground and beach – inside as weather requires)

Based on staff’s analysis, to adequately operate this program will require two (2) positions. One

Specialist position and one assistant. Based on an anticipated 180 day schedule, the following

staffing levels are recommended.

Sunshine Play (1 Teacher, 1 Assistant)

Lunch Play Date (1 Assistant)

Island Time (1 Teacher, 1 Assistant)

Social Play program (1 Assistant)

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As noted section, the Recreation Assistant Position is proposed to be funded through the existing

budget, as such, this analysis will only consider funding for the Specialist Position is estimated is

1080 hours (180 days * 6 hours per day) @ $20/hour

Based on the above, salaries are anticipated at $21,600. Benefit rates could increase this by up to

30% or for total personnel costs of $28,080.

Based on current programmatic suggestion, the program would be limited to a maximum of eight

(8) participants. Based on the fee structure as proposed and the maximum number of attendees

the following projections are provided.

(a) (b) (c) (a) * (b) * (c)

Program Block Max #

Attendees

Cost per

Month

Months Program

Revenue

Sunshine Play (9am – 11:30am) 8 $295 10 $23,600

Lunch Play Dates (11:30am – 12:30pm) 8 $25 10 $2,000

Island Time (12:30pm – 3:00pm) 8 $295 10 $23,600

Social Play Program (3:00pm – 5:00pm) 8 $50 10 $4,000

TOTAL $53,200

The following table calculates revenues at various partition rates

% of Participation Revenue

50 $26,600

65 $34,580

75 $39,990

90 $47,880

Based on these projections, anticipated revenues are sufficient to fund this specialist position.

As demonstrated above, sufficient funds exist in the FY 2015/16 General Fund Budget pending

approval of a budget amendment to fund both the 2 new full time Recreation Assistant positons

as well as the Specialist to operate the Happy Harbor Play program.

Given the need to adopt a budget amendment for this program, I would respectfully request that

this item be included on the September 28, 2015 regular meeting agenda for review and

discussion.

I thank you for your time and attention to this matter. If you have any questions, or require

additional information, please contact me.

1/2 1/2AM PM

2 Day 3 Day 4 Day 5 Day 2 Day 3 Day 4 Day 5 DayRye Rye Presbyterian Nursery School AM PM 7700

Christ's Church Nursey School AM PM 7650Ridge Street Country SchoolGreek Othodox Church of Our SaviorCommunity Synagogue of Rye AM PM 8457 10542 (2 full 3 half) 13235Rye Rec Dept

Scarsdale Scarsdale Friends Nursery AM 5900Greenville Church Nursery School AM 5900Creative Playtime- Grace Lutheran Church AM 5350Hitchcock School AM 5450Cornerstone Children's CenterAlcott Montessori School AM PM 3960 16420Scarsdale Rec Dept

Harrison Webster Ave Nursery School AM PMHarrison Presbyterian Church AM 4750Harrison Children's CenterHarrison Rec Dept

Rye Brook Bright HorizonsSt. Pauls Child Care Center 815 1090 1260 1445Rye Brook Rec Dept

Larchmont Discovering Me Nursery SchoolSt Johns Nursey School AM PM 6950Larchmont Avenue Church Preschool AM PM 6465Larchmont Rec Dept

Mamaroneck Mamaroneck Community Nursery School AM PM 3260 11875WESTCOPKidz Korner PreschoolWestchester Jewish Center AM 8460 14500Town of Mamaroneck Rec Dept

4's Program

Half Day Tuition Full Day Tuition


Item Title: County IMA Regarding I & I Remediation Plan

Item Summary: Resolution Authorizing Execution of County IMA Regarding I & I Remediation Plan

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeBack Up 9/25/2015 Cover MemoItem 4C 9/25/2015 Cover Memo

THIS AGREEMENT, made the ____ day of _______________ 201____ by and between: THE COUNTY OF WESTCHESTER, a municipal corporation of the State of

New York, having an office and place of business in the Michaelian Office Building, 148 Martine Avenue, White Plains, New York 10601

(hereinafter the “County”) and

THE ____________________, Village of Mamaroneck, a municipal corporation of the State of New York, having an office and place of business at _____________________123 Mamaroneck Avenue, Mamaroneck, NY 10543 (hereinafter the “Municipality”)

WHEREAS, the Municipality owns and operates tributary sewer system(s) that use the County’s trunk sewer system and are subject to the provisions of the Westchester County Environmental Facilities Sewer Act set forth in Chapter 824 of the Laws of Westchester County (the “County Sewer Act”); and

WHEREAS, the County Sewer Act limits the use of the County trunk sewer system and tributary systems to the discharge of sewage, industrial wastewater and other wastewater and specifically prohibits the introduction of groundwater, stormwater and excessive inflow and infiltration into the County trunk sewer system; and

WHEREAS, section 824.77 of the Sewer Act, entitled “Penalties for violation of prohibitions against the introduction of groundwater, stormwater and excessive inflow and infiltration; enforcement”, provides for penalties for violations of sections 824.41, 824.61,824.71 and 824.72 of the Sewer Act. A copy of section 824.77 is attached hereto as Exhibit “A”; and

WHEREAS, section 824.371 subsection 1 of the County Sewer Act, entitled “Enforcement and penalties”, provides for penalties for violations of Articles III to IX inclusive except for Article VIII of sections 824.381, 824.391 or 824.401 of Article XI of the County Sewer Act. A copy of section 824.371 is attached hereto as Exhibit “B”; and

WHEREAS, section 824.72 of the County Sewer Act states, among other things, that: “(e)xcessive infiltration and inflow means the quantity of flow entering the county sewer

system which is greater than 150 gallons per capita per day for the population served by the tributary sewer systems located within a municipality's borders”; and

WHEREAS, the County conducted the “Long Island Sound Sanitary Sewer Districts Flow Monitoring Report” (dated September 2012, revised June 2013) in accordance with its obligations under an Order on Consent with the New York State Department of Environmental Conservation entered into in 2004 and amended in 2008, which requires among other things, the reduction of inflow and infiltration into the County trunk sewer system and its tributary systems (the “Flow Monitoring Report”); and

WHEREAS, the County asserts that its Flow Monitoring Report indicated that the Municipality has excessive inflow and infiltration entering the County’s trunk sewer system that violates sections 824.41(2), 824.61(4), 824.71(1), 824.71(2), 824.72(5), 824.72(6), 824.72(7), 824.91(7) and 824.391 of the County Sewer Act; and

WHEREAS, the County’s NYSDEC issued SPDES Permit for each sewage treatment plant, including the ______________ WWTP, requires the County to enforce the County Sewer Act requirements to generally limit excessive inflow and infiltration reaching its facilities from municipal sanitary sewage collection systems; and

WHEREAS, sewage from adjacent municipalities including the Town/Village of Harrison and the City of Rye flows into the Municipalities sanitary sewage collection system and therefore impacts the functioning of the system; and

WHEREAS, the Muncipality has entered into an Order on Consent with the New York State Department of Environmental Conservation (“NYSDEC”) dated December 19, 2014, a copy of which is attached hereto as Exhibit C (the “Munipality Consent Order”); and

WHEREAS, the Municipality Consent Order requires the Municipality to undertake a series of inflow and infiltration investigations and submit reports and plans to NYSDEC and implement measures to reduce inflow and infiltration, focused initially on the West Basin area and subsequently Village wide; and

WHEREAS, the County and the Municipality enter into this agreement without admission to contributing to the aforesaid excessive inflow and infiltration and/or to violating the provisions of the County Sewer Act, the SPDES Permit, New York State Environmental Conservation Law and/or any other applicable law or regulation.

Formatted: Indent: First line: 0.4"

NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. The Municipality shall continue to By September 1, 2015, the Municipality will submit to the Westchester County Department of Environmental Facilities (WCDEF) all studies and reports prepared and submitted to the NYSDEC including proposed work plans for a Sewer System Evaluation Study (SSES) for the West Basin followed by an SSES of their entire sanitary sewage collection system tributary to the County’s trunk sewer system by the dates required in the Muncipality Consent Ordersufficient to identify sources of inflow or infiltration that when rehabilitated shall allow the Municipality to begin to comply with the flow limits of the County Sewer Act. The Municipality shall also develop a Capacity Management Operation Maintenance (CMOM) Program outline for its entire sanitary sewage collection system within the District.

2. By January 1, 2016 the Municipality will have prepared and submitted to their elected governing body a local law prohibiting stormwater and sump pump connections to sanitary sewers that includes an enforcement program and a requirement that a licensed plumber or professional engineer certify that there are no sump pumps, leaders, gutters or any other stormwater connections to the sanitary sewer collection system and that a video inspection shows the sanitary sewer connection is free from visible defects as a pre-condition to the transfer of title of any real property in the Municipality that has a connection to its sewage collection system.

3. WCDEF shall coordinate its review of the Municipality’s proposed SSES and CMOM program with the review by the New York State Department of Environmental Conservation (NYSDEC) pursuant to the Municipality Consent Order and shall promptly submit any comments or requests for modifications to the Municipality by September 1, 2015. Where modifications are requested, the mMunicipality and WCDEF agree to work together and with the NYSDEC to address the comments. Once approved by NYSDEC, the Municipality shall commence the approved SSES and CMOM program as required by the Municipality Consent Order.

4. The Municipality shall submit quarterly reports to WCDEF documenting its progress in completing its SSES and CMOM program, by the twentieth day following the end of a calendar quarter (Januarty 20th, April 20th, October 20th)..

5. The Municipality shall commence its CMOM program and provide a copy of same to WCDEF and NYSDEC on or before December 31, 2015.

6. The Municipality will complete its SSES and provide a copy of the SSES results with a remediation plan and schedule to WCDEF and NYSDEC in accordance with the timeframes set forth in the Municipality Consent Orderon or before June 30, 2017.

7. Municipality shall submit to WCDEF and NYSDEC an approvable construction schedule based on the results and conclusions of the completed SSES in accordance with the timeframes set forth in the Municipality Consent Orderon or before August 31, 2017. The Municipality shall commence construction within one hundred eighty (180) days of approval of the construction schedule by WCDEF and NYSDEC.

8. The County reserves the authority to act in its sole discretion to take any action(s) necessary, including enforcement actions against the Municipality pursuant to its authority under the County Sewer Act to eliminate excessive inflow and infiltration, should the milestones and obligation of the Municipality under this this Agreement not be met, in order to maintain compliance with the County’s SPDES Permit.

9. The Municipality agrees to reimburse the County for that portion of any penalties or

fines the County may incur in any NYSDEC enforcement action due to the failure of the Municipality to comply with any of the terms of this Agreement.

109. After the completion of the SSES, the County and the Municipality will work cooperatively to:

a. Develop and implement the most cost efficient implementation plan to remove

the identified sources of inflow and infiltration sufficient to comply with the County Sewer Act;and

b. Apply for grants and/or consider other funding mechanisms to reduce the implementation program’s costs.

c. Notwithstanding the foregoing, this Agreement does not obligate the County to develop and or commence an implementation plan or engage in the remedial work including any construction work.

11. The Municipality agrees:

(a) that it will provide a letter, acceptable to the County, advising that it maintains insurance coverage through a program of self-insurance; and

(b) that except for the amount, if any, of damage contributed to, caused by, or resulting from the negligence of the County, the Municipality shall indemnify and hold harmless the County, its officers, employees, agents, and elected officials from and

against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys’ fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Municipality or third parties under the direction or control of the Municipality; and

(c) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto, except to the extent such claim, demand or cause of action arises out of the actions or inactions of the County.

12. The County agrees:

(a) that except for the amount, if any, of damage contributed to, caused by, or resulting from the negligence of the Municipality, the County shall indemnify and hold harmless the Municipality, its officers, employees, agents and elected officials from and against any and all liability, damage, claims, demands, costs, judgements, fees, attorneys’ fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the County or third parties under the direction or control of the County and

(b) to provide defense for and defend, at its sole expense, any and all claims demands or causes of action directly or indirectly arising out of this Agreement and to bear all other costs and expenses related thereto.

13. All notices of any nature referred to in this Agreement shall be in writing and

either sent by registered or certified mail postage pre-paid, or sent by hand or overnight courier, or sent by facsimile (with acknowledgment received and a copy of the notice sent by overnight courier), to the respective addresses set forth below or to such other addresses as the respective parties hereto may designate in writing. Notice shall be effective on the date of receipt.

To the County: Commissioner

County of Westchester Department of Environmental Facilities 270 North Avenue New Rochelle, New York 10805 with a copy to: County Attorney Michaelian Office Building, Room 600 148 Martine Avenue

White Plains, New York 10601

To the Municipality: Village Manager Village of Mamaroneck 123 Mamaroneck Avenue Mamaroneck, New York 10543 With a copy to: Village Attorney

14. This Agreement shall not be enforceable until signed by both parties and approved by the Office of the County Attorney. 15. This Agreement shall be construed and enforced in accordance with the laws of the State of New York. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. THE COUNTY OF WESTCHESTER

By_______________________________ Commissioner of Environmental Facilities

(Insert Name of Municipality)Village of Mamaroneck

By_______________________________

Approved as to form and manner of execution: ______________________________ Senior Assistant County Attorney County of Westchester

ACKNOWLEDGMENT

STATE OF _________________ ) ) ss.: COUNTY OF _______________ ) On the __________ day of ________________ in the year 20__ before me, the

undersigned, personally appeared _____________________________, personally known to me

or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is

(are) subscribed to the within instrument and acknowledged to me that he/she/they executed the

same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the

individual(s), or the person upon behalf of which the individual(s) acted, executed the

instrument.

Date: _____________ ___________________________________ Notary Public

RPL § 309-a; NY CPLR § 4538

CERTIFICATE OF AUTHORITY (Municipality)

I, _____________________________________________________, certify that I am the (Officer other than officer signing contract) __________________________________ of the ____________________________________, a (Title) (the “Municipality”) corporation duly organized and in good standing under the ______________________________

(Law under which organized, e.g., the New York Village Law, Town Law, General Municipal Law)

named in the foregoing agreement; that ______________________________________________ (Person executing agreement) who signed said agreement on behalf of the Municipality was, at the time of execution __________________________________________ of the Municipality and that said agreement (Title of such person) was duly signed for and on behalf of said Municipality by authority of its governing body, thereunto duly authorized and that such authority is in full force and effect at the date hereof. ______________________________ (Signature) STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) On the day of _____________________in the year 20___ before me, the undersigned, a

Notary Public in and for said State, personally appeared ,

personally known to me or proved to me on the basis of satisfactory evidence to be the officer

described in and who executed the above certificate, and who being by me duly sworn did

depose and say that he/she resides at ___________________________________ and that he/she

is an officer of said municipal corporation; that he/she is duly authorized to execute said

certificate on behalf of said municipal corporation; and that he/she signed his/her name thereto

pursuant to such authority.

___________________________________ Notary Public

Date: _______________________

EXHIBIT “A”

Sec. 824.77. - Penalties for violation of prohibitions against the introduction of groundwater, stormwater and excessive inflow and infiltration; enforcement.

1. It shall be a civil violation of this law to violate any of the provisions of sections 824.41 2.; 824.61; 824.71 and 824.72. Any person or municipality which violates these provisions of this chapter or any rule, regulation or standard promulgated thereto, or any order, except an order directing such person or municipality to pay a penalty by a specified date issued by the commissioner pursuant thereto, shall be subject to a penalty of not to exceed $25,000.00 per day for each violation. It shall be a separate violation under this section for each day that each violation may

continue. If a municipality or person has been found to be liable, pursuant to this chapter, for three separate violations, it shall be subject to a maximum penalty of not to exceed $50,000.00 per day for each violation, upon its being found liable for the fourth, fifth or sixth violation. For each additional group of three subsequent violations, the maximum penalty shall continue to double (e.g. for violations seven through nine—a penalty of not to exceed $100,000.00). In no event shall a maximum penalty for any single violation exceed $200,000.00 per day. In addition, such person or municipality may be enjoined from continuing such violation. In any action for injunction brought pursuant hereto, any finding of the commissioner or his or her duly appointed hearing officer shall be prima facie evidence of the fact(s) found therein.

2. Penalties may be sued for and recovered by the county in any court of competent jurisdiction or they may be assessed by order of the commissioner pursuant to his or her authority under section 824.74 1. of this law.

(Added by L.L. No. 9-1991; amended by L.L. No. 16-1992)

EXHIBIT “B”

Sec. 824.371. - Enforcement and penalties.

1. A violation of the provisions of Articles III to IX inclusive except for Article VIII of this chapter or of sections 824.381, 824.391 or 824.401 of Article XI of this chapter shall be an offense, and each such violation may be punished by a fine not exceeding $1,000.00 or by imprisonment not exceeding 15 days, or by both such fine and imprisonment. In lieu of, or in addition to, such fine or imprisonment, or both, each such violation shall be subject to civil penalty not exceeding $1,000.00 for any one violation, to be recovered in an action or proceeding brought by the County Attorney in the name of the county in a court of competent jurisdiction. Each day of a continuing

violation shall be subject to a separate fine, imprisonment or civil penalty.

2. In addition to the penalties prescribed in subsection 1. of this section, the County Attorney may maintain an action or proceeding in the name of the county in a court of competent jurisdiction to compel compliance with or

restrain by injunction any violation of this chapter.

3. Where any violation of this chapter causes an expense to the county, such expense may, in the discretion of the commissioner, be separately collected by a civil suit against the violator, brought by the County Attorney in the name of the county in a court of competent jurisdiction.

4. The county shall annually publish in the area's largest daily newspaper a list of those significant industrial users which were not in compliance with any pretreatment standards or requirements contained in this chapter at least once during the previous 12 months. The notification shall also summarize any enforcement actions taken against the user(s) during the same 12 months.

(L.L. No. 12-1985, § 1; amended by L.L. No. 7-1993)




SEPTEMBER 28, 2015 4C– AGENDA REGULAR MEETING

RESOLUTION AUTHORIZING THE VILLAGE TO ENTER INTO

AN INTER-MUNICIPAL AGREEMENT (IMA) WITH WESTCHESTER COUNTY REGARDING AN INFLOW AND INFILTRATION (I&I) REMEDIATION PLAN

WHEREAS, the Village of Mamaroneck is one of many communities in Westchester County that are

working to eliminate I & I, and

WHEREAS, the County of Westchester is presently under order from the NYS DEC, and the Village is

also under order from the NYS DEC, to require remediation of I & I; and

WHEREAS, the Village of Mamaroneck is willing to enter into an IMA with Westchester County in

relation to the operation of the Village’s sanitary sewer system, to ensure finding the sources of and working to

eliminate I & I from the Village’s system, so long as the IMA covers and provides for the previously existing

consent order with the NYS DEC (Order #R3-20140711-102) to prevent SSOs and eliminate I & I.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Mamaroneck

authorize the Village of Mamaroneck to enter into an IMA with Westchester County regarding the prevention of

SSOs and an investigation and elimination plan to find and prevent I&I, and authorizes the Village Manager to

execute such IMA to the satisfaction of the Village Attorney, and for the Village Manager to take such other

necessary and appropriate actions to effect such agreement.


ItemTitle:

Police Department Budget Amendment to Help Fund the Purchase of Updated PoliceDepartment Administrative Software

ItemSummary:

Resolution Authorizing Police Department Budget Amendment to Help Fund the Purchase ofUpdated Police Department Administrative Software

FiscalImpact:

ATTACHMENTS:Description Upload Date TypePDBA 9/21/2015 Cover MemoItem 4D 9/28/2015 Cover Memo


Village Hall At The Regatta

P.O. Box 369 TELEPHONE

OFFICE OF 123 Mamaroneck Avenue (914) 777-7703

RICHARD SLINGERLAND Mamaroneck, N.Y. 10543 FAX NUMBER

VILLAGE MANAGER (914) 777-7760


SEPTEMBER 28, 2015

4D – AGENDA REGULAR MEETING

RESOLUTION RE: BUDGET AMENDMENT FOR ASSISTANCE WITH APPLYING FOR NEW

YORK STATE ACCREDIDATION FOR THE VILLAGE OF MAMARONECK POLICE

DEPARTMENT

WHEREAS, The principal mission of the Village of Mamaroneck Police Department (VMPD) is to

serve the community by protecting life and property; by preventing crime; by enforcing local, state and federal

laws; and by anticipating and responding to events that threaten public order and the quality of life for all

citizens; and

WHEREAS, in support of this mission, the VMPD is seeking to achieve the status of having New

York State Law Enforcement Agency Accreditation; and

WHEREAS, The New York State Law Enforcement Agency Accreditation Program is a voluntary

program that provides law enforcement agencies with a mechanism to evaluate and improve the overall

effectiveness of their agency and the performance of their staff; and is a formal recognition that an agency’s

policies and practices meet or exceed the standards established in the areas of administration, training, and

operations.

WHEREAS, the Accreditation Program is comprised of 133 standards and is divided into three

categories: Administrative standards with provisions for such topics as agency organization, fiscal management,

personnel practices, and records; Training standards which encompass basic and in-service instruction, as well

as training for supervisors and specialized or technical assignments; and Operations standards that deal with

such critical and litigious topics as high-speed pursuits, roadblocks, patrol, and unusual occurrences; and

WHEREAS, given the rigorous standards and administrative requirements of applying for, and

maintaining certification as an accredited agency; various software products have been developed to assist

public safety agencies in compliance with the multiple standards required for such accreditation; and

WHEREAS, the VMPD is desirous of implementing such a software solution to enhance its current

operations and support its efforts towards achieving New York State Accreditation; and

WHEREAS, the Police Chief has recommended that an appropriation of $10, 200 is required to

implement such a software solution, with said purchase able to be funded through the recognition of funds

received from the recent sale of old TASER X26 units; now therefore be it

RESOLVED, that the Board of Trustees concur with the Police Chief’s objective of achieving New

York State Accreditation for the Village of Mamaroneck Police Department; and be it further

RESOLVED, that the Board of Trustees request that the Police Chief and Village Staff undertake the

steps necessary to identify and implement a software solution to bolster the Village’s efforts towards achieving

New York State Accreditation; and be it further

RESOLVED, that in order to fund this effort the Village Manager, in his capacity as Budget Officer and

the Village Clerk-Treasurer are herein authorized to process the following Budget Amendment:

Revenue

General Ledger Account # Adopted Revised

A.0265 - Sale of Property

.2665 – Equipment Sales $20,000 $30,200

Expense

General Ledger Account #

A.3120 Police Department

.0421 – Contract Services $157,413 $167,613


ItemTitle:

Waverly Avenue Traffic and Parking Issues as they Relate to the Site Plan for the MurphyBrothers Storage Facility, Pending Traffic Commission Recommendations (no back-up)

ItemSummary:

Resolution Accepting Planning Board Recommendation for Street Scape in Regard to SitePlan for the Murphy Brothers Storage Facility

FiscalImpact:

ATTACHMENTS:Description Upload Date TypeItem 4E 9/25/2015 Cover Memo




SEPTEMBER 28, 2015 4E– AGENDA REGULAR MEETING

RESOLUTION AUTHORIZING THE VILLAGE OF MAMARONECK

TO ACCEPT THE PLANNING BOARD’S STREETSCAPE RECOMMENDATION RELATED TO 416 WAVERLY AVENUE (MURPHY BROTHER’S SELF-STORAGE)

BE IT RESOLVED, that having looked into and having had the Village Engineer review the proposed

streetscape and its impacts upon traffic, the Board of Trustees of the Village of Mamaroneck authorizes the

Village of Mamaroneck to accept the Planning Board’s streetscape recommendation including curbing and

parking bump-outs in relation to the 416 Waverly Avenue site plan approval.


Item Title: Ice and Snow Stop-Bar Proposal for 169 Mt. Pleasant Avenue (no back-up)

ItemSummary:

Resolution Authorizing Execution of Ice and Snow Stop-Bar Proposal for 169 Mt.Pleasant Avenue

FiscalImpact:

ATTACHMENTS:Description Upload Date TypeItem 4F 9/25/2015 Cover MemoProposal 9/26/2015 Cover Memo




SEPTEMBER 28, 2015 4F– AGENDA REGULAR MEETING

RESOLUTION ACCEPTING THE PROPOSAL FOR A

ROOF-MOUNTED SNOW AND ICE RAILING SYSTEM AT 169 MT. PLEASANT AVENUE

PURSUANT TO THE US COMMUNITIES SHARED PURCHASING INITIATIVE

RESOLVED, that in order to install a roof-mounted snow and ice railing system at 169 Mt. Pleasant

Avenue, the Board of Trustees of the Village of Mamaroneck authorize the Village Manager to enter into an

agreement with BBR Contracting through the US Communities Shared Purchasing Initiative based on the

proposal for such work provided by BBR Contracting based out of Brooklyn, NY, and

BE IT FURTHER RESOLVED, that the Village Manager is authorized to execute such proposal and

take the necessary and appropriate actions to retain these services and have these materials installed, utilizing

the US Communities Shared Purchasing Initiative, and such project shall be funded through appropriation of

contingency, or utilization of surplus, or through the future issuance of debt.

Tel 714-7AA-5447718-788-8065

BBR GONTR.AGTI NG GORP.163 22" StreetBrooktyn, NY 11232

September 25,2Ol5

Re: 169 Mount Pleasant Avenue, Mamaroneck, NYAttention: Rich SlingerlandVia E-Mail

ProposalScope of work for:r At the above mentioned location, \fill install at the perimeter edging of the

building Alpine plates under the Ludowici spanish tiLes, and installAlpine snou.guards, in order to prevent the sno{'falL. (plates and sno\4'guards to be installed as per manufacturers recommendations for then,rf i.rrlrr h,rilrlinol

. A boom lift will have to be rented, in order to perlorm the work frombeloir', lor the 3 sides of the building, that have access.

. At the lront area of the building scaffold will have to be installed, in orderh" l-e unrk rn he rerfn-- qcl.

Total cost for labor and material will be $ 1f5.OOO

*taxes not includedVery truly yours,

EVANGELIA TSIMBIKOSProJect Coordinator

ACCEPIANCE OF PROPOSALThe above prices, specifications and conditions are hereby accepted- You areauthoriz€d to do the work as specified.

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Item Ouant'ty Part I Description

O1JANTITIES BASED ON EAVE LENGTNS OF 1OO' 50 X 2

2 Signature:


Item Title: Mamaroneck Field Usage Fees (no back-up)

Item Summary: Mamaroneck Schools Field Usage Fees

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeItem 4G 9/25/2015 Cover Memo

SEPTEMBER 28, 2015 ITEM 4G

Here is the information relative to the Village of Larchmont: Village of Larchmont – Village of Larchmont works out a permit – soccer takes out a permit like everyone else. Depending on the field, the schools are charged an hourly rate that includes maintenance costs. Alma Field is $70 per hour. Ruth Green Field is $25 per hour. Two fields in front – Flynt A and B are $20 per hour. Larchmont Recreation has a set fee, and the leagues pay the same as everyone else. Residents pay one rate, and non-residents pay a higher rate. Village of Larchmont residents are charged a less rate that non-residents. TOM residents are treated as non-residents. The leagues are charged for Alma Field $90 per hour. Ruth Green $25 per hour and Flynt A and B $20 per hour. Turf field is a different rate because the level of maintenance is much higher. Village of Larchmont is all fee based. Here is the information from the Town of Mamaroneck Town of Mamaroneck Agreement goes back to 1969 States: School District will contribute 1/3 of the annual maintenance costs of part of the Town lands which are to be used for School physical education and Town recreation purposes When the fields were not even built yet, back in the 1960’s, in preparation of the fields being built on that land, which was Town property, in exchange for the Town contributing Town land for the schools to build fields on, the schools agreed to pay 1/3 of the annual maintenance costs in perpetuity Currently they are still contributing 1/3, the leagues are contributing 1/3, and the Town is contributing the remaining 1/3.


Item Title: Liaisons to Volunteer Committees (no back-up)

Item Summary: Resolution Regarding the Appointment of Liaisons to Volunteer Committees

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeItem 4H 9/25/2015 Cover Memo




SEPTEMBER 28, 2015 4H – AGENDA REGULAR MEETING

RESOLUTION RE: APPOINTMENTS OF LIAISONS

WHEREAS, the Board of Trustees appoints all members of the volunteer committees that have been formed under resolution or by enactment of Village Code, and WHEREAS, ongoing dialogue with such committees is enhanced through the appointment of liaisons from the Board of Trustees, and NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Mamaroneck hereby resolves that it is the sole body authorized to appoint liaison(s) to the volunteer advisory committees,

AND BE IT FURTHER RESOLVED, that the Board of Trustees shall make such appointments at its Annual Organizational Meeting and at such other times as it so chooses.


Item Title: License Agreement with Smash Partners Mamaroneck LLC

Item Summary: License Agreement with Smash Partners Mamaroneck LLC

Fiscal Impact:

ATTACHMENTS:Description Upload Date Type448 Mamaroneck Avenue 9/17/2015 Cover MemoItem 4I 9/25/2015 Cover Memo




SEPTEMBER 28, 2015 4I– AGENDA REGULAR MEETING

RESOLUTION AUTHORIZING THE EXTENSION OF THE LICENSE AGREEMENT

BETWEEN SMASH PARTNERS MAMARONECK LLC AND THE VILLAGE OF MAMARONECK

FOR USE OF VILLAGE PROPERTY FOR AN ADA HANDICAPPED ACCESS RAMP FOR THE LENGTH OF THEIR REAL ESTATE LEASE FOR THE PREMISES,

THROUGH AND INCLUDING TO MARCH 1, 2022

RESOLVED, that the Board of Trustees to allow the existing license agreement between the Village of

Mamaroneck and Smash Partners Mamaroneck LLC to be extended to March 1, 2022, with all other provisions

of the license to remain in effect, so that the license may coincide with the term of the lease for the premises;

and

BE IT FURTHER RESOLVED, that the Village Manager is authorized to execute such license

agreement and take the necessary and appropriate actions to effect such agreement, to the satisfaction of the

Village Attorney.


Item Title: Police IMA

Item Summary: Resolution Authorizing Execution of Police IMA

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeItem 4J 9/25/2015 Cover Memo




SEPTEMBER 28, 2015 4J – AGENDA REGULAR MEETING

RESOLUTION RE:

AUTHORIZATION TO EXECUTE POLICE MUTUAL AID PLAN

WHEREAS, pursuant to §209-M of the General Municipal Law, municipal police departments may

answer calls for service outside of their municipal boundaries when requested; and WHEREAS, to ensure a synchronized response, the Westchester County Department of Public Safety

has instituted a Mutual Aid Plan to organize, supervise and coordinate both cooperative and reciprocal assistance in which personnel, equipment and physical facilities of all participating departments; and

WHEREAS, the Village of Mamaroneck has been party to an existing Mutual Aid Agreement with

Westchester County for many years; and WHEREAS, the current agreement expired as of July 30, 2015 and Westchester County has proffered

an updated agreement and sent it to the Village of Mamaroneck for its consideration for a term of five-years commencing on July 31, 2015 through July 30, 2020; now therefore be it

RESOLVED, that the Village Board of Trustees authorizes the Village Manager to execute an

intermunicipal agreement with Westchester County providing for its continued participation in the Mutual Aid and Rapid Response Plan pursuant to New York State General Municipal Law §209-M ; and be it further

RESOLVED, that the Village Board of Trustees herein authorizes the Village Manager and Police

Chief to undertake such administrative acts as may be necessary to effectuate this agreement.


Item Title: Tax Cert

Item Summary: Resolution Authorizing Tax Certiorari Settlement - Sheldrake Station

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeItem 4K 9/25/2015 Cover Memo

Village of MaMamaroneck

Village Hall P.O. Box 369 Mamaroneck, N.Y. 10543 OFFICE OF TELEPHONE CHARLES A. GOLDBERGER (914) 777-7737 VILLAGE ATTORNEY


U:\Clerk-Treasurer\2015_16\Clerk\Agendas & Minutes\2015\BOT\BOT 092815\Item 4K.doc

September 28, 2015 4K REGULAR AGENDA

RESOLUTION AUTHORIZING TAX CERTIORARI SETTLEMENT WITH PETITIONER SHELDRAKE STATION DEVELOPMENT LLC 2013

(VILLAGE S-B-L Nos. 8-103-1, 8-103-8B, 8-103-10B, 8-103-40, 8-103-42)

WHEREAS, petitions have been filed by the party(s) above challenging real property tax assessments on the Village’s assessment roll; and

WHEREAS, petitioner’s court challenges are now pending in Supreme Court, Westchester County; and

WHEREAS, the Village and petitioner(s) have reached a mutually agreeable resolution and the cost to the Village based on the reductions in assessments is $18,822.83±; and

WHEREAS, the Board of Trustees has had an opportunity to review this matter and has been

satisfied that the proposed settlement is deemed to be just, reasonable and in the interest of the Village of Mamaroneck;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of

Mamaroneck hereby authorizes Charles A. Goldberger, as Village Attorney, to execute the following settlement on behalf of the Village:

Lot Present A/V Settlement A/V Reduction 1 47,500 16,200 $31,300 8B 16,000 10,000 6,000 10B 16,600 8,800 7,800 40 4,500 2,050 2,450 42 17,200 11,200 6,000


Item Title: Deer Management

Item Summary: Discussion of Deer Management Committee

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeBack Up 9/25/2015 Cover Memo

From: Mayor Norman S.. Rosenblum Sent: Tuesday, September 22, 2015 7:34 PM To: Richard Slingerland Cc: Leon Potok; Charles Goldberger; Mayor and Board; Chief Christopher Leahy; Barry Casterella Subject: Re: deer management committee Potok & Slingerland ... Before one makes statements one should verify pertinent facts. Neither Chief Leahy or Barry Casterella "assigned". They like everyone else on the committee were asked if they would like to participate and those who are typically associated with the deer situation. Potok your continuous campaign to attack the office of Mayor is very obvious and well known to the public as related to me commentating on your obstructionist manner. Perhaps if you were more concerned about the real problems and concerns of VOM the positive improvements would become a reality instead of your petty actions and what I believe to be a psychotic grab for power that you will never reach. We may certainly discuss this at an open meeting with no holds barred including all actions taken by board members .... Norman S. Rosenblum Mayor Village of Mamaroneck Sent from my iPhone > On Sep 22, 2015, at 6:38 PM, Richard Slingerland <[email protected]> wrote: > > Dear Trustee Potok: > > Mayor Rosenblum may not direct the General Foreman for Parks Barry Casterella to serve on his ad hoc committee in his capacity as Parks General Foreman without approval from the Village Manager since this would be an assignment of staff. > > With regard to the Police Chief, since the Board of Trustees has established a chain of command between the Police Chief and the Village Manager that is a coordination but not supervisory role, I would say that it is not within my authority to direct the Chief, and would expect that supervision and delegation would fall to the Board of Trustees. > > > > Richard Slingerland > Village Manager > > Village of Mamaroneck > Village Hall > 123 Mamaroneck Avenue > Mamaroneck, NY 10543 > > Phone: 914-777-7703 > Fax: 914-777-7760 > > -----Original Message----- > From: Leon Potok > Sent: Tuesday, September 22, 2015 5:01 PM > To: Richard Slingerland <[email protected]>; Charles Goldberger <[email protected]>

> Subject: deer management committee > > Please advise whether Mayor Rosenblum may direct the two Village employees, Chief Leahy and General Parks Foreman Casterella, to serve on his ad hoc committee without Board approval. If not, please so advise these employees and the Board. > > > Leon Potok > Trustee > Village of Mamaroneck > 123 Mamaroneck Avenue > Mamaroneck, NY 10543 > > -----Original Message----- > From: Mayor Norman S.. Rosenblum <[email protected]<mailto:[email protected]>> > To: > Sent: Tue, Aug 18, 2015 10:14 am > Subject: RE: deer management > > > Please note below: > > MAYOR'S AD HOC DEER POPULATION MANAGEMENT COMMITTEE > > Chris Leahy - Chief of Police > Barry Casterella - Parks Foreman > Brad Goldberg - Orienta > Melissa Leonard - Raleigh Rd. > Ben Golub - Taylors La. > Sarah Robertson - Shore Acres > > Best Regards, > Norman > Norman S. Rosenblum > Mayor, > Village of Mamaroneck > 123 Mamaroneck Ave. > Mamaroneck, NY 10543 > (T) > 914-774-8255<tel:914-774-8255> > (F) 914-777-7787<tel:914-777-7787> > (C) 914-774-8255<tel:914-774-8255> > E-MAIL: > [email protected]<mailto:[email protected]> > 08/18/15 > > > > > > > -- > Leon Potok


Item Title: Communication II

Item Summary: Communication II

Fiscal Impact:


Item Title: Item 6A

ItemSummary:

File for the Record - Request for Bond Authorization RB03M (Valley Place-Anita LaneBridge) Renovation

FiscalImpact:

ATTACHMENTS:Description Upload Date TypeItem 6A 9/25/2015 Cover Memo


Item Title: None

Item Summary: None

Fiscal Impact:


Item Title: None

Item Summary: None

Fiscal Impact:


Item Title: BOT Minutes

ItemSummary:

Minutes of Board of Trustees Work Sessions of September 8 & 21 and Regular Meetingof September 16, 2015

FiscalImpact:

ATTACHMENTS:Description Upload Date TypeWS 090815 9/25/2015 Cover MemoRegular Meeting 091615 9/25/2015 Cover MemoWS 092115 9/25/2015 Cover Memo

BOT 09/08/2015 p. 1 MINUTES OF A WORK SESSION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAMARONECK

HELD ON TUESDAY, SEPTEMBER 8, 2015 AT 5:15 P.M. IN THE COURTROOM AT VILLAGE HALL, MAMARONECK, NEW YORK

PRESENT: Mayor Norman S. Rosenblum Trustees Ilissa Miller (via Skype @5:25)

Leon Potok Louis Santoro David Finch

Village Manager Richard Slingerland

Village Attorney Charles Goldberger Clerk-Treasurer Agostino A. Fusco Assistant Manager Daniel Sarnoff Police Chief Christopher Leahy ABSENT: None OPEN MEETING On motion of Mayor Rosenblum seconded by Trustee Santoro:

RESOLVED that the Board of Trustees Work Session of September 8, 2015 be and is hereby open.

Ayes: Potok, Finch, Santoro, Rosenblum

Nays: None

Absent: Miller

EXECUTIVE SESSION

On motion of Mayor Rosenblum, seconded by Trustee Potok:

RESOLVED that the Board of Trustees be and hereby enter into Executive Session in accordance with

Public Officers Law, Article 7, Section 105(d) and (f).

Ayes: Potok, Finch, Santoro, Rosenblum

Nays: None

Absent: Miller

Trustee Miller joined meeting at 5:25 p.m.

BOT 09/08/2015 p. 2 On motion of Mayor Rosenblum, seconded by Trustee Potok:

RESOLVED that the Board of Trustees be and hereby end Executive Session

Ayes: Potok, Finch, Miller, Santoro, Rosenblum

Nays: None

2. DISCUSSION ITEMS (Taken out of order)

A. Determination of Two Finalist Respondents to RFP for Third Party Planning Review Services on the Hampshire Country Club Site Plan Application


Need Resolution


Nays: None

Ms. Janet DeMasi appeared regarding a sink hole on Fairway Green.

Village Manager to get estimates from DPW to fix issue.

1. AUDIT OF BILLS

On motion of Mayor Rosenblum, seconded by Trustee Santoro:

RESOLVED that the Abstract of Audited Vouchers dated September 8, 2015 for and copy being filed

with the Village Clerk in the amount of $64,768.48 is received and hereby ordered paid.


Nays: None

2. DISCUSSION ITEMS

B. Request for Activation of $220,000 in Reserved Funds for Parks Improvements for Florence, Warren and Stanley Park Basketball Courts, and Warren Park Tennis Court; including Authorization to Award Contract 2015-09 for Upgrade of Basketball and Tennis Courts at Florence, Stanley and Warren Avenue Parks

On September 16, 2015 Regular Meeting Agenda. C. Use of Public Space for Non-Village Meetings and Events

To be discussed further.

BOT 09/08/2015 p. 3 D. Establishing One or Two Hour Parking Limits on West Boston Road, from the DCH BMW West

Driveway to Fenimore Road Board would like to review the DCH Site Plan and also refer back to Traffic Commission for their

review and recommendation E. Letter of Credit Related to 1017 Grove Street for Castaldi as Developer of 3-lot Subdivision

On September 16, 2015 Regular Meeting Agenda. F. Delete Parking Changes for Derman Avenue; both sides of Street are Fire Zones

On September 16, 2015 Regular Meeting Agenda. G. Revoke “Church Parking Only” by Holy Trinity Church on East Boston Post Road

On September 16, 2015 Regular Meeting Agenda. H. Renewal Proposal for Mandated Testing and Monitoring of the Wells at the Taylors Lane Compost Site

On September 16, 2015 Regular Meeting Agenda. I. Revised Blasting Law

On September 21, 2015 Work Session for discussion. Building Inspector to attend. J. Update on Mamaroneck Schools Field Usage Fees

Village Manager to update Board after speaking with Recreation Supervisor and Parks Supervisor.

K. No Parking Snow Zones for Top of the Ridge

On September 16, 2015 Regular Meeting Agenda.

L. Proposed Upgrade to Municity 5 Building Department Software Platform including DPW Work Order Module

On September 16, 2015 Regular Meeting Agenda. M. Appropriation of Funds for Plotter/Scanner/Printer for Village Engineer

On September 16, 2015 Regular Meeting Agenda.

BOT 09/08/2015 p. 4 N. Traffic Commission Issues from March 2015

On September 21, 2015 Work Session Agenda. Village Manager to review with Traffic Commission.

3. ACTION ITEMS

A. Authorize Increase of Budget Authorized Positions (2 Recreation Assistance) On September 21, 2015 Work Session Agenda. Recreation Superintendent to attend.

EXECUTIVE SESSION


RESOLVED that the Board of Trustees be and hereby convene to Executive Session in accordance with

New York State Public Officers Law, Article 7, Section 105(d) and (f).

Ayes: Finch, Potok, Miller, Santoro, Rosenblum

Nays: None


RESOLVED that the Board of Trustees be and hereby end Executive Session.


Nays: None

ADJOURNMENT

There being no further business to come before the Board, on motion duly made and seconded the

public portion of the meeting was adjourned at 8:02 p.m.

PREPARED BY: RESPECTFULLY SUBMITTED BY: SALLY J. ROBERTS AGOSTINO A. FUSCO, SECRETARY CLERK-TREASURER

BOT 09/16/2015 p. 1

MINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAMARONECK HELD ON WEDNESDAY SEPTEMBER 16, 2015 AT 7:30 P.M. IN THE COURTROOM AT

VILLAGE HALL, MAMARONECK, NEW YORK

PRESENT: Mayor Norman S. Rosenblum Trustees Louis N. Santoro Ilissa Miller

Leon Potok David Finch

Village Manager Richard Slingerland

Village Attorney Charles Goldberger Clerk-Treasurer Agostino A. Fusco Assistant Manager Daniel Sarnoff ABSENT: None OPEN MEETING On motion of Trustee Potok, seconded by Trustee Finch:

RESOLVED that the Board of Trustees Regular Meeting of September 16, 2015 be and is hereby open.


Nays: None

MAYOR’S REPORT – THIS IS MAMARONECK

A. Burbio

Mr. Dennis and Mrs. Julie Roche from Pelham appeared. They are the founders of Burbio, a community

calendar platform that is zip code driven. It is currently in 18 towns across Westchester. The Roche’s

presented how it works and how it could be linked to the Village of Mamaroneck website. They also discussed

how are meeting calendar can be linked to their Burbio calendar for Mamaroneck. The Board asked that staff

work with the Roche’s on this.

B. Micro Grip Project

Mayor Rosenblum stated that the Village of Mamaroneck is investigating the feasibility of building a

micro grid to support essential services of the community using a combined system of grid-tied Photo-Voltaics

(solar), battery storage and natural gas-fired co-generation. There will be a presentation open to the public on

September 29th.

C. Nicole Donovan

Ms. Nicole Donovan, author of The Mercy Tree appeared. She is an independently published author. She

has also published Whatever it Takes, under the pen name Nicolette Scarletti. Ms. Donovan’s books are available

on Amazon and also at Main Hosiery, where she is currently employed.

BOT 09/16/2015 p. 2

D. Hispanic Resource Center (not on agenda)

Mayor Rosenblum announced that the Hispanic Resource Center has merged with the CAP Center and

the building has been purchased by the new group – the Community Resource Center. Mayor Rosenblum also

read a press release given to him by the Mamaroneck Schools Superintendent recognizing the Mamaroneck

School District as a bright spot in Hispanic education by the White House.

COMMUNICATION TO THE BOARD

Mr. Stuart Tiekert of Beach Avenue appeared regarding the aesthetics at Harbor Island Park. The fence

is still an eyesore. Mr. Tiekert stated that contrary to what was stated by Mayor Rosenblum and Trustee

Santoro, the Recreation Committee did not recommend the fence being put up. He went through all of their

meeting minutes and they barely discussed it. He also found no record of the Board voting down the raising of

the gates as stated by Trustee Santoro. Mr. Tiekert also stated that Trustee Santoro, today on LMC-TV stated

that we are dredging our rivers. He thought you needed permits for that. If that is not being done, he hopes

that is corrected. Trustee Santoro also stated that we have dredged the rivers every year and it is in the budget;

he sees no indication of that since the spring of 2013. Mr. Tiekert stated that there are dying trees all over the

Village. He believes we are going to plant more trees without investigating why they are dying. Lastly he

asked for an update on stormwater and Sportime. He read something that inferred that we are out to bid. He

asked if there is a plan for fixing Sportime. Mr. Tiekert hopes that there is focus put on this.

Mayor Rosenblum stated that he received correspondence from Mr. Sousa regarding construction of his

home at 440 Beach Avenue. Mr. Sousa that Trustee Finch visited and raised issues with the plan and also

asked to make an inspection. He finds it unusual for a Trustee to be making inspections; he believes that this

should be done by a member of the Building Department. There was also a threat made against him as noted on

a police report. There are also reports of vandalism and harassment.

Mayor Rosenblum is concerned by this as a Trustee is only a Trustee at a meeting. They should not be

visiting building sites as this opens the Village to legal issues. The Mayor asked that the Village Attorney

respond to this letter. Trustee Potok asked why this letter was not sent to the rest of the Board before now;

why he ambushed the Board in this way. It would have been common courtesy to send to the Board before

bringing up in a public meeting. This is purely dirty politics. Trustee Finch stated that there is no basis for this

and he looks forward to speaking with the Village Attorney regarding this.

1. PUBLIC HEARINGS

None

2. AUDIT OF BILLS

A. Abstract of Audited Vouchers


Mr. Stuart Tiekert appeared again. He handed out a document on NY Village Law Section 5-524 in

regard to audit and payment of claims. He highlighted how no claim shall be ordered paid unless such claim is

BOT 09/16/2015 p. 3 in writing and itemized and approved by the officer or employee whose action gave rise to the claim; and that

this is not being done. He also reviewed what payments may be made in advance of audit of claims and that

those claims shall be presented at the next regular meeting for audit; this is also not being done. Mr. Tiekert

also handed out the findings of a recent audit done by the Office of the Comptroller on the Village of Cape

Vincent. This states that the Board did not properly audit claims to ensure that they were adequately

supported or were for proper Village purposes. Without a thorough and deliberate examination of the

individual claims and the supporting documentation, the Board does not have enough information to determine

whether the claims it approves are appropriate and legitimate and there is an increased risk that improper

claims could be paid. It recommends that the Board should ensure it conducts a thorough and deliberate audit

of all Village claims or formally establish an Office of the Auditor to fulfill the claims audit function and to

ensure each claim contains appropriate approvals and sufficient supporting documentation. He had a copy of a

voucher that was paid for Mayor Rosenblum to attend a function, without being authorized. Mr. Tiekert asked

the Village Attorney to opine on whether this should have been paid. Trustee Potok asked that Mr. Goldberger

opine on whether or not the Board is property conducting themselves in paying abstracts.

Trustee Miller asked about the invoice from McCarthy Fingar. Mr. Goldberger stated that he would

have to look at it and will report back to the Board.

RESOLVED that the Abstract of Audited Vouchers dated September 16, 2015 for and copy being filed

with the Village Clerk in the amount of $806,695.33 is received and hereby ordered paid.


Nays: None

B. Abstract of Manual Pre-paid Voucher


RESOLVED that the Abstract of Manual Pre-paid Vouchers dated September 16, 2015 for and copy

being filed with the Village Clerk in the amount of $296.51 is received and hereby ordered paid.


Nays: None

3. OLD BUSINESS

None

4. NEW BUSINESS

A. Resolution Authorizing Activation of $220,000 in Reserved Funds for Parks Improvements for Florence, Warren and Stanley Park Basketball Courts and Warren Park Tennis Court; Including Authorization to Award Contract 2015-09 for Upgrade of Basketball and Tennis Courts at Florence, Stanley and Warren Avenue Parks

Trustee Finch stated that he is recusing himself from this due to a possible conflict of interest.

Trustee Miller asked about the bid process. Mr. Sarnoff stated that bids are sent out and posted on our

website; however, we cannot force people to bid. We also have no way of tracking exactly who looks at the

bids on line. We do know and keep track of those individuals who pick up hard copies of bid packages. The

Board asked that staff contact the website provider to see if there is any way to track who visits the bid site.

BOT 09/16/2015 p. 4

Mr. Stuart Tiekert appeared again and asked how much impervious surface is being added by doing

these improvement? Mr. Sarnoff stated that it is approximately a six-inch patch and is under the regulatory

threshold. Mr. Tiekert suggests that given the problems that the Village has had with public works projects,

they show down this train. He understands that the election is coming, but he would like to have the

opportunity to look at a plan and none was available before the meeting. He did review the project description

and it states that four feet of imperious surface is being added. This is not setting a good example. It is a

matter of protecting the tax payers’ interests.

Mayor Rosenblum believes that quality of life is also an issue and the safety and condition of the

facilities. Trustee Miller asked if the work being done is guaranteed and if so, for how long. She was told that

there is a performance bond that is part of all contracts. Trustee Potok stated that the performance bond is not

a guarantee of the work. It is only that the work will be done to the specifications listed in the RFP. Mr.

Slingerland believes that if the Board is looking for a specific guarantee that this could change the value of the

contract. Mayor Rosenblum suggests that they take a look at other work done by this company around the

Village. Trustee Miller stated that she has asked that all Requests for Proposals have a guarantee provision; she

has been asking for this for a while. Mr. Goldberger stated that he would like to go over the contract more

closely, but there is a site work guarantee for a period of one year from date of completion. There is also a

maintenance bond that would cover that guarantee for that period of time.

RESOLUTION RE: AWARDING CONTRACT 2015-09 - STANLEY AVENUE PARK, WARREN AVENUE PARK AND

FLORENCE PARK TENNIS AND BASKETBALL COURT REHABILITATION

WHEREAS, several projects identified in the FY 2015/16 Capital Budget & Plan relate to

improvements to various facilities at several parks including rehabilitation of the basketball courts and fence

replacement at Stanley Avenue Park, tennis court rehabilitation and fence replacement at Warren Avenue Park,

and basketball court rehabilitation at Florence Avenue Park; and

WHEREAS, through previous commitments, the Village Board of Trustees provided funding of

$220,000 for these projects; and

WHEREAS, the Village recently directed its consulting engineers from Woodard & Curran to

prepare plans and specifications for these improvements at various locations under one (1) unified contract;

and

WHEREAS, the Village Manager reports that on August 14, 2015, he publicly advertised for the

receipt of bids under Contract 2015-09 Stanley Avenue Park, Warren Avenue Park and Florence Park Tennis

and Basketball Court Rehabilitation; and

WHEREAS, a pre-bid meeting held on August 21, 2015 at which three (3) prospective contractors

attended and based on the results of said meeting, an Addendum was released on Monday, August 24, 2015;

and

WHEREAS, on the bid opening date, August 28, 2015, two (2) sealed bids were opened with the

lowest responsible bid received from DeRosa Sports Construction (DeRosa), Inc., 438 Center Avenue,

Mamaroneck, NY 10543, for a lump sum total of $331,801.00; and

BOT 09/16/2015 p. 5

WHEREAS, DeRosa has performed many similar projects throughout Westchester County, and

locally, performed the Warren Avenue Tennis Court Rehabilitation Project in 2010 and the Village has been

satisfied with their work; and

WHEREAS, in addition to the project work, staff recommends additional work be performed at

Florence Avenue Park (through the use of Village forces) to include the replacement of wood slats on the

concrete benches with a composite material; replacement of concrete benches around the large field and

retrofitting of the lights with new heads and LED luminaries; and

WHEREAS, with this additional work, and design costs of $11,678.75 staff recommends a revised

budget of $380,000 for all of the contract work.


RESOLVED, that the Clerk - Treasurer is hereby authorized and directed to transfer the funds for the

following projects from the Committed Fund Balance into Capital accounts for each project by making the

following transfers:

Transfer From – Committed Fund Balance Transfer To – Capital Fund Commitment

date Project Name Estimated or

Actual Project Amount

Account

10/09/2012 Basketball and Tennis Court rehabilitation – various parks (Florence, Warren and Stanley)

$120,000 H14.7110.0360.0007

10/09/2012 Fence rehabilitation at various parks (Warren, Stanley and Jefferson Avenue)

$100,000 H14.7110.0360.0007

Total $220,000

and be it further

RESOLVED, that Contract 2015-09 Stanley Avenue Park, Warren Avenue Park and Florence Park

Tennis and Basketball Court Rehabilitation be awarded to the lowest responsible bidder DeRosa Sports

Construction (DeRosa), Inc., 438 Center Avenue, Mamaroneck, NY 10543, for a lump sum total of $331,801.00;

and be it further

RESOLVED, that based on existing costs for design work and staff recommended improvements at

Florence Avenue Park, a revised budget of $380,000 be established for this project; and be it further

RESOLVED, that all costs associated with this project work be charged to Capital Budget Account #

H14.7110.0360.0007; and be it further

RESOLVED, that remaining costs above the $220,000 previously authorized for this project be funded

either through the appropriation of fund balance or future issuance of debt; and be it further

BOT 09/16/2015 p. 6

RESOLVED, that the Village Manager is herein authorized to undertake such administrative acts as

may be required to effectuate this work.

Ayes: Potok, Miller, Santoro, Rosenblum

Nays: None

Abstain: Finch

B. Resolution Authorizing Performance Bond Related to 1017 Grove Street

Mr. Tiekert appeared again. He stated that he is baffled by this. The last time this was done was for

Pine Street and that cost the Village $50,000. The Village let it lapse; time out. He asked if the Village’s name

should be on the Letter of Credit. Trustee Miller asked if they could approve this without the Village being

named beneficiary. Mr. Goldberger stated that this is just a form and that he and Mr. Steinman will review the

Letter to assure that the Village is named beneficiary. Mr. Tiekert asked if the Board is aware that there is a

Zoning Board appeal presently on this project. He suggests that the Board wait to approve this; it is Pine Street

on steroids as far as bad planning.

RESOLUTION AUTHORIZING THE ACCEPTANCE OF AN IRREVOCABLE LETTER OF CREDIT

IN RELATION TO THE CONDITIONAL SITE PLAN AND SUBDIVISION AUTHORIZED BY THE VILLAGE OF MAMARONECK PLANNING BOARD

AT THEIR MEETING OF MAY 27, 2015, IN RELATION TO 1017 GROVE STREET


BE IT RESOLVED, that the Board of Trustees of the Village of Mamaroneck hereby authorizes the

acceptance of the irrevocable letter of credit, in the form attached, to the satisfaction of the Village Attorney

and the Village’s Land Use Attorney, in the amount of one hundred sixty two thousand and one hundred

dollars ($162,100) to guarantee that the developer of 1017 Grove Street will complete the construction of all

public improvements (including road and sidewalk improvements), drainage facilities and utilities as

referenced in the Resolution of Conditional Final Subdivision Approval adopted May 27, 2015 for 1017 Grove

Street – 3 lot subdivision, and as shown on the plans approved thereby by the Village of Mamaroneck.


Nays: None

C. Resolution Rescinding Parking Changes for Derman Avenue

RESOLUTION RE: RESCINDING NO PARKING CERTAIN HOURS IN THE VICINITY OF MAMARONECK AVENUE

SCHOOL

On motion of Mayor Rosenblum, seconded by Trustee Finch:

RESOLVED, that the following amendment to Chapter 326 (Vehicle & Traffic Law) of the Code of the

Village of Mamaroneck be and is hereby adopted.

Section 88, Schedule XXI: Parking Prohibited Certain Hours

Rescind Name of Street Side Hours/Days Location Derman Avenue Both 8:00 am to 9:00 am and 2:30 pm to 3:30 pm Entire Length

School Days

BOT 09/16/2015 p. 7


Nays: None

D. Resolution Rescinding “Church Parking Only” by Holy Trinity Church on East Boston Post Rd

RESOLUTION RE: REVOKING PARKING RESTRICTIONS IN FRONT OF HOLY TRINITY CHURCH



Section 93, Schedule xxv: Loading Zones Rescind Name of Street Side Location Boston Post Road (East) North

From the northwest corner of Dubois Avenue to a point 20 feet west thereof


Nays: None

E. Resolution Authorizing Renewal Agreement with Zion Environmental LLC for Mandated Testing and Monitoring of the Wells at the Taylors Lane Compost Site

RESOLUTION RE:

AUTHORIZATION TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR LEACHATE SAMPLING AT THE TAYLOR’S LANE SITE

WHEREAS, in accordance with our grant agreement with New York State for remediation at the

Taylor’s Lane Site, periodic sampling is required to measure the levels of leachate in the soil; and

WHEREAS, by resolution of February 28, 2011, the Village Board authorized the execution of a

professional services agreement with Zion Environmental, LLC (“Zion”) 172 Excelsior Avenue, Middletown,

NY 10940, in the amount of $35,000 covering a 5-year term from 2011 - 2015; and

WHEREAS, in addition to being awarded a professional services contract in 2011, they had extensive

experience with the Taylor’s Lane site as they were a subcontractor for other vendors during previous sampling

periods and the Village was satisfied with the quality of their work; and

WHEREAS, as the Village is reaching the end of its 5-year contract term and given Zion’s extensive

experience with the site, Village staff has asked for a proposal for a successor 5-year term covering the period

2016-2020; and

WHEREAS, by letter of August 16, 2015, Zion submitted a proposal, attached hereto and made a part

hereof, through which they would agree to maintain their existing pricing.

On motion of Mayor Rosenblum, seconded by Trustee Miller:

RESOLVED, that the Village Manager is herein authorized to execute a Professional Services

Agreement with Zion Environmental to provide leachate sampling services at the Taylor’s Lane site for a 5-year

term covering the period 2016-2020; and be it further

BOT 09/16/2015 p. 8

RESOLVED, that all costs associated with this work be charged to A.1230.0421.0000 subject to

adequate budget appropriations; and be it further


may be required to effectuate this agreement.


Nays: None

F. Resolution Authorizing Execution of State Assistance Contract Amendment No. 2 for the Taylor’s Lane Site

Mr. Stuart Tiekert appeared again. He asked if the DEC has been told that that DCH Toyota will be

discharging stormwater that will flow over the Taylor’s Lane site. Mr. Slingerland stated that the Village has

not discussed that with them yet.

RESOLUTION RE: AUTHORIZATION TO EXECUTE AMENDMENT #2 TO STATE ASSISTANCE CONTRACT C304305 –

TAYLOR’S LANE COMPOST FACILITY, SITE NO. 360021 WHEREAS, the Village of Mamaroneck is party to an agreement with the New York State

Department of Environmental Conservation as it relates to remediation at the Taylor’s Lane Site; and

WHEREAS, said contract (C304305) was authorized for execution by the Village of Mamaroneck

Board of Trustees in May, 2010 and provides for a reimbursement of 75% of eligible costs and originally had a

term ending June 30, 2011; and

WHEREAS, site conditions and additional requirements established by the New York State

Department of Environmental Conservation (“NYSDEC”) have necessitated amendments to the original

contract; and

WHEREAS, the final step needed to complete the contract work pursuant to the Village’s agreement

with the NYSDEC is preparation of a final report and final payment request; and

WHEREAS, the NYSDEC recently proffered Amendment #2 to the Village extending the end term

date until December 31, 2015 to allow the Village to complete these final steps in a timely manner.


RESOLVED, that the Village Manager is herein authorized to execute Amendment #2 to State

Assistance Contract C304305 on behalf of the Village of Mamaroneck with the new York State Department of

Environmental Conservation for the remediation of the Taylor’s Lane Site and be it further


may be required to effectuate this agreement.


Nays: None

BOT 09/16/2015 p. 9 G. Resolution Authorizing No Parking Snow Zones for Top of the Ridge

RESOLUTION RE: ESTABLISHING NO PARKING RESTRICTIONS ON TOP OF THE RIDGE




Section 80, Schedule XIII: Parking Prohibited at All Times Add Name of Street Side Location Top of the Ridge

South From the east side of the driveway entrance at 25 Top of the Ridge to a point 60’ northeast along the west cul-de-sac

Top of the Ridge North From a point 80’ northeast of the east side of the driveway entrance at 61 Top of the Ridge to a point 80’ northeast along the east cul-de-sac

Ayes: Finch, Miller, Santoro, Rosenblum

Nays: None

Absent: Potok

H. Resolution Authorizing Upgrade to Municity 5 Building Department Software Platform Including DPW Work Order Module

Mr. Stuart Tiekert appeared again. He stated that the Building Department has a problem with

producing records, not the digitizing them. He hopes that this Board gives them manpower support to help

with this issue. He also believes that the Building Department considers construction sites the Wild West.

RESOLUTION RE: AUTHORIZATION TO PURCHASE MUNICITY 5 SOFTWARE PACKAGE

WHEREAS, for many years, the Village has utilized a software product known as Municity to manage

the building department application, scheduling and permitting process; and

WHEREAS, Village staff has been extremely satisfied with the product and it is used by many

municipalities in New York State; and

WHEREAS, Municity 5 is the GIS and web-based version of Municity, and also offers a service called

Municity Connect which is the public facing web portal which allows residents to conduct transactions and

submit and track applications; and

WHEREAS, Municity 5 also provides for Clerk functions such as parking permits, dog licenses, alarm

permits, vital statistics and FOIL management and also contains a Public Works module which allows for the

implementation of a work order management system and can also track DPW activities; and

WHEREAS, although Municity is created by a company called Software Consulting Associates (SCA)

BOT 09/16/2015 p. 10 we are obligated to purchase it through General Code as they are the authorized distributor through whom we

first purchased Municity; and

WHEREAS, staff requested a quote from General Code which was received earlier this summer,

pursuant to which, the initial cost for Municity, based on the modules selected, is $61,430 with ongoing costs

of $10,230; and

WHEREAS, staff also solicited a quote based on New York State contract pricing which was 5%

higher than the original General Code quote; and

WHEREAS, given the number of features of Municity 5 and its ability to allow for e-government

services, the staff is unanimous in its recommendation that moving to Municity 5 is in the long term interest of

the Village; now therefore be it

RESOLVED, that the proper Village officers are hereby authorized and directed to modify the 2015/16

General Fund budget by making the following budget transfer

From To Account No. Amount Account No. Amount A. General Fund A.9950 .05990 Appropriated Fund Balance $ 61,430 .0904 Transfer- Capital Fund $61,430 $ 61,430 $61,430

From To Account No. Amount Account No. Amount H. Capital Fund H16.1680 .0500 Interfund Transfer .0360 .0530 General Fund $61,430 .0001 $61,430 $ 61,430 $61,430

and be it further

RESOLVED, that the Village Manager is herein authorized to purchase Municity 5 in accordance with the

quote prepared by General Code in the amount of $61,430; and be it further

RESOLVED, that the Village Manager is herein authorized to undertake such administrative acts as may be

required to effectuate this purchase.


Nays: None

I. Resolution Authorizing Appropriation of Funds for Plotter/Scanner/Printer for Village Engineer

RESOLUTION RE; AUTHORIZATION TO PURCHASE A PLOTTER/SCANNER/PRINTER

WHEREAS, an item that has been the subject of internal review is the need for

plotter/scanner/printer machine for the Village Engineer for various public works projects and other public

improvement projects; and

BOT 09/16/2015 p. 11 WHEREAS, after reviewing various models and options, staff identified the Oce Plotwave 360 as the

preferred machine to best need the Villages needs as it provides a color scanner, black & white laser printing,

and quicker print speeds; and

WHEREAS, as Oce is owned by Canon, staff contacted a local sales representative to inquire as to

pricing; and

WHEREAS, the federal General Services Administration (GSA) has authorized local governments to

participate in Schedule 70 contracts (Information Technology) through which Canon provided a quote for both

purchase and lease ownerships; and

WHEREAS, the overall cost for a 5-year lease term is $34,380 ($27,180 lease payments + $7,200 service

contract) as compared to a 5-year cost of ownership of $26,358 for the outright purchase ($19,158 purchase +

$7,200 service contract); and

WHEREAS, given the 23% difference between the lease and purchase options, staff recommends the

outright purchase as the preferred option; and

WHEREAS, pending approval of this purchase, FY 2015/16 costs would total approximately $21,000

requiring an appropriation of fund balance.


RESOLVED, that the proper Village officers are hereby authorized and directed to modify the 2015/16

General Fund budget by making the following budget transfer

From To Account No. Amount Account No. Amount A. General Fund A.9950 .05990 Appropriated Fund Balance $ 19,158 .0904 Transfer- Capital Fund $19,158 $ 19,158 From To Account No. Amount Account No. Amount H. Capital Fund H16.1440 .0500 Interfund Transfer .0360 .0530 General Fund $19,158 .0001 $19,158 $ 19,158 $19,158

From To Account No. Amount Account No. Amount A. General Fund A.1440 Engineering .05990 Appropriated Fund Balance $1,042 .0421 Contract Services $1,042 $ 1,042 $ 1,042 and be it further

RESOLVED, that the Village Manager is herein authorized to purchase one (1) Oce 360 Plotwave 360 from

Canon U.S.A., Inc, Business Imaging Solutions Group, One Canon park, Melville, NY 11474 for a base price of $19,158

with monthly service contract costs of $120 per month in accordance with pricing identified in federal Government

Services Administration Contract GS-00F00002V; and be it further

BOT 09/16/2015 p. 12

RESOLVED, that all capital costs associated with this project be charged to Capital Account

# H16.1440.0360; and be it further

RESOLVED, that the Village Manager is herein authorized to undertake such administrative acts as may be

required to effectuate this purchase.


Nays: None

J. Resolution Authorizing the Re-establishment of a Coordinator or Computer Services Position

Mr. Stuart Tiekert appeared again. He thanked the Board for doing this as we spend an incredible

amount of money in IT support. He asked if there will be a reduction in the IT services being paid. It was

explained to Mr. Tiekert that the amount being paid for IT support would be the same; however, we would

have more than twice the coverage and that the cost is being moved from IT services to payroll.

RESOLUTION RE:

RE-ESTABLISHING A COORDINATOR OF COMPUTER SERVICES POSITION

WHEREAS, for many years, the Village had a full-time IT professional providing on-site support as well

as capital planning for replacement of systems and network support with contracted for off-site after-hours

and weekend network support; and

WHEREAS, when the incumbent in that position retired in 2008, the Village migrated towards part-

time on-site support with contracted after-hours and weekend off-site support; and

WHEREAS, while the Village is satisfied with the support we get from our IT vendor, it has been our

experience that the limited on-site support (16 hours per week) is not adequate to meet the Village’s needs as

this individual is expected to maintain IT infrastructure at thirteen (13) facilities, 150+ PC and laptops, ten (10)

servers, as well as support multiple department specific software packages; and

WHEREAS, to meet the increasing technology needs faced by the Village, in preparing the Fiscal Year

2015/16 General Fund Budget, monies were included to potentially fund the creation of a full time position for a

Coordinator of Computer Services; and

WHEREAS, after reviewing this matter with the Board of Trustees, it is recommended that a full time

position of Coordinator of Computer Services position be created in order to provide the appropriate level of IT

support needed for the Village.


RESOLVED, that the Village Board of Trustees herein authorizes the creation of a new Full Time

Equivalent position of Coordinator of Computer Services; and be it further

RESOLVED, that in order to fund this position, the Budget Officer is herein authorized to make the

following transfers:

BOT 09/16/2015 p. 13 From Amount To Amount A.1680.0421 $80,000 A.1680.0100 $80,000 Contract Services Personnel Services A.9030.0801 $39,880 A.9035.0800 $1,080 FICA MTA Tax A.9010.0800 $16,800 Pension

A.9060.0804 $22,000 Health Insurance Total $119,880 $119,880 BE IT FURTHER RESOLVED, that the Village Manager is herein requested to undertake the necessary

acts in order to effectuate the filling of this position.


Nays: None

K. Resolution Authorizing the Settlement of Tax Certioraris with (1) 576 Mamaroneck Avenue LLC, (2) 133 East Prospect Avenue, (3) 139 East Prospect Avenue and (4) 420 Railroad Way

RESOLUTION AUTHORIZING TAX CERTIORARI SETTLEMENT WITH PETITIONER 576 MAMARONECK AVENUE, LLC

LOCATED AT 576 MAMARONECK AVENUE VILLAGE S/B/L 8-103-54A1

WHEREAS, petitions have been filed by the party(s) above challenging real property tax assessments

on the Village’s assessment roll; and

WHEREAS, petitioner’s court challenges are now pending in Supreme Court, Westchester County;

and

WHEREAS, the Village and petitioner(s) have reached a mutually agreeable resolution and the cost to

the Village based on the reductions in assessments is $2,455.93±; and

WHEREAS, the Board of Trustees has had an opportunity to review this matter and has been satisfied

that the proposed settlement is deemed to be just, reasonable and in the interest of the Village of Mamaroneck.



hereby authorizes Charles A. Goldberger, as Village Attorney, to execute the following settlement on behalf of

the Village:

Year Present A/V Settlement A/V Reduction 2010 $17,100 $13,940 $3,160 2011 $17,100 $14,560 $2,540 2012 $17,100 $15,200 $1,900


Nays: None

BOT 09/16/2015 p. 14

RESOLUTION AUTHORIZING TAX CERTIORARI SETTLEMENT WITH PETITIONERS CHATSWORTH AUCTION ROOMS

LOCATED AT 133 EAST PROSPECT AVENUE VILLAGE S/B/L 9-51-9B




and








the Village:

Year Present A/V Settlement A/V Reduction 2010 $9,800 $6,560 $3,240 2011 $9,800 $7,280 $2,520 2012 $9,800 $7,600 $2,200 2013 $9,800 $7,360 $2,440 2014 $9,800 $7,600 $2,200


Nays: None

RESOLUTION AUTHORIZING TAX CERTIORARI SETTLEMENT WITH PETITIONERS CHATSWORTH AUCTION ROOMS

LOCATED AT 139 EAST PROSPECT AVENUE VILLAGE S/B/L 9-51-11B




and





BOT 09/16/2015 p. 15




the Village:

Year Present A/V Settlement A/V Reduction 2010 $10,400 $8,200 $2,200 2011 $10,400 $9,100 $1,300 2012 $10,400 $9,500 $ 900 2013 $10,400 $9,200 $1,200 2014 $10,400 $9,500 $ 900


Nays: None

RESOLUTION AUTHORIZING TAX CERTIORARI SETTLEMENT WITH PETITIONERS SPATZ INDUSTRIES INC.

LOCATED AT 420 RAILROAD WAY VILLAGE S/B/L 8-111-1B8




and








the Village:

Year Present A/V Settlement A/V Reduction 2012 $50,000 $47,975 $2,025 2013 $50,000 $46,000 $4,000 2014 $50,000 $47,500 $2,500


Nays: None

5. COMMUNICATION TO THE BOARD II

Mr. Tiekert appeared again regarding Mr. Sousa’s letter, read by the Mayor at the beginning of the

meeting. He is not sure of Mr. Sousa’s interactions with his neighbors, but what Trustee Finch did was at his

prodding. He suggests that the Building Inspector missed an encroachment on the north gate that is what

Trustee Finch was looking at. He suggests that the Village Engineer and Building Inspector allow the

contractor to put the cultecs at grade. He suggests that the garage was demolished without a permit and

construction started without inspections. He understands that Mr. Sousa is a friend of the Mayor’s. Mr. Sousa

BOT 09/16/2015 p. 16 has been allowed to run amuck. It is a mess. He also believes that website is not a good resource for

contractors to get bids and contracts. He believes that Grove Street with have the same problems as Pine

Street and $162,000 may not cover it. He also believes that this is a mistake and works only to the contractor’s

benefit. Mr. Tiekert stated that at a recent meeting, it was agreed that we were going to get as built plans of

Jefferson Avenue Bridge. It is his understanding that this is not happening. Lastly he asked why the MTA has

postponed the renovation of the train bridge. Mr. Tiekert was told to contact MTA as it is not the Village’s

project and they do not answer to us. Finally, Mr. Tiekert believes that Mayor Rosenblum and Trustee Santoro

reported many untruths at their first foray into television for the upcoming election. He hopes that they will

correct these.

6. REPORT FROM VILLAGE MANAGER

A. File for the Record - Agreement with J&K Events LLC for Harbor Island International Beer Festival

B. File for the Record - Agreement with Arcadis for Phase 5 of EDDE Program

C. File for the Record - Notice of Violation from NYSDEC #NYR20A233

D. File for the Record - Correspondence received from NYSDEC regarding Case #R3-20140711-102

E. File for the Record - Thank you received from the Guadagnolos to the Village (1) FD & (2) PD

F. File for the Record - Thank you received from Mr. Sosa regarding Village Employee Anthony Iacovelli

Mr. Slingerland gave an update on the recent meeting with the Army Corps that was attended by

himself, Mayor Rosenblum and Trustee Potok. After their review, final adjustments to the plan were made to

maintain a benefits/cost ratio over 1. The total plan cost remains at approximately $60 million. After all of the

changes, they have approved the tentatively selected plan. This will begin an additional process. Mayor

Rosenblum stated that the Army Corps will release this draft sometime in October or November of 2015 and at

that time there will be a public review.

7. REPORT FROM CLERK-TREASURER

None

8. REPORT FROM THE VILLAGE ATTORNEY

None

9. MINUTES – COMMISSIONS, BOARDS, COMMITTEES

The following Minutes were noted by the Board of Trustees

A. Minutes of the Board of Trustees Work Session of August 3, Regular Meeting of August 10, Special Meeting of August 19 and A/P Meeting of August 24, 2015

B. Minutes of the Board of Architectural Review Meetings of July 7 and August 4, 2015

C. Minutes of the Board of Ethics Meetings of March 10 and May 12, 2015

D. Minutes of the Harbor & Coastal Zone Management Commission Meetings of May 21, June 18, September 17 and October 15, 2014

E. Minutes of the Tree Committee Meetings of June 2 and July 17, 2015

F. Minutes of the Planning Board Special Meeting of July 14 and Regular Meeting of July 22, 2015

G. Minutes of the Arts Council Meeting of August 12, 2015

BOT 09/16/2015 p. 17 10. EXECUTIVE SESSION

On motion of Trustee Miller, seconded by Mayor Rosenblum:

RESOLVED that the Board of Trustees be and hereby convene to Executive Session in accordance with

NYS Open Meetings Law Article 7, Section 105 (d) discussion regarding proposed, pending or current litigation

and (h) the proposed acquisition, sale or lease of real property or the proposed acquisition of securities, or sale

or exchange of securities held by such public body, but only when publicity would substantially affect the

value thereof. It was also requested to hold Advice of Counsel.


Nays: None


RESOLVED that the Board of Trustees be and hereby exit Executive Session.


Nays: None

ADJOURNMENT

There being no further business to come before the Board, on motion duly made and seconded the

public portion of the meeting was adjourned at 9:30 p.m.


MINUTES OF A WORK SESSION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF

MAMARONECK HELD ON MONDAY SEPTEMBER 21, 2015 AT 5:00 P.M. IN THE COURTROOM AT VILLAGE HALL, MAMARONECK, NEW YORK

PRESENT: Mayor Norman S. Rosenblum Trustees Louis N. Santoro Ilissa Miller

Leon Potok David Finch

Village Manager Richard Slingerland Village Attorney Charles Goldberger James Staudt Linda Whitehead Joanna Feldman Clerk-Treasurer Agostino A. Fusco Assistant Manager Daniel Sarnoff ABSENT: None OPEN MEETING On motion of Mayor Rosenblum, seconded by Trustee Potok: RESOLVED that the Board of Trustees Work Session of September 21, 2015 be and is hereby open.

Ayes: Finch, Potok, Miller, Santoro, Rosenblum Nays: None

1. EXECUTIVE SESSION – ADVICE OF COUNSEL On motion of Mayor Rosenblum, seconded by Trustee Potok: RESOLVED that the Board of Trustees be and hereby convene to Executive Session in accordance with

NYS Open Meetings Law Article 7, Section 105 (d) discussion regarding proposed, pending or current

litigation and (h) the proposed acquisition, sale or lease of real property or the proposed acquisition of

securities, or sale or exchange of securities held by such public body, but only when publicity would

substantially affect the value thereof. It was also requested to hold Advice of Counsel.


Nays: None


RESOLVED that the Board of Trustees be and hereby exit Executive Session.


Nays: None

2. DISCUSSION ITEMS A. Resolution for the Board to Adopt a Formal Pilot Program for Bagging of Leaves in the Washingtonville

Neighborhoods Discussed; on next Board of Trustees Regular meeting of September 28, 2015

B. Amending the Recreation Budget in Relation to Programs and Operations - Superintendent of

Recreation to attend Discussed; on next Board of Trustees Regular meeting of September 28, 2015

C. Police Department Budget Amendment to Help Fund the Purchase of Updated Police Department

Administrative Software Discussed; on next Board of Trustees Regular meeting of September 28, 2015

D. Blasting Law and Blasting Fee Update; Change Fee and Reduce Blasting Inspection to 500'

Discussed; on next Board of Trustees Work Session of October 5, 2015 E. Noise Law Update

Discussed; on next Board of Trustees Work Session of October 5, 2015 F. Waverly Avenue Traffic and Parking Issues as they Relate to the Site Plan for the Murphy Brothers

Storage Facility, Pending Traffic Commission Recommendations Discussed; on next Board of Trustees Regular meeting of September 28, 2015

G. Army Corps Project Post TSP Meeting in Washington DC

Discussed; no action taken

H. IMA with Westchester County Regarding I&I Remediation Plan Discussed; on next Board of Trustees Regular meeting of September 28, 2015

I. Proposed Puppy/Kitten Mill Law

Discussed; Village Attorney to circulate NYC law J. Traffic Change to Center Avenue, to Turn Short-Block from Rockland Avenue to Concord Street One

Way Heading East-Bound Discussed; to be sent back to Traffic Commission

K. Ice and Snow Stop-Bar Proposal for 169 Mt. Pleasant Avenue

Discussed; on next Board of Trustees Regular meeting of September 28, 2015

L. Fairway Green Issue Discussed; on next Board of Trustees Work Session of October 5, 2015

M. Mamaroneck Field Usage Fees

Discussed; on next Board of Trustees Regular meeting of September 28, 2015 N. Use of Public Space for Non-Village Meetings

Discussed; on next Board of Trustees Work Session of October 5, 2015 O. Liaisons to Volunteer Committees

Discussed; on next Board of Trustees Regular meeting of September 28, 2015 P. Multi-Space Meters in Parking Lots

Discussed; on next Board of Trustees Work Session of October 5, 2015 Q. License Agreement with Smash Partners Mamaroneck LLC

Discussed; on next Board of Trustees Regular meeting of September 28, 2015 R. Appointments to the Marine Education Center Committee

Discussed S. LWRP Update on Process

Discussed; on next Board of Trustees Regular meeting of September 28, 2015 Ask HCZM Chair Goldstein to attend.

The Board also discussed the Westchester County Police Mutual Aid IMA and put on September 28, 2015 Regular Meeting agenda. ADJOURNMENT

There being no further business to come before the Board, on motion duly made and seconded the public

portion of the meeting was adjourned at 8:08 p.m.



Item Title: CFTE Minutes

Item Summary: Minutes of the Committee for the Environment Meeting of July 21, 2015

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeMinutes 9/25/2015 Cover Memo

MINUTES OF COMMITTEE FOR THE ENVIRONMENT, JULY 21, 2015

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7:30 P.M. at Courtroom, 169 Mt. Pleasant Ave., Mamaroneck, NY 10543 PRESENT: Committee: Kristen Carpenter, Martin Hain, Joan Heilman, Phil Horner, Marc Karell (Co-Chair), Maria Karsou, Monica Pfeiffer-Barach (Co-Chair). Richard Slingerland, Village Manager, Dan Sarnoff, Assistant Village Manager, Greg Cutler, Assistant Planner, David Finch, Liaison to BOT, Hugh Graecan, Engineer. ABSENT: Laura Holbrook, Shonna Keogan, Sarah Richards Minutes of May 2015 meeting approved. 1. New Water Quality Reporting Form. Greg introduced a new reporting form to automatically report an alleged water incident to the Village Administration. It can be used through a smart phone and allows uploading of photos. It is still in beta form, and being tweaked. 96.56.82.68 8081/geoform 2. Enforcement of Environmental Rules. Village of Mamaroneck Police Sgt. Sandra DiRuzza spoke about the role of Village Police in enforcing existing environmental rules. Re: plastic bag ban: the Police does not go door to door checking on merchants, but will respond to citizen complaints and coordinates visits with the Building Dept. Re: idling: the police is aware of the limitation and looks for idling candidates in the downtown area and near schools at pick up times. Re: leaf blower ban: the police are aware that leaf blowers are currently banned. They will issue warnings or summonses during routine patrols, if observed. They will respond to citizen complaints; however, by the time a patrol car gets to address, the landscaper usually has finished using the leaf blower (just to move a small amount of loose clippings). Summonses are issued to the owner and landscaper when information is available. Sgt. DiRuzza was asked how many summonses have been issued for violations of these rules. The only one she was aware of was 13 summonses for leaf blowing law violations, 10 from routine patrols. 3. Warren Avenue Playground Surface. A new playground surface is needed in this park. Wood chips and rubber mulch was considered, but they could float away in a heavy storm, and need frequent replenishment. The Village Administration received information and bids and is considering a knitted rubber artificial turf surface. It is durable and will not wash away. It is soft and bouncy, which will reduce the safety risk of children at play. The environmental issue is whether this surface represents an impermeable surface or not. The Village is trying to maintain, if not expand, the amount of permeable surface to reduce flood risks. One vendor, No Fault Sport Group submitted a bid for a rubber knitted surface which allows water to infiltrate through to the gravel bottom. In its literature was a summary of test results done by a certified laboratory, showing that flow time of water representing a heavy rain flow was rapid (in seconds). The testing followed ASTM F1551-09, Part 6 (Water Permeability).


2

Gina von Eiff (Citizen) asked whether bacteria, mersa, or staph might grow on this proposed rubber surface, and whether this may constitute a health risk for children. Dan Sarnoff did not know, but will check with the vendor. Hugh Graecan stated that in his experience any exposure to the sun for more than a day or two would inactivate any bacteria or virus. Stuart Tiekert (Citizen) asked whether FIBAR, an engineered wood fiber which claims to be 100% permeable, would be equal or superior to the proposed knitted rubber surface. Dan Sarnoff said he would look into the feasibility and cost of FIBAR. 4. Water Quality Issues. a. EPA Consent Order. Rich Slingerland said that the draft update letter was with ARCADIS for comments and would be sent to the USEPA by the end of this week. b. MS-4 Report and Resolution. The Committee issued a resolution to the Board of Trustees on July 6, stating: “Due to both inexact as well as inaccurate reporting of enforcement activity, the CFTE cannot give approval to the current MS4 report as was submitted. We urge that the Village improve both its process to gather data for the report throughout the year, as well as its process for distribution, review and comment of the report to allow for greater transparency and public involvement, as dictated by law. In particular, we ask that the Village Manager’s office prepare and submit an enumerated plan for improving the process to ensure proper recordkeeping, improve the preparation and review process, and produce a better quality report in the future.” The resolution was presented by Phil Horner at a Board of Trustees meeting on July 13, and discussed. The 2015 MS-4 Report will not be re-written and re-submitted to correct for errors. However, the Village Administration will make changes going forward to better ensure that the report, which must be certified to New York State, be more accurate and allow more time for public comment. The new Village Engineer will take responsibility for data gathering and report writing. A draft report will be posted earlier in the process for public comment. c. Documentation. An issue that has been discussed at a number of committee meetings is the status of documentation. The Village Administration has claimed that a number of routine inspections have been made, but not recorded because no violation was found. It was acknowledged that this is not the proper procedure; an inspection that is not recorded is not an inspection at all. The Village Building Dept must do a better job of tracking its inspections, summonses issued, etc. The Village uses Municity, a commonly-used software. With the turnover in the Building Dept it is thought that not everybody is fully trained or comfortable with the program. Building Inspectors are given tablets which makes it easy to take and upload pictures, and type in observations from inspections, with all the data sent to the Municity database. Building Inspectors will be trained to use Municity and told that they must record all inspections and actions. This effort will also help save time and improve the accuracy of future MS-4 reports.


3

d. LWRP. The draft LWRP was submitted to the Mayor and Board of Trustees. It is currently being reviewed by the HCZM and by experts. We are awaiting their comments. The Board of Trustees has not voted on the report yet. e. Mamaroneck River. Ms. Gina von Eiff expressed concern about items she sees in the Mamaroneck River. She said that she contacted the NYSDEC about it, although she did not give details about whether they came and did an in-person inspection. Village Administration asked ARCADIS to take samples and perform appropriate analyses. Ms. Von Eiff was concerned that children swim in the water and people fish there and eat the fish. It was suggested that perhaps warning signs be made and posted in Columbus Park and other areas of access. Ms. von Eiff also expressed concern that contamination of the Mamaroneck River may be occurring in other towns that feed into it, such as White Plains. Rich Slingerland stated that they do not have the jurisdiction to issue summonses to those in other municipalities observed to contaminate the river upstream. It was suggested that the NYSDEC and the Westchester County Dept of Health be contacted to discuss their enforcement of such issues. 5. Street Light Upgrade. The Village Administration has decided to use the existing contract between New Rochelle and Lumen Light to change the Village’s roughly 1,250 street lights to LEDs, which will reduce electricity consumption by over 50%. Lumen Light will perform a preliminary study of the Village’s street lights to determine if there are over- or under-lit areas and what type of fixtures are most appropriate. Then they will propose the appropriate LED street lights. The Village is getting a proposal from Bright Energy Services of White Plains, an experienced energy firm, to oversee the performance of Lumen Light and ensure that the right LED lights are installed in the proper orientation to maximize lighting and cost savings. 6. Recyclable Fabrics. A recyclable fabrics box from TransAmerica will be installed at Toy Box on Boston Post Road. The Village Administration does not need to be involved, except for the total annual recyclables (removed from the solid waste stream) being recorded and reported. Joan Heilman suggested that one or more additional recyclable fabric boxes be placed throughout the Village, such as in the Recycling Center. Rich Slingerland will check the feasibility (space constraints) of installing one there. 7. Outreach. The Outreach Sub-committee is finalizing “clean & green” posters to put on the CVS Board downtown. The poster discusses the need for green lawn practices and about the leaf blower ban. It should be ready for posting in 1-2 weeks.


4

8. Erosion & Sediment Control. Rich Slingerland stated that the Village has only one Building Inspector certified for erosion and sediment control. The engineer Hugh Graecan is certified himself. Rich stated that he expected two other Inspectors in the Building Dept to be certified by October or November. The Building Dept focuses on the weekly report and is planning a new method to more quickly issue a summons for those who don’t submit their weekly reports. As discussed earlier, Building Inspectors will be told to use their tablets to record all information and photos from inspections and drive-bys. 9. Release of Crushed Stone into Sound. Silt was recently videotaped spewing into the harbor near the Sporttime Tennis Bubble during a rainstorm. The Village is designing a fabric filter that will go into catch basins to catch the solids while the water flows through. Hugh Graecan showed the attendees schematics and other information about the fabric filters. Questions were asked if these were of the right pore size and structure to adequately filter out the solids, while not tearing on a routine basis. Hugh felt certain that they are designed properly for the type of solids they will be catching (140 sieve). Plus they will have an overflow mechanism. They are expected to be fabricated and installed in the next few weeks. The fabric filters must be cleaned (solids removed) and inspected for integrity after every rain storm. Sporttime has offered an employee to do this routinely. This was a concern to the Committee about that employee’s reliability. At the least, we felt, some type of formal signed Agreement must be issued to formalize this responsibility with Sporttime and Village employees should check that this is actually performed periodically. 10. Solarize. The Solarize program to encourage residents and businesses to install solar panels to generate electricity ended on June 22. 71 (all residences) have signed contracts in the Village of Mamaroneck, unincorporated Town of Mamaroneck, and Village of Larchmont. This included, by the way, two members of the Committee. This far exceeded the goal of 30-50 such contracts. The Village Administration was thanked for their support of the program. Signs for the program may be taken down at the Village’s convenience. The program is not over as a number of these proposed projects must still get approval from the Village’s Architectural Board. 11. Community Garden. 12 plastic planting beds (4’ x 8’) will be installed at Bub Walker Park this week. 2 55-gallon rain barrels are in place. These barrels will be filled with water by Village personnel when needed. Signees for these spots will be informed of their availability shortly. The Village will also write “Rules” for the signees for using the community garden. Shonna Keogan can prepare a draft press release announcing the garden. 12. Leaf Bagging For This Fall. The Washingtonville neighborhood requested leaf bagging be instituted in the Village or at least in their neighborhood because of their narrow streets and limited space. Loose leaves and piles have been observed to clog storm drains. Therefore, the Village will host a pilot leaf bagging rule for the


5

Washingtonville area this fall. The Village will give all residents a small number of leaf bags free of charge. The Village will monitor its administration and results to determine if this should be carried on to the entire Village. 13. Marine Education Center. The Village would like the Marine Education Center to thrive. In the long-term, the hope is that it becomes a public-private partnership. It is early, but if this works out, a committee composed of representatives of private boating and conservation concerns and representative of the Village will make decisions about the Center. It was thought that ideally, it would be nice that a member of this Committee serve in such a MEC Committee. It is early, but in the long-term as this comes into place, a request may be made for a member of this Committee to also serve on a future MEC Committee. 14. River Walk Plans. Hugh Graecan showed the Committee plans to revive the River Walk, near Phillips Park Rd., along the Mamaroneck R., up until the Tompkins Ave. Bridge. This is about 400 feet in length. The existing path has been worn away by storms and many overflows of the river, and may be dangerous. Roots will be removed, stones put in place, with a group of large, flat stones on top as the walking surface. The Committee was impressed with the plans. The issue of lighting came up. There are no plans to install lights. The area can be dark at night. Another area of concern expressed was security. Might the River Walk be closed after a certain nighttime hour? How would this be enforced? With a physical fence kept closed or only by a sign? Village Administration will think about these issues. The Committee voted not to have a meeting in August.


Item Title: ZBA Minutes

Item Summary: Minutes of the Zoning Board of Appeals Meeting of June 4, 2015

Fiscal Impact:

ATTACHMENTS:Description Upload Date TypeMinutes 9/25/2015 Cover Memo

Documents

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